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estate planning

studies
April 2010

Video-recording the
will execution ceremony
Gerry W. Beyer*

Only three states (Arkansas, North Dakota and Ohio) permit the testator to testify during the probate
of his or her will via pre-mortem probate procedures.1 For testators in other states, the only hope of
being “seen” during probate, short of a séance, is to video-record the will execution ceremony. This
Study reviews the following aspects of this technique:
n Uses n Amissiblity n Potential problems
n Advantages n Sample procedure

From Star Trek’s Captain Kirk leaving a video emony itself, which includes the major ele-
to be watched upon his death in his attempt to ments needed to fully utilize the advantages
get Spock and McCoy to work together in an of this innovative technique.
emergency situation2 to Rodrigo Rosenberg
making an 18-minute video to be viewed Uses of Will Execution

®
upon his disappearance in May 2009, which Video-recording
allegedly named his murderer,3 people have A meticulously prepared video, recording
wanted to “speak from the great beyond” both the visual and audio aspects of the will
to their family and friends. One of the ways execution ceremony, may prove indispensable
modern video-recording technology can help should a will contest arise. This procedure pro-
ensure that a client’s wishes regarding at-
death distribution of property are carried out
is by preserving evidence of the will execution
ceremony and its important components, such
as the condition and appearance of the testator
and the presence of witnesses, along with an
Estate Planning Studies and Briefs® is
accurate reproduction of the exact document published by trust departments around the
that was signed. Although video-recording the country and distributed free of charge to
will execution ceremony is not common prac- estate planning professionals. For details,
tice, the potential of this technique must not contact The Merrill Anderson Company,
be overlooked. This Study begins by detailing www.merrillanderson.com.
the possible uses of a video-recording of the
will execution ceremony and the status of the
law regarding the video’s admissibility into
evidence. The advantages and disadvantages
of preparing such a recording are examined,
followed by a discussion of the recorded cer-

Electronic copy available at: http://ssrn.com/abstract=1609462


vides the testator with greater assurance that, upon the will itself on video so that it may be read. The
the testator’s death, the will shall take effect and recording may also include close-ups of the testa-
operate as anticipated. Moreover, the video-record- tor and witnesses initialing each page of the will so
ing eases the court’s task of determining whether the that claims of page substitution may be rebutted.
requirements for a valid will were satisfied.
Establishes a Lack of Undue Influence
Establishes Testamentary Capacity or Fraud
The testator may answer questions on the video The video-recording affords the testator with the
designed to clearly and convincingly demonstrate opportunity to explain that the will is voluntarily
each element of testamentary capacity, such as the made as an act of free will and not as a result
testator (1) understanding that he or she is making of undue influence or fraud. This is particularly
a will, (2) appreciating that a will disposes of his important when an unusual disposition is made,
or her property upon death, (3) understanding the such as the disinheritance of a spouse or child.
general nature and extent of his or her property, (4)
knowing who would be entitled to his or her prop- Assists in Will Interpretation
erty if he or she died intestate, and (5) doing these and Construction
four things simultaneously. Statements made by the testator contemporaneous
Shows Due Execution of the Will with the will execution could prove very helpful in
A video-recording of the will execution ceremony determining the correct interpretation and construc-
provides proof that all the technical requirements for a tion of various provisions of the will. By explain-
valid will were satisfied. The video can show the tes- ing what the testator means by certain words and
tator declaring the document to be the testator’s will phrases, the testator can preserve evidence of his or
and affixing the testator’s signature, and the witnesses her intent, which would prove invaluable should a
observing the will execution and thereafter signing in dispute arise later.
the conscious presence of the testator. Admissibility of Will Execution
Demonstrates Testamentary Intent Video-recording
The document that allegedly constitutes the testa-
In General
tor’s will fails unless it can be demonstrated that it
is the very instrument by which the testator intend- The admissibility of a video-recording depends
ed to make a posthumous disposition of his or her generally on the following considerations: (1) rel-
property. The video of the will execution ceremony evance; (2) fairness and accuracy; (3) the exercise
would show both the testator and the will itself. of judicial discretion as to whether the probative
Thus, the video would provide theoretically irre- value of the recording outweighs the prejudice or
buttable evidence that the document claimed to be possible confusion that it may cause; and (4) other
the testator’s will was the same document executed evidentiary considerations, such as the presence of
during the ceremony. hearsay. A video of the will execution ceremony
may easily be admitted under these standards. A
Shows the Contents of the Will video is not subject to the vagaries of a witness’
In many situations, it may be difficult to determine fading memory, and it presents a more compre-
the contents of a written will. For example, the tes- hensive and accurate view of the testator and the
tator may have inadvertently lost or destroyed the testator’s condition at the time of will execution
original will or have hidden it so well that the survi- than does a piecemeal tendering into evidence of
vors are unable to locate it. Even if the actual will is witnesses’ testimony.
produced at probate, portions of it may be missing, Although jurisdictions differ and courts do not
erased or illegible. A video provides excellent evi- always enumerate a complete list of foundation ele-
dence of the will’s contents by showing the testa- ments, there is basic agreement that seven elements
tor reading the entire will aloud or by reproducing must be established before a video-recording may
© 2010 M.A. Co. All rights reserved. 2
Electronic copy available at: http://ssrn.com/abstract=1609462
be admitted into evidence: eotaped codicil to the latter will. The judge found
• Proper functioning of equipment that a long addiction to alcohol had so impaired the
• Equipment operator competency testatrix’s mental faculties that she lacked capac-
• Accuracy of the recording ity to make a valid will. The videotape of the first
• Proper preservation of the recording will execution ceremony established that it was
• Lack of alteration necessary to remind the testatrix of the nature of
• Accurate identification of participants her investments and that, despite the reminder, she
• Tape voluntarily made failed to understand their nature. The videotape
of the second will also showed that her attorney
Via Court Decision avoided any mention of her assets. In addition, the
Despite the increasing availability and popularity fact that the codicil was not videotaped appeared
of video-recording of the will execution ceremony, to support the judge’s finding that the codicil was
there are only a few reported cases discussing the procured by undue influence.
use of video in probate actions. The earliest case In an unpublished opinion,10 an Ohio appellate
located was a 1979 Florida case.4 In affirming court indicated that the most compelling evidence
the trial court’s decision that the appellee had not presented on the issue of testamentary capacity was
exercised undue influence over the testator, this a videotape of the will execution ceremony.
court merely mentioned that the record in the case In a 1989 Nebraska case, the testatrix was vid-
showed that the testator’s attorney had arranged for eotaped discussing her distribution plan with her
the videotaping of the will execution ceremony. attorney and then executing a codicil to her will.11
The court did not specifically discuss the contents The jury viewed the tape, heard other evidence, and
of the videotape. In a 1984 Alabama case, the court then decided that the testatrix had capacity. The
discussed how the testator explored the possibility favorable finding on capacity was upheld by the
of having his will videotaped but was advised by Nebraska Supreme Court despite various difficul-
his attorney to undergo a psychiatric examination ties with the tape. For example, the testatrix mis-
instead.5 In an unreported case, an Ohio court indi- stated her age by two years, made mistakes regard-
cated that an attorney was not responsible for will ing the year her house burned down and the year her
contest litigation costs for failing to videotape the husband died, misstated the size of her ranch, and
will execution ceremony.6 In a 1990 Kansas case, needed to be reminded about the identity of one of
the court mentioned that there was evidence that her sons. However, the tape showed that she was
the will execution ceremony had been taped but that generally aware of her property and knew where
the tape was probably destroyed by the attorney’s all her sons lived and their occupations. She also
“overzealous” brother-in-law after both the drafting explained why she was leaving more property to
attorney and the testator had died.7 one of her sons. Some of the contestant’s witnesses
Four cases from the late 1980s directly involved testified that during the taping the testatrix had her
videotapes of the will execution ceremony. In head down, with her eyes closed, and appeared to
each of these cases, the videotape was carefully be asleep. Another witness stated that she was reluc-
examined by the court and then used as evidence tant to witness the codicil because she believed the
to determine the testator’s capacity or the presence testatrix did not know what she was doing. Both the
of undue influence. The first of these cases was jury and the court indicated that the videotape, its
decided in 1986 by an Oklahoma appellate court.8 faults notwithstanding, justified giving little weight
The videotape showed the testator as well as the to this testimony.
conduct of various individuals involved with the
will execution ceremony. This recording was one of Via Legislation
the factors that the court cited as supporting a prima Only two states currently have legislation spe-
facie showing of undue influence. cifically addressing the admissibility of a video-
In a 1987 Delaware case,9 the testatrix executed recording of the will execution ceremony: Indiana12
two wills, both videotaped, as well as a non-vid- and Louisiana.13
3
Several other state legislatures — including New or disposition desires when the testimony is needed.
Jersey, New York and Texas — have considered Fortunately, the video can preserve this important
bills expressly dealing with video and the probate testimony. It is especially important to prepare this
process, but none of the bills have been enacted. evidence when the testator leaves property in an
unusual manner (e.g., to a friend or charity to the
Via Administrative Decision exclusion of the testator’s spouse or children) or
The Board of Commissioners on Grievances and when the testator has some type of disability that
Discipline of the Supreme Court of Ohio has does not affect testamentary capacity but which
approved videotaping the will execution ceremony. may give unhappy heirs an incentive to contest
In a 1988 opinion, the Board stated that “[v]ideo- (e.g., a testator who is blind, illiterate or paralyzed
taping the reading and execution of a will is not by a stroke).
prohibited under the Code of Professional Respon-
sibility. The testator should be made aware, how- Psychological Benefits
ever, that the videotape is not meant to replace the “[F]acing the reality of death and its attendant
written will.”14 consequences is one of the most difficult respon-
sibilities in life.”15 A video-recording of the will
Advantages Over Other Types execution ceremony may help the testator, the tes-
of Evidence tator’s survivors, the court and the jury better cope
A video-recording of the will execution ceremony with this arduous task. The testator may feel more
has tremendous advantages over the use of other confident that his or her desires will be carried out
evidence. because the recording provides more substantial
evidence of the testator’s intent than his or her writ-
Accuracy ten will alone. The survivors may gain solace from
An unaltered video is highly accurate. The recording viewing the testator delivering the testator’s final
reflects the events as they actually occurred during message  — a loving last memory of the testator.
the execution ceremony, thus eliminating the neces- Finally, the court and jury may be more likely to
sity of relying upon witnesses whose memories fade believe what they see and hear on a video than the
and whose impressions change with the passage of courtroom testimony of interested persons. There-
time. Likewise, the recording serves as the testator’s fore, a will disinheriting a needy spouse or child is
personal statement of disposition desires without the more likely to stand when the video clearly shows
intervention of an attorney or other scrivener. the testator’s capacity and intent.

Improved Testator Evaluation Potential Problems


The testimony of witnesses and the reading of a Despite the significant benefits of preparing a video-
written will provide incomplete views of the subject recording of the will execution ceremony, there are
under evaluation — the testator and the testator’s several potential problems. Anyone contemplating
last wishes. A video of the will execution ceremony using this technique must be aware of possible short-
preserves valuable, nonverbal evidence, such as comings. In some cases, steps may be taken to reduce
demeanor, voice tone and inflection, facial expres- or eliminate these problems, while in other situations,
sions and gestures. This type of evidence may the prudent decision would be not to prepare a video.
be crucial to resolve such issues as testamentary
capacity and freedom from undue influence. Poor Appearance of the Testator
Although a situation may otherwise seem appropri-
Deterrent to a Will Contest Action ate for video-recording the will execution ceremo-
A significant benefit of video-recording the will ny, the attorney may be hesitant to expose the testa-
execution ceremony is the recording’s ability to tor to the court. An accurate picture of the testator
deter will contest actions. The testator is the key may lead a judge or jury to conclude that the testator
witness in an action to set aside a will, but of course, was incompetent or unduly influenced. Similarly,
the testator is unable to defend his or her capacity bias against the testator may exist because of his
4
or her outward appearance. The testator’s age, sex, tent erasure, deletion or exposure to a strong mag-
race, disability or perceived annoying habits may netic field. Careful storage procedures, however,
prejudice some individuals. greatly reduce these risks.
If the testator’s appearance is poor, it may be Intentional alteration through skillful editing
advisable to forgo video-recording the ceremony and dubbing may also occur, although a video is
and use other contest avoidance techniques. If the more difficult to alter than a written document.
video is made and turns out badly, several dif- Even though anyone with correction tape or fluid,
ficult issues arise. Should the video be erased or scissors, a photocopier and a bit of evil ingenuity
deleted? If the recording is retained, will it aid the can alter a written document, more sophisticated
will contestant if shown? What response is proper equipment and skills are required to make undetect-
if, during the deposition stage of a will contest, the able changes to a video. Use of a continuous display
attorney is asked whether the will execution cer- time-date generator along with a storage method
emony was video-recorded? What can the attorney requiring a documented chain of custody signifi-
do to prevent the potentially damaging recording’s cantly reduces the possibility of tampering.
introduction short of perjury? There are few, if any,
good answers to these questions. Procedure/Format for Videotaping
A Will Execution Ceremony
Staged
Once the decision is made to video-record the will
Opposition to the use of a video of the will execu- execution ceremony, caution must be exercised to
tion ceremony may stem from the staged nature of make certain that the recording contains all the nec-
the recording, which arguably reduces its probative essary elements and does not contain anything that
value. This objection is not unique to video-recorded
detracts from admissibility or evidentiary weight.
evidence. Commonly, the testimony of live witnesses
is rehearsed many times before it is given under oath. Inspect Equipment
A witness in court is subject to cross-examination,
The recording equipment should be inspected to
however, while it is impossible to question a video
ensure that it is in proper working order, and a com-
and its principal, the testator. This objection should
petent operator should be available at the appointed
be easily surmounted because, unlike a reenactment
time.
or demonstration, the will execution ceremony is a
staged event in the first place. Fully Brief the Prospective Testator
Distortion The prospective testator should be fully briefed as
Video-recordings have the potential to distort the to how the recording procedure will be conducted.
people and events recorded. Viewed on video, the In some situations, a “dress rehearsal” may be nec-
testator may appear different from how the testator essary to familiarize the testator with the recording
would in person. The testator may appear heavier, process and avoid an appearance of anxiety or ner-
or scars and blemishes may be accented. Although vousness. The testator should be comfortable and at
distortions are inadvertent and inherent in any ease with the situation so that her or she appears and
recording process, some distortion could be inten- sounds natural. Likewise, it must be impressed on the
tionally done to bolster the testator. For example, testator that all actions and statements will be record-
the attorney could instruct the camera operator to ed. Avoidance of emotional outbursts and unplanned
avoid recording the testator’s perceived negative conversation is crucial. The testator should also be
traits that would adversely impact a determination instructed to avoid any potentially annoying habits,
of testamentary capacity. such as fingernail biting and smoking.

Alteration Prepare the Room


There is always a possibility that the video-record- The room in which the recording takes place needs
ing of the will execution ceremony will be altered. to be carefully prepared. Desks, tables, chairs and
The alteration could be accidental through inadver- so forth should appear neat and uncluttered so that
5
nothing detracts from the participants’ words and disposition of the his or her property upon death.
actions. The room should be arranged so that a Likewise, the testator should indicate an awareness
camera operating from a fixed location can record that the ceremony is being recorded with the testa-
all relevant events. tor’s full knowledge and consent.
A brief period of recorded “small talk” may also
Gather the Participants be helpful to establish the testator’s competency.
Once the room is ready, the appropriate persons The conversation should be crafted to include some
should be gathered. In most cases, the only indi- references to things in the past to establish long-term
viduals present will be the testator, the attorney, memory (e.g., when did you get married, where did
two witnesses, a notary and the equipment operator. you go to high school) and to recent events to dem-
To reduce claims of overreaching and undue influ- onstrate short-term memory (e.g., what did you eat
ence, beneficiaries and family members should be for breakfast, what did you do last night).
excluded. In addition, no one should enter or leave
the room until the recording is complete. Demonstrate the Testator’s Agreement
to the Will Terms
Position the Participants The testator should then identify the appropriate
All participants in the ceremony need to be strate- document as the testator’s will. The testator should
gically positioned in the room so that they may be read the entire will aloud, and the camera should
easily recorded performing their various duties. For zoom in on the will so that each page will be read-
example, the testator and witnesses should be seat- able during playback. This part of the procedure
ed so that they, as well as the camera, can observe is very important because it helps ensure that the
the execution and attestation of the will. document probated is identical to the one actually
executed. If the testator objects to revealing the
Introductions by the Attorney (Pre-recording) contents of the will to the witnesses and other per-
Before the recording begins, the attorney should sonnel, they may leave the room during the reading
thank everyone for coming and briefly review what of the will. The testator should then state that the
is going to happen. The attorney should answer any testator understands the will and agrees with its
last-minute questions and resolve concerns. Only dispositive and administrative provisions.
after everything and everyone is ready should the
actual recording begin. Establish That the Testator Understands the
Natural Objects of Bounty
Begin Recording; Introduce the Setting The video-recording should establish that the testa-
and Participants tor understands the natural objects of the testator’s
As an introduction, the attorney in charge of the cer- bounty. The testator should provide details con-
emony should identify the situation (a will execu- cerning prior marriage(s), if any (e.g., ex-spouses’
tion ceremony), state the location of the recording, names, how the marriages ended, such as by death
and give the date and time. The camera should have or divorce). If the testator has any children, the tes-
a time-date generator that continuously records the tator should give their names, ages and addresses
date and time on the recording. The camera should along with information regarding other close fam-
then pan the entire room, and each person should ily members, such as parents, siblings and grand-
state his or her name, address and role in the cer- children. This part of the ceremony is especially
emony (e.g., witness, notary). important if a spouse or child is being disinherited
in favor of a distant relative, friend or charity.
Identify the Testator and
Establish Awareness of Recording Establish That theTestator Understands the
The camera should then focus on a dialogue Nature and Extent of Property
between the testator and the attorney. The testator The recording should also demonstrate that the
should state the testator’s name and explain that the testator understands the nature and extent of the
testator is preparing to execute a will to control the testator’s property. To accomplish this, the testator
6
should explain the types and approximate value of the standard will execution ceremony. The attorney
the testator’s assets. In addition, the testator should should ask the testator if the testator requests the
state when the property was acquired and the source witnesses to attest to the signing of the will. The
of payment to help establish the community or testator should clearly answer in the affirmative.
separate character of the property. This will help The testator should then initial each page of the will
avoid claims that the testator made a will believing and sign it at the end while the camera focuses on
the contents or value of the testator’s estate to be the testator’s actions and the witnesses observing
vastly different from its true condition. the testator signing the will. Next, the attorney or a
witness should read the attestation clause. All wit-
Establish That the Testator Understands the nesses should then initial each page of the will and
Disposition of Property Made by Will sign at the end. If your state authorizes the use of a
The recording should reflect the testator’s under- self-proving affidavit, the execution of the affidavit
standing of the disposition of the testator’s prop- should also be recorded. The camera should follow
erty. If the testator makes controversial or unusual the action closely so that the actual attestation and
gifts, or if close family members are omitted, it may the testator’s observation thereof is recorded.
be advisable for the testator to explain the testator’s
disposition plan and the reasons therefore. Review the Recording
The recording should be viewed to ensure that all
Establish a Lack of Undue Influence appropriate words and actions were clearly record-
The video-recording might also be used to rebut ed. This step also helps establish that the equipment
claims that the testator was exposed to undue influ- was functioning properly, the operator was com-
ence. In this regard, the attorney should ask the testa- petent, and the recording accurately reflects what
tor if others have badgered the testator to make a will transpired.
containing particular provisions. If any of those per-
sons are present, they should be asked to leave. The Obtain an Affidavit of the Equipment Operator
attorney should also ask the testator whether anyone The camera operator should sign an affidavit describ-
has threatened to withhold medicine, food or love or ing his or her experience and qualifications, explain-
threatened to harm the testator in any way if the will ing the type of equipment used, and stating that the
was not written in a certain manner. The attorney equipment was in proper working order during the
should pose sufficient questions to convince someone recording. This will be helpful if a foundation for
watching the video that the will reflects the testator’s admissibility is needed, and the camera operator or
disposition plan and not that of someone else. other witnesses are unavailable.

Permit the Testator to Discuss the Store the Video-Recording


Will Contest Suspicions in a Secure Location
If the testator has any particular fears or suspicions The video should be stored so it is safe from fire,
that unhappy heirs are likely to contest the will, the theft, magnetic fields, heat and unauthorized access.
testator should explain the grounds for these con- This storage location should be readily accessible
cerns. The recording’s usefulness to prevent or win upon the death of the testator. A common repository
a will contest action is increased if the testator dis- is a safe deposit box because its entry records are
cusses the exact grounds for contest and provides useful in showing the recording’s chain of custody.
appropriate explanations. Prior to the ceremony, the
attorney must caution the testator to refrain from Preserve a Play-Back Device
using language that might provoke a will contest or As technology rapidly changes, a device that can
be considered slanderous. play the recording needs to be preserved. For
example, how many attorneys still have the abil-
Conduct a Standard Will Execution Ceremony ity to play reel-to-reel videotapes or ¾'' videotape
The next part of the video-recording procedure is cassettes?
7
Conclusion Methodist University, the University of New Mexico and
Santa Clara University. He is a frequent contributor to both
The legal profession, steeped in tradition and prec-
scholarly and practice-oriented publications and has authored
edent, is often hesitant to adopt new techniques. To
and coauthored numerous books and articles in the estate
provide clients with the best legal services available, planning field. Prof. Beyer is also a frequent speaker at con-
however, estate planners must remain abreast of tinuing legal education programs and is an Academic Fellow
technological developments, such as video-record- of the American College of Trust and Estate Counsel.
ing. Each time a will is prepared, the drafter should
determine the likelihood of whether additional evi- Footnotes
dence of the will execution ceremony will be neces- 1. See Ark. Stat. §§  2840-201 to -203; N.D. Cent. Code
sary. If so, serious consideration should be given to §§ 30.108.1-01 to -04; Ohio Rev. Code §§ 2107.081-.085.
video-recording the will execution ceremony. This 2. The Tholian Web, first broadcast November 15, 1968.
3. David Usborne, Lawyer. “If you see this video,
„ I will have
modern procedure permits the accurate preserva- been murdered by President of Guatemala, The Indepen-
tion of the testator’s words and actions. The supe- dent, May 14, 2009.
rior evidence of the testator’s mental and physical 4. Estate of Robertson v. Gallagher, 372 So. 2d 1138, 1140-
42 (Fla. Dist. Ct. App. 1979).
condition provided by a video may prove invaluable 5. Wall v. Hodges, 465 So. 2d 359, 661 (Ala. 1984).
should a will contest occur. Although not without its 6. In re Estate of Nibert, 1988 WL 102420 (Ohio App.).
disadvantages, the use of video has a tremendous 7. In re Estate of Raney, 799 P.2d 986, 989-90 (Kan. 1990).
potential for avoiding a successful will contest and 8. Estate of Seegers v. Combrink, 733 P.2d 418, 421-22
(Okla. Ct. App. 1986).
improving the likelihood that testamentary desires 9. Stotlar v. Cook, 1987 WL 6091 (Del. Ch.), aff’d without
are effectuated. opinion, 542 A.2d 358 (Del. 1988).
10. Trautwein v. O’Brien, 1989 WL 2149 (Ohio Ct. App.).
11. Peterson v. Glinn, 439 N.W.2d 516 (Neb. 1989).
*Gerry W. Beyer is Governor Preston E. Smith Regents Pro- 12. Ind. Code Ann. §  29-1-5-3. See generally, William R.
fessor of Law, Texas Tech University School of Law, Lub- Buckley, “Indiana’s New Videotaped Wills Statute: Launching

bock, Texas. Prof. Beyer holds a J.D. summa cum laude from Probate into the 21st Century, 20 Val. U.L. Rev. 83 (1985).
Ohio State University and L.L.M. and J.S.D. degrees from 13. LA Code Civ. Proc. art. 2904.
the University of Illinois. Previously, Prof. Beyer taught at 14. Bd. of Commn’rs on Grievances & Discipline, Sup. Ct. of
Ohio, 88-014 (1988).
St. Mary’s University School of Law and served as a visiting 15. Charles I. Nelson & Jeanne M. Starck, “Formalities and
professor at several other law schools, including Boston Col- „
Formalism: A Critical Look at the Execution of Wills, 6
lege, La Trobe University (Melbourne, Australia), Southern Pepperdine L. Rev. 331, 348 (1979).

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