Falcon Youth Hockey Association

Annual Meeting – Minutes

10 May 2018, 1830 hours

Library 21C

Agenda

1. Call to Order - please sign in on the sheet making its way around the room
2. Minutes of last Annual Meeting – reviewed and accepted
3. Treasurer's Report -
a. Bob Koenig - handout distributed, shows all expenses.
b. We are waiting on the IRS to issue our 501c3 approval. This is what allows us to accept
donations. This may have less of an impact due to changes in tax itemization laws in
upcoming tax years but is still important to have none the less.
c. We balanced down to the federal government levels.
d. Please refer to Articles of Incorporation that were distributed.
4. Business
a. Brooke Koenig will send out meeting minutes prior to next board meeting so that they
can be reviewed and accepted at that meeting
b. Online registration and fee payment – Denise has looked into this extensively. It's a
percentage of what's collected. 3.9% is the best that we can do. So $30 for registration
for the season was thought to be too much. Tournaments will probably have the option
of paying online since they would be much smaller processing fees. This will help in
meeting the timeline for tournament registrations. We need to continue to work on not
using personal checks to front funds that should be coming from the association.
c. Guest visitor - $400 check to our association was made from NORAD hockey. Please see
Facebook for picture of Tim's acceptance of these funds and a thank you from our
association for NORAD's support.
d. Jurassic World – 26 June 2018 at 1830. Need numbers by 30 May. This is open to
players and their families. Denise will be sending out correspondence. This was won
and donated by Tim Serratore. It's a private screening of the movie and free
concessions.
e. We still need volunteers – Denise compiled the list of who is willing to serve as officers,
we agree that coaches can be on the Board of Directors.
f. We'd like to start registration in June.
5. Hockey
a. John Smith is working hard at getting us ice time at Sertich & Honnen
b. There is a new Athletic Director (A.D.) at USAFA and he worked with Tim to get us 1
hour on Thursdays, 2 hours on Fridays, 5 or 6 hours on Saturdays, and 1 hour on
Sundays.
 c. Ice requests are in, our rank order goes up if we help with their summer program. We
do have summer time on Thursday. Denise will blast out correspondences to our
families about this. Sam will be a skate coach. It will be $10-$15 / hour for Edge /
Power on Sundays primarily.
d. SIC HD is a different deal. USAFA players will get a discount. Look for web updates and
emails about this.
e. We NEED ice time. We'll take whatever we can get.
f. How is ice going to be divided up? Thursday and Friday aren't really mite and squirt
friendly ice times. So that will go to the older teams. Weekend times will need to be
divided amongst all the teams. We need Honnen and Sertich ice to fill in for the times
that we cannot get USAFA ice due to football games and collegiate hockey games.
g. What is the cost going to be for next year? We'll be going up but we are committed to
keeping our program affordable and want to stay under $1,000. Realistically we are
looking at $100-$200 increases in registration. Refer back to treasurer report, all money
is spent on the kids. Ice has become extremely expensive. Originally we didn’t have to
pay for USAFA ice being under the rec center. Then we got a discounted rate but
horrible time (both time of day and quantity of time). Now we pay the same as
everyone else who uses the facility.
h. We are looking at 1 to 2 bantam teams next year, with a midget option being a
possibility down the road.
i. PPHL earliest start date for the season is 14 September 2018.
j. Checking won't be introduced at bantam level. We'll do a clinic so our players learn but
it won't be part of the PPHL games. Tournaments fall under different rules.
6. Election to the Board
a. Mites – Jessica Chenevert / CJ
b. Bantams – Waldo / Dawna
c. PeeWee – Jay Smith
d. Squirts – Mike Bisset / Brian Weise
e. Non-team designated – Bob Koenig, Tim Conners, Denise Conners, Jen Lehrman, Julie
Price
f. Next meeting will be assignment of committees/positions of the Board to the positions.
7. Adjournment