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Organization is the formal structure of authority calculated to define, distribute and provide for the
co-ordination of tasks as contribution of the whole. Nurse administrators believe that it is possible to
match employees knowledge and skills to the patient care needs in a manner that optimizes job
satisfaction and care quality.
STAFF NURSE
SENIOR STAFF NURSE
NURSING SUPERINTENTENT GRADE II
NURSING SUPERINDENT GRADE I
NURSING TUTOR/CLINICAL INSTRUCTOR
PRINCIPAL, SCHOOL OF NURSING
LECTURER, COLLEGE OF NURSING
ASSISTANT PROFESSOR, COLLEGE OF NURSING
PROFESSOR, COLLEGE OF NURSING
PRINICPAL, COLLEGE OF NURSING
SENIOR ASSISTANTDIRECTOR OF NURSING
PUBLIC HEALTH NURSE- DISTRICT FAMILY WELFARE BUREAU
1. STAFF NURSE:
EDUCATIONAL QUALIFICATION:
General wards:
o 1:3 (hospital attached with school or college of nursing)
o 1:5 (hospital not attached with school or college of nursing)
ICU, ICCU and other specialty: 1:1 for 24 hours.
Labour room: 4 in each shift
Operation theatre: 3 for 24 hours per table
Casualty and emergency: 1:1 in each shift
Paediatric unit: 1:2 beds
And 30 percent leave reserve post of staff nurse should be maintained.
JOB SUMMARY:
Staff nurse is a first level professional nurse who provides direct patient care.
Assists in management of wards/units/special department.
She/he is directly responsible to Senior Staff nurse/ward incharge/Nursing superintendent
grade II.
Helps the ward incharge to carry out his/her work during their absence.
Maintains general cleanliness of the ward and sanitary annexure
Supervises the duties of group D employees and guides them
Writes the diet register and supervise the distribution of diet.
Maintains scheduled poisonous drug register.
Supervises nursing care and other tasks carried out by the students
Maintains duty room trays, sterilizes instruments and see other procedural trays are in
readiness.
Take over from the duty nurse of the previous, new and serious patients, instruments,
supplies, drugs, etc and handover the same accordingly.
Maintains all the records pertaining to the ward/unit
Indent and procurement of all the necessary equipments, drugs O2 cylinder, which are
required for the unit.
Operates ECG, EEG, cardiac resuscitation
6. Psychiatric Unit
7. Educational Function
EDUCATIONAL QULIFICATION:
STANDARD NORMS:
Since it is a first level nursing supervisory role which needs atleast one senior staff nurse for
five staff nurse(1:5)
JOB SUMMARY:
Senior staff nurse is first level nursing supervisor who is accountable for nursing care
management of ward or a unit assigned to him/her.
She is responsible for nursing superintendent GrII for his/her ward/unit management.
She takes full charge of the ward and assigns work for various categories of nursing and non
nursing personnel working with him.her.
She is responsible for safety and comfort of the patients in her/his work.
3.Educational Function
EDUCATIONAL QUALIFICATION;
General education : Pre university course/10 + 2 or equivalent exam.
Professional: GNM/ B.Sc nursing
Registration : registered in INC
Experience: should have experience as senior staff nurse.
STANDARD NORMS:
Since it is the second level nursing supervising role, it need at least the Nursing
supererintendent Gr II for three senior staff nurse (1:3)
JOB SUMMARY:
o Organizes and plans nursing care activities according to hospital policies and service
needs.
o Plans staffing pattern and the other necessary requirements of his/her department.
o Makes regular rounds of his/her department.
o Looks into general comport of the patient.
o Makes rotation plan for nursing staff and domestic staff
o Plans ward management with each ward/unit.
o Supervises the proper use and care of the equipment and supplies in department.
o Acts as a public relation officer of the unit and deals with the problems faced by the
ward supervisor, employees and patient attenders.
o Keeps the nursing superintendent Gr I and office informed of the needs of the nursing
units
o Officiates in the absence of nursing Superintendent Gr I.
2. Educational Function
o Arranges classes and clinical teaching of nursing students in the department related to
specialty experience.
o Implements the ward teaching programme and clinical experience of the students with
the help of doctors and nurses.
o Does councelling and guidance of staff and students.
o Arranges and conducts staff development programme
o Assists in planning for and participation in the training of auxillary personnel.
3. General:
4. NURSING SUPERINTENDENT GR I
EDUCATIONAL QUALIFICATION :
STANDARD NORMS:
There should be one Nursing superintendent Gr I for 200 bedded hospital, one Nursing
superintendent Gr I for 2-4 Nursing superintendent Gr II
JOB SUMMARY:
Nursing superintendent is responsible for the medical superintendent in a hospital having 200
or above bed strength.
She is accountable for the safe and efficient running of the various nursing departments in
the hospital.
She is assistant in carrying out her duties by the deputy nursing superintendent/ assistant
nursing superintendent, ward supervisors and clerical, linen roomand domestic staff.
1. Nursing services
Participates in the formulation of philosophy of the hospital in general and those
specific to the nursing service.
Determines the goals, aims, objectives and policies of nursing services
Decides and recommends personnel and material requirement for running various
nursing services department of the hospital
Interviews and recruits nursing staff.
Takes hospital rounds with medical superintendent
Makes regular visit in hospitals and wards
Selects and secure proper equipment needed for the hospital
Prepares budgets for the nursing services department
Prepares duty roster, plans staff leave and disburses salary.
Gives counseling and guidance to the subordinate staff.
Participates in the hospital and inter hospital meetings/conferences.
Investigates complaints and takes necessary steps.
Plans staff development programmes and arrange for in-service education and
orientation programmes etc.
Inspects hospital kitchen and dietary services of the hospital
Arranges students clinical experience and council examination
Supervision, guidance and control of group D employees of the hospital
Maintains records concerning to the nursing staff, students, confidential reports and
health record etc.
Submits annual reports to the nursing service department to medical superintendent,
Indian nursing council and nurses registration council
Participates in professional and community activities.
Maintains cordial relations with public and voluntary workers.
JOB DESCRIPTION OF NURSING SUPERINTENDENT
JOB SPECIFICATIONS:
DEPARTMENT: Nursing
QUALIFICATIONS:
Essential Qualifications:
Registered nurse with Kerala State Nurses and midwifery Council and should complete MSc nursing
programme in any specialty. BSc /Diploma Nursing with Specialization in Administration
Good emotional control, IQ, memory, judgment ability to plan, good physical stamina and motor co-
ordination
Leadership accountabilities
Educational accountabilities
Communication accountabilities
Professional growth
Research accountabilities
Professional and job accountabilities
RESPONSIBLE TO:
Is responsible to the C.N.O. for planning organization and development of nursing services in the
hospital in consultation with Medical Supdt./Chief of centres.
RESPONSIBLE FOR
2. She will formulate goals and objectives and participate in formation of policies of the nursing services
of the concern hospital.
3. She will implement hospital policies and rules for better health services to the patients.
4. She will make plan for placement of nursing staff including sister-in-charge, staff nurse, students in
different units, their rotation plan, and maintain a satisfactory schedule.
6. She will review the census and daily reports of hospital and report to the higher authority accordingly.
7. She will make regular hospital round individually and with Hospital Superintendent as well as with
various hospital committees to ensure the quality of patient care services.
8. She will responsible for making nursing audit and take necessary action accordingly.
9. She will supervise various stocks of wards for keeping the stock position up to- date with the help of
Dy. Nursing Superintendent and sister- in-charge.
10. She will take initiative and participate actively in condemnation of articles of the hospital.
11. She shall be responsible to ensure issuance of show cause notice to all nurses remaining on
unauthorized absent and long absent and disobey the authority.
12. She will prepare ACR I OPR of all nursing staff working under her regularly and forward to the
Nursing Directorate when ever asked for.
13. She will be responsible to prepare working statement of all nursing personnel and co-ordinate with
hospital authority.
14. She will maintain various record registers such as cumulative record, leave record, attendance
register, explanation letter file, grievance file of nursing services, performance appraisal, health record,
report of serious patients, census book (daily, monthly & yearly) etc.
15. She will take action of all disciplinary problems when her Dy. Nursing Superintendent or other
subordinate staff in difficult to handle.
16. She will prepare the budget proposal for the nursing services department.
17. She will keep herself apprised of the hospital condition and will be aware of any special patient of
significant diagnosis and needing special care.
19. She will responsible for sending the names of various nursing professionals to the Nursing
Directorate for making gradation list.
1. She will foe a member of various Hospital Committees like Diet Committee, Purchases Committee,
Disaster Management Committee, Infection control Committee, Rogi Kalyan Samity, Condemnation
Committee, Enquiry Committee, College Council Committee, Quarter Committee etc and participate in
all developmental planning for the hospital.
2. She will keep communication with the head of the institution, Nursing Directorate, College off
Nursing if any and other category of Staff for smooth hospital management.
3. She will maintain inter departmental communication & act as a liaison officer between Bio-waste
management System operator, Rogi Sahayak Kendra, Diet contractor, Linen contractor etc to run the
hospital smoothly.
4. She will hold periodical meeting with the hospital administrators and nursing staff to make the
nursing administration effective.
1. She will observe and take active part for maintaining cleanliness of the wards, with the help of ward
master, Asst. Superintendent, Deputy Nursing Superintendent and Ward sister.
2. She will enquire regarding presence of Gr. D, presence of nurses, light & ventilation, any sound
pollution, safety security of the patient, fire extinguisher, presence of security personnel etc. during her
every day round.
3. She will formulate the standard protocol, enforce for implementation of the standard by encouraging
the unit in charge to supervise the maintenance of developed standard, review the standard periodically
for quality patient care and maintaining clean, orderly and safe environment.
4. She will ensure regular supply of articles and equipments for proper nursing care to the patients and
be vigilant about proper utilization of hospital properties.
5. She will initiate and encourage the staff to implement the modern technology for the patient care.
6. She will supervise the maintenance of various records such as admission register, discharge register,
Log Book, Hospital Report and Census, various nurses notes, TPR Chart, intake & output chart etc. of
the unit.
7. She will check and ensure the proper patient’s diet as a member of diet committee and also to visit the
hospital kitchen periodically.
8. She will supervise the waste management, infection control and safety measures (Universal/Standard
precaution) of the hospital.
1. She will be responsible to plan, organize, conduct and actively participate in in-service and continuing
education programme like -
Orientation & induction programme of newly posted staff .Participate in seminars workshops directly.
Select the participants for any workshop and keep records up to-date. Encourage the nursing personnel
to go for higher studies.
2. She will counsel the subordinate staff in problem and provide guidance.
3. She should ensure the comfortable physical facilities of the nursing staff in wards and guide them as
far as practicable.
4. She will ensure periodical health check up of all nursing personnel, working in the hospital, maintain
health records and take action for sick nurses.
5. She will arrange nurses’ sick room in the hospital for the sick nurses.
6. She shall encourage recreational programme for nurses and actively participate in all recreational,
social and professional activities.
7. She will visit the nurses’ hostel periodically for smooth running the hostel & mess.
8. She will submit proposal for expansion and construction of nurses hostel as and when necessary.
9. She will ensure that all nursing staff are in tidy, clean uniform and maintain professional etiquette.
3. She will keep herself apprised of the teaching programme attached to her institute.
4. She will initiate new projects/ study/ evidence based research for professional growth and submit the
proposal to Nursing Directorate.
EDUCATIONAL QUALIFICATION
STANDARD NORMS:
According to INC
JOB SUMMARY:
She is teacher in nursing school, responsible to the vice principal in school of nursing
Responsile for planning and implementation of teaching programme
Assist in administration of school of nursing
1. Academic Function
EDUCATIONAL QUALIFICATION
JOB SUMMARY
1, Administration
3. Educational
The principal will be responsible for the smooth implementation of the prescribed syllabus,
keeping in mind the goals to be achieved. She/he is therefore responsible for the
4. Miscellaneous
Besides her/his responsibilities in the administrative and teaching areas certain functions are
not related to these areas are also carried out
EDUCATIONAL QUALIFICATION
JOB SUMMARY:
He /she works under the direction of the departmental head and assist him in
administration, instruction and guidance activities.
1. Instruction :
Identifies the needs of the learner in terms of programme by utilizing the records of
previous experience, personal interviews, tests and observation.
Participates in the formulation and implementation of the philosophies and objectives of
the institution
Participates in the evaluation of the curriculum
Assists the learners in using problem-solving process.
Maintains and uses adequate and accurate records
Increases knowledge and skills in own curriculum areas
Devices teaching methods appropriate to objectives and content.
3. Research
Assists in initiating and participating in studies for the improvement of educational
programme
Identifies problems in which research is indicated or potentially desirable
Makes data available concerning learners and concerning methods of teaching and
evaluation
Continues to develop competencies in problem-solving process
Utilizes the findings in research
Cooperates in and/ or initiates group activity in development and evaluation of studies
EDUCATIONAL QUALIFICATION
JOB SUMMARY
The Assistant Professor usually works under professor and/ HOD of the particular
department of the specialty and assists him/her in administration, teaching and
guidance and counseling and research activities.
1. Administeration
3. Instruction
Identifying needs of learners
Develops plan for learning experiences
Participates in the formulation and implementation of the philosophy and objectives of
the programme.
Selects and organizes learning experiences which are in accordance with these objectives
Participates in the continuing development and evaluation of the curriculum
Ascertains, selects and organizes facilities, equipment and materials necessary for
learning.
EDUCATIONAL QUALIFICATION
JOB SUMMARY
Principal college of nursing is the administrative head of the college of nursing, will be directly
responsible to the Director of medical education
Responsible for the implementation and revision of curriculum for various courses, and
research activities of the college
1. Administration
Planning
Develops philosophy and objectives for educational programme
Identifies the present needs related to educational programme
Investigates, evaluates and secures resources
Selects and formulates learning experiences
2. Organizing
Determines the number of position and scope and responsibility of each faculty and staff
Analyses the job to be done in terms of needs of education programme
Prepares the job description, indicate line of authority, responsibility in the relationship
and channels of communication by means of organizational charts and other methods
Maintains plan of work load among staff members
3. Directing
Recommends appointment and promotion based on qualification and experience of the
individual staff, scope of job and total staff composition
Guides and encourages staff members in their job activities
Promotes staff participation in research
Procures and maintains physical facilities which are of standard
Provides freedom for staff to develop active training course within the framework of
curriculum
4. Co-ordinating
Co-ordinates activities relating to the programmes such as regular meetings, time schedule.
Maintain effective communication
Initiates ways of co-operation
Interprets nursing education to other related disciples and to the public
5. Controlling
Provides for continuous follow up and revision of education programme
Maintains recognition of the educational programme by accrediting bodies, university etc,
KNC, INC etc
Maintains a comprehensive system of records
Prepares periodic reports which reviews the progress and problem of the entire programme
Prepares, secures approval of and administrates the budget
6. Instruction
Plans for participation in educational programmes for further staff development
Recognizes the need for continuous education for self and staff and provides stimulation of
opportunity for such development
Participates as teacher in the educational programme
7. Guiding
Provides for systematic guidance programme for staff members and students
Encourages studies, research and writing for publication
Provides and maintains a programme for recruitment, selection and promotion of students.
EDUCATIONAL QUALIFICATION
JOB SUMMARY
Senior Assistant Director Of Nursing is at present rate, head of the nursing service under
Directorate of Health and Family welfare services, directly responsible to Directorate of
Health and Family welfare services and the director of medical education
Responsible for all activities concern and improvements of the nursing services in the state of
Karnataka
Leave
Transfer of
o Nursing personnel;
o Student nurses from one school to another in consultation with superintendent of
nursing services of the other section
Promotions and postings
Appointments in consultation with superintendent of nursing services of other sections
Review of confidential reports
Correspondence with governmental and non governmental instituition
Educational programme
Inspections
Participating in health care palnning
Deputation of B.Sc nursing, M.Sc Nursing in state or out of state and other training higher
learning progrmmes, two years or less to nursing personnel
Sanction of pre-audit bills
Granting permission for workshop/seminars and special leave thereof
No objection certificate for passport
Administrative work pertaining to nursing personnel
ESSENTIAL QUALIFICATION
B.Sc degree in nursing from any university or institution or certificate in Public health nursing in any
institution
PROFESSIONAL QUALIFICATION
MEMBERSHIP
The PHN will be a member of the district health and family welfare team in the district health
organization and will enjoy the same status equivalent to that of the District Mass Education and
Information Officer
JOB SUMMARY: She will work in collaboration with other functionaries in the District Family
Welfare Bureau like the mass media and the Extension Officer, Health education Officer,
Statistical Officer.