REQUEST FOR QUOTATION : Goods & Related Services

RFQ NAME. Maintenance bathroom of Cobe House Custom & RFQ 00007-Q
No.
Imposto in Planning building-MoF

COMPANY NAME
TO
ADDRESS

Please provide your quotation for the following goods & related services should be submitted to the
Administration Office, Procurement Office, Ministry of Finance, Palacio do Governo, Dili-Timor
Leste, on or before 10:00 HTL 17 March 2010.

Extended
No. Description Quantity Unit Unit Price
Price
Maintenance bathroom of Cobe House
Custom & Imposto in Planning Items
building-MoF
See attached items (Bill of Quantity)

ATTACH SHEET FOR ADDITIONAL ITEMS TOTAL

Delivery period …..………………... days
Receiving & Inspection Unit,
Delivery to Fomento Warehouse
Warranty Period …..…………….. months
Quotation Validity period 30 days
Manufacturers Authorization not required
Performance Security Required
Performance Security type Required
Country (s) of origin of goods ……………………………..

Ms. Santina J.R. Veigas Cardoso (sign & stamp)

Director General of Corporate Service Vendor’s Authorized Officer
Date Date
We certify that we comply with eligibility & National Ownership requirements of Instructions to Vendors clauses 2a to 2f.
(overleaf). If our offer is accepted, we undertake (a) to deliver goods & services in accordance with our offer above, (b) to
provide the Performance Security in the prescribed form, amount & time (c) to abide by this quotation for the Validity Period
stated above

IF AVAILABLE, PLEASE ATTACH MANUFACTURER’S BROCHURE & SPECIFICATION SHEETS

Instructions to Vendors for the specified a. a Bid Security vendor and
delivery period is not required. unsuccessful
1. Scop b. a Vendor who vendors
e 3. Resp
onding to the withdraws during 8. Quot
a. the Purchaser Request for the period of ation Evaluation &
is the Government Quotation quotation validity, Contract Award
of RDTL, does not accept a. quotations
represented by its a. the Vendor correction of errors,
shall verify the shall be
Ministry of fails to accept the evaluated to
Finance– description and Purchase Order if
specification of all establish
Directorate offered or fails to substantial
General of items produce the responsiveness
Corporate Service. b. the Vendor Performance to eligibility
b. this Request shall enter unit Security ( if requirements,
for Quotation prices, extended required) will be technical
applies to the prices and total excluded from description/
purchase of Goods price on the participating in RFQ specification,
& Related Services Request for & ITB processes for quantity and
of a minor, simple Quotation form one year commercial
nature c. the Vendor 6. Quot conditions
shall verify its ation Submission b. after
2. Vend agreement with
or Eligibility - the a. suppliers may arithmetical
stated provisions submit more than checking and
Vendor’s firm must for quotation one quotation, correction,
a. be a bona fide validity, delivery provided these are quotations found
business unit period, warranty for substantively to be
known by the period, different goods substantially
Purchaser to be manufacturer’s meeting the same responsive shall
suitably qualified, authorization & description or be evaluated for
experienced and performance specification lowest price,
financially security. All which shall be
resourced variations from b. quotations
should be the basis of
b. have at least stated conditions award
shall be explained submitted to the
51% Timorese Administration c. award
national ownership, in a covering letter.
Office, RDTL- notification shall
attested by 4. Quot DGCS, Ministry of be effected
authenticated ation Price : Finance, Dili, through the
copies of its a. all prices shall Timor Leste, no issuance of a
Certificate of be quoted in US later than the Purchase Order
Ownership and Dollars specified time & by the Purchaser
Voter’s Cards of its date
National b. prices shall be d. the Vendor
shareholders fixed for the c. the shall confirm
duration of the Procurement acceptance of
c. provide an specified period for Service reserves the Purchase
authenticated copy delivery the right to retain Order by
of its currently valid and open late facsimile or by
Business c. unless
otherwise stated, quotations if the taking the Order
Registration number of in Original
Certificate the quotation shall
be for the full quotations received e. notwithstandin
d. provide an quantity stated on is less than three g the above, the
authenticated the Request for 7. Quot Purchaser
currently valid Quotation ation Opening reserves the right
Certificate of to accept or
Payment from d. quoted prices a. the opening of
for goods supplied quotations will be reject any
Timor Leste quotations, or to
Revenue Service from within RDTL undertaken by
shall be quoted ex- officers of the cancel the
e. provide a works (EXW) plus Procurement quotation
notarized power of local delivery Service & process at any
attorney authorizing charges to named representatives time prior to
the signatory of the place of delivery of the concerned award
Quotation to line ministry and 9. Perfo
represent the e. quoted prices
for goods supplied will not be rmance Security
Vendor, sign the attended by
Quotation and from abroad shall a. if a
include all vendors or Performance
accept a Purchase members of the
Order insurances, duties, Security is
sales taxes & other public required, the
Notwithstanding that taxes, plus local b. the results of Purchaser shall
requirements b, c, d & delivery charges to the quotation issue a Letter of
e may be waived if named place of evaluation shall Acceptance
previously submitted delivery be publicized, which shall serve
documents are valid denoting the as notification of
5. Bid
Security successful award
 b. the Vendor RDTL
shall provide a government
Performance contracts, to the
Security within extent that
seven days, in corrupt,
the amount fraudulent,
specified in the collusive and
Request for coercive
Quotations practices and
10. Insur conflict of interest
ance occurring in
quotation,
a. the basis of delivery &
the agreement completion
between the processes may
Purchaser and result in
the Vendor will disqualification,
be delivery and termination of
acceptance at purchase order
the named place and penal
for delivery. The sanctions
vendor will bear
all risks for
transportation
between point of
dispatch and
point of delivery
b. accordingly the
Vendor shall
arrange
appropriate
insurance cover
11. Pack
aging & Delivery
a. the Vendor
shall ensure that
all goods are
appropriately
packaged to
avoid physical
damage,
breakage or
corrosion
b. delivery shall
be made to the
specified place of
delivery within
the specified
delivery period
12. Paym
ent
a. the Purchaser
shall make
payment to the
Vendor within 30
days of delivery
of goods and
completion of
related services
13. Corr
upt &
Fraudulent
Practices
The Purchaser
requires that
Vendors observe
the highest
standards of
ethics during the
procurement and
execution of