Commercial Correspondence

Unit 5

Orders and
Cover Letters of Orders

Faculty of English for Specific Purposes

Commercial Correspondence
 Orders

Opening
Express thanks for the offer and pleasure in
placing an order
• We thank you for your offer No. 204/PP of
(dated) 15 September 20__ and are pleased
(glad) to place an order on the following
terms and conditions:
• … and have pleasure in placing an order
Faculty of English for Specific Purposes
2 Commercial Correspondence
 Orders

Main Message
1 – 6: See Offers
7. Methods of payment
• Payment: … to the account of Vietcombank,
in your favour (in favour of the seller) for
the total value of the goods to be shipped.

Faculty of English for Specific Purposes

3 Commercial Correspondence
 Orders

Main Message
7. Methods of payment
Bill of exchange
 Sight draft: a bill of exchange payable immediately
upon acceptance (accept to pay)
 Draft at 60 days (after) sight: payable within 60
days of acceptance (60 D/S)
• We should be glad if you would agree to draw on
us at 30 D/S (at 30 days) for the amount of …
Faculty of English for Specific Purposes
4 Commercial Correspondence
 Orders

Main Message
7.Methods of payment
Documentary collection
 Documents against payment (D/P)
 Documents against acceptance (D/A)

Faculty of English for Specific Purposes

5 Commercial Correspondence
 Orders

Closing
Expressing hope for future business
• We look forward to your early confirmation
of our order (confirmation of sales).
• We look forward to having your
confirmation/ acknowledgement soon.
• Please confirm your acceptance of this order.

Faculty of English for Specific Purposes

6 Commercial Correspondence
 Cover Letter of an Order

Opening
 Acknowledge receipt of the offer
 Express pleasure in enclosing an order form
• We thank you for your letter/offer of … for …
and are pleased to enclose an order on the
following terms and conditions.
• … and take pleasure in enclosing our order No…
• Please find enclosed our order No. DR435 for
(diesel engines).
Faculty of English for Specific Purposes
7 Commercial Correspondence
 Cover Letter of an Order

Main Message: Useful expressions

• We would like to make clear the following points.
• We would like to emphasize (draw your attention
to) the following points.
• We are very interested in the different types of
watches you offered …
• We are quite satisfied with …
• We have decided to accept the 15% discount you
offered …
Faculty of English for Specific Purposes
8 Commercial Correspondence
 Cover Letter of an Order

Closing
Remember to mention the order and other
documents you want to enclose in the
Enclosure section.
Enc: Order No. TL/473

Faculty of English for Specific Purposes

9 Commercial Correspondence