Escolar Documentos
Profissional Documentos
Cultura Documentos
AND LIBRARY
SOFTWARE PACKAGES
CHAPTER 3
an apparatus, process or system by mechanical or electronic devices that take the place
of human organs or observation efforts or decision (Webster Dictionary, 1966).
which the handling method, the processes and the design o f process material are
in order to achieve an automatic and in some cases a self regulating chain o f processes.
In the opinion o f Bhattacharya ‘there are certain activities traditionally associated with
libraries such as acquisition, serial control, cataloguing and circulation. Today the term
perform some o f the traditional library activities mentioned above. Though computers
play the primary role in library automation today, yet the roles played by
because o f the extent of support they offer to library automation’ (Kumar, 1987).
invented by human being for processing enormous amount o f raw data into meaningful
and useful form o f information with speed, accuracy and reliability’ (Bhargava, 1989).
regional and international level. Library automation can play a vital role for efficient
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library automation and services, because it ensures the following: (Rao, 1996)
Several factors, some social, some technological and some economical have
unpublished and near published documents make it rather impossible for individuals,
operations and services have their limitations in managing a library. Resource sharing
There are many reasons why libraries decide to automate, the need for increased
productivity often combines with diminishing staff resources; edicts emanate from
available through default or serendipity; bandwagons are seen and leapt upon; the
Joneses are kept up with; and sometimes the library director attends a seminar and gets
enthused. None o f these motivating factors what and how to automate is carried forward
systematically and logically. The factors determining what and how to automate exist
for all libraries in a three-part context: first, the automation environment in which the
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library operates, secondly, the assessed needs o f the library and its clientele, and lastly,
organization already possess some computer capability. This capability typically might
rare that a library makes a profit. Libraries serve a support function - whether to
students, professors, citizens (and, one would hope, voters), or line and staff personnel
in profit and non-profit organizations. As cost centres, libraries are usually under great
pressure to use whatever in-house computing resources are already available. After all, a
financial investment in computing capability has been made, and it is natural to want to
maximize use o f that investment. On the other hand, the library has probably already
had some bad experiences with existing computer systems, such as vanished
staff provisions, and low priority. As one librarian puts it, she was so low on the totem
pole in obtaining access to the computer centre, she had dirt in her ears. Librarians do,
however, tend to prefer services such as DIALOG, SDC, and BRS, and networks such
as OCLC and RLIN are heavily used by many libraries. Librarians are also natural-bom
net-workers. They talk to everybody, and they are accustomed to asking for help. They
have numerous local contacts, and they have no hesitation about calling around the
region or the country when they are looking for information. This makes them naturals
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3.1.2 L ibrary A utomation : A B rief H istory
Computers were engaged in library service in USA in 1950s in a very modest way. Dr
H P Luhn had organised computerized indexes in 1950s. Computers entered and found
some place in American libraries during this decade. However, their use and application
was very limited and restricted due to the high cost o f hardware and non-availability of
application software packages. During 1960s the cost of hardware came down and
appreciable attempts were made towards developing library application packages. This
led to increased use of computers in libraries and printing industries. In April 1960 the
American Chemical Society published its ‘chemical titles’ through computers. In this
decade, one o f the most significant developments in this direction was seen in MARC I.
Congress. On the basis o f this report the MARC I project was initiated in 1966, and the
(MARC) form was started and completed. There was a heartening welcome of the tape
containing the catalogue. MEDLARS and INTREX projects are similar examples of
The Indian Statistical Institute, Calcutta was the first in India to install a
computers were used in library work for the first time possibly by INSDOC by bringing
out the ‘roster of Indian scientific and technical translators’ with the help of computers.
INSDOC brought out the first union catalogue with the help o f computers under the title
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INSDOC initiated SDI service as a NISSAT project with Chemical Abstracts and
INSPEC databases, with the use of CAN/SDI software of IIT, Madras. In 1970’s many
financial support of NISSAT many library networks was initiated and are operative.
Notable of these networks are CALIBNET (Calcutta Library Network) DELNET (Delhi
Library Network) etc. Some other notable networks are NICNET, INDONET, SERNET,
NISSAT etc are engaged in imparting training for computer application in library work
through regular, sponsored, and part time courses. The price of computer hardware and
software has come down considerably. Owing to these factors computers have became
dissemination o f information, library and information centre of our country have started
In the beginning, computers were used by big academic institutions like DTs,
IIMs, and other national institutions like CSIR, INSDOC, NASSDOC, DRTC, DRDO,
BARC and other institutions o f higher learning o f national importance. The condition of
academic libraries, and information centre was very poor. Except a few Central
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like Tata Institute o f Social Sciences etc. the use of information technology was not
The new education policy, 1986 recommended the improvement o f library and
emphasized that information technology should be used in the libraries for providing
changes and new dimension in the whole library and information management in India.
The government o f India has taken prime steps for computerization, automation and
networking o f library and information centres. A number o f national, regional, and city
DELNET, MALIBNET, ERNET etc. have emerged and found their way. In order to
join and effectively participate in these library networks, library and information centres
HTs, RECs, libraries o f institutions of national importance for resource sharing among
the libraries (Sinha and Satpathy, 1998). Till date 142 universities have been funded by
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libraries have taken steps to change over to automation. Some of them have folly
automated their activities and some others have started automating their library
activities. The Prime Minister of India has recently announced special grants for the
College libraries o f North East India and Jammu and Kashmir for purchasing SOUL
To cope with the changing environment library schools in India have introduced
the important factors in this changing over to automated library system, training of
personnel is a must.
The modem age is called the age o f science and technology. The library started
from paperless mode and is going towards the paperless functioning in future. The
tremendous growth in the different fields of knowledge has created a great difficulty to
have access to the desired literature with manually operated devices. The traditional
concept o f librarianship has changed due to the changing needs of the modem society
and constant development in the field o f science and technology. Today, every job
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for any purpose with the help of software packages and online networking system;
knowledge. It has been gradually weaving electronic webs in various parts o f the globe
for quite a few years now. Now it is being used extensively in libraries by developed
countries and in a limited scale in the third world countries. Today information
technology coupled with computer technology has conquered even space and time with
• Traditional methods for handling the information are inadequate. One is bulk
• The need for cooperation and resource sharing and hope of achieving some
• Operational advantages:
a. Offers flexibility
b. Speeds up processing
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3.1.5 Objectives O f L ibrary A utomation:
more serious in recent years, especially in the areas o f technology and science, where
Computer aided system is more convenient, more flexible and more comprehensive and
results.
• To tap the advantages o f online access. If the system is in the form of LAN,
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it is p o s s ib le f o r a r e s e a r c h o f f ic e r to s e a r c h th r o u g h th e lib r a r y c a ta lo g u e s
o b ta in a b le w ith a c o m p u te r s y s te m th a t h a s a W A N .
c a r r ie d o u t m o r e e f f ic ie n tly w ith th e a id o f c o m p u te r .
• U p d a tin g c o m p u te r r e c o r d s is m u c h e a s ie r th a n u p d a tin g m a n u a l r e c o r d s .
• T o p u t lib r a r y s p a c e in to m o r e e f f ic ie n t u s e . M illio n s o f r e c o r d s c a n b e
s to r e d in a f e w d is k e tte s r e s u ltin g in s a v in g o f s p a c e .
• T o g e n e r a te r e p o r ts th r o u g h p r in t- o u ts , s u c h a s a lis t o f n a m e s a n d a d d r e s s e s
o f b o r r o w e r s h a v in g o v e r d u e b o o k s , is s u in g o u t o v e r d u e n o tic e s , e tc . a n d
d e v e lo p m e n t.
a u to m a tio n la r g e ly r e f le c ts th e d e v e lo p m e n t o f c o m p u te r te c h n o lo g y . L ib r a r y
a u to m a tio n c o n s is ts o f a p r o c e s s th r o u g h w h ic h a ll th e h o u s e k e e p in g o p e r a tio n s s u c h a s
I n th e r e c e n t y e a r s th e a d v e n t o f m ic r o - c o m p u te r s a n d m a n y a p p lic a tio n s o f tw a r e
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similarly acquisition may be computerized first in university libraries. However,
cataloguing is important for any library and its computerization must be one o f the
• A good collection
• Finances
• Staff training
• User training
Some factors, which prompted automation o f library services, are given below-
requirements.
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o b ta in e d .
• A s in g le d a ta b a s e c a n p r o v id e a ll p o s s ib le c o m b in a tio n s o f s e r v ic e s to th e
u s e r s .
• D a ta b a s e c a n b e m a in ta in e d e ith e r o n s m a ll d is k p a c k s o r ta p e s a n d c a n b e
tr a n s p o r te d a t a v e r y lo w c o s t.
u tiliz a tio n o f h u m a n e f f ic ie n c y .
T h e n e x t s te p is to p e r f o r m a s y s te m a n a ly s is . H a v in g d e te r m in e d th e a c tiv itie s to b e
• T o id e n tif y th e d a ta e le m e n ts
• T o c a lc u la te th e lo c a l s to r a g e c a p a c ity r e q u ir e d
• T o e n s u r e th a t th e s o f tw a r e ( to b e a c q u ir e d /d e v e lo p e d ) is a b le to h a n d le th e
s iz e , n u m b e r o f f ie ld s a n d th e r e c o r d s . T o e s tim a te th e b a c k u p s to r a g e
r e q u ir e d .
• T o id e n tif y th e v a r io u s f a c ilitie s to b e c o m p u te r iz e d
• T o id e n tif y th o s e d a ta e le m e n ts w h ic h a r e c o m m o n to s e v e r a l f u n c tio n s .
a u to m a tio n o r c o m p u te r iz a tio n .
• F ir s tly s u r v e y a n d a n a ly s is o f th e e x is tin g s y s te m .
• D e c id in g w h ic h s e c tio n s a r e to b e a u to m a te d .
• T h e m a n p o w e r r e s o u r c e s s h o u ld b e w e ll tr a in e d u p p h a s e b y p h a s e .
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• The higher authority should look after the higher level o f management.
• Identify the input requirements (data elements) for each of the functions.
• Identify the input in terms o f records, files and the media, also determine the
• Identify the output in terms o f records, files and the media, also determine
• Development o f programs (to get the desired output from the given input,
• Lack o f fund.
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• Ignorance of senior library staff about the technology.
are to be taken into consideration before a library gets into automated activities.
(A) A im :
First Component of automation is its aim, the purpose, the reason why the set of
library activities are to be computerized. This aim will be the focal point for integrating
automation into the activities and for operating and managing the activities after
automation.
(B) P rocessing :
The third component is the computer system supporting the activities. The
size depends upon the nature o f functions to be automated, the number o f functions to
be supported by the computer, the anticipated volume o f processing activity, the size of
the information files to be written in the machine storage and funds available to the
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• Sufficient memory to store a) the operating system, b) Application software,
• The computer system should have sufficient auxiliary storage for all the files
The location o f the computer can be in the library or outside the library.
The fourth component is the software supporting the activities o f the library.
Computer software is nothing but step by step instructions that command the machine to
perform its share in the processing. Software may be developed by a commercial vendor
or another library or it may be developed locally. The software supporting the libraiy
activities can be either stand alone or integrated. The stand alone software supports only
one automated activity such as acquisition, circulation etc. An integrated system covers
all the libraiy activities such as acquisition, circulation, cataloguing, serial control, etc.
command and information can flow from the computer system supporting the
automated activities to the points in the library where processing is required, event
though the main server is located in another part of the building or away from
the library.
be used by the library staff and others for training, references and quality control
(G) HumanResources:
The seventh component is the human resources needed to share processing with
computer supporting the activities, provide management and leadership for the activities
and operate, manage and maintain the computer system supporting the activities. Staff is
needed to initiate processes, provide the computer with information to be processed, and
make decision during process steps and regarding services to be provided etc. apart
from attending to activities not supported by the computer system. Training is required
(H) OtherResources:
The eight component is other resources such as information, equipment and
furniture, consumable supplies and monetary resources etc. Information can be viewed
(I) E n v ir o n m e n t :
sufficient physical space to be performed efficiently and be provided with proper levels
of lighting, temperature, humidity, noise control and cleanliness etc. Any delay at this
3.1.13 AreasOfAutomation:
Ranganathan’s five laws o f the library science stipulate that the documents of
the library should have maximum number o f users. With the application o f information
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technology in the areas o f library and information centers there has been a tremendous
Library automation usually covers all library house keeping functions such as
acquisition, cataloguing, circulation and serial control. In some libraries it has expanded
(A) A cquisition:
of library’s mission. It involves a great deal of detail and exacting paper work, material
fiscal control and so on. The acquisition system because of the need to keep a number of
rapidly changing files and detail accounting procedure lend itself to automation.
records o f orders, orders status, fiscal data, vendors' directory and so on. It reduces
personnel time and efforts during form preparation and paper handling. Most important
system will help us to have speedier receipt o f materials as well as improved fund
(B) Cataloguing:
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system maintained titles-in-process file o f all items that are accessioned. It also provides
the facility to provide Current Awareness Service (CAS) such as SDI, special
book catalogue o f various library units with the help o f high speed printers and can be
(C) Circulation:
including close reserve, holds, material booking and in-library use of the collection. It
provides the option to generate and print bar coded ID Cards with photographs o f the
members.
circulation control vastly improves library’s ability to rapidly and accurately record the
loan transaction, to monitor these transactions, to record return o f lent items and to
The term serial control refers to those tasks, which support the procurement and
library operations, has become increasingly complex over the years. Serial’s
management always has been an area that is labour intensive, demanding high degree of
73
attention to accuracy and details.
serials more easily, quickly and less expensively. This is particularly relevant, as serials
constitute major source o f information for library users. The procurement o f the same
journal at various units of the library system also makes the serial control system a
The article indexing system facilitates indexing and abstracting o f articles from
scanning of articles, entry of citation, online searches of authors, keywords and even
word based free text searches. This system also provides periodic documentation lists,
system. It deals with the techniques and processes o f representation, storage and
microfiche, microfilm, etc. A number of users can simultaneously make inquiries via
remote terminals with the help o f information retrieval system. Its importance lay in the
retrieval device.
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catalogues and indexes such as the author catalogue, the title catalogue, the subject
catalogue, the classified catalogue, publishers index, conference place index and
KWIC/KWOC indexes. Combination searches using Boolean operators (AND; OR; and
NOT) that yield highly satisfying and precise results are also possible. OPAC system
also provides the facility to request acquisition of titles, to reserve materials and to send
enable searching o f the library databases through web browsers such as Netscape
thrust on the speedy and easier dissemination of required information to the needy users.
Thus information storage and retrieval has become the top priority for library
automation.
information are -
The services that can be offered from these databases are current awareness
bulletin covering primary documents, documentation bulletin covering books and other
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3.2 LIBRARY SOFTWARE PACKAGES:
The term software stands for a set o f computer programs designed and developed
units of software which enable the computer to carry out a particular task. It contains a
complete and clear description of each task in terms o f available operations of the
software, which supplies power o f the computer to the users problems. Its important
can be considered to be at three levels. The first and basic is the operating system,
which is the only language understandable to a computer. The second level is office suit
packages that are for performing the office activities. The third level is application
programs which are written in higher level languages, such as BASIC, FORTRAN,
Softwares are generally grouped into two categories: System Software and
Application Software.
System softwares are the programs designed to control the execution o f other
which are set of programs inbuilt computers to run the computer. It includes operating
devices and utilities. It controls and facilitates other programs to use the hardware in
safe and control way. It monitors and controls hardware use. It also aids
application program.
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When the computer is put on, the first thing that it needs is the operating system,
i.e., the software needed for running the computer. Operating system is an integrated set
of programs that is used to manage the various resources and overall operations of a
all the activities o f the hardware devices. It also enables application software to be
executed. It is responsible for the smooth and efficient operations of the entire computer
system. The main functions o f the operating system are given bellow:
e.g., input from keyboard, input from mouse, etc. and various types of outputs in the
appropriate manner.
E xecution O f P rogram :
user programs or system programs, i.e. special programs required for the machine
functioning.
A llocation O f R esources :
This task aims at proper use of resources available. If multiple files are to be
printed then ‘who and in which order this task will take place?’ will be decided by the
operating system.
D etection O f E rrors :
The operating system is also responsible for detecting any type o f error that
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Information A nd Resource Protection:
The operating system is responsible for ensuring that the information and
There are various types of operating systems available, but they may be from
various vendors’ and may be for various types of computers. They can be broadly
It is single user operating system. At any point of time only one user program
This system supports multi-programming i.e. more than one user can be
supported by it. Therefore, more than one user programs are loaded and active in the
This operating system uses the time sharing technique. Each active user program
is given a fair share o f CPU time, if the time elapses or on input/output operation is
requested, CPU shifts over to the next job waiting and the previous program put to wait
In this type of operating system the jobs have to be finished within the deadlines.
The performance o f the system is measured by its ability to complete its jobs within
the deadlines.
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Micro-processing Operating System :
This system is capable of handling more than one processor as the work have to
personal computers. With the passage of time, DOS has under gone a number of
. Microsoft Windows:
(GUI) known as Windows. Three earlier versions o f Microsoft Windows were Windows
3.0, Windows 3.1 and Windows 3.11. Windows 95 was specially developed as a true
multitasking operating system. It takes foll advantage of 32 bit processor and also has
Windows 95. Integrated with Internet, it provides faster system startup and shutdown,
better file management and multimedia option. Microsoft Windows 2000 is a complete
multitasking operating system with GUI. Two o f its basic versions are Windows 2000
server and Windows 2000 professional. The latest version is Windows XP. Windows
UNIX:
multi-user environment. It is also capable o f working with multiple CPU. UNIX has a
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OS/2:
It has a GUI.
LINUX:
Linux has a UNIX like GUI. It is an open software that makes available its
source code to the users. This operating system offers two major advantages - users can
customize it to suit their specific need and it could be obtained free, thus representing a
Compiler:
language into the machine language that the computer executes directly. Every
programming language requires its own special compiler. Compilers are large programs
Interpreter:
Interpreter reads, translates and execute source programs one line at a time.
Thus the translation into the machine language is performed by the interpreter while the
program is running.
Programming L anguage:
computers. Since the advent of computers, many programming languages have been
developed, from assembly language to high level languages. There are four types of
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programming languages - low level languages, assembly languages, high level
languages and very high level languages. Low level languages are also called as
machine languages. The set of instructions written in binary or decimal codes is called
low level language. Assembly languages make some concessions to the programs in that
they used mnemonic literal sequences to designate machine code and to reference
of internal structure o f the computer, high level languages were developed. The high
level languages are program oriented instead of being machine oriented. Some
prominent high level languages are FORTRAN, COBOL, BASIC, PASCAL, PL/1 etc.
Very high level languages are also called as fourth generation languages. These are
report generators, retrieval and update languages, decision support system tools,
Application software refers to the class o f programs designed to make end users
better at performing tasks that would otherwise have to be done manually. Application
softwares are used in the computer to perform specific application that are developed on
any language. It comprises the procedures and instructions which enable computer
system to do what the user requires. The programs vary in size depending upon the job.
These are written by user himself or by software specialists. The programs are either
general or specific in purpose. The general purpose programs are useful to any users and
specific purpose programs are useful to specific users. There are a number of
applications programs designed to help the user to use the computer to accomplish some
tasks or the others. The most commonly used application software are - word
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statistical packages, CAD software, decision support system, games, expert system,
communication, etc.
performing operations such as data entry and validations, sorting and merging file and
editing data.
These are essentially programming frameworks, and can offer good storage and
retrieval systems. They are mainly intended for programmers to interact with and need a
programmer in order to make them usable to libraries. There are three types of DBMS
available to a micro computers which are file or data management system, Relational
DBMS and network and hierarchical DBMS. RDBM S provides the advantages o f
rapid access to file com ponents. RDBM S are so called because the data that
can be m anipulated are stored as relations, these relations are in the form o f
data tables in w hich the inform ation is arranged in row s and columns.
directly. Search and indexing facilities are the most important features o f this type of
software.
Each of the major online systems has its own software which supports its
activities on a host computer. Many of these hosts have begun to offer private facilities
with the help o f which end users can exploit the sophisticated software developed by
supporting large databases with many searches. The type o f software generated in
association with online searching o f external databases, enables more economical access
to host systems. The availability of databases on CD-ROM media has influenced online
with communication.
serials control, etc. Some of these are integrated packages covering many functions
A number of library software packages are presently available in the market for
handling library resources. Broadly they can be categorized into three categories:
control.
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• Database and Inform ation Retrieval Functions: Database design, maintenance,
bibliographies etc.
Libraries and information centers are using a wide variety o f library software for
circulation, information retrieval and services, i.e. OPAC, WebOPAC, CAS, and SDI
cost to computerize library activities from NISSAT/DSIR, New Delhi. The commercial
packages despite their higher costs are being increasingly used by libraries and
information centers i.e. LIBSYS, ALICE for Windows. There are some in-housed
created software packages being used in libraries. The DESIDOC, New Delhi for
example, use it SUCHDCA, the ENSDOC use it GRANTHALAYA, the IIT library
housekeeping functions o f a library. A modem library software package should have the
following features:
B. General C haracter:
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• It should be compatible to multiple platforms.
• User friendliness.
• Reliability.
C. New Technologies:
• Network capability.
D. Modules:
• Acquisition.
• Cataloguing.
• Circulation.
• Serial Control.
• OPAC.
• Library Administration.
E. Security:
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• Provision of login, and log off.
• Extendibility o f software.
Software available for the libraries may be classified into 3 categories : in-house;
Parent organization in which the library is a part may have the computer
i
department and software specialists. In such cases, the library can use their services to
develop the required software. Presently, many Indian libraries are using such internally
developed softwares.
and tested by time in its use. But of course, the cost is low in the development of such
packages.
The general purpose software package like word processors and DBMS can be
used profitably in library and information work whenever a situations demanding their
(B) C o m m er c ia l ;
All the software packages are developed basically to suit the needs o f individual
libraries. Every library cannot make such an effort to develop their own software for the
86
obvious reasons such as lack of programmers in their organization for library
applications; long development time and high cost involved in such an experiment.
software from a vendor can offer significant benefits to a library, especially in saving of
time and money. In most cases, the vendor, as a solution to a particular problem facing
several libraries, would develop a package. Many a time, the packages may incorporate
more sophistication over packages developed in-house. The major advantages of these
• No development time
result of team research and tested by time and most of these packages have general
application and are suitable for all types of libraries. But the cost is high in case of
(G) C o -operative ;
developed countries. The co-operative software system may work out to be cheap and
also provides an opportunity for interaction between the library professionals and
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3.2.3 L ibrary S oftware Packages D eveloped In F oreign Countries:
software packages. There are a number of library software packages developed during
1980's and 1990's which are being used in libraries internationally in library automation.
A) OASIS/Alice Packages:
America and Softlink - Australia, This is introduced in India by the Softlink Asia Pvt.
Ltd, The OASIS package run under DOS platform and Alice run under Windows
platform. These packages are used in more than 7000 major libraries all over the world.
B) CDS/ISIS:
to library personnel in using this package. The software is highly useful and fast in
creating bibliographical databases for information storage and retrieval. But, the menus
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provided in the software are not adequate for library house keeping operations.
Nevertheless, the software allows creation of additional menus for such operations
This software maintains a World Wide Web site with information on its product.
As a Windows product, ProCite 3.1 makes excellent use o f graphical user interface. The
database screen can be customized to make information easy to find (Seghal, 1998).
D) Minisis:
Canada. It works on HP 300 family of computers. It is a useful package for library work
India this software can be had from Hewlett Packard India Ltd., Community Centre,
New Delhi.
E) Citation 7;
The Citation 7 is a data file manager and bibliographic citation generator. This
has developed by Noteoberon, New York. The main feature o f this software is that it
works from within Word Perfect for Windows and Microsoft Word and is accessed
from the tools menu o f these word processors. Another important feature of Citation 7 is
89
its capability of formatting the selected items in a data file into a desired
bibliographical format.
Windows NT as operating system. The End Note Plus 2 makes good use of the
graphical user interface. The user has the option of using menu bars or key-
G) Consearch 3.0:
Windows platform and it has good use of the graphical user interface.
automation o f small and medium sized libraries. TLC runs on single user and multi user
environment. TLC has basic library management modules for cataloguing, circulation,
of the software include : provision for basic security through user account model;
adding a user’s name to the program and setting his or her password in an easy process;
90
and once a user is logged in, the program access is set and is not reset until the nex me
logs in. A limitation of the LIBRARY PROGRAM is that it does not offer On-1 .
Public Access Catalogue.
3 .2 .4 I n d i a n L i b r a r y S o f t w a r e P a c k a g e s :
A) SANJAY:
Sanjay is an augmented version of CDS/ISIS is a generalized infonvamv
storage and retrieval software for the management of structured non-num.rx
databases. It cannot be used straightaway for the management of housekeepin..
operations. But the CDS/ISIS has provision for interfacing the necessary s o l w a r .
modules with it for covering the house keeping operations. Hence MSS A!
distributing agency in India for CDS/ISIS package, has become interested in genu c r
modules for library house keeping operations developed indigenously. So N1SS \
awarded a project to DESIDOC for the development of these additional motlu c
PASCAL. Accordingly DESIDOC has developed the additional modules for the hbr.ir
house keeping applications on CDS/ISIS. This package is called SANJAY (Sanu.
user guide, 1991). It is an integrated package that enhances the capabilities of Cl >s h i-
by interfacing Pascal programs. The Sanjay performs the library' management fun. n 1
such as Acquisition control, on-line catalogue management, Circulation eontr >. •
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T h e m a in f e a tu r e s o f S a n ja y a r e a ) th e p a e k a g e is c a p a b le o f h a n d lin g n u m e r ic a l
a u to m a tic a lly w h e n e v e r a c h a n g e is m a d e in th e d a ta b a s e ; d ) it h a s a s e t o f 7 0 P a s c a l
p r o g r a m s a n d 2 5 s p e c ia l m e n u s ; e ) f a s te r r e s p o n s e tim e ; a n d f ) n e w m e n u s c a n b e
B) LIBSYS:
T h is p a c k a g e w a s d e v e lo p e d b y L y b s y s C o r p o r a tio n , N e w D e lh i. I t is a fu lly
in te g r a te d m u lti- u s e r lib r a r y s y s te m d e s ig n e d to r u n o n a w id e s p e c tr u m o f
h a r d w a r e /s o f tw a r e p la tf o r m s in c lie n t s e r v e r e n v ir o n m e n t. I t is e a s y to o p e r a te a n d th e
b ib lio g r a p h ic d a ta b a s e b a s e d o n A N S I Z 3 9 .5 0 f o r m a t. L I B S Y S s u p p o r ts a lm o s t a ll
p o w e r f u l b u t a t th e s a m e tim e u s e r f r ie n d ly O P A C in te r f a c e ( L ib s y s : P a m p h le t, 2 0 0 3 ).
C ) Maitrayee:
T h is s o f tw a r e w a s d e v e lo p e d b y C o m p u te r M a in te n a n c e C o r p o r a tio n ( C M C ) fo r
h o u s e k e e p in g a n d in f o r m a tio n s to r a g e a n d r e tr ie v a l f u n c tio n s . T h is s o f tw a r e c a n b e
p u r c h a s e d f r o m C M C , C a lc u tta .
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D) Wylisys:
Wylisys stands for Wipro Library System. It has developed by Wipro Computer
Ltd. It has facilities for housekeeping and information storage and retrieval functions. It
E) DELMS:
an in-house software package for library use. It has facilities for working on UNIX,
F) DLMS:
all the university libraries and college libraries in India under the INFLIBNET program.
It is a library management software package, which provides the all library house
keeping facilities. Because o f some o f the problems the package could not be used by
G) ARCHIVES:
H) LIBMAN:
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database of books, members, issue and return, interlibrary loan, generation of overdue
I) LIBRA:
Ltd, New Delhi. It facilitates house keeping operations such as acquisition control,
J) LIBRARIAN:
by Soft-Aid, Pune.
K) LIBRIS:
system covers all the functional activities such as acquisition, cataloguing, circulation,
L) MEMLIB:
The Memex Library Management (Memlib) has developed by Memox Pvt. Ltd.,
single user or multi user environment. This software provides facilities for almost all
serials control etc. Another important feature o f this software is its import facility of
CDS/ISIS database. Memlib on-line search facility provides for various options and
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makes many selected jobs easy without browsing entire through the data and makes the
It is a menu driven and user friendly software developed by Blitz Auto Visuals,
N) Trishna:
O) Ulysis:
P) SOUL:
automation and management. The SOUL is designed using client server architecture,
which imparts extra strength to storage capacity and has multiple access to single
database, various levels o f security, backup and re-storage facilities etc. This software
was designed after a comprehensive study of different library related functions practiced
in university libraries. It has MS-SQL Server 6.5 RDMS as the back end. This user
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friendly software is quite easy to work. The software contains modules viz. Acquisition,
U.P. Both are menu driven user friendly single and multi user networking package runs
under DOS environment. It is hoped that these packages are very useful to automate all
types of libraries, small or big. The packages will also useful to scientists/researchers in
maintaining the references related to the field o f research. The packages are used for
database management and for information services such as SDI, Current Awareness
Services and bibliographical services. Other features of the packages include report
generation, utilities and tools, automatic book number system, data protection, fast
R) ODYSSEY:
This software was developed by SRA System Ltd., Imaging Division, Madras. It
methods for storage, sharing and retrieval of documents. It takes information from
various sources such as scanners, faxes, computer created documents and other ASC II
files. It supports various types o f storage media like Hard Discs, Optical Disks,
CD-ROMs and Juke Boxes. It uses an advanced Database Engine to store, retrieve
indices and provides multiple searching mechanism like Query Based Enquiry, wild
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S) TLMS (Total Library Management Software):
OPAC Infosys Pvt. Ltd., Pune. It is a folly integrated multi-user library system designed
to run on Windows. TLMS supports a series of activities, which the information centres
requires. Starting from a wide access to libraries worldwide over the Internet and the
Z39.50 system approved by Library o f Congress. It provides the basic facilities like
photo card identity generation. Cataloguing in various systems with compatible formats
like CCF, USMARC and now the ‘Indian UNIMARC’ as advised by the Central
Secretariat library, Ministry o f HRD, Dept, of Culture are built in. It has built in dual
barcode system supporting multiple barcode standard like ISBN. TLMS support all the
T) BookShelf Plus:
The BookShelf Plus has been developed by Adroit Systems and Solutions,
can cover all the functional activities such as acquisition, cataloguing, circulation etc.
Guwahati using MS Access as front end and MS Access database as back end. The
software contains modules viz. acquisition, membership, and reports to facilitate library
house operations.
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V) GeoCreate Library Assistant:
modules like Borrower list, Add Title, Remove Title, Borrower Control, Print Option,
Payment including fund control to perform various library house keeping activities.
Education, Assam. There are seven modules in the LMS viz. registration, book, modify,
keeping activities.
INSDOC takes the credit for being the first institution to experiment with the
application of computer in the library sector. From the available literature, we can say
that during the first half o f 1960’s, INSDOC developed a software for the IBM 1620,
Model 1 computer to produce a union catalogue of scientific serials. Later, at the fag
end of the 1960’s, owing to some technical problems, INSDOC had to redesign the
entire project relating to the Union Catalogue and execute it on IBM 360 model 44
Fortran IV and PL/1 for complete processing o f data relating to National Union
Translators, a production o f author and subject index o f Indian Science Abstracts, and
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During the same period, Documentation Research and Training Centre (DRTC),
Under the guidance and supervision o f Prof. A. Neelameghan this project was
accomplished and a set o f programs were developed and implemented on IBM 1401
computer system.
developing AFSARI software system in Cobol for the provision o f Current Awareness
Service and SDI and the effort at Tata Institute o f Fundamental Research (TIFR) for
There have been several attempts at the institutional level to develop software
and cataloguing. Major libraries like BHEL, Hyderabad; RRC, Kalpakkam; NAL,
Hyderabad; IIT, Dehradun and so on have worked in this direction. Though in literature
we find a descriptive account of number of systems, we hardly find any article, which is
experiments.
DELNET have shown interest in assisting the libraries by sharing their expertise by way
examples o f die library software which have the support o f DESIDOC, NISSAT and
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DELNET respectively. The small libraries in particular will greatly be benefited by this
gesture, as the software by these organizations is developed by experts in the field and
available at relatively low prices. DELWINDOWS on the other hand helps in the
provides a powerful but simple query system for retrieving the information.
be selected first The hardware need depend upon the software’s design and complexity.
In other words, librarians should decide what they want to accomplish by automation,
select the software that can do the best, and then select the hardware capable of
operating the software. This is the most logical way to choose, and it can simplify the
when they choose library automation software. They should consider the specific
requirement o f their library system and buy software that meets all of these
requirements. But they should be careful not to purchase overprice software that
contains features that will never be used in their library. Librarians also need to
determine their long range plans and consider what software will best meet the future
software should include an analysis of present and future opportunities for connectivity
to other resources. It is equally important when the librarians are discussing automation
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3.2.7 Criteria for Evaluation of Software Package for L ibrary U se :
the library software. Following are the worth mentioning criteria while considering a
software:
(A) U s e r F r ie n d l in e s s :
The term user-friendly may sound like a cliche, but it is extremely important. A
user-friendly program has a menu, that is, a list o f options that is displayed on the screen
and leads the patron through the program. ‘Help’ windows and prompts are like having
(B) I n t e g r a t io n :
computer technology, they share databases. For example, a patron using integrated
catalog and circulation programs can find out whether the collection includes the
material wanted and whether it is on the shelf, lent out, or on reserve. Integration
usually is not a problem if library buys all their software programs (means complete
ascertained that programs purchased later can be integrated with existing programs.
(C) I n t e r n a t io n a l B ib l io g r a p h ic F o r m a t :
Industry standards (IS) are useful guides, and for library software, the industry
standards are the Library o f Congress’s Machine Readable Catalog - MARC, MARC’s
and the new, post 1991 Format - USMAR/MICROLIF protocol. Programs that meet
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these standards allow librarians to store and fully develop catalogue records. All
The followings are the self-testing criteria for software selection procedure:
• What are the academic standards, skill levels, and information requirements of
the patrons?
products?
For identifying, evaluating and selecting packaged software for library the
• First make yourself'clear o f your short term and long term needs o f which you
intend to buy a software. Develop functional specifications o f each job that you
• Make a survey of the suitable packages in use for envisaged tasks by consulting
relevant directories and writing to the library and create a short list of
appropriate basis o f its specifications and capabilities and seek clarification from
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th e v e n d o r . T h e e x p e r ie n c e o f th e lib r a r y m a y b e r e lie d u p o n m o r e th a n th e
a s s u r a n c e o f a le s p e o p le . R e v ie w jo u r n a ls m a y a ls o b e e x a m in e d .
• T h e r e p u ta tio n o f th e f ir m m a y a ls o b e c o n s id e r e d w h ile b u y in g a s o f tw a r e . I t is
p r o b a b ly w o r th p a y in g a b it m o r e f o r a s o f tw a r e p a c k a g e f r o m r e s p e c ta b le f ir m
• A s o f tw a r e m u s t h a v e c o m p a tib ility to th e c o m p u te r s o n w h ic h it h a s to ru n .
S o m e p a c k a g e s u s e a s p e c ia l p e r ip h e r a l d e v ic e s lik e m o d e m , h a r d d is k , e tc . A
f e w o th e r s a r e d e s ig n e d to b e u s e d w ith D B M S o r s p r e a d s h e e ts . W h ile b u y in g a
s o f tw a r e th e c o n c e r n e d lib r a r y s h o u ld v e r if y w h e th e r a n y c o m p a n io n
p r o g r a m m e r s ) o r s p e c ia l d e v ic e s /h a r d w a r e a r e r e q u ir e d o r n o t.
• T h e s o f tw a r e m u s t b e f le x ib le e n o u g h to w o r k w ith b o th f ix e d a n d v a r ia b le
e tc .
• It s h o u ld b e u s e r f r ie n d ly s o th a t it c a n b e u s e d b y p e o p le w ith little o r n o
k n o w le d g e o f c o m p u te r .
• T h e s o f tw a r e p a c k a g e m u s t h a v e g o o d d o c u m e n ta tio n to in c lu d e s y s te m a n d r u n
le v e l n a r r a tiv e d e s c r ip tio n , s y s te m lo g ic a n d lo g ic a l f lo w c h a r ts , in p u t a n d o u tp u t
in s tr u c tio n s .
a n d u s e r .
• A s th e s o f tw a r e p a c k a g e s g e t u p d a te d , v e n d o r m u s t n o tif y n e w f e a tu r e s a n d
im p r o v e m e n ts .
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• I m p o r ta n t th a n a ll th e a b o v e c r ite r ia is th e c o s t i f th e p a c k a g e is w ith in b u d g e te d
a m o u n t a n d w h ic h s h o u ld in c lu d e v e n d o r ’s c h a r g e f o r tr a in in g , in s ta lla tio n ,
m a in te n a n c e a n d u p d a tin g . B u y in g a p a c k a g e s o f tw a r e a r is e s m a n y r is k s . B u t b y
c a r e f u l s tu d y o f n e e d s a n d e v a lu a tin g th e a v a ila b le s o f tw a r e p a c k a g e s , i t is
p o s s ib le to f in d a r ig h t p a c k a g e .
• T o lo c a te a n d e v a lu a te a k n o w le d g e a b le d e a le r o r s a le p e r s o n .
• T o e x a m in e th o r o u g h ly d o c u m e n ta tio n o f th e s o f tw a r e .
• P r o p e r a r r a n g e m e n t f o r a d e m o n s tr a tio n o f th e s o f tw a r e .
• S e lf p r e p a r a tio n b e f o r e d e m o n s tr a tio n .
• T o p u t th e p r o g r a m th r o u g h its p a c e s .
• T o e v a lu a te th e q u a lity o f th e s u p p o r t th a t c a n b e e x p e c te d f r o m d e a le r o r v e n d o r
( M a lw a d , 1 9 9 5 ).
A s o f tw a r e c o m p a n y th a t is c h o s e n s h o u ld b e a b le to a s s is t th e lib r a r y b e f o r e ,
d u r in g a n d a f te r th e p u r c h a s e . T h e f o llo w in g in f o r m a tio n s h o u ld b e o b ta in e d f r o m th e
s u p p lie r a n d th e s u p p lie r ’s c u r r e n t c u s to m e r s :
• A r e th e p r o d u c ts a n d s e r v ic e s g u a r a n te e d , w h a t a r e th e g u a r a n te e ’s d e ta ils ?
• Is th e r e a c h a n g e f o r a f te r - s a le s u p p o r t a n d i f s o , h o w m u c h ?
• A r e th e a c c o u n t s p e c ia lis ts a n d te c h n ic ia n s k n o w le d g e a b le a n d h e lp f u l?
1 0 4
Is support and training available when needed?
Each o f the library software has its own strengths and weaknesses. So before
selecting the software, library should access the software to see whether it suits their
through the literature about that software, to have an interaction with other libraries
which are using that software, to request the supplier to provide a detailed
of that software. The evaluation process should start with a detailed look at the problems
software has to tackle and proceed through a technical evaluation of the packages,