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LAND TITLE REGISTRY

THE NEW CHARTER

OCTOBER 2007

LAND TITLE REGISTRY


THE NEW CHARTER

INTRODUCTION

We are the Land Title Registry (LTR) under the Ministry of Lands,
Forestry & Mines of the Republic of Ghana.

VISION
To develop an environment in which the issuance of Land Title
Certificates would be friendly, simple and expeditious.

MISSION
To provide an open, cost effective and timely service in the registration
of titles and interests in land that is state-guaranteed to meet the
needs and expectations of the country and its inhabitants.

FUNCTIONS

• Register all transactions relating to land in declared districts as


enshrined in the provisions of the Land Title Registration Law,
1986, PNDCL.152.
• Develop, keep and provide readily accurate information on
interests in land to the public.
• Provide security of tenure to land.

WE ARE RESPONSIBLE FOR:

• The registration of titles and interests in land in declared


districts.
• Conducting official searches in respect of land in declared
districts.

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• Registering Mortgages on land for which certificates have been
issued.
• Conducting arbitration on disputed lands.
WE STRIVE FOR:

• Systematic Titling which is efficient, accessible, widely publicized


and based on an integrated delivery of services.
• Effective collaboration with other land sector agencies to lessen
time frames during the registration process.
• Continuous improvement in our service delivery.
• Provision of information in an open, supportive and transparent
manner.
• Reduction in land litigation by building collaborative linkages with
the other land sector agencies, the judiciary and stakeholders.

INFORMATION TRANSPARENCY AND CONVENIENCE

• The LTR will endeavour to provide its clients/customers with all


the information they need to access its services.
• Information counters will be at all LTR Client/Customer Service
Units.
• Information sheets and pamphlets will be available at all
Client/Customer Service Units.
• Suggestion boxes will be placed at our Client/Customer Service
Units to facilitate feedback on the quality of our services.
• Client/Customer Services Surveys will be conducted twice a year
and the results publicized.
• We will provide clean, healthy and friendly reception areas.

COURTESY AND CO-OPERATION

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• Friendly and courteous Customer Service Officers with their
names boldly displayed, will be on hand to serve you.
• All office doors will be clearly marked to facilitate easy
identification.
• Accurate and reliable information will be provided by staff.

OUR SERVICE STANDARDS

We promise to maintain the standards outlined in the table below:

SERVICE TIMEFRAME
• Certificates for first registration, after • Within four (4)
advertisement and receipt of search reports weeks.
• Issue Certificates on transfer of Titles • Within two (2)
weeks
• Conduct search reports on Development • Within two (2)
Permits applications weeks from the
date of request.
• Conduct searches • Within one (1) week from
the date of submission.
• Register Mortgages • Within one (1)
week from the
date of
submission.
• Commence adjudication on Caveats and • Within one (1) month of
Objections
lodgment.
• Communicate reasons for rejection and • Within one (1)
queries week from the
date of such
event.
• Issue Substituted Certificate • Within two (2)
weeks after
publication.
• Acknowledge receipt of all letters within one • Within two (2)
(1) week from date of receipt. weeks after
publication.
• Ensure that customers will not have to • Two (2) LTR staff when

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interface with more than making telephone
enquiries.
• Ensure that customers will not have to wait • Longer than thirty (30)
in a line minutes for any
transactions.

WHAT WE EXPECT FROM THE PUBLIC

To assist the Registry in performing its duties expeditiously, we


expect the following from the public:
• Ensure that your documents/instruments are properly prepared
and executed before submitting them for registration.
• Ensure that your Instruments/documents have been stamped at
either the Land Valuation Board (LVB) or the Internal Revenue
Services (IRS).
• Ensure that where appropriate, consent (of Land Commission or
Stool) is received before the submission of documents for
registration.
• Adhere strictly to the procedures for lodging of documents and
secure official receipts for documents lodged.
• Queried/rejected documents should be double checked for
accuracy and compliance with registration provisions and
requirements.
• Demand written communication for queries and rejections.
• Be courteous and polite to our staff and demand the same from
them.
• Expeditiously reply letters and enquiries.

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• Submit Statutory Declaration where documents of ownership are
not available.
• In case of loss of Land Title Certificate, applicant should obtain
Police Report, publish loss in dailies, inform us and apply for a
Substituted Certificate.

COMPLAINTS

You may address your comments and complaints to:

CLIENT SERVICES DIRECTOR,


CLIENT SERVICES UNIT,
LAND TITLE REGISTRY.

Where you are still not satisfied, you may address your comments and
complaints to:
THE CHIEF REGISTRAR OF LANDS,
LAND TITLE REGISTRY,
VICTORIABORG,
POST OFFICE BOX 12131,
ACCRA-NORTH.

As a final resort, you may appeal to

THE NEW CHARTER OFFICE,


OFFICE OF THE PRESIDENT,
CASTLE ANNEX,
ACCRA.

WHERE YOU CAN FIND US

Our offices can be found in the following towns and locations:

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ACCRA:
NEAR MINISTRY OF FINANCE
CONFERENCE ROOM
P.O. BOX 12131,
ACCRA-NORTH
TEL: 021- 667198, 667262

TEMA:
TDC OFFICE COMPLEX
TEL: 022-211441

KUMASI:
SSNIT BUILDING, HARPER ROAD
P.O. BOX x99, FNT, KUMASI
TEL: 051 - 26592

OTHER LAND SECTOR COLLABORATING AGENCIES

We collaborate with the under listed land sector agencies:


• Office of the Administration of Stool Lands (OASL) in respect of
collection of annual rent
• The Survey Department in respect of parcel plans.
• Lands Commission in respect of Search Reports.
• Land Valuation Board/Internal Revenue in respect of Stamp Duty.
• Town & Country Planning Department/ Municipal Metro and
District Assembly (MMDAs) in respect of Development Permit.

FOR GOVERNMENT AND STOOL LAND TRANSACTIONS

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Contact the Lands Commission Secretariat in every regional capital. In

the Greater Accra Region, locate them at Cantonments behind the

Cantonments Post Office

PRIVATE AND FAMILY LAND TRANSACTIONS

Submit document/instrument directly to the Land Title Registry for

registration.

PLANS AND SURVEYING

Contact the Survey Dept. in each regional capital. In the Greater Accra

Region, locate them near the ‘37’ Military Hospital.

October, 2007.

LAND TITLE REGISTRY


SCHEDULE OF FEES

FOR FIRST REGISTRATION/RESIDENTIAL PLOTS

Fees are assessed according to stamp duty paid at IRS/LVB

LAND VALUE ¢
40 Million 222,000.00
Above 50 Million 290,000.00
100 Million 425,000.00
150 Million 590,000.00

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Above 150 Million 622,000.00
200 Million 755,333.00
250 Million 922,000.00
300 Million 1,089,000.00
400 Million 1,422,000.00
500 Million 1,756,000.00
600 Million 2,089,000.00
700 Million 2,422,000.00
1 Billion 3,400,000.00
2 Billion 6,743,334.00
2.5 Billion 8,488,667.00
3 Billion 10,115,000.00
4 Billion 13,486,667.00
5 Billion 16,858,335.00
Above 5 Billion Formulae applied.

TRANSFERS AND MORTGAGES

LAND VALUE ¢
40 Million 320,000.00
Above 50 Million 370,000.00
100 Million 390,000.00
200 Million 590,000.00
300 Million 790,000.00
400 Million 990,000.00
600 Million 1,190,000.00
700 Million 1,390,000.00
800 Million 1,790,000.00

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900 Million 1,990,000.00
1,000,000,000 2,190,000.00
2,000,000,000 4,380,000.00
3,000,000,000 6,570,000.00
4,000,000,000 8,760,000.00
5,000,000,000 10,950,000.00

 These are for mortgages, add ¢ 50,000.00 to each amount when it is a transfer.

FIRST REGISTRATION FOR COMMERCIAL OR INDUSTRIAL PLOTS

LAND VALUE ¢
20 Million 1,050,000.00
Above 20 Million 1,300,000.00
50 Million 1,350,000.00
100 Million 1,600,000.00
150 Million 1,850,000.00
200 Million 2,100,000.00
300 Million 2,600,000.00
400 Million 3,100,000.00
500 Million 3,600,000.00
600 Million 4,100,000.00
700 Million 4,600,000.00
800 Million 5,100,000.00
900 Million 5,600,000.00
1,000,000,000 6,100,000.00
2,000,000,000 6,600,000.00
3,000,000,000 7,100,000.00
4,000,000,000 7,600,000.00
5,000,000,000 8,100,000.00

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Publication fees 80,000.00 per plot
Special Publication 1,200,000.00
Objection 50,000.00 per plot
Caveat 50,000.00

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