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MEPFS Management
 The application of knowledge, skills, tools,
and techniques to deliver the utilities of the
buildings towards commissioning and
operation meeting the stakeholder needs and
expectations.
 These apply to various management area
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Project Life Cycle

Risk
Implemen Closing
Initiation Scoping Assessm Plannin
Phase Phase tation Phase
ent g Phase
Phase
Phase
What is a project?
 A project is a temporary endeavor undertaken to
create a unique product or service.
 Temporary means that every project has a definite
beginning and a definite end.
 Unique means that the product or service is
different in some distinguishing way from all other
products or services.

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What is a project?
A project is a series of activities and tasks that:
 Have a specific objective to be achieved within
certain specifications
 Have defined start and end dates
 Have funding limits
 Consume human and nonhuman resources
 Are multifunctional ☺

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Operations versus projects
 The objective of a project is to attain a specific goal
(and close the project).
 The objective of an ongoing non-projectized
operation is normally to sustain the business.

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What is project management?
 Project management is the application of
knowledge, skills, tools and techniques to project
activities to meet project requirements.

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What is project management?
The project team manages the work of the project,
and the work typically involves:
 Competing demands for scope, cost, risk, and
quality.
 Stakeholders with differing needs and
expectations.
 Identified requirements☺

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Successful project
management…
Means achievement of objectives
 Within time
 Within cost
 At the desired performance level
 While utilizing the assigned resources effectively
and efficiently
 With the acceptance by the sponsors and
customers ☺

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Deming Cycle for Project
Management (PDCA)
FORMULATION/REVISION OF INTENDED ACTIVITY

PLAN
MAKE CHANGES
IN ALL
PROJECT
PHASES TO ACT DO EXECUTION
PROVIDE
FOR
IMPROVEMENT CHECK

EVALUATE PERFORMANCE
OF ALL PHASES

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Overlap of Process Groups

Level Executing
of Planning
Activity Closing
Initiation
Controlling

Phase Phase
Start Time Finish
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MEPFS Management Area:

 Project Initiation
 Project Scoping
 Project Planning
 Project Engineering
 Project Procurement
 Project CM and Supervision
 Project Quality Control
 Project Communication
 Project Risk Assessment
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Project Initiation
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Stakeholders:
 Project Proponent (Owners)
 General Contractor
 Subcontractors
 Suppliers
 Fabricators
 Local Government
 Management and Workers
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Type of Contract:

1. Design and Build

2. Direct MEPF Subcontractor
3. Nominated Subcontractor by Owner
4. Joint Venture
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1. Design and Build

•Gen-con handles the detail design and engineering
•Design Management
•Coordination to all engineering disciplines
•Control of engineering deliverables
•Review and approval with owner
•Procurement of owner supplied equipments and materials
•Bidding and selection of NSC
•Construction Management and supervision
•Construction and turnover
•Test and commissioning
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2.Direct MEPF Subcontractors

•Gen-con directly subcontract category works
•Directly administer and supervise the contract
•Direct responsibility and liability over the failure and function of
the subcontractor
•Warranty on the work
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3.Nominated Subcontractors
•NSC are selected and awarded by owners
•Gen-con manage and supervise the NSC
•Gen-con handles the coordination and control of resources of
NSC
•Gen-con Handles the schedule, safety and quality control
aspect
•Gen-con review, issue and implement the contract
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4.Joint Venture
•Gen-con handles the civil, structural, architectural scope
•Mech-Elect’l contractor handles the MEFPS scope
•Scope of work are clearly defined
•Liabilities and warranties under the JV
•Combined organization but either will be assigned as PM
•Organizational structure as per their scope of work
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MEPF Organization

Project Manager

Proj Control Engineering

QC Mgr MEPF Mgr TCX Mgr
Mgr Mgr

Electrical Electrical
Schedule Inspector CSD Engr
Supervisor Engr
Document CAD Mechanical
Plumbing
Control Operator Engr
Supervisor

HVAC PFS Engr

Supervisor

Mechanical Fire Protection

Supervisors Inspectors
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Project Scoping
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MEPFS Scope Management:

 Understanding on the scope of supply and
construction from B/Q and drawings and
Specifications
1. Mechanical Works
2. Electrical Works
3. Plumbing Works
4. Fire protection Works
5. Sanitary Works
 MEFPS Scope of Work
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MEPFS Scope Management:

 Project Specifications
1. Air-conditioning and Ventilation
2. PFPS System
3. Electrical System
 Equipment List and Capacity
 For Construction drawing (list of FCD
and sample riser diagrams)
 Applicable Codes
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Project Risk Assessment

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Risk Management Planning

•Management Commitment
•Implement a strong safety culture in the project
•Contractor, NSC, sub cons Integration as one Team
•Hazop Study
•Client audit on ESH Management Assessment and Rating
System
•Daily and Weekly Routines:
Safety Orientation with Exams
Tool Box Meeting
Safety Programs
Safety walk thru and Audit
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CULTURE
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Risk Assessment Flow
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Project Planning
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Planning:
 Pre-Construction Program with Temp –Facil,
storage area and warehouse
 MEFPS Construction Schedule incorporated to
Master Construction Program
 Productivity Man-hours
 Work Sequence
 Deliverable and RFA Plan
 Schedule Control
 Progress Measurement
GENERAL APPROACH TO
CONSTRUCTION
(PROGRAM SYSTEM)
General Approach to Construction

HCC’s Program System:

PROGRAM 1 (CIVIL WORKS)

Form Works

Rebar Works

Concrete Works

MEPF First Fix (embeds)

Structural Steel Works

General Approach to Construction “Program System”
PROGRAM 2 (WET WORKS)

CHB/Spraycrete Wall Work

Skimcoat
Waterproofing Work
Sealant Work (Concealed Areas)
Floor Topping
Metal Fabrication (Doors, Railings, Grills, etc.)
MEPF 2nd Fix
Tile Works
Wall and Ceiling Framing Works
QA/QC Inspection
General Approach to Construction “Program System”
PROGRAM 3 (EXTERNAL FAÇADE/WINDOWS)

Survey and Layout

Boring and Anchoring
Aluminum Frame Installation
Glass Panel and Sealant Installation
Pressure and Cover Plate Installation
QA/QC Inspection

PROGRAM 4 (DRY WORKS)

Wall and Ceiling Enclosure

ACCU Installation
FCU Installation
Putty and Primer Work
QA/QC Inspection
General Approach to Construction “Program System”
PROGRAM 5 (FINISHING WORKS)

Wood Flooring Installation

Cabinet Work
Door and Jamb Installation
Sealant Work (Exposed Areas)
Baseboard and Casing
Duco Painting
MEPF Final Fix
Door Hardware
Final Painting
Flooring Sealer and Top Coat
Exterior Painting Work
QA/QC Inspection
General Approach to Construction “Program System”
PROGRAM 6 (TESTING AND COMMISSIONING WORK)

Electrical and Auxiliary System

Fire Protection System
Sewer and Drain system
MVAC System
Mechanical System

Note: This is for reference only since the works may differ from each project scope.
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Planning:
 Procurement Planning
 Submittal Planning
 CSD Planning
 Core Service Planning
 Test and Commissioning Planning
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Scheduling
1. Practical
2. Attainable
3. Adjustable

 Work Sequence
 Key Milestones
 Long Lead Delivery Materials
 Resource Availability
 Constructability & Plot Plan
 Critical Path & Schedule Float
 Progress Pattern MEPFSCS

 Probability Analysis (Statistical MCS

Approach)
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Planning & Control Cycle

Planning
in
Proposal Stage
All Bases are Established Contract
Historical
Stage
Data Base
Adjustment

Completion
Planning
Stage
Re-planning
Appraisal
Report Execution
Recommend’n Project
Execution
Stage
Study Monitoring
Corrective Analysis
Measures
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Project Engineering
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Project Engineering
 Engineering Planning
 ISD and CSD Submittal – Slab and Wall
CSD
 Deliverable List
 MEFPS Coordination and meeting
 Detailing on Core services:
 Substation and EE Room
 Domestic Water Supply
 Fire Protection System
 Bus duct Riser Diagram
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Project Engineering
 Control on Engineering Deliverable
 Control on RFA
 Control of As built Drawing
 Coordination on the following:
 Elevator
 Swimming pool
 Water features
 Other Items not in the contract of GEN-
CON
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Core Planning and Engineering
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Project Procurement
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Procurement
 Procurement Planning
 Equipment Schedule
 Material Schedule
 Inquiry and Selection
 PO Award
 Expediting and progress update
 Factory Acceptance Test
 Shipping and Delivery
 Inland Transportation and Handling
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Procurement Flow
Issue Inquiry Acceptance of Expediting
Purchasing
Documents Proposal
Negotiation with Analysis/Evaluation
Vendors of Proposal
Procurement
Procurement Service

Acceptance and Schedule

Issuance of Planning
Purchase Order Payment
Quality Control

Vendor Delivery
Issuance of Acceptance of Control
Inspection Specs Application

Implementation of Evaluation of
Inspection Inspection Results Delivery
(Phone, FAX,
Visiting
Issuance of Report Meeting/Reporting Inspection)

Adjustment of
Transport

the Delivery
Transportation Packing List Changes
Planning

Customs Processing Ship Loading Process Transportation

Control

Transportation to
Construction Site
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Project CM and Supervision

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Construction Management
and Supervision
 Preparation of Method Statement
 Procedures and Systems
 Understanding on MEPF sequence of work
 Construction work Sequence with other trades
 Coordination and Interfacing with MEPFS Subcontractor
 Implementation of Drawings and Specifications
 Look ahead schedule preparation
 Progress Reporting
 MEPFS General Orientation meeting with Contractors,
subcontractors and NSC
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Construction Management
and Supervision
Ê Determine corrective action to modify the current project plan
Ë Identify general management skills
Ì Leading
a. Create a vision for the project
b. Develop strategies to achieve the vision
c. Market the vision to align cooperation
d. Formulate plan to motivate others to overcome barriers to
change
Í Communication
a. Determine sender-receiver models (e.g., feedback loops,
barriers)
b. Determine choice of media (e.g., written, oral,
formal/informal)
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Construction Management
and Supervision
c. Determine writing style (e.g., active, passive, word
choice)
d. Determine presentation techniques (e.g., body language,
visual aids)
e. Determine meeting techniques (e.g., agenda, conflicts)
Î Negotiating
a. Determine strategies (e.g., direct, assisted, mediation,
arbitration)
Ï Problem solving
a. Define cause and/or symptom of problem
b. Analyze the problem
c. Identify viable solutions
d. Implement the decision
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Project Quality Control

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Project Quality Control

 Project Quality control plan and execution for preparation
of work activities
 Study codes, standards and specifications; establish
proper work scheme, procedure and supervision, test,
examination or inspection through all MEFPS phase of
construction.
 Prepare a Field Quality Control Procedure (FQC)
 Define lessons learned for improvement
 QC Audit and Issuance of Non Conformance Report
 Inspection forms preparation and tolerance set-up
 Retention of Quality Documents for 3 years
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QC Inspection Flow
Handling of Test and Inspection

Request for Prepare test

Prepare test and Carry out
Inspection
Inspection Plan and Inspection Pre-inspection
For each
For the Whole Documents With HCC
Activity and
Project Duration
Category to Owner Supervisor

All project If approved

Coordinate and
Quality records Signed
Arrange
To be Kept for Inspection
Inspection
Traceability Documents will
With owners
Scan and file
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Project Communication
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 TESTING AND
COMMISSIONING
Testing and Commissioning
Test and Commissioning Development Plan

NSC
Form Cx HCC
Suppliers
Team

RLC NSC
Contractor
HCC
Subcon

Determine Cx Training Operation

Requirements Requirements Manual

Determine
System
Solve Design
Construction
Punchlist
Issues
As built Design
Schematics Change

As built
drawings

REJECT
ACCEPT

Develop Cx Develop Develop

Plans Cx Schedule Cx Forms

Solve Develop
Develop
System
Issues Classification
Test Procedure

Develop Develop
CxProcedure Cx Forms

REJECT
ACCEPT

Start Test
and Cx
Testing and Commissioning
TESTING AND COMMISSIONING
ORGANIZATION

RLC PMT THIRD THIRD

HCC
PARTY PARTY
OPERATIONS
TCX QA/QC

THIRD PARTY COORDINATION

WITNESSING
PARTY

HCC MEPF NOMINATED

SUBCONS SUBCONS
Testing and Commissioning
SAFETY AND SAFETY AND REPEAT
Modify or Rectify
SECURTIY SECURTIY Modify or Shut Down Modify or
MEASURES MEASURES Rectify Rectify

REJECT
Balance of Work REJECT REJECT
Construction Test and Pre-com Start - Up and FINAL FIX and
Checklist Accept Punchlist FUNCTIONAL TEST Pre- Hand
Completeness Commissioning Accept Accept
Generation (Zonal and Unit) over
Check (with
Punchlist Punchlist
Handover)

Pressure Megger
Test and
Continuity
Log Output
/ Results Voltage Phasing Vibration Check
Leak Tagging Lighting Unit Power
Test and Fixtures Panels
Pressure Current Check (illumination
Nameplat Check
Level)

Visual - Protection Temperature Load Test Lighting

Clean AC unit HANDOVER
System Circuit
Check In Placed Operation TO CLIENT
Check
Discharge Rate Rotation Check
CB Auxiliary
Tightness Plumbing
Overload Power
check Fixtures
test Functional Check
check
Control Control Functional
Wiring Change Over FINAL
Functional Check Door
Termination Alignment Punchlist
Test/Result Drainage Access
Check Check
check check
Interlocking
Cut In / Out
Check
Valve, PRV Check Grounding
and Fitting Resistance Alignment
System
Check Check Check
Control Annuciation and
Tripping and Reset
Alarm Punchlist
Tripping - Clearing
Test Media Alarm
Simulation Ventilation
Rqmt check
Test Light Indicators Metering Check Check

Support -
Loop
Mounting Floor and Zonal Monitor Graphics Skycable
Check Leak Test
Check Check Check System FINAL
Accept
Refer to Test and Pre-com Checklist per
System Field Device Test Back Up
Visual Leak Check Telephone
Power
System
Check
Diagnostic Diagnostic
Capability Check Capability Check Back Up
Paging
Power
System
Check
Refer to Test and Com Checklist per
System Security Security
System System
Check Check

Refer to Test and Pre-com Checklist per

System
READINESS AND HANDOVER
Readiness and Handover
HCC QA/QC CLOSE-OUT
HCC QA/QC
HCC ARCH’L OPERATIONS AND REQUEST FOR
PERFORMS
GROUP RECTIFIES READINESS INSPECTION
FINISHING PUNCHLISTING
PUNCHLIST
WORKS WORK
(PROGRAM 5)
COMPLETED HCC MEPF OPERATIONS HCC TCx CLOSE-OUT AND
HCC TCx PERFORMS
GROUP RECTIFIES REQUEST FOR
TESTING AND
PUNCHLIST READINESS INSPECTION
COMMISSIONING
WORK

CLIENT AND HCC QA/QC

HCC ARCH’L OPERATIONS
CLOSE-OUT READY FOR CLIENT ARCH’L PERFORMS
GROUP RECTIFIES
HANDOVER READINESS INSPECTION
PUNCHLIST

CLIENT AND HCC TCx CLIENT MEPF WITNESS TESTING AND

HCC MEPF OPERATIONS
CLOSE-OUT READY FOR COMMISSIONING WORK
GROUP RECTIFIES
HANDOVER
PUNCHLIST

HCC SHALL
CLIENT HANDOVER TEAM HCC HANDOVER TEAM CLIENT HANDOVER TEAM REPAIR ITEMS
PERFORMS HANDOVER RECTIFIES PUNCHLIST CLOSE-OUT UNDER THE
INSPECTION WARRANTY

CONTRACT PORTION LIABILITY PORTION

Readiness and Handover Documentation

Prepare As-Built
Drawings and
Submittals
(Scanned and
ACAD Files)
Client to
review

Traceable
Prepare CD Files and
Inspection, Test
and Commission Transmittal of handover the
Handover Documents backup e-files
and e-file
Documents
Final
Acceptance of
Documents

Other Project
Quality
Records
Project Closure
 The project, after either achieving its objectives or
being terminated for other reasons, requires
closure.
 Administrative closure consists of documenting
project results to formalize acceptance of the
project outputs by the sponsor or customer. ☺

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Project Closure
Administrative closure includes:
 Collecting project records
 Analyzing project success, effectiveness, and lessons
learned
 Archiving such information for future use.☺

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Project Closure
 Administrative closure activities should not be
delayed until project completion.
 Each phase of the project should be properly
closed to ensure that important and useful
information is not lost. ☺

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