CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report

August 6, 2018
CONSENT AGENDA

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Maxine Gullo, Assistant City Administrator

APPROVED BY: Chip Rerig, City Administrator

RESOLUTION NO. 2018-086, ADOPTING THE JOB DESCRIPTION OF EXTRA HELP

RETIRED ANNUITANT AND ADOPTING A SALARY SCHEDULE FOR THIS
SUBJECT: CLASSIFICATION WITH AN HOURLY RATE RANGE OF $15.00- $100.00, EFFECTIVE
JULY 1, 2018.

RECOMMENDATION:
That the City Council adopt this Resolution.
BACKGROUND/SUMMARY:
The California Public Employees’ Retirement System (CalPERS) set forth post-retirement employment
requirements applicable to all retirees who are employed by a CalPERS employer on or after January 1,2013.
Extra-Help Retired Annuitants are subject to the requirements of California Public Employees’
Pension Reform Act (PEPRA), which added sections 7522.56 and
7522.57 to the Government Code effective January 1, 2013. To ensure compliance with this law, the City is
creating a new classification for Extra-Help Retired Annuitant.

When the City hires an Extra- Help Retired Annuitant to perform extra help work, it must meet the following
requirements:

1. 180-Day Wait Period – The City can only hire an Extra-Help Retired Annuitant after he or she has been
retired 180 days from his or her retirement date. There are some exceptions for work that is critical and
approved by City Council, or work performed by a retired firefighter or police officer.

2. Limited Duration – The City must ensure that the individuals have the skills to perform work for a limited
duration and are needed to prevent an emergency or to prevent stoppage of public business or to supplement
work of regular staff (eliminate backlog, special project, work in excess of what regular staff can do). While there
is no limitation on how many years the person can work for the employer, as soon as the work/situation for which
the City hired the Extra-Help Retired Annuitant is completed, the employment must end.

3. Compensation – The hourly rate for the Extra-Help Retired Annuitant cannot be less than the minimum or
exceed the maximum paid to other employees performing
comparable duties. Extra-Help Retired Annuitants cannot receive other benefits or
compensation in addition to the hourly rate of pay.

4. 960-Hour Limit – The hours worked by the Extra-Help Retired Annuitant cannot exceed
960 in a fiscal year for employment with all CalPERS employers combined. No exceptions.

5. Unemployment Insurance Payments – The City cannot hire an Extra-Help Retired

Annuitant that has received unemployment insurance payments from a CalPERS employer within 12 months of
appointment with the City. As soon as the Extra-Help Retired Annuitant accepts employment with the City, he or
she must certify in writing compliance with this requirement.

When the City hires an Extra- Help Retired Annuitant to perform extra help work, it must meet the following
requirements:

The City employs such retired individuals and has complied with these requirements, however, a recent
publication from CalPERS has clearly stated that these Extra-Help Retired Annuitants should be placed in a
classification designated only for Extra-Help Retired Annuitants, and not in the same classification as their
regular employee counterparts.

The creation of this unique and separate classification will ensure that Extra-Help Retired Annuitants are
appropriately classified, will assist with more efficient tracking and monitoring of their status to work in a limited,
temporary capacity, and allow the City to fully comply with the provisions required by CalPERS to safeguard that
there is no impact to an Extra-Help Retired Annuitant’s retirement benefits.
FISCAL IMPACT:
Retired annuitant hours were budgeted and approved in the Fiscal Year 2018/19 operating budget.

PRIOR CITY COUNCIL ACTION:

Resolution #2018-058: A Resolution of the City Council of the City of Carmel-by-the-Sea adopting the Fiscal year 2018/19 Operating
Budget and Capital Improvement Plan Budget.

ATTACHMENTS:

Attachment #1 - Resolution No. 2018-086

Attachment #2 - Exhibit A_Job Description_Extra Help Retired Annuitant
Attachment #3 - Exhibit B_Salary Schedule_Temporary Hourly
 Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL

RESOLUTION NO. 2018-086

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE

CITY ADMINISTRATOR TO ESTABLISH AND ADOPT THE JOB DESCRIPTION AND SALARY RANGE FOR
EXTRA-HELP RETIRED ANNUITANT

WHEREAS, the City Council in accordance with (Carmel-by-the-Sea Municipal Code 2.52.040 (D))
approves jobs, positions and funding job descriptions and salaries

WHEREAS, the Extra-Help Retired Annuitant is a newly created temporary/hourly position; and

WHEREAS, Municipal Code 2.52.520 and amendments thereto provide, among other things that the
City Council establish the legal current salary range from the salary schedule for each class of position; and

WHEREAS, the City of Carmel-by-the-Sea complies with the requirements of the California Public
Employees’ Pension Reform Act (PEPRA) when it employs retired annuitant; and

WHEREAS, CalPERS indicates that Extra-Help Retired Annuitants should be placed in a classification
designated only for Extra-Help Retired Annuitants, and not in the same classification as their regular
counterparts; and

WHEREAS, when the City hires an Extra-Help Retired Annuitant to perform extra-help work, it must
meet the California Public Employees’ Retirement System (CalPERS) post-retirement employment
requirements applicable to all retirees who are employed by a CalPERS employer on or after January 1, 2013;
and

WHEREAS, the California Public Employee’s Retirement Law, at Section 570.5 of the California Code
of Regulations Title 2, requires the City to publish pay rates and ranges on the City’s internet site and the City
Council to approve the pay rates and range in its entirety each time a modification is made; and

WHEREAS, a salary resolution is adopted annually or periodically by the City Council upon review and
recommendation of the City Administrator.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-
SEA DOES HEREBY:

1) Adopt the Job Description Extra-Help Retired Annuitant (Temporary/Hourly) Exhibit A

2) Authorize and approve City of Carmel-by-the-Sea current pay rates and ranges (salary schedule)
for City of Carmel-by-the Sea Temporary/Hourly Employees Exhibit B

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this
6th day of August, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
 Attachment 1

ABSTAIN: COUNCILMEMBERS:

SIGNED: ATTEST:

_______________________ ___________________________
Steve G. Dallas, Mayor Thomas A. Graves, MMC
City Clerk
 Attachment
EXHIBIT2 A

CLASSIFICATION SPECIFICATION FOR

EXTRA HELP RETIRED ANNUITANT (TEMPORARY / HOURLY)

Class specifications are intended to present a descriptive list of the range of typical duties performed by employees
in the class. Specifications are not intended to reflect all duties performed within the job, and all duties described
are not necessarily performed by all employees in the class.

POSITION SUMMARY
An Extra-Help Retired Annuitant is a CalPERS retiree, either from the City of Carmel-by-the-Sea or
another CalPERS agency, hired by the City of Carmel-by-the-Sea to perform work similar to the work
performed in the classification from which they retired or for which they possess the required skills.
Appointees are assigned to perform duties of a temporary nature not to exceed nine-hundred sixty
(960) working hours in any one fiscal year. Positions are categorized according to their functional
responsibilities.

The purpose of the appointment to Extra-Help Retired Annuitant is to supplement the work that regular
staff can perform, such as performing work to eliminate backlog, conduct a special project, or perform
work in excess of what current regular staff can perform. As soon as the work or project for which the
City hired the Extra-Help Retired Annuitant is complete, the appointment ends.

Appointment to Extra-Help Retired Annuitant position is an at-will temporary/hourly position with no

rights to continued employment, and receives no benefits.

MINIMUM QUALIFICATIONS
Individuals hired as an Extra-Help Retired Annuitant must meet the minimum qualifications of the City of
Carmel-by-the-Sea classification that ordinarily performs the duties that are assigned to the Extra-Help
Retired Annuitant. Extra-Help Retired Annuitants must have a minimum of six (6) months break in
service from the effective date of their retirement before they can be appointed as an Extra-Help
Retired Annuitant, unless the appointment is to perform work that is critical and approved by City
Council, or for firefighter/paramedic or peace officer work performed by a retired firefighter/paramedic
or police officer. Extra-Help Retired Annuitants must maintain current and continuing status as a
retiree. The City cannot hire an Extra-Help Retired Annuitant that has received unemployment
insurance payments from a CalPERS employer within 12 months of appointment with the City. As soon
as the Extra-Help Retired Annuitant accepts employment with the City, he or she must certify in writing
compliance with this requirement.

Extra-Help Retired Annuitant

Page 1
 Attachment 2

KNOWLEDGE AND ABILITIES:

The level and scope of the knowledge, skills, and abilities required of the appointee in this classification
are described in the class specification for the City of Carmel-by-the-Sea classification that ordinarily
performs the duties that are assigned to the Extra-Help Retired Annuitant.

LICENSE AND CERTIFICATION:

Individuals hired as an Extra-Help Retired Annuitant must possess any required Licenses/Certifications in
the City of Carmel-by-the-Sea classification that ordinarily performs the duties that are assigned to the
Retired Annuitant.

SPECIAL REQUIREMENTS
Depending upon the position assignment, may require a valid Class C California driver’s license,
acceptable driving record, and proof of insurance in compliance with the City’s Vehicle Insurance Policy
standards.

In accordance with California Government Code Section 3100, City of Carmel-by-the-Sea employees, in
the event of a disaster, are considered disaster service workers and may be asked to protect the health,
safety, lives, and property of the people of the State.

In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation
to qualified individuals with disabilities and encourages both prospective and current employees to
discuss potential accommodations with the employer.

Representation: EEOC Category: FLSA:

Unrepresented, At-Will, Hourly

Established date: August 1, 2018

Adoption date: June 5, 2018 (pending approval)
Resolution No:

Extra-Help Retired Annuitant

Page 2
 EXHIBIT B
Attachment 3

CITY OF CARMEL‐BY‐THE‐SEA
PAY SCHEDULE FOR TEMPORARY/HOURLY CLASSIFICATIONS
EFFECTIVE JANUARY 1, 2018 

Minimum Maximum
Hourly Hourly
Rng Stp/Grd: 1 2 3 4 5
‐‐‐ ‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐  ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐
Office Assistant 204 Hourly.: 22.29 23.40 24.58 25.81 27.09
Forest Care Worker
Library Assistant
Rng Stp/Grd: 1 2 3 4 5
‐‐‐ ‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐  ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐
Administrative Coordinator 229 Hourly.: 25.22 26.51 27.83 29.23 30.69

Rng Stp/Grd: 1 2 3 4 5
‐‐‐ ‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐  ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐
Librarian I 234 Hourly.: 25.88 27.18 28.53 29.96 31.46

Rng Stp/Grd: 1 2 3 4 5
‐‐‐ ‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐  ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐
Community Activities Assistant I 242 Hourly.: 26.9378 28.2868 29.7032 31.1868 32.7444

Rng Stp/Grd: 1 2 3 4 5
‐‐‐ ‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐  ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐
Administrative Technician 264 Hourly.: 30.0611 31.5667 33.1470 34.8016 36.5383

Rng Stp/Grd:
‐‐‐ ‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐  ‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐
Extra‐Help Retired Annuitant Hourly.: 15.0000 100.0000
(pending adoption, Resolution 2018‐XXX)