Minutes of Chief Secretary’s cluster ‘Hotspots” meeting held on 5th

November, 2008 at 9.00 a.m. at Chief Secretary’s office

The meeting was chaired by Mr.S. Rangarajh, Chief Secretary.

Present:-
1) Mrs.R.Wijialudchumi, Sec. to the Governor
2) Mr. R.Raveenthiran, DCS/PPA
3) Mr.S.Thiruvakaran, Sec/PPSC
4) Mr.A.Sellathurai, DCS/F
5) Mr.R.Umakanthan, DCS/P
6) Mr.S.Sivaguru, D/Audit
7) Mr.P.Vageshan, Sec/CEC
8) Mr.T.Viswaruban, DDP
9) Mr.J.F.C.Phelician, DDP
10)Mr.K.Pratheepan, Accountant
11)Mr.Ramesh, Accountant

Provincial Public Administration

1) Appointments
All unauthorized appointments to be cancelled.
2) Transfers
To be done on three year phasing as directed by the Hon.Governor.
3) Calendars for appointments, promotions, E.B. etc. for 2009
To be prepared by PPA obtaining details from PPSC and respective Ministries.
4) MDTD
DCS/ PPA to look into MDTD organizational matters.
5) Establishment matters
All establishment matters should go through PPA, including those of
Secretaries, DCSs and HoDs.
6) Leave out of the Island
All applications for leave out of the island, except those of teachers, should go
through PPA.
7)Scholarship committees
Scholarship committees to be formalized.

Planning Secretariat

1) Capital expenditure
Monitoring to be effectively done.
2) OIS
Overall responsibility will be with DCS, who will take stock of the present
position.
PIP component will be handled by PPA.
3) Provincial Five year plan
Sector wise Master plan and Provincial 5 year plan to be completed before
end of December 2008 and end of November, 2008 respectively.
4) Budget speech
Calendar will be as follows:-
Item Date
1) Sector review, service performance plan 20 & 21.11.08
& financial plan presentation
2) Preparation of draft budget speech ( sectoral) 05.12.08
3) Updating five year plan 30.11.08
4) Hon.Governor’s statement (draft) 05.12.08
5) Signing order paper 15.12.08

5) Monitorables
Should be sustainable.

Provincial Treasury
1) Audit observations on Appropriation Account
This will be replied before 10.11.08.

2) Financial matters
All financial matters should go through DCS/F.

3) Budget procedure
Mr.K.Pratheepan, Accountant will be in charge of budget procedures.

4) Imprest review
To be done effectively.
5) PFR
Will be available by the end of November, 2008.8.

Provincial Audit
1) Provincial Audit queries
To clear as many queries as possible through discussion with sector Heads
and their Accountants.

T.Kulaveerasingam
Coordinating Secretary
for Chief Secretary, NPC
5th Nov 2008