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Winlog.

web

User Manual

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Table of Contents
Overview ............................................................................................................................................. 4
Access to the User Desktop................................................................................................................ 4
Basic Handling.................................................................................................................................... 5
Toolbar................................................................................................................................................ 6
Alarm Display...................................................................................................................................... 7
Display Area........................................................................................................................................ 7
Login ................................................................................................................................................... 8
Watch Lists ......................................................................................................................................... 9
Creating a Watch List........................................................................................................................ 10
Sharing Watch Lists.......................................................................................................................... 11
Data Points........................................................................................................................................ 11
Acknowledging Alarms...................................................................................................................... 12
Delete this watch list......................................................................................................................... 12
Chart .............................................................................................................................................. 13
Data Point Details ............................................................................................................................ 14
Info.................................................................................................................................................... 14
Statistics............................................................................................................................................ 14
Comments......................................................................................................................................... 14
Chart................................................................................................................................................. 14
Alarms............................................................................................................................................... 14
Graphical Views................................................................................................................................ 14
Editing Data Points .......................................................................................................................... 15
Data Point Properties........................................................................................................................ 15
Logging Properties............................................................................................................................ 15
Delete Now ..................................................................................................................................... 16
Formatting ...................................................................................................................................... 16
Preview .......................................................................................................................................... 16
Alarm Conditions ............................................................................................................................ 16
Go to Data Point................................................................................................................................ 17
Graphical Views ............................................................................................................................... 18
Creating a Graphical View................................................................................................................ 20
Components...................................................................................................................................... 21
Sharing.............................................................................................................................................. 22
Selecting and Editing Graphical Views ........................................................................................... 23
Alarms .............................................................................................................................................. 25
Alarm Search.................................................................................................................................... 25
Reports ............................................................................................................................................. 26
Report Queue.................................................................................................................................... 26
Report Templates ........................................................................................................................... 28
Report View....................................................................................................................................... 30
Data Sources .................................................................................................................................... 31
EBI 25-Data Source (IF 400) .......................................................................................................... 32
EBI 2 Bus-Data Source .................................................................................................................. 39
Modbus-IP-Data source ................................................................................................................. 41
Virtual data source ......................................................................................................................... 43
Meta data source ........................................................................................................................... 44
Alarm Reactions .............................................................................................................................. 45
Creating Alarm Reactions (email)..................................................................................................... 45
Creating Alarm Reaction (Set Data Point)......................................................................................... 46
Scheduled Alarms ........................................................................................................................... 47
Creating a Scheduled Alarm............................................................................................................. 47
Combined Alarms ............................................................................................................................ 48
Creating a Combined Alarm.............................................................................................................. 48
User Administration ........................................................................................................................ 49
Creating a User................................................................................................................................. 49
Editing User Accounts....................................................................................................................... 49
Comment Templates......................................................................................................................... 50
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Distribution Lists ............................................................................................................................. 51
System Settings ............................................................................................................................... 52
System Information ........................................................................................................................ 52
System Alarms ............................................................................................................................... 52
Audit Alarms ................................................................................................................................... 52
Language Settings ......................................................................................................................... 52
Further Settings .............................................................................................................................. 53
Chart settings ................................................................................................................................. 53
Comment Settings .......................................................................................................................... 53
Database Backup.............................................................................................................................. 53
Email Settings ................................................................................................................................ 54
Security Settings ............................................................................................................................. 55
Activate 21 CFR Part 11................................................................................................................... 55
Passwords......................................................................................................................................... 55
Security............................................................................................................................................. 55
Electronic Signature.......................................................................................................................... 55
Logout................................................................................................................................................. 55
Help...................................................................................................................................................... 55
Winlog.mobile-App .......................................................................................................................... 56
Change to HTTPS ............................................................................................................................ 56

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Overview
This software provides a context-sensitive Online Help which can be opened by clicking on the
symbol . You will find this symbol several times on the User Desktop.

Access to the User Desktop

During the installation a Desktop Icon as well as an entry in the Programs Menu is generated for
opening the User Desktop of the software. The software is opened using your default browser, i.e.
your browser will open and show the default page of the software.

Should you wish to use Winlog.web from another PC, please open your browser and enter the IP
address or DNS name of the PC on which the software is installed. Please note that the two
computers have to be part of the same network, e.g. the same LAN, WAN or connected by VPN.

During the installation a different port than the default port may have been set for the software. This
may happen when the default port is occupied already. In this case you will have to add the port to the
IP address or DNS name, e.g. „127.0.0.1:8080“ instead of only „127.0.0.1“. You can find out easily
which port is used by using the Desktop Icon on the computer on which the software is installed. Then
you will see the used port in the address bar of the browser window. Should only the IP address be
shown in the address bar, the default port is used. Then you only need to enter the IP address or DNS
name when using Winlog.web from other computers.

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Basic Handling

The screen is divided in three areas:

 Toolbar
 Alarm Display
 Display Area

Toolbar Alarm Display

Display Area

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Toolbar

All Program Functions are selected by clicking on the corresponding Toolbar Symbol.

Toolbar Functions:

View from left to right.

Default Page

Open the Default Page

Views

Watch Lists

Graphical Views

Alarms

Reports

Data Sources

Alarms

Alarm Reactions

Scheduled Alarms

Combined Alarms

Users

Administrate

Distribution Lists

Miscellaneous

System Settings

Security Settings

Logout

Help

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Set Default Page Set the current page as default.
The Default Page is opened after login.

Select language You can choose between English, German, Spanish,


French and Italian.

Install Winlog.mobile app Apps for Android and iOS smartphones are available.
See here for more details.

Alarm Display

If at least one alarm is active, a blinking alarm symbol will appear.

The colour of the alarm symbol indicates the alarm level:

Information

Urgent

Critical

Very critical

Should there be several active alarms with different alarm levels, the highest alarm level will be shown.

By clicking on the alarm symbol the List of active alarms will be displayed.

Display Area

The Display Area shows all information of the currently active program functions, e.g. Watch Lists,
Graphical Views or Reports.

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Login
In order to use the software, you will have to log in. Please enter your user name and password. If you
do not have an account for this software or you forgot your password, please contact your
Administrator.

For first-time use of the software, please enter admin as user name and admin as password.

For security reasons we recommend to change the Administrator password immediately.

In order to use the 21 CFR Part 11 feature, you will have to set an SMTP server in the
System Settings. Additionally, you will have to provide a valid email address for the user
„admin“. Otherwise no email notifications will be sent.

In case the 21 CFR Part 11 feature is activated, you have a maximum of 3 tries to enter
the correct password. Afterwards the account will be blocked. The maximum number of
wrong logins can be defined. (Miscellaneous => System Settings => Maximum number of
wrong logins). Only an Administrator will be able to unblock a blocked account.

Should even the Administrator forget his password, he still has the chance to reset his
account by clicking on „Forgot your password?“. If you have provided an email address
and set a valid SMTP server for this „admin“ account, an email with further instructions will
be sent now.

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Watch Lists
Watch Lists serve for displaying all data points in tabular and graphical form.

In the Watch List each data point is displayed along with its name, serial number, current signal and
battery status, as well as its latest measuring value with the corresponding time.

The name of a data point generally consists of the name of the interface to which the data
point is connected, followed by the actual data point name.

You can create any number of Watch Lists. All data points of the system can be grouped individually in
separate Watch Lists. In doing so, one data point can be resumed in several Watch Lists.

Example: You can generate one Watch List including all data points of the system and further Watch
Lists for the different logger arrangements (e.g. cold storage rooms, freezers, dairy products etc.).

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Creating a Watch List

• Select „add watch list“ in the actions menu to create a new watch list.

• Choose „rename watch list“ in the actions menu and enter a name.

• A new watch list does not contain any data points at first. In order to add data points, choose
„add data points“ in the actions menu.

• You will find a list of all data points in the system on the left side of the screen.

• Click on the symbol in order to add a data point to the Watch List. Click on the symbol next
to the header in order to add all data points.

• As soon as you have added all required data points, please click on the symbol in order to
close the data point list.

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Sharing Watch Lists

You can define which users should have access to Watch Lists.
In order to share Watch Lists, please select a user and click on .

Please define the rights of the user:

Read
The user can open the Watch List, but not edit it.

Set
The user can open, edit or delete the Watch List.

Data Points

All required information as well as control tools for the Data Points in the watch list are displayed in
one line:

 The information area shows the Data Point name, the latest measuring value along with the
time, the serial number, and – in case of an EBI 25 logger – the current battery and signal
status.

 Using the control tools, you can edit, delete or rearrange the Data Points.

 Please move the mouse over this symbol in order to show a graph of the last 24 hours of
the respective Data Point. You can change the settings of the graph in the data point settings.

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Acknowledging Alarms

Should there be one or more active alarms for a data point, the alarm(s) will be displayed below the
data point name along with the alarm level, time and cause.

An alarm will be active until the alarm cause is no longer valid (e.g. until the temperature is within the
limit values again) and the alarm has not been acknowledged.

Please click on in order to acknowledge an alarm.


In order to acknowledge all active alarms of the current watch list, please click on Acknowledge all
alarms.

If the alarm is no longer active, i.e. the alarm condition is no longer valid (e.g. the temperature is within
the limits again), the alarm symbol is crossed out .
If the alarm has been acknowledged already, but is still active, i.e. the measuring value is still beyond
the limits, the acknowledging symbol is highlighted in gray .

If the alarm is acknowledged and no longer active, it will no longer be shown in the watch list.

Delete this watch list

The watch list will be deleted.

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Chart

The Chart shows historical data of all data points in the selected watch list.

Click on Filter data to show several settings of the chart:

 From: Please set a specific start time for the Chart. Instead of a specific time or date you can
also select the option First. The Chart will then start with the first measuring value of all data
points in the watch list.

 To: Please set a specific end time for the Chart. Instead of a specific time or date you can
also select the option Latest. The chart will then end with the latest reading of all data points
in the watch list.

 Using Hide Limits you can define if the alarm limits will be shown in the Chart. In the Chart
only those alarm limits will be shown for which the option Show in chart is activated in the Data
Point Settings.

 If the option Hide Markers is not activated, each measuring point will be shown with a symbol.

 Using Show Legend you can define if the legend of the Chart is shown.

 Please click on Refresh to display the Chart.

 Symbols for zooming in and out and for panning the chart can be found in the upper right
corner of the chart. Additionally, you can zoom into a specific part of the chart by dragging a
frame with the mouse.

After each modification of the Chart options, e.g. time changes, a click on Refresh is
required to show the modified Chart.

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Data Point Details
Data Point Details show additional information about each data point.

Info

Shows the data point name, the latest reading, and – if applicable – the last active alarm.
Please click on Edit data point in order to edit this data point.

Please click on Edit data source in order to edit the data source of this data point.

Statistics

Shows data point statistics for the defined time period.

Comments

Comments on the data point or its alarms will be shown here. You can enter a new comment by
clicking on Add comment.

Chart

Shows the historical data of a data point. Symbols for zooming in and out and for panning the chart
can be found in the upper right corner of the chart. Additionally, you can zoom into a specific part of
the chart by dragging a frame with the mouse. When hovering over the chart, the mouse cursor will
show the excat measurement values of the regarding position within the measurement curve.

Alarms

All alarms of a data point are listed here.

Graphical Views

If the data point is included in one or more graphical views, these views will be listed here.
By clicking on the symbol you can switch to the respective view.

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Editing Data Points
Data Point Properties

In order to change the data point name, please enter a new description in the field Point Name.

Please click on Save in order to resume the new data point name.

By clicking on Point details you are directed to the Data Point Details.

Please click on Edit data source in order to open the Data Source Details.

Logging Properties

Here you can define how the measuring data is saved in the database.

Logging Type

When the point value changes:


A new measuring value is only saved when it differs from the previous measuring value. By entering a
value in the field Tolerance you can define what the minimum difference must be.
If the tolerance is 0.1, for instance, the system only saves readings that differ from the previous
reading by +-0.1. This option helps to reduce the data volume considerably.

All data:
Each new reading is saved, no matter if it is equal to the previous reading.

Do not log:
The readings are displayed, but not saved in the database at all.

Delete after

Please define for how long the measuring data should be saved in the database.

Default Cache Size

Defines how many readings are saved in the RAM before they are transferred to the database. A
higher value improves the system performance as not each new reading requires database access
then. On the other hand, the RAM demand will increase and the data security will be lower as in case
of a PC crash the RAM data will be lost.
When using other Logging Types than All Data you can define here how many new readings will be
displayed that are not saved in the database.

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Delete Now

Should anterior data point readings not be needed anymore, they can be deleted from the database.
Please enter the respective period of time and click on Delete now.
You can also delete the entire data of a data point from the database.
In this case, please activate All Data and click on Delete now.

Formatting

Depending on the data point type, there are several options for the configuration of the measured
value display.

Format
e.g. number of decimal places („0.0“ for one decimal place)

Suffix
e.g. „°C“

Preview

You can have a preview of the readings shown in the watch list and in the graphical views.
The following preview types are available:

None
No preview will be shown.

Table
A table with as many lines as defined in Number Entries will be shown.

Chart
A graph for the period of time defined in Interval will be shown.

Statistics
Statistical data (Min, Max, average value) for the period of time defined in Interval will be shown.

Alarm Conditions

For each data point you can define certain conditions for causing an alarm.

 Please select the required alarm condition from the list Type.

The following alarm conditions are available:

Upper Limit
In case the reading exceeds the selected limit for the period of time defined in the alarm delay, an
alarm is triggered.

Lower Limit
In case the reading underruns the selected limit for the period of time defined in the alarm delay, an
alarm is triggered.

No Change
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In case no new reading is received for the period of time defined in the alarm delay, an alarm is
triggered. This helps to check if a connected measuring instrument is still working correctly and
sending readings in the selected measuring rate.

 Please click on in order to create an alarm condition.

 Please select the Alarm Level. There are 5 different Alarm Levels available: None,
Information, Urgent, Critical, Very Critical.

Except for the Alarm Level None, all Alarm Levels are displayed by the program.
However, depending on the Alarm Level, different reactions are possible. In User
Administration you can link an email dispatch in case of an active alarm to a certain alarm
level. You can have sent emails with alarm level Critical or higher to a certain person then,
for instance. The obligatory acknowledgement of alarms can be linked to the Alarm Level
in the System Settings.

 Please define the limits which should trigger an alarm. The alarm type No Change does not
provide this option.

 Please define the Alarm Delay. The Alarm Delay is the period of time for which the readings
must be beyond the limits before an alarm is triggered.

When using the Alarm Type No Change, the Alarm Delay defines the period of time in
which a new reading should be delivered from the measuring instrument.

 By activating Show in Chart the limit is shown as a line in the charts of the watch list and in
the Data Point Details. This option is not available for the Alarm Type No Change.

 As soon as all required Alarm Conditions have been set, please click on Save in order to
resume the changes.

You can set any number of Alarm Conditions for each data point. For instance, for
monitoring a freezer, you can set an alarm at -18°C with Alarm Level Urgent in case of
which the employees on site are informed. When exceeding the second Alarm Condition
at -15°C a Critical alarm will be triggered and the supervisor will be informed by email.

Go to Data Point

In order to edit another data point, you can select the required data point from the list Go to. You will
be directed to the Data Point Details of the selected point then.
By clicking on Go to you can move to the next data point in the list.

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Graphical Views
Using the Graphical Views, data points can be displayed graphically along with their readings and, if
applicable, their alarms. For instance, the plan of a building can be used as image and all data points
can be marked on the plan according to their arrangement. Furthermore, additional information, such
as a historical graph of the last 24 hours, can be shown for each data point.

The graphical views are refreshed automatically as soon as a new reading or alarm is recorded.

You can create any number of views. Therefore, you can create a separate view for each room with all
data points as well as a total view of the building.

Example:

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Apart from building plans, you can also use any other images for the graphical views, e.g. the photo of
a fridge shelf:

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Creating a Graphical View

 Please click on New graphical view in order to create a new graphical view.

 Please enter a Name for the view.

 Please select a Background Image for the view by clicking on Browse and select the required
image file. Supported formats are jpg, gif or png.

The image files will not be scaled. Therefore, the image size should not exceed the screen
size to make sure that all information will be shown. We recommend to use a maximum
image size of 950x600 pixels.

 Please select from the list Components how the data point should be displayed in the
graphical view. Please click on in order to place the component on the image. You can
move it around on the image by holding the left mousekey and moving the mouse accordingly.
As soon as you release the left mousekey, the component will be placed.

 Please click on the symbol in order to edit the settings for the component.

 Please select the required data point from the list Point. In the graphical view you can also
have a different name displayed than the data point name: please enter a description in the
field Overwrite Data Point Name. In order to show additional information to the measuring
value, such as an overview graph etc., please check the Info box.

 As soon as all data points have been placed and edited according to your wishes, please click
on Save in order to save the graphical view. If you want to dismiss the change of the settings,
click on Cancel.

A click on Delete will delete the graphical view.

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Components

Analog Graphic

Shows the reading as image. There are several images available, which change depending on the
reading. (e.g. thermometer).
Please click on the symbol in order to select the data point that is to be shown.
Please click on the symbol in order to select the display area and image. Using Min and Max you
can define the measuring range that is to be shown by the image. If you have selected thermometer
as image, for example, and Min=0 and Max=10, a thermometer will be shown whose temperature bar
ranges between 0°C and 10°C. If you activate the option Display Text additionally, the numerical
value will be shown as well.

Binary Graphic

A Binary Graphic can only be used for binary data points (e.g. EBI 90 Digital Ports).
The switching status will be shown as image.
Please click on the symbol in order to select the required data point.
Please click on the symbol in order to select the images for One and Zero.
Please select the required image and, by clicking on the respective symbols, please choose the image
which is to be shown for the switching status 0 and 1 respectively.
If you activate the option Display Text additionally, the numerical value will be shown as well.

Dynamic Graphic

Shows the reading as pointer instrument or bargraph.


Please click on the symbol in order to select a data point.
Please click on the symbol in order to select the display area and image. Using Min and Max you
can define the measuring range that is to be shown. If you activate the option Display Text
additionally, the numerical value will be shown as well.

HTML

Using the HTML component, you can add any HTML code in the graphical view.
Example 1 - Add a text in bold type:
<b> Winlog.web</b>

Example 2 – Add a formatted text:


<p style="font-family:Arial,sans-serif; font-size:18px;
color:blue">Winlog.web</p>

Example 3 – Add an image:


<img src ="images/about.png“ alt=“about“>

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Image Chart

Using the component Image Chart you can have several data points displayed in a chart.
Please click on the symbol in order to select the required data points.
Please name the chart. You can define the height and width of the chart in pixels. In case you do not
enter anything here, height and width will be calculated automatically. The Duration defines the period
of time that will be shown in the chart. Please select the required data points; up to 10 points can be
included in one chart.

Simple Point

Shows the reading as numerical value.


Please click on the symbol in order to select a data point.

EBI 25

In case you are using EBI 25 loggers, you can have displayed the logger readings as well as the
battery status and signal quality in one component.
Please click on the symbol in order to select the required logger.

Sharing

You can define which users should have access to the graphical views.
In order to share the view, please select the users and click on .

Please define the rights of the user:

Read
The user can open the graphical view, but not make any amendments.

Set
The user can open, edit or delete the graphical view.

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Selecting and Editing Graphical Views

 Please select from the list the Graphical View you would like to edit.

 Please click on Edit view in order to edit the view.

You are now able to change the name and the background image of the view, to add or delete data
points, or to move around data points on the graphical view. In order to make any of the above-listed
amendments, please follow the instructions as in Create Graphical Views.

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Show Info

If you have activated the option Info in the Data Point Details, you can have displayed additional
information about this data point.
Please click on the yellow box to show additional information.

A window with additional information, such as the name, serial number, latest reading along with date
and time, an overview chart of the last 24 hours, a list of the current alarms, and – if you are using EBI
25 loggers – the signal and battery status, will be shown.

By clicking on the symbol the data point will be deactivated, i.e. the recording will be stopped. The
symbol will then change to: . By clicking on the symbol again, the data point will be reactivated.
By clicking on the symbol you will be directed to the Details of this data point.
If there are active alarms for this data point, you can acknowledge them in the alarm list by clicking on
. In order to close the window, please click on .

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Alarms
Shows all (active) alarms for all data points.

Id
Each alarm has its individual continuous number.

Alarm Level:
Shows the Alarm Level and if the alarm condition is still valid. A crossed-out flag symbol shows that
the alarm condition is no longer valid – i.e. for instance, that the measuring value is within the defined
limits again. However, an alarm remains active until it will be acknowledged.

Time
Shows the time when the alarm was triggered.

Message
Tells you the cause that has triggered the alarm.

Inactive Time
Shows the time when the alarm condition became invalid again, i.e. the time when the reading was
within the defined limits again. If the reading continues to be beyond the defined limits, this symbol will
be shown: .

Editing Tools

Enter a comment to this alarm.

Acknowledge the alarm; the alarm will be deleted from the list of active alarms.

Mute or activate the acoustic signal for this alarm.

Switch to the Data Point Details.

Switch to Data Source Details.

Switch to Reports.

Alarm Search

The alarm list only shows all active and unacknowledged alarms.
However, you have the possibility to have acknowledged alarms displayed by using the Alarm Search.
Please enter the respective search criteria and click on Search. The search results will be shown
along with the button Unacknowledged Alarms. Using this button you can return to the Standard View
where only the unacknowledged alarms are shown.

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Reports
All data and alarms recorded by the system can be saved as reports in tabular or graphical form, or be
exported to a spreadsheet for further evaluation.
The data points as well as the period of time for a report can be selected freely.

Reports can either be created manually and user-customised or generated automatically in defined
intervals.
This provides for daily, weekly or monthly reports that can be generated and saved automatically
without an additional user access.

You can create and define any number of Report Templates. Therefore, you can create a daily report
for each individual room as well as a monthly report with all data points of the building.

Report Queue

In the list Report Queue you will find all reports automatically and manually generated.

Report Name: The report will be named in the Template, e.g. Daily Report Room 1.

Date of Creation: Shows the date of creation of the report.

From: Start time of the report data.

To: End time of the report data.


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Entries: Shows the number of readings included in the report

Do not Delete: Reports will be deleted automatically after a certain period of time defined in
System Settings. Please activate this option in case a report should not be
deleted.

Printed: Shows if a report has already been printed. You can acknowledge the print by
clicking on .

Signed: Shows if the report was signed with at least one electronic signature. You can
sign reports in the section Reports.

Export readings from the report to a text file (CSV-Format).


The data can then be evaluated further in a spreadsheet (e.g. MS Excel ®).

Export alarms (Time and cause) to a CSV file.

Switch to Report.

Delete the current report.

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Report Templates

In order to create a report (once or repeatedly) you will have to create a report template with all
necessary report data first.

Create Report Template

 Please click on New report in order to create a report template.

 Please enter a Report Name. The report will be created under this name then.

 Please select from the list Points a data point which is to appear in the report and click on the
symbol . Please repeat this procedure until you have selected all required data points. By
clicking on each data point can be deleted again from the report.

 Please select from the list Events those which are to be shown in the report. When selecting
All, alarms and system events will be saved in the report. When selecting Only Alarms, alarms
that are or become active in the report period, will be saved.

 Please define the Time Period for the report.


There are two options available:
Relative or Specific Time.

The option Relative defines that the report should comprise a past time period as defined in
interval – e.g. the day before, the week before or the month before.
The option Previous generally describes the latest full interval. The day before generally
begins at 0:00 of the previous day, the week before always begins on Monday at 0:00 of the
previous week.
The option Past describes the interval in relation to the current time. The past day begins
exactly 24 hours before the creation of the report, the past week begins on the same weekday
one week before the creation of the report.
The option Relative also allows you to define automatically recurring reports (daily, weekly
and monthly reports).
If the report should comprise a different period of time or all recorded data from the first to the
last measuring value, please select the option Specific Time.

 If you would like to have the reports generated automatically by the system in certain intervals
(e.g. daily, weekly or monthly), please activate the option Schedule. The settings that are
necessary for this option are described in the section Create Reports Automatically.

 If you would like to be informed by an alarm that a new report was created and needs to be
printed, please activate the option Print Report. Please select from the list Alarm Level the
required level for this alarm.

 Please click on Save in order to save the template. By clicking on Run now the report will be
generated manually. Under Saved Reports, please click on in order to have the new report
displayed in the list Saved Reports.

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Create Reports Automatically (Schedule)

 If you would like to have reports generated automatically by the system in certain intervals
(e.g. daily, weekly or monthly), please activate the option Schedule.

 Please define in which intervals the report is to be generated by entering the required interval
in Start every…. If you have selected the day before as time period for your daily report,
please select day from the list Start every....
 Soll Should the report not only be saved in the system, but also be sent by email, please
activate the option Email Report.
 Using Start you can define the time when the report is to be generated. If the option
Immediately is activated, the report will be generated at the time when the report template was
created. However, you can also define a different time.

Additionally, you can indicate a Cron Pattern which describes the generation interval. A
detailed description of Cron Patterns will be provided here.

 An automatic report can optionally be sent by email: you just need to activate the optin Email
Report. If the email is to include the readings in tabular form, please activate Include Tabular
Data.
You can select which report type is to be sent by email: Report with charts or Report in tabular
form.
 Please define the recipients of the email report.
Please select from the list Add User an existing user from the system and click on the symbol
. Please repeat this procedure until all users which are to receive an email report are listed
in Email Recipients.
Instead of users you can also indicate one or several email addresses or a distribution list.

In order to modify or delete existing report templates, please select the respective template from
Report Templates.

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Report View

The selected report will be shown here. You can choose between three views:

• Chart
• Protocol
• Measured Values

The above-mentioned views are different perspectives of the same data. Please select one of the
above options and click on Show Report.

Chart

The report shows statistic values as well as a chart for each data point. At the end of the report, there
is a chart comprising all data points for comparison.

Protocol

The report shows statistic values as well as – if necessary – alarms in tabular form which provides for
a clear view of a lot of data points.

Measured Values

The report shows the individual measured values in tabular form.

Should the 21 CFR Part11 function be active and electronic signatures be required, you can open a
corresponding input window by using the button Validate Instance.

The page provides buttons for saving and printing the report, as well as for adjusting the view (Chart
and Protocol). The report instances will be saved in the database. If they were looked at in this view,
they will additionally be saved in

<Installation directory>\webapps\ROOT\reports

as PDF file (Chart and Protocol) or as CSV file (Measured Values).

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Data Sources
Please click on Add data source in order to create a new data source.

Please click on the symbol in order to make your settings for the data source.

By clicking on the symbol the data source along with all related data points will be deleted.

In case you delete a data source, all related data points along with their measuring data
and alarms will be deleted from the database.
This cannot be reversed!

The status box shows if the data source is currently active.


The symbol means that the data source is active and that readings are recorded.
If the symbol is shown, the data source is not active and no readings are recorded. You can
activate or deactivate a data source anytime by clicking on the symbol.

The data source configuration can be shown by clicking on Show data source configurations.

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EBI 25-Data Source (IF 400)

IF 400 Properties

Name
Please enter a name for the data source. You can still change the name anytime later.

View details Open the Details View

Activate/Deactivate Deactivate or activate the data source

Save Save all modifications

Condition display
The IF400 data source displays the current state of the communication with the IF400 device. A green
signal light means everything is as intended, while a red signal light means there are communication
issues. The display may be delayed a bit.

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Connection:
Indicates through which connection type the IF 400 can be reached.

Only in case of TCP/IP you need to make further connection settings:

DHCP:
Indicates if the interface should use DHCP. In this case you also need to indicate a DNS name.

IP-Adresse:
The address through which the IF 400 should be reached. You will need this entry in case that
DHCP should not be used. Furthermore, you should indicate valid data for Subnet Mask and
Gateway. If necessary, please ask your system administrator for available addresses and valid
settings in your network.

Port:
The port that is used for communication. You only need to indicate anything different from the
default value (10001) in exceptional cases.

Pushing the save button will communicate your connection settings to the interface, e.g. a new IP
address. Please note that this will only work if there already is a connection to the interface. That
means that the interface either needs to be connected via USB or needs to have a valid IP address
which corresponds to the address saved in the software.

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Update period:
Defines the interval after which data is retrieved from the receiver unit. You should set the Update
Interval to the shortest measuring interval of the connected loggers. If the measuring interval of the
loggers is 15 minutes, the Update Interval should be 15 minutes as well.

Synchronize Time:
The internal clocks of the IF 400 and the connected EBI 25 loggers will adopt the system time on a
regular base, if this option is checked.

Alarm Box active:


You can connect an ebro Alarm Box to the IF 400. It has a siren and a warning light. If this option is
activated, alarms are transferred from the software through the interface to the alarm box. You can
select the minimum alarm level at which the siren should sound, and the type of signal: pulsed or
enduring.

Finish:
Switch directly to the watch lists.

Register Logger:
Switch interface to registration mode, so that new loggers can be registered (see below). New loggers
will be saved in the software automatically.

Synchronise Time:
Only active, if the respective option in the IF400 properties is checked. Deliver the current system time
to the IF 400 and the registered EBI 25 loggers. Please use this button as soon as you have registered
new EBI 25 loggers. Afterwards the software will automatically synchronise all devices once a week.

Sample rate
The column Sample rate of the data point table shows the sample rates of all data points. You can
change the settings via the input fields. If you want to set the same sample rate for all loggers, click on
the pencil in the column header and enter the value in the appearing input field. Thereafter click
somewhere else on the page in order to save the setting.

Display
The column Display of the data point table shows whether the display of the loggers are switched on
or off. You can change the settings via the input fields. If you want to set the same setting for all
loggers, click on the check field in the column header. Thereafter click somewhere else on the page in
order to save the setting.

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IF400 Firmware Update

When you receive your IF 400, it has the current firmware. Future firmware versions can be installed
subsequently.

To accomplish this, the ebro firmware-updater is installed together with the Winlog.web. You can
access it via the Windows Start-menu->All programs->ebro Winlog. The firmware-updater has its own
manual, which describes the process in detail. In order to update, the IF400 has to be connected via
USB.

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Register EBI 25

Please register additional EBI 25 loggers as follows:

Please put the interface into registration mode. (Data Sources => Edit => Register Logger)

Please press the Start button Wait until COn (Connect) If the EBI 25 has registered
once. appears on the display, then successfully at the base station,
press Start again and hold it for the LED will blink and Pr
3 seconds. (Programmed) will appear on
the display.

If IF appears on the display instead of Pr, the EBI 25 has already been registered at the
base station.
If Err (Error) appears on the display instead of Pr, the registration has failed. Please
repeat the procedure and make sure that the EBI 25 is not placed too far from the base
station.

As soon as a new logger is registered at the base station, it will appear with all its measuring points in
the list of data points:

After you have registered all loggers, please finish the process by using the button „Finish Registration
Mode“.

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Configuring EBI 25

When you have registered all EBI 25 at the base station, you can define the names of the data points,
the measuring rate as well as the limits.

Name
Please enter a description for the data point – e.g. Cold Room.

Measuring Rate
The measuring rate defines in which intervals the EBI 25 loggers takes measurements and send the
measuring value to the base station.

The lower the measuring rate is set, the shorter the battery lifetime of the EBI 25 will be.
Therefore, we recommend to set a measuring rate of 5 minutes or higher.

Limit-Min (lower limit)


As soon as this limit is underrun, an alarm will be triggered.

Limit-Max (upper limit)


As soon as this limit is exceeded, an alarm will be triggered.

A delay of 2 hours will be added automatically for the selected limit values – i.e. the limit
must be underrun or exceeded for at least 2 hours before an alarm is triggered. However,
you can modify the alarm delay in the Data Point Details.

As soon as a parameter is modified, the corresponding box is highlighted in yellow and a disk symbol
appears for saving the modifications.

Display
Switch the display of the logger ON or OFF.

Signal
Show the latest signal quality (radio signal strength) of the logger.

Battery
Show the latest battery status of the logger.

In case the battery status is beyond 20%, an alarm will be triggered.

Measuring value
Show the latest reading of the logger.

Time
Show the time of the latest reading.

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Control Elements

Delete the logger from the database and from the interface. In this process all readings will be
deleted as well!

Deactivate or activate the data point.

Switch to Edit Data Points.

Replace a logger by another one. (see below)

Show additional information about this logger.

Replace Logger

If a logger needs to be replaced, e.g. due to a defect, the corresponding data point does not need to
be deleted. The data point can be continued with the readings of a new logger.

Select the logger that you would like to replace and click on the symbol

Please select from the list the logger that is to replace the defected logger and click on Replace.

You need to register a new logger before you can replace the defected one.

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EBI 2 Bus-Data Source

Configuration

 Please enter a clear name for the interface.

 The Update Interval defines how often the software will read out the EBI 2 logger.

 Please select the Com-Port to which the interface is connected.

 Please define the alarm level for interface errors in Alarm Conditions.

 Please click on Scan Bus in order to identify all loggers that are in the Bus.

Configuring EBI 2

Name
Please enter a description for the measuring point, e.g. Cold Room.

As soon as a parameter has been changed, the corresponding box will be highlighted in yellow and a
disk symbol will appear for saving the modifications.

Channel
Shows the channel number of the logger.

Type
Measuring unit of the channel (temperature, pressure, humidity etc.)

Node Adress
The Node Adress helps to identify each logger. The Node Adress must be clear for each logger.

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Measuring Rate
The measuring rate defines in which intervals the EBI 2 takes measurements.

The lower the measuring rate, the lower the battery lifetime of the EBI 2 logger will be. We
therefore recommend to use a measuring rate of 5 minutes or higher.

Measuring Value
Shows the latest measuring value of the logger.

Time
Shows the time of the latest measuring value.

Control Elements

Delete logger from the database; in this process all measuring values will be deleted as well!

Deactivate or activate data point

Replace a logger by another one.

Show additional information about the current logger.

Replace Logger

If a logger needs to be replaced, e.g. due to a defect, the corresponding data point does not need to
be deleted. The data point can be used further with measuring values from a new logger. The
measuring parameters will be transferred to the replacement logger automatically.

You need to register the replacement logger by clicking on Scan Bus before the defective
logger can be replaced.

Please select the logger that is to be replaced and click on

Please select the replacement logger from the list and click on Replace.

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Modbus-IP-Data source

The Modbus-IP-Data source connects to a modbus device via network. It can collect data from it, e.g.
if it is a measurement device, or send data to it, e.g. if it has a potential-free contact.

Data source configuration

Every data source requires a Name, which can be any description. The Update period determines
how often the Modbus equipment is polled for data. The Timeout and Retries fields determine the
system behaviour in the case of a polling failure. The data source waits the given number of timeout
milliseconds for a response from the equipment. If it is not received the request will be retried the
given number of times.
The Contiguous batches only checkbox can be used to specify that the modbus implementation
should not attempt to optimize disparate value requests into a single request. Checking this field will
cause the implementation to only make requests for multiple values when those value form contiguous
register space.
Three Transport types are supported. See the documentation for you equipment to determine which
setting can be used.

• The TCP setting uses a new TCP socket for each poll. (The given retry value applies when
connection exceptions occur while opening the socket. The timeout used for connection
depends upon the TCP stack being used.) This setting is useful if the equipment is polled
infrequently.
• The TCP with keep-alive setting creates a TCP connection upon the first poll, which is left
open for reuse. If the connection is closed for any reason, a new one is created when needed.
Connection exception behaviour for this option is the same as that for TCP. This is the
recommended setting for most users since it provides efficient and robust communication
while avoiding many configuration issues typical to UDP.
• The UDP setting uses UDP packets for communication. This setting provides the greatest
network efficiency, but typically requires more network configuration since both Mango and the
equipment need to be visible on the network (as opposed to TCP where Mango can be behind
a firewall).

The Host and Port settings determine how to find the Modbus equipment on the network. The host
can be a domain name or an IP address.

Data point configuration

Both serial and IP networks use the same point attributes to locate values. The Slave id is the id with
which the Modbus node was configured; it is a number between 1 and 240.
The Register range determines in which of the four ranges the value is to be found. Consult the
documentation for your equipment to determine what should be used.

• Coil status represents the hexadecimal range 0x00000 to 0x0FFFF. Each register contains a
single, writable bit. Values in this range are always Binary.
• Input status represents the hexadecimal range 0x10000 to 0x1FFFF. Each register contains a
single, read-only bit. Values in this range are always Binary.
• Holding register represents the hexadecimal range 0x40000 to 0x4FFFF. Each register is a 2
bytes (or a "word"), and is writable. Values in this range can be Binary or Numeric depending
upon further settings.
• Input register represents the hexadecimal range 0x30000 to 0x3FFFF. Each register is a 2
bytes (or a "word"), and is read-only. Values in this range can be Binary or Numeric depending
upon further settings.

Coil status and Input status values are always Binary. However, Modbus vendors are often very
creative in the ways that Holding and Input registers are used. The Modbus data type field reflects
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the many ways in which data can be encoded. Consult the documentation for your Modbus equipment
to determine the proper setting.

Specific values are located with the Offset setting. This is a 0-indexed value, meaning that counting
starts from 0. Some Modbus vendors provide documentation that is 1-indexed, where counting starts
from one. As such, it is sometimes necessary to subtract one from documented index to determine the
0-indexed offset. When registers include their range, e.g. written as 0x30001, 1-indexing is typically
implied. The Bit field is used when binary values are encoded into individual register bits.
The Settable field can be used to make a point that would normally be settable (according to its
range) not settable.

The Multiplier and Additive fields can be used when trivial value conversions are required. Numeric
values read from the network are calculated as follows: (raw value) * multiplier + additive. The reverse
is applied when a numeric value is written to the network.

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Virtual data source

The Virtual Data Source is a data source without any connection to an external or physical system. It
exists entirely within the system's own memory space. The data it produces is either random, or
deterministic depending on how you configure the points.
Virtual data sources can be useful in a number of ways:

• A simple way to validate that your system is working


• It can create predictable data with which to benchmark your real data
• for demonstrations

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Meta data source

With a meta data source data points of other data sources in the system can be linked, e.g. to be part
of formulas to calculate certain values or averages. Example are the computing of MKT values or
mean values of multiple dat apoints, or the conversion of a unit into another.

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Alarm Reactions
Every alarm is displayed on the screen and triggers an acoustic signal. Additionally, every alarm can
be individually linked to a reaction (e.g. sending an email).
Sending an email in case of an alarm can be initiated in the User Administration as well. However, in
this case, every time when an alarm reaches the defined level, an email will be sent to the respective
user. Using the function Alarm Reactions, emails can also be sent only for certain alarm types or data
points. Furthermore, alarm emails can be sent to several recipients via Distribution Lists.

Creating Alarm Reactions (email)

 Please select from the list of alarm types (tree structure) the alarm for which a reaction is to be
created.

 Please define the Type Email for the reaction. An email will be sent when an alarm is caused.

 You can give a significant name to the alarm reaction in the box Alias. If no Alias is given, the
alarm reaction will be named automatically.

 Please enter one or several recipients for the alarm emails in Email Recipients. You can use
the email addresses of existing users and distribution lists, or you can enter email addresses
directly.

 In case you activate the function Send Escalation, another email will be sent if the alarm
cause will not be eliminated within a certain period of time.
Please define the time period and the email recipient.

 In case you activate Send Message due to Inactivity, an email will be sent to all recipients as
soon as the alarm is no longer valid.

 Please click on Save.

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Creating Alarm Reaction (Set Data Point)

 Please select from the list of alarm types (tree structure) the alarm for which a reaction is to be
created.

 Please define the Type Set Data Point for the reaction. A value will be assigned to a data
point when an alarm is caused.
 You can give a significant name to the alarm reaction in Alias. If no Alias is given, the alarm
reaction will be named automatically.

 Please enter a settable data point, i.e. a data point editable by the software, as Object. Only
certain data sources support settable points.

 Please define what is to happen when the alarm is caused or is no longer valid respectively by
using Active or Inactive Action.
Using the option Set as Point Value you can give to the Object Point the value of a Source
Point that needs to be indicated additionally. The data types of the Object and the Source
Point need to be the same.
The option Set as Statistic Value allows to transmit a certain fixed value.
 Please click on Save.

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Scheduled Alarms
Scheduled Alarms are events that occur at a certain point of time and are active for a defined period of
time (e.g. daily from 7:00 to 8:00). As soon as this event occurs, an alarm is triggered.

By linking a scheduled alarm to a data point alarm (Combined Alarms) limit violations can be
monitored at certain times or be excluded from monitoring for a certain period of time. Using such a
link you can, for instance, exclude defrosting periods of freezers from monitoring so that no alarm will
be triggered then.

In Alarm Reactions you can define what is to happen when a scheduled alarm is triggered (e.g. email
dispatch).

Creating a Scheduled Alarm

 Please click on Add scheduled alarm in order to add a scheduled alarm.

In order to edit an existing scheduled alarm, please select the required alarm from the list of
Scheduled Alarms.

 Alias: Scheduled alarms are usually named automatically (e.g. „daily from 07:00:00 to
08:00:00“). However, you can name the alarm more significantly as well, e.g. „defrosting
period“.

 The Alarm Condition defines the alarm level. Should the scheduled alarm only cause an
alarm along with the data point Alarms, please select None.

 The Schedule Type defines how often the event should be repeated. Should an alarm be
triggered twice a day, for instance, you need to create two daily scheduled alarms.

 If you have activated Back to Normal Condition, the alarm will be deactivated automatically (
), as soon as the causing event is inactive.

 A scheduled alarm can be deactivated, if you do not want to delete the alarm, but do not want
to use it at the moment either.

 The Active Time defines the time when the alarm is triggered. The Inactive Time defines the
time when the alarm is deactivated.
For instance, if you would like to define a defrosting period that starts at 7:00 and lasts one
hour, please set the Active Time to 7:00 and the Inactive Time to 8:00.

 In order to save a scheduled alarm, please click on Save.

 In order to delete a scheduled alarm, please click on Delete.

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Combined Alarms
Using Combined Alarms you can define an alarm which only is triggered if two or more events fulfill a
certain condition.

Example 1:
An alarm should only be triggered as soon as the temperature of Logger 1 and Logger 2 exceeds a
limit value.

Example 2:
An alarm should only be triggered as soon as the temperature of at least one logger, i.e. Logger 1 or
Logger 2, exceeds a limit value.

Example 3:
No alarm should be triggered as long as the Scheduled Alarm defrosting period is active and the
temperature of the freezer underruns the limit value.

Creating a Combined Alarm

 Please click on Add in order to create a Combined Alarm.


In order to edit a combined alarm, please click on the required alarm in the list of Scheduled
Alarms.

 Name: Please name the Combined Alarm.

 The Alarm Condition defines the alarm level.

 If you have activated Back to Normal Condition, the alarm will be deactivated automatically (
), as soon as the causing event is no longer active.

 A Combined Alarm can be deactivated in case you do not want to delete it, but do not want to
use it at the moment either.

 In the box Condition you can enter the condition for the combined alarm.
Please select from the alarm type lists the alarms that should be combined and link the alarms
by clicking on the logic operators and, or and not.
For instance, if an alarm is to be triggered if Logger 1 and Logger 2 exceed a limit, please
select the alarm for Logger 1 first. The alarm will be entered in the box Condition. Then please
click on and so that the corresponding operator && is entered. Then please click on the alarm
of Logger 2 in the alarm type list.
You can check the validity of the combination expression by clicking on .

For grouping areas you can use brackets which facilitates structuring combined events
with more than two conditions.
Data Point Alarms and Scheduled Alarms are named with an abbreviation consisting of a
letter („P“ for Data Point Alarm, „S“ for Scheduled Alarm) and an internal identification
number.

 In order to save a combined alarm, please click on Save.

 In order to delete a combined alarm, please click on Delete.

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User Administration
Creating a User

During the installation of the software the user admin is created automatically.
We recommend to create one or several additional users for the daily work with the software.

 Please click on „User – manage“ and on Add user in order to create a new user.

 Please enter a clear User Name. This name will be used for the registration.
Each user needs a password in order to log in. Please enter the password and repeat the
entry.
If you would like to have emails sent to this user, please enter his email address. You can test
the email address by clicking on Send test E-mail in order to send a test email to this email
address; a valid SMTP server will be required which is listed in the system settings.
The field Telephone is optional.

 Please define which rights the user should have.


There are two user levels available: Administrator and User.
An Administrator can change all settings in the software, add or delete data sources and data
points and make settings (e.g. limit values and alarms) for data points.
A User can observe measuring data, change watch lists and acknowledge alarms.
However, you can give individual rights for individual data sources and points to a User in the
section User Rights.

 You can grant the new user access to the app Winlog.mobile by activation the option grant
access to Winlog.mobile. The new user should log in the Winlog.web in order to select a
watch list and setup the app. The app will show the selected watch list.

 Should the user receive an email in case of an alarm, please select from the list Receive
Alarm Emails the requested alarm level at which an email is to be sent.
If you indicate the alarm level Critical, for instance, an email will be sent for all alarms on the
level Critical or Very Critical.

 Please click on Save to save the settings.

Editing User Accounts

In order to edit existing User Accounts, please click on the respective user from the user list and
proceed as described in Create User.

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Comment Templates

In order to simplify repeating inputs for alarm acknowledgement, you can use Comment Templates.

 Please click on to create a new Comment Template.

 Please enter a comment text. The comment can comprise several lines. Please press Enter
for wordwraps.

 Please click on to save the template.

 In order to change existing templates, please click on .


In order to delete a template, please click on .

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Distribution Lists
For email notification in case of an alarm, you can pool several email recipients by using distribution
lists. This function simplifies the email dispatch as not every recipient needs to be added to the
recipients list one by one, e.g. from reports.

 Please click on „User – Mailing List“ and on Add in order to create a new Distribution List.

 Please enter the desired Name for the new distribution list.

 Please select from the list Add User those users that are to be added to the distribution list.
Please click on in order to add the user.
If you would like to add to the list recipients that are not existing users, you can enter them in
the box Add address and then click on to add them.
The final recipient list of this distribution list will be listed in Entries.

 In order to delete a recipient from the distribution list, please click on

 Using the Active Time settings, you can define exactly when emails are to be sent to this
distribution list. The week days are divided in columns. Each week day is divided in 24 hours
and every full hour is again divided in quarter hours. Each of the small rectangle stands for a
quarter hour. The first rectangle stands for the first 15 minutes (e.g. 00:00 – 00:14) of an hour,
the second rectangle is for the following 15 minutes (e.g. 00:15 – 00:29), etc.
You can use this function to time the email dispatch and thus match it to the working time of
the recipients.
For instance, you can exclude the weekends or consider a shorter working day.
In order to exclude a certain period of time, please click on the rectangle that represents the
requested period of time. Green rectangles represent Active Time, red ones represent Inactive
Time.
By repeated clicking you can reactivate a time period (colour will change from red to green).
It is also possible to select larger periods, such as complete days (e.g. all Saturday) or several
hours (e.g. from 00:00 to 07:00): Move the mouse to the place from which you would like to
mark the rectangles. Press the left mousekey and hold it while moving the mouse slowly
across the whole column or the required hours.

These settings concern all recipients in a distribution list.

 Save the settings by clicking on Save.

 In order to send a test email to all recipients, please click on Send test mail. Please note that a
valid SMTP server must be indicated in the system settings for the email dispatch.

 You can delete a distribution list by clicking on Delete.

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System Settings
Please click on „Miscellaneous – System Settings“.

In the System Settings you can make general settings and have displayed system information.

System Information

Version:
Shows the software version.

Database Version:
Shows the type and version of the used database.

Additionally, relevant information for system operators are shown here, e.g. the Java version or the
amount of used memory.

System Alarms

You are able to set alarm levels for different system events.

Please use the alarm level list of the respective system event in order to select the priority of the
alarm. Please save your settings by clicking on Save.

Audit Alarms

You can set alarm levels for audit events. By defining audit events you can monitor, retrace and
analyse processes and problems in the system. Please select the required alarm level for the audit
events from the dropdown list and acknowledge your selection by clicking on Save.

Language Settings

Please select the language in which system notifications (e.g. emails) and reports are to be generated.

The language of the desktop can be changed by using the symbol in the toolbar.

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Further Settings

Using the function Delete Alarms older than you can define how long alarms and system events are
to be saved in the database. Older alarms will be deleted from the database automatically.

Using the function Delete Reports older than you can define how long reports are to be saved in the
database. Older reports will be deleted from the database automatically.

Should you wish to delete all measuring values from the database, please click on Delete all
measuring data.

In case of an alarm, depending on the alarm level, an acoustic alarm signal will be emitted by the PC
speaker. If you activate Deactivate Acoustic Alarms there will be no acoustic alarm signals.

Chart settings

Here you can edit the settings of the charts. „Limit for dynamic charts“ defines the maximum number
of measurements shown in a dynamic chart. In dynamic charts you can zoom into specific parts of the
measurement curve or show single measurement values. In order to work, they require substantial
amounts of computing power and cause heavy network traffic, though. Therefore the measurements
must be limited, and a static chart will be shown instead of a dynamic one, if the limit is exceeded.

The setting „Chart height“ defines the chart height in pixels.


Choose the „Colors“ for the curves in the charts.
„Hide limits“ defines whether the limits shall be shown in the charts
„Hide marker“ defines whether markers shall be used to identify single curves
„Show Legend“ defines whether the legend shall be shown in the chart.

Comment Settings

In Comment Settings you can define if the alarm acknowledgement needs to be commented. If you
make use of this setting, no alarm can be acknowledged without the user having entered an alarm.
The advantage of this setting is that alarms will be retraceable then as, for instance, the cause of the
alarm and the actions taken are saved as well.

You can select from which alarm level on a comment should be obligatory.

If you indicate „Urgent“, for example, a comment will be obligatory when acknowledging alarms at the
levels Urgent, Critical and Very Critical.

Database Backup

1. Derby-Database
For Backup of your Derby Database it is necessary to copy the folder wwdb and back it up at
any location. After regular installation you will find the folder in:
C:\Programme\Winlog.web\webapps\ROOT\wwdb
2. MySQL-/MSSQL Database
You will find details about the procedure for backing up your SQL data in the documentation of
your used database.

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Email Settings

Should you wish to send alarm notifications or reports by email, you will have to make the necessary
settings for the email dispatch here. The email dispatch is generally executed by SMTP.

SMTP server:
Please enter the name of the mail server (Outbox Server) here. The name will be provided by your
email provider or your system administrator.

SMTP port:
The port for the email dispatch by SMTP usually is 25; by now the port 587 is frequently used as well.
Should the port of your server be a different one, you can adjust it here.

From Adress:
Please enter your email address here. This address will be used as sender address for all emails sent
by the system.

From Name:
Please enter the name here which is to be used as sender name for all emails.

Authentification:
If the mail server requests a registration with user name and password, please activate this option.

User Name:
Please enter the user name for registration at the mail server. The name will be provided by your email
provider or system administrator.

Password:
Please enter the password for registration at the mail server. The password will be provided by your
email provider or system administrator.

Encryption:
You can leave the emails sent by the software uncoded, or you can have them encrypted via SSL or
STARTTLS.

You can test your settings by clicking on . The system will then send a test email to the email
address of the user admin.

Please click on Save after you have made all necessary settings.

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Security Settings
Please click on „Miscellaneous – Security Settings“.

In the Security Settings you can activate or deactivate the 21 CFR Part 11 function and modify its
settings.

Activate 21 CFR Part 11

In order to activate the 21 CFR Part 11 function, please check the selection box. All other security
settings will only be available, if this option is checked. This includes the extended password settings,
reactions to failed user logins, electronic signatures and the audit trail entries.

Passwords

Please define the rules for the passwords to be used.

Security

In this section you can define which actions are to be taken in case of wrong logins, for example.

Electronic Signature

Please define if electronic signatures are necessary or not, or if they need to be given in single or
double version in order to be able to proceed further. If at least one signature is requested, you can
indicate in the list below for which actions the signature is requested. The selected actions will be
executed after an electronic signature, and thereafter documented in the audit trail.

Please click on Save after you have made all necessary settings.

Logout
Please click on „Miscellaneous – Log out“.

You will be logged out and the start desktop will appear.

Help
Please click on „Miscellaneous – Help“.

The Online Help will be opened.

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Winlog.mobile-App
You can to the Winlog.web via the app Winlog.mobile, using your smartphone. The app can show
watch lists, alarms and data point details. In case of an alarm, it can contact you with a ring tone or
vibration. Alarm messages can be forwarded to the persons in charge.

The settings of the Android app can be found directly in the app. The settings of the iOS version can
be found in the iPhone´s settings.

Change to HTTPS
Winlog.web can use HTTPS in order to make data transmissions tap-proof. A valid certificate
(Keystore File, Format JKS, PKCS11 or PKCS12) is required. The following steps must be taken in
order to set HTTPS up:

The files mentioned below contain important settings of the software. Protect them
from unauthorized access!

1. Install Winlog.web
2. Open the Windows Explorer and go to the installation folder of Winlog.web, usually
C:\Program Files (x86)\Winlog.web
3. Go to the folder conf, open the file web.xml and enter the following (just copy from here):

<security-constraint>
<web-resource-collection>
<web-resource-name>Winlog.web</web-resource-name>
<url-pattern>/*</url-pattern>
</web-resource-collection>

<user-data-constraint>
<transport-guarantee>CONFIDENTIAL</transport-guarantee>
</user-data-constraint>
</security-constraint>

4. Open the file server.xml in the same folder and enter the following (just copy from here):

<Connector protocol="org.apache.coyote.http11.Http11Protocol" port="8443"


maxThreads="200" scheme="https" secure="true" SSLEnabled="true"
keystoreFile="<path to Keystore File>" keystorePass="<Keystore Password>"
clientAuth="false" sslProtocol="TLS"/>

5. Replace the red text <path to Keystore File> with the path to your certificate file, including the
file name, e.g. c:\certificates\HTTPS_certificate.jks
6. Replace the red text <Keystore Password> with your Keystore password.
7. Save both files and close them.
8. Restart the Winlog.web service (via system settings → administration → services) oor reboot
your PC.

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