2017

Development of
Convergence Initiatives
GUIDANCE NOTE
NATIONAL CONVERGENCE TECHNICAL SUPPORT UNIT
Guidance Note on the Development of Convergence Initiatives

Contents

I. Background ....................................................................................................................................... 2
II. What is a Convergence Initiative ................................................................................................. 3
III. Objectives of the Guidance Notes ............................................................................................... 4
IV. What Makes a Good Convergence Initiative ............................................................................. 4
V. Basic Steps in Developing a Convergence Initiative ................................................................ 5
ANNEX A. CRITERIA AND RATING OF A GOOD CONVERGENCE INITIATIVE ........................... 11
ANNEX B. CONCEPT PAPER TEMPLATE........................................................................................ 14
ANNEX C. OPERATIONAL/IMPLEMENTATION PLAN TEMPLATE ........................................... 15
ANNEX D. FINAL DOCUMENTATION REPORT TEMPLATE ......................................................... 16

Page 1 of 16
Guidance Note on the Development of Convergence Initiatives

I. Background

The Social Welfare and Development Indicators (SWDI) is the instrument used by the
Department to measure and monitor the progress of improvement of well-being of poor
families. 1In the development of the City/Municipal Action Plan (C/MAP)2, SWDI
assessment results is one of the primary sources of information to ensure evidenced-
based provision of interventions.
Since the SWDI focuses on social welfare and development, it includes components and
indicators which are beyond the Department’s mandate, leading to SWDI gaps which
could not be directly addressed by the Department’s existing programs or services. These
gaps are being discussed at the level of the Unified Regional Program Monitoring Team
(URPMT) wherein it was agreed that initiatives could be formulated in collaboration with
stakeholders at the local level as interventions to be placed in the C/MAP to address these
gaps. The term “convergence initiative” was then coined to refer to the resourceful
actions being done at the city/municipal, provincial, and regional levels to address gaps
in the SWDI indicators beyond the Department’s capacity but crucial in contributing in
achieving improvement of well-being of poor families.
The 2015 Convergence Year-End Performance Review included a session on the first
attempt to define or identify the elements of a convergence initiative. It was agreed that
a convergence initiative should be: a) Social Welfare Indicators (SWI) – based4; b)
Context-based; c) Participatory; d) Replicable; and e) Resource Efficient. These five (5)
indicators were then used in the 2015 PRAISE5 Awards to recognize the “Best
Convergence Initiative”.
In 2016, a search for “Best Convergence Initiative” was conducted to further recognize
the initiatives on convergence done by the regions. Indicators identified to select these
are: a) SWDI-based assessment; b) Targeted beneficiaries; c) Demonstrated convergence
at the local level; d) Implemented for at least six (6) months; and e) Sustainable in terms
of presence of enabling policies, funding mechanisms, and systematic M&E. Parallel to
these, inputs were also provided to the 2017 PANATA6 guidelines to recognize
convergence initiatives initiated or implemented by the local government unit.
In monitoring visits, feedbacks in the previous calls for “best convergence initiatives”, and
other communication channels, it was emphasized that there is a need to provide a

1
The Social Welfare and Development Indicators Manual, 2014.
2
The City/Municipal Action Plan (C/MAP) is a comprehensive set of interventions directed toward the Pantawid households and the
community moving out from survival to self-sufficiency level. It is continuing journeys of life enhancement among the poor until they reach
levels of living that adequately meet their needs and that enable members of their families to realize their full potential (City/Municipal
Action Plan Manual, 2015).
4
Prior to 2014, the Social Welfare Indicators (SWI), the earlier version of the SWDI was in place and used by the regions. 2014 SWDI results
were still being cascaded in 2015.
5
Program on Awards and Incentives for Service Excellence (PRAISE) was adopted by DSWD to encourage, recognize and rewards DSWD
employees, individually or in groups for their suggestions, innovative ideas, inventions, discoveries, superior accomplishments, heroic deeds,
exemplary behavior, extraordinary acts or services in the public interest and other personal efforts which contribute to the efficiency,
economy and improvement in government operations with lead to the Department's productivity (MC 3 series of 2003).
6 PaNata Ko sa Bayan Awards acknowledges the efforts of the individuals, groups, and organizations whose "panata" or vow is to share their

resources, time, and selves in providing for a better opportunity for disadvantaged sectors for inclusive growth (MC 1, s 2017)

Page 2 of 16
Guidance Note on the Development of Convergence Initiatives

concrete definition of convergence initiative. In the 2017 Convergence Mid-Year

Performance Review, a definition was formulated and agreed upon by participants from
the regions, and selected provinces, and cities/municipalities, as well as the general
process of the development, implementation, monitoring and evaluation, and
documentation of convergence initiatives.

II. What is a Convergence Initiative

Embodying “Gikan sa Masa, Para sa Masa”, a convergence initiative (CI) is an innovative,

purposive, responsive and sustainable action initiated by the DSWD team in a certain
locality at the field level with various stakeholders aimed to assist in resolving identified
gaps and community-based needs. By action, it may come in the form of program, project,
activity or process defined as follows:

Action Definition
Program Integrated group of activities that contributes to an agency
or department’s continuing objective, here we are limiting
the operational scope to those at the level of the
city/municipality.
Project Special agency undertakings which are to be carried out
within a definite time frame and are intended to result in
some pre-determined measure of goods and services.
Activity Work process that contributes to the fulfillment of a
program or project.
Process Series of actions or steps taken in order to achieve a
particular end
Source: Unified Accounts Code Structure. http://www.dbm.gov.ph/wp-
content/uploads/UACS/UACS%20Primer.pdf

Implementation of a CI at the field is an evidence that convergence is at work. At the

macro level, the design of the core social protection programs and other interventions
are programmatic in nature focusing on program targets and project cycles. However, at
the micro level, complementation of approaches, strategies, and resources is more
feasible thereby achieving operational efficiency having sets of interventions more
attuned and responsive to the community.
CI is one of the venues for DSWD programs and services to be implemented in a
convergent approach as well as for partners to be engaged and maintained to further
facilitate the improvement of well-being of its target clients. The presence of existing
structures at the local and regional levels9 ought to be maximized to oversee the
coordinated and synchronized planning, implementation, monitoring and evaluation of
CIs. As the underpinnings of social problems become more complex, there is a need to
enhance cross-sector partnership between and among local government units, non-

9
Local structure: MAC/MIAC, PAC/PIAC; Regional structure: RAC

Page 3 of 16
Guidance Note on the Development of Convergence Initiatives

government organizations, civil society, community-based organizations (e.g. people’s

organizations, faith-based organizations), academe, and business sector as a model in
addressing long-standing social problems and scaling initiatives. By working together,
players from different sectors not only overcome their resource constraints but also
generate synergies that would not have otherwise been possible by working
independently of each other.10
Through CIs, poor households would be able to access available programs and services
that would allow them to become economically sufficient or socially adequate. Having the
poor households as key players and partners in the implementation of the CIs would be
integral in empowering them to be independent and self-reliant members of the
community.

III. Objectives of the Guidance Note

This guidance note is being issued to:

1. Provide general guide on the conceptualization, development, implementation,
monitoring, evaluation, and documentation of CIs.
2. Provide benchmark indicators to identify good CIs for packaging into knowledge
products, replication for assessed needs with similar context, and inputs for policy
development and program enhancement.

IV. What Makes a Good Convergence Initiative

For a CI to be classified as good, the following criteria must be met:

Criteria Definition
Needs and Context- Goals and targets are anchored on the issues/gaps identified
based based on the needs of the communities using the available data
sources.
Participatory Activities in the development and implementation of the CI
involve and are participated in by multi-stakeholders (partner-
beneficiaries and other stakeholders).
Innovativeness Introduces or reinvents tools or techniques so that
intervention is responsive to the needs and adjust to trends or
changes.
Sustainability and Enabling policies, funding mechanisms, and systematic
Replicability monitoring and evaluation are in place, and that interventions
produce similar results to other areas with the same cultural,
political and social situation.
Resource Efficiency Resources are utilized in an optimum manner by harmonizing
existing financial, physical, and human resources leading to
limited or zero wastage.

10 Social Innovation in the Philippines. Tech Monitor. June – September 2016.

http://www.techmonitor.net/tm/images/9/96/16jul_sep_sf4.pdf

Page 4 of 16
 Guidance Note on the Development of Convergence Initiatives

V. Basic Steps in Developing a Convergence Initiative

The conceptualization, development and implementation of CI is commonly initiated and

done by the C/MAT as this is anchored on the City/Municipal Action Plan. CIs may also
be conceptualized/developed at the provincial (through the PAT) or even at the regional
level (through the URPMT). For this guide, we shall be anchoring on identifying CIs based
on the C/MAP but CI is not limited to the C/MAP as there may be needs beyond the C/MAP
which the community can identify as their priority. The following are the suggested basic
steps in developing a CI. The field implementers can however adjust or customize the
steps depending on the context of their area.

1.
Conceptualization

2. Initiative
6. Utilization
Development

3.
5. Documentation
Implementation

4. Monitoring and
Evaluation and
Reporting

Figure 1. Convergence Initiative Development Cycle

Step Description Person/s Output Provisional

In Charge Timeline
1. Conceptualization
1.1 Data Proponent13 conducts desk C/MAT, PAT Context-based 1st Quarter
collection review of available or URPMT situational (during
documents and/or collect analysis C/MAP and
additional data as reference other plan
in identifying possible gaps List of formulatio
or needs: The following may possible gaps n)
be the possible sources of and needs
data for the context-based identified in
situational analysis, among the context-
others: based

13
Proponent can be the CMAT, PAT or URPMT.

Page 5 of 16
 Guidance Note on the Development of Convergence Initiatives

Step Description Person/s Output Provisional

In Charge Timeline
Community Profiling, situational
SPDMS, Participatory analysis.
Situational Analysis (PSA),
Participatory Livelihood
Identification Analysis
(PLIA), Community-Based
Monitoring System (CBMS),
SWDI assessment results,
NHTS-PR municipal profile,
Supply Side Assessment
(SSA), Social Protection
Development Report
(SPDR), etc.

The analysis can be further

enhanced as the proponent
engages the stakeholders.
1.2 Identification Proponent identifies C/MAT, PAT List of 1st Quarter
of Stakeholders stakeholders to engage in or URPMT stakeholders (during
the conceptualization of the to engage C/MAP and
initiative. This may include other plan
the following, among others: formulatio
n)
a. Inter-agency committees
at the municipal,
provincial, regional
levels
b. Partner-beneficiaries
c. Potential partners who
are not members of the
Inter-agency committees
d. Community leaders

Identified stakeholders
must be able to provide
inputs in conceptualizing
considering which are more
feasible/workable given
local resources.
1.3 Identification Proponent conducts C/MAT, PAT List of 1st Quarter
of Initiative consultation with identified or URPMT possible (during
stakeholders for the: and initiatives C/MAP and
stakeholders with initial other plan
i) identification of needs description of formulatio
and prioritization of the n)
most pressing concerns; concept/idea
possibly

Page 6 of 16
 Guidance Note on the Development of Convergence Initiatives

Step Description Person/s Output Provisional

In Charge Timeline
ii) identification of initiative including the
to address the concerns; ranking of
iii) sharing of what worked priority/consi
and didn’t work in the derations of
community based on the groups
experiences of the consulted.
stakeholders;
iv) selection of action from Concept Note
several options/ (Annex B)
alternatives (one-project
idea)

It would be ideal to have all

the stakeholders present in
one venue to discuss the
proposed conceptualized
initiative so everyone can
participate in the process.
2. Initiative Development
2.1 Planning the Proponent engages C/MAT, PAT Identification 1st Quarter
CI and its stakeholders for the or URPMT and formation (during
operationalization planning of the development and of core team C/MAP and
of the initiative. The identified other plan
following must be stakeholders Approved formulatio
considered in the planning: proposal n)

1. Formation of possible Operational/

core team from the Implementa-
C/MAT, PAT, URPMT, tion Plan
and identified (Annex C)
stakeholders.
(Annex C may
2. Orient the core team on not necessarily
the Operational/ be prepared as
Implementation Plan to long as all
needed data are
know what to consider
reflected in the
in the planning process.
proposal)

3. Ensure commitments of
stakeholders by forging
of signed
agreements/policies
supporting the
implementation of the
CI.

Page 7 of 16
 Guidance Note on the Development of Convergence Initiatives

Step Description Person/s Output Provisional

In Charge Timeline
3. Implementation
With the approval and C/MAT, PAT Based on
funding support, the project or URPMT, agreed
is implemented in and involved timeline for
accordance with the plan. stakeholders the
operation.
4. Monitoring and Evaluation and Reporting
4.1 Conduct of Proponent and concerned C/MAT, PAT CI progress Based on
monitoring stakeholders monitor the or URPMT, and updates agreed
activities implementation based on and involved included in frequency
the plan. The following are stakeholders the of
the monitoring activities to Convergence monitoring
consider, among others: Accomplish- activities.
ment Report
i) Project site visits
ii) KII/FGD with clients,
partners stakeholders

If there are any deviations,

adjustments, or alterations
from the original initiative
or plan based on the
prevailing conditions and
situations in the community,
these should be captured.
4.2 Conduct of Proponent and concerned Evaluation/ Evaluation End of
evaluation stakeholders form an Assessment Report convergenc
evaluation team or better if team e initiative
they can request for external (composition cycle as
evaluation (e.g. academe, is based on the stipulated
community) to assess the agreement of in plan.
effect of the intervention. the proponent
and concerned
stakeholders)
Survey or FGD with clients
on the perceived effect of the
CI and actual effect of the CI
to the community, and/or
process evaluation may be
conducted, among others.

Results of the evaluation can

show whether the initiative
is replicable or not.
4.3 Submission of Updates on CI will be CMAT, PAT Convergence As
updates on CI included in the convergence or URPMT Accomplish- stipulated
accomplishment report. ment Report in the

Page 8 of 16
 Guidance Note on the Development of Convergence Initiatives

Step Description Person/s Output Provisional

In Charge Timeline
submission
of
convergenc
e report.

5. Documentation14
5.1 Identification
of CI for full
documentation
Based on the CI progress URPMT Identified CI Within set
reports submitted based on which can be deadline
the convergence documented.
accomplishment report,
URPMT will identify and
assess which CIs can already
be documented based on the
criteria in ANNEX A.

5.2 Preparatory Proponent15 to prepare all C/MAT, PAT Within set

and Data documents and arrange data or URPMT deadline
Gathering gathering activities
pertaining to the CI.
5.3 Paper The writing of the C/MAT, PAT Final Within set
Development documentation shall be or URPMT documenta- deadline
done by the proponent. The tion report for the
validation of the contents, KM Team (Accomplishe conduct of
proofreading and editing (Depending d Annex D) OPC
will be done by the on the agreed Review,
supervising team of the composition awarding
proponent or the KM team. of the FO) of good
convergenc
Example: If proponent is the e initiatives
CMAT, it will be validated, incentives
proofread and edited by the through
PAT. either
PRAISE or

14
To contribute to the Department’s goal of becoming a learning organization as well as to realize the development results from the actions
and/or decisions of the stakeholders, systemically capturing convergence knowledge products is very important. Documentation of
practices, projects, activities and other initiatives will benefit both staff and managers leading to better work performance. At the field level,
implementers will be able to foster a solution exchange community among fellow implementers through their hands-on experience. As
initiatives will also have unique contexts depending where these will be implemented, community knowledge will be stored for the collective
improvement of the community. The final documentation for any CI conducted will form part of the knowledge in the community and may
extend to other cities, municipalities, provinces, and regions as well as where there is a similar challenge and context. This will help
communities and implementers gauge what interventions, approaches and initiatives are feasible and will ultimately contribute to the
empowerment of the community and local development of the area.

Page 9 of 16
 Guidance Note on the Development of Convergence Initiatives

Step Description Person/s Output Provisional

In Charge Timeline
PANATA,
among
other
deadlines
set
5.4 Packaging Packaging of the CI will be KM Team Packaged Within set
done by the KM team. (Depending Convergence deadline
on the Initiative16
agreed
composition
of the FO)
6. Utilization
6.1 Conduct of Sharing sessions may be C/MAT, PAT Packaged Within set
sharing session conducted during meetings or URPMT Convergence date
wherein other Initiative
implementers may use the
learnings in their own
operations.
6.2 Submission of Packaged documentations KM Team Packaged Within set
packaged will be submitted by the KM (Depending Convergence deadline
documentations Team to appropriate offices on the Initiative
as knowledge (e.g. CBU, SMS, NCTSU) agreed
products composition
of the FO)

16
Packaged CI may come in the form of IECs (e.g. flyer, poster, video, and compendium).

Page 10 of 16
Guidance Note on the Development of Convergence Initiatives

ANNEX A. CRITERIA AND RATING OF A GOOD CONVERGENCE INITIATIVE19

Rating and Description Examples

of Modes
of
Criteria Indicator
3 (100%) 2 (60%) 1 (10%) Verifica-
tion
(MOVs)
1. NEEDS AND 1.1 CI goals and CI goals and CI goals and Needs
CONTEXT- Alignment of targets are targets are targets are and
BASED (10) CI goals and aligned with aligned with not aligned Context-
targets (5) the priority the identified with the based
Goals and targets identified needs and identified Situation
are anchored on needs and context of the needs and al
the issues/gaps context of the community. context of the Analysis
identified based community. community.
on the needs of
the communities
using the
available data 1.2 80% - 100% of 51% - 79% of Less than CMAP
sources. Issues/ identified issues/gaps 50% of score-
gaps issues/gaps responded/resol issues/gaps board
responded/ responded/ ved responded/re
resolved; resolved solved
(5)
2. PARTICIPA- 2.1 Partners Proponent Proponent Proponent MOU
TORY (20) engaged in together with together with Conceptua- and/or
the the community the inter-agency lized, MOA,
Activities in the conceptualiz conceptualized, committee developed, SB/SP
development ation, developed, conceptualized, implemented, Resolutio
and develop- implemented, developed, and n/EO (as
implementation ment, and monitored implemented, monitored applicabl
of the CI involve implementa the initiative. and monitored the initiative. e),
and are tion and the initiative. Minutes
participated in monitoring of
by multi- of the Meeting
stakeholders initiative
(partner- (20)
beneficiaries and
other
stakeholders).

19
The concept of CI was first formally formulated in 2015 Convergence PREW. No definition was developed then however indicators of the
best CI were crafted during this workshop with inputs from CBB. The indicators were then refined for 2015 PANATA for best convergence
implementation by the CMAT. These were also refined and included for the draft guidelines for the 2017 PANATA awards. Another
enhancement was done during the 2016 call for best convergence initiatives. The current list with the criteria, description, and MOVs was
crafted and agreed upon during the 2017 Convergence Mid Year Workshop.
To recognize the best convergence initiatives being implemented at the field, it was proposed that awards for CI be included in PANATA
(LGU-based award) and PRAISE (DSWD staff). For the PANATA award, this will go to the LGU with the best implementation of the CI while
the PRAISE award will go to the City/Municipal Action Team. There are no awards/incentive mechanism yet for recognition of the
community.
The Best Convergence Initiative award differs from the Good Practice Award from CBB and SLP Bangon Kabuhayan. Although with indicators
coming from the good practice guidelines from the CBB, a best convergence initiative may not necessarily be a good practice and will depend
on the additional criteria set by CBB. SLP Bangon Kabuhayan looks at best models for the EF and ME modalities.

Page 11 of 16
Guidance Note on the Development of Convergence Initiatives

Rating and Description Examples

of Modes
of
Criteria Indicator
3 (100%) 2 (60%) 1 (10%) Verifica-
tion
(MOVs)
3. INNOVATIVE 3.1 Tools/ The CI The CI The CI Evaluatio
NESS (15) techniques introduced not introduced introduced n/
introduced/ yet used by the tools/techniques tools/ FGD,
Introduces or implement- community/ that are widely techniques Concept
reinvents tools ted beyond area. used but with that are Paper
or techniques so the usual improvement or widely used
that intervention practices in enhancement . in a particular
is responsive to the aspect and
the needs and community/ are adopted
adjust to trends area (15) for use in
or changes. another
aspect.

4. SUSTAINA- 4.1 Partner- Partner- Partner- Evalua-

BILITY AND Perceived beneficiaries beneficiaries beneficiaries tion/
REPLICA- change or perceive that perceive that the perceive that Study/
BILITY (35) effect of CI the initiative initiative has a the initiative Survey/
to beneficia- has a long-term medium-term is effective. FGD
ries (15) effect. effect. results

4.2 Policies The CI is The CI is The CI is Copy of

crafted and supported by supported by supported by policies/
systems in local policies, only two of the only one of resolutio
place to funding and three identified the three n/
support the M&E aspects. identified MOA/MO
CI (10) mechanisms. aspects U (for
adoption
/replicati
on),
Constitut
ion & By-
Laws (for
associati
ons)
4.3 CI has been CI has been CI has been Complete
Replication replicated to implemented for implemented d CI –
of the CI in other areas at least 6 months for at least 6 Documen
other areas with similar and has been or months but tation
(15) socio- has elements has not been (Annex
demographic replicated to at replicated to D)
profile least one other other areas On-going
producing area with similar but certain CI –
similar results. results. elements has C/MAT
potential for Accompli
replication. shment
Report

Page 12 of 16
Guidance Note on the Development of Convergence Initiatives

Rating and Description Examples

of Modes
of
Criteria Indicator
3 (100%) 2 (60%) 1 (10%) Verifica-
tion
(MOVs)

5. RESOURCE 5.1 Percenta 90% - 100% of 80% - 89% of Less than Accompli
EFFICIENCY ge of target target 80% of target shment
(20) target beneficiaries beneficiaries beneficiaries Report
benefici served. served. served. where
Resources are aries Financial
utilized in an served and
optimum (10) Physical
manner by status
harmonizing are
existing stated
financial, Optional
physical, and Attachme
human resources nt/s:
leading to WFP and
limited or zero AIP
wastage. Certificat
ion from
Budget
Officer (if
LGU is
the
partner)
5.2 Number More than two At least two (2) At least two MOA/MO
of DSWD (2) DSWD DSWD programs (2) DSWD U or any
programs programs harmonized programs other
with harmonized resources with harmonized documen
harmonized resources with at least two (2) resources t
resources more than two stakeholders with at least signifyin
(at least 2) (2) (LGU/CSO/priva one (1) g
(10) stakeholders te sector, stakeholder partners
(LGU/CSO/priv community) at (LGU/CSO/pr hip and
ate sector, the local level ivate sector, resource
community) at community) sharing
the local level at the local in the
level initiative.

Page 13 of 16
Guidance Note on the Development of Convergence Initiatives

ANNEX B. CONCEPT PAPER TEMPLATE

Convergence Initiative (CI) Concept Paper

CI Title Proponent (CMAT,
PAT, URPMT)
CI Type20 Name of Team Leader
Project Location (Put exact area in Mobile/Telephone
sitio/barangay) Number of Team
Leader:
Target population/ community/ sector
City/Municipality Email of Team Leader
(if applicable)
Province (If Region:
applicable)
Timeline
Budget

I. Project Insert 2 – 3 paragraph summary of the project highlighting the project

Summary area, project beneficiaries, institutional arrangements, and expected
results of the project. Please write this section after you have completed all
other sections of the concept note.
II. Rationale and Discuss the initiative being undertaken and describe the problem to be
Statement of the addressed by the proposed CI. Include if there were already attempts done
Problem previously in order to address the problem and whether this worked or did
not work.
III. Objective/s Indicate the objective of the project vis-à-vis the problem that the CI is
supposed to address.
IV. Project Area Aside from indicating the geographic area and the people who will benefit
and Target from the project as stipulated above, this will include further elaboration
Beneficiaries of the scope of the initiative.
V. Institutional Refers to the implementation arrangement in carrying the project. It
Arrangement briefly describes the roles and functions of the stakeholders involved in the
implementation.

VI. Monitoring Refers to how results will be measured against the plan. It should briefly
and Evaluation describe who and how the monitoring will be carried out. Outline key
indicators of performance and key milestones to be monitored.
VII. Budgetary Refers to the total cost necessary and the source of funds required to carry
Requirements out the project. Include the human, technical and financial resources
needed.

20
CI Type can be process, activity, project, or program.

Page 14 of 16
Guidance Note on the Development of Convergence Initiatives

ANNEX C. OPERATIONAL/IMPLEMENTATION PLAN TEMPLATE 21

This Operational/Implementation Plan is necessary to enable a proposed intervention

identified during the planning per actionable indicator to progress from an idea to a
formal document for considerations by management (SB, LCE, MDC, Regional Directors).
IMPLEMENTATION TABLE
Target per
Quarter Project Completion
Activity/Output Indicator
Q1 Q2 Q3 Q4 Owner Date

COMMUNICATION PLAN
Communication should be freely rotating among the partner beneficiaries, convergence
staff, C/MAT, and partner stakeholders like the NGAs, LGUs, etc. With this, we will
establish ownership and empowerment to the community as well as building easy
collaboration and coordination with the partners. However, summary and record of
communications should be kept by the convergence staff for the C/MAT, PAT, URPMT.

C/MAT,
PAT,
URPMT

Partner
convergenc Stakeholder
e staff community s (NGAs and
LGU)

Private
Sectors/Par
tners

RISK MANAGEMENT PLAN

Risk management should be part of the initial planning where the staff together with the
community foresees the possible facilitating and hindering factors in achieving self-
sufficiency/addressing gaps in community development.
SUSTAINABILITY PLAN (In order to sustain the life span of the project to its maximum
usage, a sustainability plan shall be formulated for this project).

21
This would spell out the details on how the project will be implemented to include the objectives and measures in place including who
will be involved, funding requirements, implementation timetable, communication plan, sustainability plan, and monitoring and evaluation.

Page 15 of 16
Guidance Note on the Development of Convergence Initiatives

ANNEX D. FINAL DOCUMENTATION REPORT TEMPLATE

CI Documentation Report
I.
CI Title Proponent (CMAT, PAT,
URPMT)
CI Action Type Name of Team Leader
CI Location (Put exact area in Mobile/Telephone
sitio/barangay) Number of Team Leader:
Target
population/
community/
sector
City/Municipality Email of Team Leader
(if applicable)
Timeline
Budget

II. Project Insert 2 – 3 paragraph summary of the project highlighting the project
Summary area, project beneficiaries, institutional arrangements, and expected
results of the project. Please write this section after you have completed all
other sections of the concept note.
III. Context Discuss the initiative undertaken culling out important information from
sections II-VII of the concept paper.
IV. Was the CI implemented according to the implementation plan? Include
Implementation any deviations from the plan which were recorded in the monthly progress
reports in terms of processes, institutional arrangement, financial
resources, etc.
V. Result/Impact State the result/impact of the intervention based on the indicators
stipulated in the M&E tool developed.
VI. Lessons Include the lessons harvested.
Learned

VII. Implications If the CI is to be replicated, what are the considerations to be made.

for Replications

VIII. Others Include References, Appendices (Concept Paper, Project Implementation

Plan, M&E Reports, and Evaluation Reports).
Note: Parts I, II, III must be lifted from the concept paper.

Page 16 of 16