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CHIEF ACCOUNTANT
TTSPH markets and fully supports the Toyota, Yamaha and Hino brands, as well as other
high profile products throughout the South Pacific region. While the TTSPH administrative
Head Office is in Brisbane Australia, its operations are in seven key South Pacific markets.
Toyota Tsusho (South Sea) Limited trading as Asco Motors operates branches throughout
Fiji, Tonga, the Independent state of Samoa and American Samoa. Toyota Tsusho South
Pacific Holdings also trades as Ela Motors in Papua New Guinea, Ela Motors in the
Solomon Islands and Asco Motors in Vanuatu. In the majority of the markets in which the
company operates TTSPH are the market leaders within that
Country’s automotive industry.
PNG:
With fifteen branches throughout Papua New Guinea, Ela Motors are the largest fully
integrated motor vehicle dealership in the country. Ela Motors markets a wide range of
Toyota products such as the Hilux, Land Cruiser, the Coaster bus range, Dyna trucks and
the Camry. With highly trained technicians providing quality mechanical service and panel
shop work the company prides itself as being the countries after market specialists. A full
range of Toyota genuine parts are available to support all of our customer’s parts
requirements. Ela Motors market quality used vehicles and are resellers of Yamaha
marine, motor bike and power products, Hino, Renault and Mack trucks, and Massey
Ferguson tractors.
Number of Employees: TTSPH Group – 1337 staff across the South Pacific.
Remuneration Package:
Excellent market competitive salary package
Medical Insurance Scheme
Performance bonus scheme
Education Allowance
Furnished Accommodation
Company vehicle
Annual return airfares
Five weeks annual leave
2. Job Summary
To facilitate, review and provide support on all reporting aspects of New and Used
Vehicles, Service, Panel and Service Station matters. Facilitate and/or prepare monthly
Management Reports and Input Files; preparation of the company’s annual budgets as
well as that of Lihir Auto Service Ltd; assist with the completion of the remote accounting
package and completion of Lihir Auto Services Ltd annual income tax return.
3. Major Responsibilities
Vehicles
Review daily sales posted reports and advise on issues identified and
on appropriate action for remedies
Review stock status and aging reports and report on issues identified
and provide advice on appropriate action to rectify those issues; month-
end stock to GL to physical reconciliations
Screen all refund requests and approve refund transfers. Approve
refunds up to K10000 limit
Arrange stock averaging with related journal entries and liaise with MSO
regarding same
Review vehicles stock discrepancy reports and offer appropriate actions
required
Facilitate and supervise costing of vehicles and other sales items with
specific reference to the following:
• Verifying the costing with shipping documents and quantity
information
• Timeliness of costing
• Duty calculations/verification
• Application of other overheads like wharfage and handling and
other related loading items
Review stick status report of in-bond and in stock with emphasis on
report to reflect the true picture and status of stock including any
anomalies, duty worksheet issues and change of movement stock.
Occasionally review Shipping Regulations that are issued by the
Customs Department
Review the VAT Input Tax issues on used vehicle trade-ins and direct
local purchases
Service and Panel
Service Stations
Monthly Reporting
Annual Accounts
Authority
Sign cheques for all disbursements from all company bank accounts
Sign other bank letters of credit, foreign exchange contracts etc.
Approve petty cash expenditures of up to K100
Approve and sign purchase orders in the absence of the Financial
Controller and Treasury Manager
Approve journals for posting to the General Ledger
Approve all Vehicle, Service, Panel and Service Station customer
refunds up to K10,000
Approve all customers fund transfers between accounts and/or stock
units for Vehicles, Service and Panel Departments
Direct and supervise Accounts Support Staff
Accuracy of monthly financial reports
Set up and update DOC reporting system in ERA
Staff Management
Employee Relations
Supervise, motivate and assist staff, encourage improved performance through
incentives and training, ensure staff understand and execute their responsibilities
correctly at both a Head office and branch level.
Recruitment
Obtain Human Resources department approval and Financial Controller approval
for the hire and termination of all staff and ensure any hiring is in line with the
budget and company policy.
Training
Train and develop employees as appropriate. Training of citizen employees is one
of the primary objectives of the company and the PNG Government and a primary
objective of the employment contract.
Communication
Conduct regular meetings with Finance staff to set priorities, review performance to
date and motivate increased performance. Regular communication with the
Financial Controller, TTC and TTSPH Brisbane to ensure all stakeholders are fully
informed of all major issues.
4. Person Specification
Personal Characteristics:
Excellent organisational skills and attention to detail.
Proficiency with the Microsoft Office suite of applications.
Strong leadership and mentoring skills.