SAP FINANCIALS

TOPIC-WISE END-USER STEP ’S AND T-CODE ’S

SAP BASIC TIP’S

END-USER AREA:
 HOW TO CREATE A NEW SESSION (CTRL+N)
o P ATH : MENU BAR --- SYSTEM---CREATE SESSION
 HOW TO MOVE FROM ONE SESSION TO ANOTHER (A LT +TAB)
 HOW TO CHANGE SESSION (/N)
 HOW TO CREATE A SESSION (/O)
 HOW TO CLOSE A SESSION
o P ATH : MENU BAR --- SYSTEM---END SESSION
 TO CHECK WHICH VERSION WE ARE USING
o P ATH : MENU BAR --- SYSTEM---STATUS --- COMPONENT VERSION---SAP ECC 6.0---ENTER
 HOW TO CLOSE SAP
o P ATH : MENU BAR --- SYSTEM---LOGOFF---IGNORE MSG---PRESS “YES” BUTTON
 HOW TO USE A TCODE
 HOW TO VIEW TCODE WHEN WE GET TCODE SPRO ON SCREEN
o P ATH : SPRO --- ENTERPRISE STRUCTURE---DEFINITION --- FINANCIAL ACCOUNTING---KEEP THE
CURSOR ON DEFINE COMPANY ---MENU BAR ---ADDITIONAL INFO ---ADDITIONAL
INFORMATION --- DISPLAY KEY ---IMG ACTIVITY
 HOW TO GO BACK TO SAP EASY ACCESS SCREEN (/N IN THE COMMAND FIELD)
 HOW TO ACTIVATE TCODE IN SAP MENU
o P ATH : MENU BAR --- EXTRAS---SETTINGS --- SELECT DISPLAY TECHNICAL NAMES (CHECK BOX)
---PRESS “ENTER ”
 HOW TO SET START TRANSACTION
o P ATH : MENU BAR --- EXTRAS---SET START TRANSACTION --- GIVE THE TCODE (FB01L)
---ENTER---CLOSE SAP AND OPEN AGAIN
 HOW TO RE-SET START TRANSACTION
o P ATH : MENU BAR --- EXTRAS---SET START TRANSACTION --- KEEP THE TCODE (BLANK )
---ENTER---CLOSE SAP AND OPEN
 HOW TO UNLOCK SCREEN (TCODE-SM12)
o P ATH : MENU---TOOLS --- ADMINISTRATION---MONITOR --- LOCK ENTRIES ---“ LIST ” BUTTON . TO
DELETE LOCK ENTRIES : MENU BAR ---LOCK ENTRY ---DELETE ALL---SELECT “ YES ”

GENERAL LEDGER
END-USER AREA:

G/L MASTER CREATION (FS00)

 CHECK ACCOUNT GROUP FOR GIVING ACCOUNT NUMBERS(OBD4)
 SURPLUS IN PROFIT AND LOSS A/C
 E QUITY SHARE CAPITAL A/C
 CASH A/C
 SALARIES A/C
 RENT A/C
 OUTSTANDING EXPENSES A/C

PROFIT CENTRES
 CREATION OF PROFIT CENTRE (KE51)
 DISPLAY PROFIT CENTRE (KE52)

POSTING OF TRANSACTION
 P OSTINGS(FB01L)
 DISPLAY DOCUMENT POSTED(FB03)
 VIEW GENERAL LEDGER BALANCES (FAGLB03)

FOREIGN CURRENCY TRANSACTIONS:

END-USER STEPS:
 EXCHANGE RATE ENTRY AT END-USER AREA(S_BCE_68000174)
 TO ENTER EXCHANGE RATE TYPE “B” IN DOC TYPE "SA" (OBA7)
 POSTING OF TRANSACTION (FB01L)
 WITH EXCHANGE RATE
 WITHOUT EXCHANGE RATE

INTEREST CALCULATIONS
E ND-USER AREA:

 P OSTING OF TERM LOAN RECEIPT (FB01L)

 TERM LOAN REPAYMENT (FB01L)
  INTEREST CALCULATION (F.52)
 DEFINE REFERENCE INTEREST RATE (OB83)
 TO POST THE BATCH INPUT SESSION
P ATH : MENU BAR---SYSTEM --- SERVICES---BATCH INPUT---SESSION
 TO VIEW DOCUMENT POSTED (FB03)
 TO VIEW LOAN ACCOUNT (FS00)

FOREIGN CURRENCY BALANCES REVALUATION

END-USER AREA:

 FOREIGN CURRENCY TERM LOAN RECEIPT(FB01L)

 TO ENTER RATE IN FOR EX TABLE(OB08)
 FOREIGN CURRENCY BALANCES REVALUATION (FAGL_FC_VAL)
 TO VIEW THE DOCUMENT POSTED(FB03)

ACCOUNT PAYABLE'S
VENDOR & HOUSE BANKS

END-USER AREA:

 POSTING OF PURCHASE INVOICE (F-43)

 TO VIEW VENDOR ACCOUNT TRANSACTIONS (FBL1N)
 TO VIEW G/L ACCOUNT SUNDRY CREDITORS RM (FAGLB03)
  OUTGOING PAYMENT WITH CLEARING (F-53)
 VIEW VENDOR ACCOUNT (FAGLL03)
 MANUAL CHECK CREATION(FCH5)
 DISPLAY CHECK REGISTER (FCHN)
 CHECK ENCASHMENT DATE UPDATE (FCH6)
 DISPLAY CHECK REGISTER (FCHN)

ADVANCE PAYMENTS TO VENDORS

END-USER AREA:
 A DVANCE PAYMENT POSTING (F-48)
 P URCHASE INVOICE POSTING (F-43)
 TO VIEW VENDOR ACCOUNT TRANSACTIONS (FBL1N)
 TRANSFER OF ADVANCE FROM SPECIAL G/L TO NORMAL BY CLEARING SPECIAL G/L (F-54)
 TO VIEW VENDOR ACCOUNTS TRANSACTIONS (FBL1N)
 CLEARING OF NORMAL ITEMS (F-44)
 TO VIEW VENDOR ACCOUNT TRANSACTIONS (FBL1N)

CASH DISCOUNT
E ND-USER AREA:

 P OSTING OF PURCHASE INVOICE (F—43)

 TO VIEW VENDOR ACCOUNT TRANSACTIONS (FBL1N)
 OUTGOING PAYMENT WITH CLEARING (F—53)

ACCOUNTS RECEIVABLES
E ND-USER AREA:

 SALES INVOICE POSTING (F-22)

 TO VIEW CUSTOMER ACCOUNT TRANSACTIONS (FBL5N)
 INCOMING PAYMENT BY CLEARING VENDOR AND CUSTOMER TRANSACTIONS (OBA7)(F-04)(F-51)
 CLEARING OF INCOMING PAYMENTS (F-28)
 TO VIEW CUSTOMER ACCOUNT TRANSACTIONS (FBL5N)
 ADVANCE RECEIPT FROM CUSTOMERS
E ND-USER AREA:

 A DVANCE RECEIPT POSTING (F-29)

 TO VIEW CUSTOMER ACCOUNT TRANSACTIONS (FBL5N)
 SALES INVOICE POSTINGS (F-22)
 TO VIEW CUSTOMER ACCOUNT TRANSACTIONS (FBL5N)
 TRANSFER OF ADVANCE FROM SPECIAL G/L TO NORMAL BY CLEARING SPECIAL G/L ITEMS (F-39)
 TO VIEW CUSTOMER ACCOUNT TRANSACTIONS (FBL5N)
 CLEARING OF NORMAL ITEMS (F-32)
 TO VIEW CUSTOMER ACCOUNT TRANSACTIONS (FBL5N)

DUNNING
E ND-USER AREA:

 P OSTING OF SALES INVOICE (F-22)

 RUN DUNNING (F150)
 TO VIEW CUSTOMER MASTER (XD02)

ASSET ACCOUNTING
END -USER AREA:

ASSET PURCHASE
 CREATION OF COST CENTRE (KS01)
 CREATION OF MAIN ASSET MASTER (AS01)
 CREATION OF SUB-ASSET MASTER
 A SSET PURCHASE POSTING (F-90)
 SUN-ASSET PURCHASE POSTING (F-90)
 REPORT TO VIEW EACH SUB- ASSET WISE YEAR WISE VALUES (AW01N)
 DEPRECIATION RUN (AFAB)

ASSET SALE
 TO MAKE ASSET RETIREMENT FIELD REQUIRED ENTRY FIELD FOR FSG-G052 (OBC4)
  A SSET SALE (F-92)

BANK RECONCILIATION STATEMENT

E ND-USER AREA:

 SALES INVOICE POSTING (F-22)

 MANUAL CHECK DEPOSIT (FF68)
 TO VIEW CUSTOMER ACCOUNT TRANSACTION (FBL5N)
 TO VIEW CHECK DEPOSIT ACCOUNT TRANSACTION (FAGLL03)
 E NTER MANUAL BANK ACCOUNT (FF67)
 TO VIEW CHECK DEPOSIT ACCOUNT (FAGLL03)
 P URCHASE INVOICE POSTING (F-43)
 OUTGOING PAYMENT WITH CLEARING (F-53)
 MANUAL CHECK CREATION (FCH5)
 TO VIEW CHECK ISSUE ACCOUNT TRANSACTIONS (FAGLL03)
 E NTER MANUAL BANK STATEMENT (FF67)
 TO VIEW CHECK ISSUE TRANSACTION (FAGLLO3)
 TO VIEW MAIN BANK ACCOUNT (FAGLLO3)
 TO VIEW BANK STATEMENTS IN SAP (FF67)

CASH JOURNAL
E ND-USER AREA:

 P OSTING TO CASH JOURNAL (CASH PURCHASE & CASH SALES)(FBCJ)

CLOSING PROCEDURE
E ND-USER AREA:

 TO CARRY FORWARD VENDOR & CUSTOMER A/C BALANCES (F.07)

 TO CARRY FORWARD G/L BALANCES (FAGLGVTR)

FINANCIAL STATEMENT VERSION

E ND-USER AREA:
 FINANCIAL STATEMENT (S_ALR_87012284)