Keyboard Shortcuts - Word 2002

MENUS AND DIALOG BOXES MOVING AROUND A DOCUMENT

Activate Menu Bar Alt or F10 To any location ↑ ↓ ← → cursor keys
Perform Action Enter Left one character ←
Cancel Esc Right one character →
Show Shortcut Menu Shift F10
Left one word Ctrl ←
Right one word Ctrl →
FILES
Beginning of line Home
New File Ctrl N End of line End
Save File Ctrl S or Shift F12 Next line ↓
Save As F12 Previous line ↑
Open File Ctrl O or Next paragraph Ctrl ↓
Ctrl F12 or Alt Ctrl F2 Previous paragraph Ctrl ↑
Print Ctrl P or Ctrl Shift F12
Top of Previous Page Ctrl PageUp
Print Preview Ctrl F2 or Alt Ctrl I
Top of Next Page Ctrl PageDown
Close File Ctrl W or Ctrl F4 Previous window Ctrl Shift F6 or Alt Shift F6
Next screen PageDown
EDITING Previous screen PageUp
OverType Insert Bottom of Window Alt Ctrl PageDown
Delete to left Backspace Top of Window Alt Ctrl PageUp
Delete to right Delete Top of document Ctrl Home
Delete previous word Ctrl Backspace Bottom of document Ctrl End
Delete next word Ctrl Delete Go To F5 or Ctrl G
Cut Ctrl X or Shift Delete Previous position Shift F5 or Alt Ctrl Z
Copy Ctrl C or Ctrl Insert Beginning of column Alt PageUp or Alt Shift PUp
Paste Ctrl V or Shift Insert End of column Alt PageDn or Alt Shift PDn
Move text F2 Previous table column Ctrl ↑
Copy text Shift F2 Next table column Ctrl ↓
Cut to Spike Ctrl F3 Beginning of row Alt Home or Alt Shift Home
Empty Spike Ctrl Shift F3 Last cell in row Alt End or Alt Shift End
Find Ctrl F Next field F11 or Alt F1
Find Next Shift F4 or Ctrl Y Previous field Shift F11 or Alt Shift F1
Replace Ctrl H
Redo Undone Action Alt Shift Backspace
Repeat Last Action F4 or Ctrl Y or Alt Enter VIEWING A DOCUMENT
Undo Ctrl Z or Alt Backspace Normal View Alt Ctrl N
Outline View Alt Ctrl O
Print Layout View Alt Ctrl P
SELECTING TEXT Show/Hide Non
Printing characters Ctrl *
F8 Selection F8
Word F8 twice
Sentence F8 three times SPELL CHECK & THESAURUS
Paragraph F8 four times
Whole document Ctrl A or Ctrl NumPad 5 Spell check F7
or F8 five times Thesaurus Shift F7
Shrink selection Shift F8
Table Alt NumPad 5 (Num Lock off)
Vertical column Ctrl Shift F8 then ↑ ↓ ← → HELP
Shift Selection Use Shift with quick cursor
Dialog Box F1
movements -
Help button Shift F1
Across/down Shift with cursor keys
End of line Shift End In Help
Beg. of line Shift Home
Contents Alt C
End of document Shift Ctrl End
Answer Wizard Alt A
One paragraph Shift Ctrl down arrow
One page Shift PageDown Index Alt I

© Software Educational Resources Ltd KEYBOARD SHORTCUTS - WORD 2000 1

FORMATTING CHARACTERS
Clear manual Ctrl Spacebar or INSERTING
character formatting Ctrl Shift Z
AutoText F3 or Alt Ctrl V
Copy Formatting Ctrl Shift C
Bookmark Ctrl Shift F5
Paste Formatting Ctrl Shift V
Citation (Table of Authorities) Alt Shift I
Change Case Shift F3
Column Break Ctrl Shift Enter
All Caps Ctrl Shift A
Comment Alt Ctrl M
Bold Ctrl B or Ctrl Shift B
Date Alt Shift D
Hidden Text Ctrl Shift H
Endnote Alt Ctrl D
Italics Ctrl I or Ctrl Shift I
Field Ctrl F9
Small caps Ctrl Shift K
Footnote Alt Ctrl F
Subscript Ctrl =
Index Entry Alt Shift X
Superscript Ctrl +
Line Break Shift Enter
Symbol Font Ctrl Shift Q
Non-breaking hyphen Ctrl Shift Hyphen
Underline Ctrl U or Ctrl Shift U
Non-breaking space Ctrl Shift Spacebar
Underline words only Ctrl Shift W
Optional hyphen Ctrl Hyphen
Double Underline Ctrl Shift D
Page Break Ctrl Enter
Font dialog box Ctrl D
Page Number Alt Shift P
Font List box Ctrl Shift F
Spiked text Ctrl Shift F3
Font Size Ctrl Shift P
Table of Contents entry Alt Shift O
Grow font 1 point Ctrl ]
Time Alt Shift T
Shrink font 1 point Ctrl [
Grow font to next HEADERS AND FOOTERS
available size Ctrl >
Shrink font to next Copy header/footer used
available size Ctrl < in preceding section Alt Shift R

TABLES
FORMATTING PARAGRAPHS
Selecting Shift → ← ↑ ↓
Clear manual para- Ctrl Q
graph formatting Start of row Alt Home
Left align paragraph Ctrl L End of row Alt End
Justify paragraph Ctrl J Select whole table Alt NumPad 5 (N/Lock off)
Right align paragraph Ctrl R Remove table formatting Alt Ctrl U
Centre paragraph Ctrl E
Single spacing Ctrl 1
MAIL MERGE
1.5 line spacing Ctrl 5 Insert Merge Field Alt Shift F
Double spacing Ctrl 2 Preview a Mail Merge Alt Shift K
Add/Remove 12pt space Ctrl 0 (zero) Merge to Document Alt Shift N
before paragraph Print merged document Alt Shift M
Increase Indent Ctrl M Edit Data Source Alt Shift E
Decrease Indent Ctrl Shift M
Hanging Indent Ctrl T INDEXES AND TABLES
Decrease hanging indent Ctrl Shift T
Mark index entry Alt Shift X
Mark TOC entry Alt Shift O
STYLES Mark citation (TOA) Alt Shift I

Apply Style Ctrl Shift S

[Format] Style Dialog Box Ctrl Shift S twice
CUSTOMIZING WORD
List all styles Shift click on Styles box
Normal Style Ctrl Shift N Add menu item Alt Ctrl =
Heading 1 Style Alt Ctrl 1 Remove menu item Alt Ctrl -
Heading 2 Style Alt Ctrl 2 Add keyboard shortcut Alt Ctrl NumPad +
Heading 3 Style Alt Ctrl 3 Remove keyboard shortcut Alt Ctrl NumPad -
List Bullet Style Ctrl Shift L
AutoFormat Alt Ctrl K

© Software Educational Resources Ltd KEYBOARD SHORTCUTS - WORD 2000 2

FIELDS AND LINKS
COMMON SYMBOLS
View Field Codes Alt F9
... (Ellipsis) Alt Ctrl .
Insert a blank field Ctrl F9
– (En dash) Ctrl NumPad -
Switch between
— (Em dash) Alt Ctrl NumPad -
Results and Field Codes Shift F9
™ (Trademark) Alt Ctrl T
Perform field code action Alt Shift F9
© (Copyright) Alt Ctrl C
Update fields F9 or Alt Shift U
® (Registered trademark) Alt Ctrl R
Update source document Ctrl Shift F7
Unlink field Ctrl Shift F9
Use Num Lock on and NumPad for the following:
Lock field Ctrl F11
£ (English pound) Alt 156
Unlock Field Ctrl Shift F11
½ (half) Alt 171
Next field F11
¼ (quarter) Alt 172
Previous field Shift F11
Hyperlink Ctrl K ÷ (division) Alt 246
° (degrees) Alt 248
• (small bullet) Alt 249
OUTLINING
² (power of 2) Alt 253
Promote paragraph Alt Shift ←
Demote paragraph Alt Shift →
Demote to body text Ctrl Shift N USING CTRL KEY
Move text upwards Alt Shift ↑ Use accent key (above Tab) with Ctrl key, eg
Move text downwards Alt Shift ↓ à Ctrl `,a
Headings level 1 style Alt Shift 1 À Ctrl `, A
Show headings level 1-2 Alt Shift 2 ù Ctrl `, u
Show headings level 1-3 Alt Shift 3 Ù Ctrl `, U
Show headings level 1-4 Alt Shift 4 è Ctrl `, e
Show headings level 1-5 Alt Shift 5 È Ctrl `, E
Show headings level 1-6 Alt Shift 6
Show headings level 1-7 Alt Shift 7 Use apostrophe key with Ctrl key, eg
Show headings level 1-8 Alt Shift 8 á Ctrl ', a
Show headings level 1-9 Alt Shift 9 Á Ctrl ', A
Show all headings Alt Shift A ú Ctrl ', u
Show first line of body text Alt Shift L Ú Ctrl ', U
Show/Hide all é Ctrl ', e
character formats NumPad / É Ctrl ', E
Expand outline NumPad *
Collapse outline NumPad - Use ~ with Ctrl, eg
õ Ctrl Shift ~, o
Õ Ctrl Shift ~, O
MANAGING WORD WINDOWS
Next window Ctrl F6 or Alt F6 Use : with Ctrl, eg
Previous window Ctrl Shift F6 ë Ctrl Shift :, e
Switch panes F6 or Shift F6 Ë Ctrl Shift :, E
Maximise Word window Alt F10
Restore Word window Alt F5 Use ^ with Ctrl, eg
Close window Ctrl W or Alt Shift C â Ctrl Shift ^, a
Maximise document window Ctrl F10 Â Ctrl Shift ^, A
Move document window Ctrl F7
Resize document window Ctrl F8 Use & with Ctrl, eg
Restore document window Ctrl F5 æ Ctrl Shift &, a
Split document window Æ Ctrl Shift &, A
horizontally Alt Ctrl S, Enter

Microsoft System Info Alt Ctrl F1

© Software Educational Resources Ltd KEYBOARD SHORTCUTS - WORD 2000 3