APPENDIX K - SRI LANKA

OF CORE SYSTEM DESIGN

for Cloud Hosted
Version 1.32
June 278th, 2018

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Document Control

Change Record - Document

Date Author Version Change Reference

09/05/2018 TRG 1.0 First release
18/05/2018 TRG 1.1 Section 1. Introduction:
Revised “Localizations for Sri Lanka” to “Appendix K –
Localizations for Sri Lanka”

Section 4.2 Global Analysis:

- Revised structure as below
4.2.1 Analysis Dimension
4.2.2 Analysis Code
4.2.2.1 Account Analysis
4.2.2.2 Ledger Analysis
4.2.2.3 Extended Analysis
- 4.2.1: update new headings & descriptions as per Sun
Cloud Core & Appendix R (APAC Core)
- 4.2.2.2: Added tax analysis codes setup for Sri Lanka
properties

Section 4.3 Relationship to Ledger Analysis:

Revenue (4 – 4999999):
- L5 Tax Code: M changed to P
Sales Tax Payable (235375):
- L5 Tax Code: M changed to P

08/06/2018 TRG 1.2 Section 4.3 Relationship to Ledger Analysis:

- Revised account range for balance sheet accounts to
base on the account range in the Global Core Balance
Sheet and CheckSCM account mapping
27/06/2018 TRG 1.3 Section 4.2.2.2
- Removed L5

Section 4.3 Relationship to Ledger Analysis:

- Removed L5

Section 6.2.4
- Added Comment field usage

Section 9.2

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 - Added local rule sets

Reviewer Record

Date Reviewer Version Change Reference

Sign Off

Name Role Sign Off Date

Table of Contents
1. Introduction 6
2. Network environment 6
3. Financials System Setup 6
3.1. Business Unit Group 6
3.2. Business Unit 6
3.2.1. Business Unit Codes 6
3.2.2. Business Unit Setup Parameters 6
3.3. Ledger Setup 7
3.4. Optional Ledger Code 7
3.5. Voucher Numbering 7
3.6. Journal Definitions 7
3.6.1. Journal Types 7
3.6.2. Journal Presets 7
3.7. Forms and Filters, Drill and Control Desk 7
4. SunSystems Chart of Accounts and Analysis Dimensions 7
4.1. Chart of Accounts 7
4.2. Global Analysis 7
4.2.1. Analysis Dimension 7
4.2.2. Analysis Code 8
4.2.2.1. Account Analysis 8

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 4.2.2.2. Ledger Analysis 8
4.2.2.3. Extended Analysis 9
4.3. Relationship to Ledger Analysis 9
5. Financials – General Ledger Structure 10
5.1. Overview 10
5.2. Ledger Accounting Parameters 10
5.3. Conversion Codes and Rates 10
5.4. Data Archiving 10
5.5. General Descriptions & Dates 10
5.6. Ledger Revaluation 10
5.7. Transaction Matching 10
5.8. Reporting/Templates Requirements 10
5.8.1. Standard Reports 10
6. Financials – Accounts Payable 11
6.1. Overview 11
6.2. Supplier Setup 11
6.2.1. Address Setup 11
6.2.2. Bank Details Setup 11
6.2.3. Payment Terms 11
6.2.4. Supplier Setup 11
6.3. Payment Generation 11
6.4. Reporting Requirements 11
6.4.1. Standard Reports 11
6.4.2. Documents 11
7. Financials –Accounts Receivable 12
7.1. Overview 12
7.2. Customer Setup 12
7.3. Reporting requirements 12
8. Tax Information 12
8.1. VAT Import Schedule 12
8.2. VAT Local Purchase Schedule 13
9. Business Rules 13

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 9.1. Event Profiles 13
9.2. Rule Sets 13
9.3. Rule Data Set Keys 14
9.4. Redefined Data Items 14
9.5. Rule Messages 14
10. Transfer Desk 14
11. Approval Workflow 14
12. Security Settings 14
13. SunSystems License Management 14
14. Metadata Import Tool 15

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1. Introduction
This document describes the SunSystems localizations for hotels in Sri Lanka. It has been prepared
as an Appendix to the Sun Core Design document to easily differentiate country Sri Lanka
localizations. Therefore, this System Design Document comprises the following components:

 Sun Core System Design for Cloud Hosted

 Appendix R – APAC Core
 Appendix K – Localizations for Sri Lanka

This Appendix uses information gathered from the localisation summary provided by APAC Regional
Team after the localisation workshop. The localization workshops were undertaken to determine the
country mandated statutory, government or legislative requirements, associated reporting and to
identify changes to the Sun Core & APAC Core configuration.

The structure of this document is the same as the Sun Core System Design Document for Cloud and
Appendix R (APAC Core). This facilitates easy reference to corresponding sections and highlights the
country localizations.

2. Network environment

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

3. Financials System Setup

3.1. Business Unit Group

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

3.2. Business Unit

3.2.1. Business Unit Codes
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

3.2.2. Business Unit Setup Parameters

The following Business Unit setup parameters will be standardized for Hotels in Sri Lanka

Field Name Value Comment

Value 1
Base Currency Name Sri Lanka Rupee
Base Currency Code LKR
Base Currency Decimal Places 2

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3.3. Ledger Setup
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

3.4. Optional Ledger Code

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

3.5. Voucher Numbering

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

3.6. Journal Definitions

3.6.1. Journal Types
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

3.6.2. Journal Presets

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

3.7. Forms and Filters, Drill and Control Desk

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

4. SunSystems Chart of Accounts and Analysis Dimensions

4.1. Chart of Accounts

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

4.2. Global Analysis

4.2.1. Analysis Dimension
The following Analysis Dimensions have been identified as being required for Sri Lanka Core:

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 Analysis ID

Analysis
Description Local Use Notes
Dimension

152 - Account Analysis

01 HIERARCHY ACCOUNT HIERARCHY (A1) - Per Cloud Core
Reserved for statutory reports
02 STATUTORY 1 -
(A2)
Reserved for statutory reports
03 STATUTORY 2 -
(A3)
Reserved for owner reports
04 OWNER -
(A4)
05 SUPPL_CAT SUPPLIER CATEGORY (A5) - Per Cloud Core
06 CLOSED_A6 CLOSED (A6) -
INTERCOMPANY CATEGORY
07 INTERCO Per Cloud Core
(A7)
08 LOCAL A – 2 Reserved for localization (A8) -
09 LOCAL A – 3 Reserved for localization (A9) -
10 CLOSED_A10 CLOSED (A10) -
901 - Ledger Analysis
11 DEPT DEPARTMENT (L1) - Per Cloud Core
12 PRODUCT_CODE PRODUCT CODE (L2) - Per Cloud Core
13 BUOU BUOU AFFILIATE (L3) - Per Cloud Core
14 CHARTFIELD CHARTFIELD (L4) - Per Cloud Core
15 TAX Tax Code (L5) Per APAC Core
16 SUPPLIER Supplier Code (L6) - Per APAC Core
Sub Department / Employee
17 SUB_DEPT/EMP - Per APAC Core
(L7)
18 PROJECT/EVENT Project & Event (L8) - Per APAC Core
19 LOCAL L – 3 LOCAL (L9) -
20 CLOSED_L10 CLOSED (L10) -
138 – Address
21 COUNTRY COUNTRY (D1) -

4.2.2. Analysis Code

4.2.2.1. Account Analysis

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

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 4.2.2.2. Ledger Analysis
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

L5 = TAX
The following analysis codes will be created to record Tax entries for Sri Lanka

Analysis code Description

00 VAT 0%
15 VAT 15%
E Exempt from GST

4.2.2.3. Extended Analysis

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

4.3. Relationship to Ledger Analysis

For the following Chart of accounts, transaction analysis has been identified set to mandatory for
reporting purposesinput tax purposes. The mandatory usage of local analysis L5 & L6 are defined as
below::

Account Code L6 Supplier Code

Other Receivables (124000 – 124190) P

Inventory (130000 – 131999) M

Deferred Expense Current (143000 – 143999) P

Prepaid Expenses (144000 – 144999) M

Other Current Assets (149000 – 149999) M

Fixed Assets (161015, 162010 – 165999) M

Accrued Liabilities (230510 – 230999, 233000 - 233050) P

Accrued Utilities (231510 – 231540) P

AFF&E Reserves (234020 - 234100) P

Management Fees & Other payables (237010 – 237999, 239351, 239990) P

Cost of Sales (5 – 519999) M

Team Member Meals (561290) P
Expenses (6 – 759999) M
Entertainment (620310, 620320, 620330) P

Creditor Accounts M

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 P: Prohibited
M: Mandatory, blank is not allowed

5. Financials – General Ledger Structure

5.1. Overview
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

5.2. Ledger Accounting Parameters

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

5.3. Conversion Codes and Rates

For Sri Lanka, Period conversion rates are only to be used throughout the system. The following
currency conversions will be created for hotels in Sri Lanka
Conversion Name Conversion Code Conversion Code to Base
Sri Lanka Rupee LKR LKR to LKR
US Dollar USD USD to LKR
5.4. Data Archiving
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

5.5. General Descriptions & Dates

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

5.6. Ledger Revaluation

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

5.7. Transaction Matching

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

5.8. Reporting/Templates Requirements

5.8.1. Standard Reports
Apart from the Sun Cloud Core and Appendix R (APAC Core) reports, the following reports are
required for tax purposes.

Template Name Template Document Name Platform

Tax Import Schedule LK_VAT_ImportSchedule.xlsm Infor BI Q&A
Tax Local Purchase Schedule LK_VAT_LocalPurchaseSchedule.xlsm Infor BI Q&A

VAT Import Schedule, VAT Local Purchase Schedule will have flexibility for hotel to run by range of
transaction date. The attached reports below include the format details.

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 VAT__Local_Purchas VAT__Import_Sched
e_Schedule.xlsx ule.xlsx

6. Financials – Accounts Payable

6.1. Overview
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

6.2. Supplier Setup

6.2.1. Address Setup

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

6.2.2. Bank Details Setup

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

6.2.3. Payment Terms

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

6.2.4. Supplier Setup

Apart from the field usages in the Sun Cloud Core and Appendix R (APAC Core), the following fields
are required for tax reporting purpose

Tax ID Details tab

Field Value To Be Used In
Supplier Tax ID_Field 1 Supplier’s TIN VAT Local Purchase Schedule
report
Supplier Comment Field Supplier’s product type VAT Local Purchase Schedule
6.3. Payment Generation
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

6.4. Reporting Requirements

6.4.1. Standard Reports
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

6.4.2. Documents
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

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 7. Financials –Accounts Receivable

7.1. Overview
There is no change from the Sun Cloud Core and Appendix R (APAC Core).

7.2. Customer Setup

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

7.3. Reporting requirements

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

8. Tax Information

8.1. VAT Import Schedule

The foreign invoices are manually posted to the SunSystems via Ledger Import or Ledger Entry, the
transaction reference field is marked separately for easy identification.

The fields mapping for VAT Import Schedule are defined as below

Report field Data field in SunSystems

Serial No [USER MANUAL INPUT]

Cusdes Date Invoice Date
Cusdes No Document Number
Cusdes Serial ID [USER MANUAL INPUT]
Cusdec Reg Date [USER MANUAL INPUT]
Cusdec Office ID [USER MANUAL INPUT]
VAT Deferred VAT amount retrieved from 149050
VAT Upfront [USER MANUAL INPUT]
Disallowed VAT [USER MANUAL INPUT]

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 8.2. VAT Local Purchase Schedule
Local purchase invoices are import to the SUN system via CHECKSCM interface files using journal type
API01. The fields mapping for VAT Local Purchase Schedule are defined as below:

Report field Data field in SunSystems

Serial No [USER MANUAL INPUT]

Invoice Date Invoice Date

Tax Invoice No Document Number

Supplier’s TIN Supplier Tax ID_Field 1

Name of the Supplier Supplier Name

Description Supplier Comment fieldTransaction Description

Value of purchase [USER MANUAL INPUT]

VAT amount VAT amount retrieved from 149050

Disallowed VAT amount [USER MANUAL INPUT]

9. Business Rules

9.1. Business Rules for Ledger Entry

There is no change from the Sun Cloud Core, Appendix R (APAC Core).

9.2. Business Rules for Ledger Import

The following rule sets are added to ensure consistent performance when doing interface: CheckSCM,
OA, Budget

Event
Ledger Call
Profile - Purpose Rule Data Set
s Point
Rule Set
To ensure the Rule Set is applicable
HKHCR0001 – For
LLKELIM01 for Sri Lanka (LK) properties by
supporting Local All
LLKSLIM01 checking the value of Preset 2 in
Business Rule
lookup table HKHCR0001.
LLKELIM01 Set Ledger Analysis 6 as CZZ999 All End of
LLKSLIM02 when Journal Type belongs to the Journal

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 following category:
- ZBI01
- ZFS01 Line
- RVI01
- INI01

9.3. Business Rules for System Generated Entries

There is no change from the Sun Cloud Core, Appendix R (APAC Core) and Appendix K (Sri Lanka).

9.4. Business Rules for Metadata maintenance

There is no change from the Sun Cloud Core, Appendix R (APAC Core) and Appendix K (Sri
Lanka).

9.5. Business Rules for Security

There is no change from the Sun Cloud Core, Appendix R (APAC Core) and Appendix K (Sri
Lanka).

9.6. Rule data sets

There is no change from the Sun Cloud Core, Appendix R (APAC Core) and Appendix K (Sri
Lanka).

9.7. Local business rules

There is no change from the Sun Cloud Core, Appendix R (APAC Core) and Appendix K (Sri
Lanka).

10. Transfer Desk

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

11. Approval Workflow

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

12. Security Settings

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

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13. SunSystems License Management

There is no change from the Sun Cloud Core and Appendix R (APAC Core)

14. Metadata Import Tool

There is no change from the Sun Cloud Core and Appendix R (APAC Core).

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