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The data goes through a series of planned activities processing to produce a desired result which is output. DATA PROCESSING- is the arrangement of data into a more understandable and useful form. It involves: collecting, processing, distributing and summarizing of facts and figures to achieve the desired results. DATA PROCESSING is therefore defined as the arranging of related data in an organized manner in order to provide useful INFORMATION. INFORMATION- is the result we get when the words, numbers, and symbols are organized so that they have meaning and usefulness. Characteristics of Information Information should be: 1. Timely 2. Accurate 3. Complete 4. Reliable 5. Concise
Basic Data Processing Cycle Steps in data processing cycle are: 1. Origin of Data 2. Input 3. Processing 4. Output
Step 1: Origin of Data- is the initial capture of raw data, facts or figure or some form of document whenever a transaction occurs.
d.is the process of identifying and grouping data that consist of the actual operations performed on the input. If the input is to be processed automatically by electronic equipment. the step will involve recording the data from the source document into card. Step 3: PROCESSING. Examples of source document: when you go to a store to buy a stereo on a charge account. 3.related to the documentation of intermediate figures and facts resulting from calculation. description of the item you bought. the sales clerk fills out a sales slip work your name and address. e. Summarizing. time. tapes.consist of performing one or more arithmetic operations of data. Recording. or diskettes so that it can be processed on electronic. cards. Other source document may include invoices. 3. The data recorded for processing is called input. b. Step 2: INPUT.1. c.is the presentation of data in a compressed and meaningful manner. 4. Classifying. 4.is the manipulating or processing of data which consist of the actual operations performed on the input. 2. which is alphabetically and numerically. In business the data to be process originates in a variety of business papers sources. the step may involve putting the information about the sale is a Sales Journal so that the store can get a total sale of figure for the month.sources are collected and converted into a form acceptable for processing that is recorded in the same form that the machine can read. 5. or checks. The data written on sales slip is the origin of data recorded on the source document which is the sale slip. Sorting. Source documents refer to the business papers used to record data for the first time.physical arrangement of data to chronological order. 2. Origin means the beginning or start of something. 1. The input of data from the source document is recorded is such form that it can be easily processed. . telephone number. If the input is to be processed automatically by electronic equipment. and the price. a. Calculating.
3. the information that has been processed is organized and arranged in a usable form. Electro-Mechanical Data Processing. DISTRIBUTION. Majority of the work is done by man. adding machines. The printed statement of account can be called an output because it contains information useful for the customer and the company well. 2. In this step.is the presentation of data in a compressed and meaningful manner. 1. 3. The final step in the data processing cycle provides the output of the data. Electronic Data Processing.processing of data by means of the human labor. calculator. 1. 2.processing of data with the use of electro-mechanical machines such as typewriter.information provided by the output cycle are placed in storage for future use and can be used for further processing at a later date. EXPANDED DATA PROCESSING CYCLE There are two more steps needed in order to complete the DATA PROCESSING CYCLE. STORAGE.processing of data with the use of the computer and require less human intervention. The output data is called the REPORT DOCUMENT. 2.this step refers to the distribution of the useful information. Manual Data Processing. TYPES OF DATA PROCESSING 1. .Step 4: OUTPUT.
Report In I. Fundamentals With Application By: .T.