IMPLEMENTING GUIDELINES

For City/Municipal Community

and Service-Oriented Policing System
(CSOP System)
OUTLINE

I. Introduction

II. Community and Service-Oriented Policing System (CSOP)

Concepts and Definition of Terms

III. Core Components of the CSOP

A. Improved Police Service Delivery

1. Role of the Local Police
2. Solving Community Problems
3. Managing Change

B. Supportive Local Executives

C. Strengthened Community Partnership

IV. CSOP Strategies and Initiatives

A. Organizational Strategies
B. Operational Initiatives
C. Support Initiatives

1
V. CSOP Program Development Framework
A. Problem Identification
B. Program Planning and Development
C. Resource Mobilization
D. Program Implementation and Operation
E. Program Monitoring and Evaluation

Annex 1 - CSOP Issuances - NAPOLCOM Issuances, DILG

Issuances, PNP Issuance, Proposed Issuances

Annex 2 - Materials and Matrixes Used in the CSOP Pilot Sites

Annex 3 - Sample of CSOP Project: Community Engagement:

Human Civilian Cooperation thru Text, Pictures and
Video (Human CCTV)

2
Introduction Chapter

The Philippine National Police (PNP) is pursuing a

number of significant initiatives to usher fundamental
and structural reforms. One such initiative is the
adoption of the PNP Transformation Program (PATROL
PLAN 2030), aimed towards resolving organizational
I
dysfunctions, improving the quality of police services,
strengthening law enforcement capabilities and enhancing the
welfare and benefits of police personnel and dependents.

As guideposts in its transformation journey, the PNP is called

upon to live up to its mandate found in Section 2, R.A. No. 6975
that the PNP's"x xx national scope and civilian character shall be
paramount" and in Section 2, R.A. No. 8551 that it "xxx shall be
community and service-oriented agency." R.A. No. 6975 further
enumerates the three (3) policing objectives of the PNP, namely: a)
to promote peace and order, b) to ensure public safety, and c) to
further strengthen local government capability aimed towards the
effective delivery of the basic services to the citizenry. Towards this
end, the State shall bolster a system of coordination and
cooperation among the citizenry, local executives and the
integrated law enforcement and public safety agencies created
under R.A. 6975.The law envisions a tripartite coordination and
cooperation among local law enforcement units, local executives
and citizenry in the accomplishment of policing activities in the
localities.

For police service to be relevant and responsive to the needs

of the public, the PNP must focus, not only in preventing and

3
solving crimes, but in strengthening local government capability
aimed towards the effective delivery of the basic services to
citizenry. Specifically, police officers should employ non-traditional
policing approaches, like community problem-solving, not only to
effectuate good law enforcement but also to ensure effective
delivery of basic services and community development which are
sources of crime, if unattended.

The National Police Commission (NAPOLCOM), pursuant to

its constitutional and statutory mandates, has prescribed the
adoption of the Community and Service- Oriented Policing System
(CSOP System) in the PNP as the foundation of community-
oriented policing and crime prevention strategy in the country.

The CSOP system ensures the establishment of a coordinative

and cooperative mechanism through a triumvirate composed of
Local Chief Executives (LCEs), the police and the citizenry. The
CSOP system shall focus on transforming police officers into
community leaders by shifting their mindset from reactive law
enforcers to proactive law enforcers not only to prevent and solve
crime and ensure public safety but also to strengthen LGU’s
capability to deliver basic services in coordination and cooperation
with the citizenry and other allied law enforcement agencies.

As the overseer of the PNP, the NAPOLCOM shall seek to

strengthen consciousness among police officers of their key role in
enabling communities to achieve socio-economic development.
The CSOP shall likewise systematize NAPOLCOM’s deputation of
LCEs by clearly defining their role as they relate to the community
and service-oriented PNP. The police and the LGUs shall work
hand in hand to address local development concerns through a
system of program complementation and resource sharing.

4
The Community and Service- Chapter

II
Oriented Policing System (CSOP)
Community and service-oriented policing is a
philosophy of policing in which police officers work
closely with the community and the local government by
developing a sense of the character of the neighborhood
through regular and informal contacts with residents and
institutions in the area. It is based on the premise that the police
should work together with the communities not only to resolve
crime, but also to assist the local government in the delivery of
basic services to the citizenry and improving quality-of-life issues.
It is founded on close, mutually-beneficial ties among the local
authorities, the police and community members.

Through the years, police policing strategies have developed

to respond to the public’s needs and have evolved from traditional
to problem-oriented to community-and service-oriented policing.
Traditional policing responds to crime after it has occurred and
police activities are structured to support routine patrol, rapid
response to calls for service, arrests, and follow-up investigations.
The focus of this type of policing is on crime and solution of crime.

On the other hand, Community Oriented Policing System

(COPS) is a problem-oriented strategy that involves the
identification and analysis of specific crime and disorder problems,
and focuses on developing effective response strategies. This
approach requires the police to be proactive in identifying
underlying problems which can be targeted to reduce crime and
disorder at their roots.

5
 Community and Service-Oriented Policing (CSOP) is
a strategy of policing that focuses on police building ties and
working closely with members of the communities. It is the
philosophy that promotes organizational strategies and the
systematic use of partnership and problem-solving techniques, to
proactively address the immediate conditions that give rise to
public safety issues such as crime, social disorder, and fear of
crime. CSOP is an enhanced version of COPS as it involves the kind
of policing that allows the community “outsiders” to be part of
managing police programs.

Modern-day policing calls for a more strategic and thoughtful

incorporation of these aspects into an overall broader police
mission focused on the proactive prevention of crime and disorder.
This development is evident in the evolution of policing
approaches of the Philippine National Police.

A. Definition of Terms

1. Traditional law enforcement - is the policing system that

responds to crime after it occurs and police activities are

6
 structured to support routine patrol, rapid response to calls
for service, arrests, and follow-up investigation.

2. Non-traditional law enforcement - is the policing system

that involves the identification and analysis of
specific crime and disorder problems, in order to develop
effective response strategies. This approach requires police
to be proactive in identifying underlying problems which can
be targeted to reduce crime and disorder at their roots.

3. Community Policing - is the philosophy that promotes

organizational strategies, which support the systematic use
of partnership and problem-solving techniques, to
proactively address the immediate conditions that give rise to
public safety issues such as crime, social disorder, and fear of
crime.

4. Problem Solving - the process of engaging in the proactive

and systematic examination of identified problems to develop
and rigorously evaluate effective responses.

5. The CSOP System - refers to the promotion of peace and

order and public safety and the strengthening of local
government capability aimed towards the effective delivery of
basic services to the citizenry.

6. CSOP Triumvirate - is the term referring to (1) the Mayor as

chief of the local executives, (2) the head of the
city/municipal PNP Police to represent the police, and (3)
the leaders of the community.

7. CSOP Action Plan – is a course of action prepared by the

police in consultation with the barangay to effectively address
crime, public safety and problems in the delivery of basic
services in the barangay. It shall also be referred to as the
Barangay Peace and Order and Public Safety (POPS) Plan.

7
8. Integrated Area/Community Public Safety Plan(IA/CPSP)
– shall refer to the consolidated CSOP Action Plans or
Barangay POPS Plans in a certain area collated by the police.

9. City/Municipal Peace and Order and Public Safety Plan

(POPS Plan) - is a course of action prepared by the
City/Municipal Peace and Order Council which consist of
programs and activities on peace and order and public safety.

10. Basic Services - shall refer, but not limited to, those
enumerated under Section 17 of the Rules and Regulations
Implementing the Local Government Code of 1991:

a. Agriculture and Fishery

b. Community-based Forestry
c. Health services
d. Social welfare services
e. Information services
f. Solid waste disposal or environmental management
system
g. Construction and maintenance of infrastructure facilities
h. Construction, maintenance and operation of public
markets, slaughterhouses, and other economic enterprises
i. Construction, maintenance and operation of cemeteries
j. Tourism
k. Provision of sites for police, fire stations & substations and
jail/s
11. Local Executives - shall refer to the Heads of the different
line agencies in the locality.

8
12. Stakeholders - a person or group that have interest, claim or
share in the locality; people that are involved or affected by
the system. (Example: media, business groups, indigenous
people, homeowners’ association, etc.)

13. Citizenry - individuals or groups living within the locality

(Barangay Council and its units, community organizations,
homeowners’ associations, local sectoral groups, etc.)

9
Core Components of the CSOP
The City/Municipal Police Stations shall adopt and
implement the Community and Service-Oriented Policing
System. The CSOP system shall be effected by the CSOP Chapter
Triumvirate composed of the Local Chief Executive

III
(Mayor), the Head of the Police (District Director/City
Director/Chief of Police), and community leaders in the
area. The CSOP shall bolster community and service-
oriented activities in the locality and thereby gain the
trust and support of the local government and the
community towards better cooperation and coordination
for local development.

The three main actors shall maintain an interdependent and

reciprocal relationship. The police shall ensure that they provide
the services needed by the community so that the community shall
support their programs. The police shall provide support and
assistance to the Mayor. The Mayor shall give guidance and provide

10
logistical support to police programs. The local police shall initiate
the building of collaborative partnerships with the local executives,
organizations and individuals, to develop solutions at the local level,
and improve delivery of basic services.

A. Improved Police Service Delivery

The CSOP system shall be an effective way to upgrade the

quality of policing by improving performance efficiency,
maximizing the use of technology, promotion of relevant training
and modernizing education. Core competencies needed for a police
to be a good CSOP implementer are effective leadership, efficient
organizing skills, competent communicator, resourceful,
disciplined, professional, and a team player. This shall be done by
restructuring the standards for the model police station to give
emphasis to CSOP concepts. The local police shall learn, improve
and innovate in order to meet the growing expectations of the
community.

1. Role of the Local Police

The city/municipal police, thru the Chief of Police, shall:

a. Initiate the coordination with the Mayor, other local

executives and members of the citizenry.

b. In coordination with the National Police Commission

Regional Director, orient the Mayor, local executives and
members of the community on the CSOP system and
solicit their support.

c. Consult all stakeholders in identifying problems in the

community.

11
  Conduct community assemblies for various sectors
and marginalized groups (IPs)

d. With the help of other stakeholders, develop strategies to

address the identified community problems.

e. Based on the consultations, prepare the CSOP system's

programs and activities and input these to the Integrated
Area/Community Public Safety Plan (IA/CPSP).

f. Present the IA/CPSP to the Mayor and the Peace and

Order Council (POC).

g. Together with the CSOP Triumvirate, implement the CSOP

system's programs and activities.

h. Plan and conduct periodic review and assessment of police

and CSOP programs.

2. Solving Community Problems

CSOP shall provide local executives, police and their

community partners the opportunity to work together to
address persistent crime, public safety and problems relating to
the delivery of basic services. The CSOP shall promote the use
of problem solving to identify crime and community problems,
analyzed why (and where) they occur, develop tailored
responses based on the analysis, and assessed the impact of the
responses.

The police, with the help of the community shall identify

specific issues and concerns that are most threatening to safety
and well-being of residents in the area. These issues and
concerns shall be made priority targets for joint LCE-police-
community interventions. The police officers shall scan,

12
analyze, respond, and assess the locality (SARA model) and shall
supervise the following phases in community problem solving:

a. Scanning phase shall identify and prioritize specific

problems that contribute to crime and disorder in the
community. The scanning process shall include:

 Identifying recurring problems of concern

 Confirming that the problems exist
 Identifying the consequences of the problem
 Prioritizing the problems
 Developing broad goals
 Determining how frequently the problem occurs and
how long it has been taking place
 Selecting problems for closer examination.

b. Analysis phase shall develop systematic understanding of

underlying causes of the identified problems. The analysis
phase shall include:

 Identifying and understanding the events and conditions

that precede and accompany the problem
 Identifying relevant data to be collected
 Researching about the problem
 Taking an inventory of how the problem is currently
being addressed and the strengths and limitations of the
current response
 Narrowing the scope of the problem as specifically as
possible
 Identifying a variety of resources that may be of
assistance in developing a deeper understanding of the
problem

13
  Developing a working hypothesis about why the
problem is occurring.

c. Response phase shall develop innovative

solutions/measures to solve the problem. The process
shall include:

 Brainstorming for new interventions

 Searching for what other communities with similar
problems have done
 Choosing among the alternative interventions
 Outlining a response plan and identifying responsible
parties
 Stating the specific objectives for the response plan
 Carrying out the planned activities

d. Assessment phase shall evaluate the outcome of the

initiated response to address the problem. It shall include:

 Determining whether the plan was implemented

 Collecting pre– and post–response qualitative and
quantitative data
 Determining whether broad goals and specific
objectives were attained
 Identifying any new strategies needed to augment the
original plan
 Conducting ongoing assessment to ensure continued
effectiveness.

14
 3. Managing Change

The implementation of CSOP shall necessitate changes in

the police systems and procedures in the precinct. This change
shall be properly managed by communicating a clear vision and
objectives to all involved. This shall include explaining the
benefits of this change, identifying steps for this change to
happen and creating an organization-wide commitment to
change.

B. Supportive Local Executives

The performance of local chief executives is inherent and

indispensable in the effectiveness of the peace and order campaign
within their respective localities. To further emphasize these roles
in the context of the CSOP system, additional functions and duties
of LCEs as NAPOLCOM deputies are as follows: (NAPOLCOM
Memorandum Circular No. 2015-003)

 Formulate and adopt effective mechanisms for the

coordination, cooperation and consultation involving the
local executives, citizenry and law enforcement agencies;
 Formulate and pursue a three-year, term-based Peace and
Order and Public Safety Plan;
 Convene the Peace and Order Council (POC) quarterly, or as
often as the need arises, and submit semestral POC
Accomplishment Report, following the guidelines and
policies of the DILG and
 Perform and exercise such other functions and duties as
maybe duly authorized by the Commission.

15
To carry out these duties and responsibilities the Mayor shall:

1. Formulate and adopt effective mechanisms for the

coordination, cooperation and consultation involving the
local executives, citizenry and law enforcement agencies.

2. Provide inputs and ensure assistance and support to the

Integrated Area/Community Public Safety Plan (IA/CPSP) as
recommended by the head of the local police unit.

3. Formulate and pursue a three (3) year, term-based, Peace

and Order and Public Safety Plan (POPS Plan), following the
guidelines and policies of the DILG, and within the period
prescribed by the latter, which shall be incorporated in the
Comprehensive Development Plan of the local government.

4. Convene and steer the Peace and Order Council to review,

update and approve the IA/CPSP and ensure its integration
to the Peace and Order and Public Safety (POPS) Plan and
monitor its implementation.

5. Supervise the City/Municipal POC to gather data, analyze,

draft and update the local plans.

6. Mandate the full cooperation of all partner

agencies/organizations in meetings, trainings, and seminars.

7. As prescribed by law, fund and implement the CSOP

programs, projects, services and activities specially those
included in the POPS Plan.

8. Facilitate the implementation, monitoring and evaluation

activities of the CSOP programs and projects.

9. Designate necessary personnel and mobilize other resources

to ensure successful implementation of CSOP.

16
 10. Implement information, education and communication
activities for the effective implementation of the CSOP
programs, projects and activities.

11. Coordinate with the National Police Commission

Regional/Provincial Office on all CSOP-related activities.

12. Perform or exercise such other additional functions and

duties as may be duly authorized.

The Role of the City/Municipal Peace and Order Councils

(POCs)

The City/Municipal POCs shall:

1. Fully participate in conferences and trainings on CSOP and

POPS Planning.
2. Participate as needed in CSOP consultations.
3. Coordinate with communities/barangays for data-gathering
and action planning.
4. Assist in the implementation of CSOP activities.
5. Ensure inclusion of CSOP strategies, or programs, projects,
services and activities in the POPS Plan.
6. Monitor the implementation of POPS Plan including CSOP
programs, projects, services and activities.

C. Strengthened Community Partnerships

The local community shall contribute and fill the gap in

policies deficiencies considering the police’ inadequacies in
manpower, mobility, communications and firepower especially
because people support is the desideratum of police effectiveness
and success.

17
 The CSOP triumvirate shall solicit and enter into
partnerships and alliances with all interested groups, NGOs, and
civic organizations. These may include delineating specific tasks,
contributing resources, identifying accountabilities and sharing
responsibilities.

To be able to engage the community, the police shall

undertake a CSOP information and education advocacy program
using the AIDA communication model. The acronym AIDA stands
for Attention, Interest, Desire and Action. AIDA identifies the four
stages that the community goes through before committing to
take part in programs/activities. The city/municipal police, thru
the Chief of Police, shall initiate and implement a CSOP AIDA
communication strategy that shall generate attention, promote
interest, cultivate desire and entice people to action for CSOP.

The citizenry shall be expected to:

1. Provide data, information and inputs to the police and local

executives on problems, issues and concerns;

2. Mobilize and organize volunteers as force multipliers who

can assist in intelligence information-gathering, incident or
crime reporting, neighborhood watch or ronda system,
medical and traffic assistance; and emergency and disaster
response; and

3. Share resources and assist in the implementation of CSOP

programs, projects and activities.

18
CSOP Strategies and Initiatives
Chapter

A. Organizational Strategies

As a philosophy, the CSOP system shall be the

approach to policing taken by every police officer. It
IV
shall be the process of changing the mindset and attitude
of the members of the police force in solving the
criminality and delivering services to the community. Because of
this, the PNP shall make sure that the CSOP system shall form part
of the individual scorecard of police officers and that the
implementation of the CSOP shall be monitored and included in
police performance assessment.
As a crime prevention and operational strategy, the
City/Municipal Police Station shall undertake the full
implementation of CSOP. Maximum impact cannot be achieved
unless the entire station adopts the CSOP philosophy. The
City/Municipal Police Station shall be organized in a manner that
reflects the commitment to CSOP and community problem solving.

The CSOP system shall work within the established and

existing local interagency coordinating mechanisms in the locality
like the City/Municipal Peace and Order Council (CPOC/MPOC).

19
B. Operational Initiatives

At the City / Municipal level the focus of the CSOP is on

enhancing and strengthening community partnership.

Initiative 1 – The Local Chief Executive and the Chief of Police

shall strengthen community partnership through crime prevention
and problem-solving activities. The police, in coordination with the
LGU shall:

1. Organize and conduct regular and structured meetings

(“pulong-pulong”) and/or public for a or dialogues with the
community or with community representatives to include but
not limited to Muslim, other indigenous people’s (IP)
communities and vulnerable groups to identify top issues and
concerns of the community using a problem-solving
approach;

2. Organize and conduct of institutional dialogues on the

implementation of rights-based community policing with
Barangay Human Rights Action Centers (BHRACs) as grass
root partners;

3. Plan and implement neighborhood watch or other self-help

mechanisms that encourage local community involvement in
policing and engage the services of Barangay Tanods and/or
Civilian Volunteer Organizations (CVOs), and other force
multipliers;

4. Plan and implement alternative activities for meetings and

face-to-face interactions with various sectors of the
community to listen to their views and requests on police
activities to serve as venue in providing information on
preventing crimes and accidents and for intelligence
gathering purposes;

20
5. Conduct regular residence, school and workplace visitations;

6. Conduct foot and bicycle patrols, converse with the residents

and do the following:
 Note the presence of strangers
 Note common community concerns like accumulation of
garbage, busted water pipes, broken streetlights and
others
 Occasionally question persons with suspicious behavior
 Keep an eye on places prone to traffic accidents, traffic
violations, or potential sources of conflicts between or
among motorists
 Give advice, counsel and guidance to children in conflict
with the law (CICL)
 Note other issues and concerns affecting the delivery of
basic services

7. Receive and engage community organizations and individuals

visiting the police station;

8. Undertake crime prevention projects and activities as a result

of problem-solving exercises done in coordination and
consultation with the community:
 Provide mechanisms for reporting of incidents, crimes
and community safety concerns
 Entice and involve the community to take part in the
reporting of incidents, crimes, and community safety
concerns through SMS, calls and on-line reporting

9. Conduct of Information-Education-Communication (IEC)

activities on crime prevention in schools, business
establishments, commercial areas and barangays
 Develop IEC plan (ComPlan)
 Provide resources for the ComPlan

21
  Develop IEC materials (e.g., brochures, flyers, slogans
and audio-visual presentations (AVPs)
 Develop a social media strategy optimizing the use of
social media (Facebook, Twitter, YouTube, etc.)
 Publish/display community directories in strategic
areas in support of projects
 Share crime prevention tips and other public safety
information
10. Publish bulletins/newsletter by police station/PCPs on
Crime, Accidents, Crime prevention tips, What-to-do when
victimized, Peace and order matters in the community,
views and suggestions from local residents;

11. Display on Billboard enticing citizens to be involved in

CSOP; and

12. Plan and implement, in coordination with concerned line

agencies, other community relations activities like Medical
and Dental missions, environmental projects and activities
(clean and green), sports competitions, cultural festivals
and livelihood seminars.

Initiative 2 – The police shall optimize collaboration with the

Mayor by the following:

1. Assist NAPOLCOM in the conduct of orientation for newly

elected Mayors emphasizing their responsibilities as
NAPOLCOM deputies;

2. Plan and conduct periodic peace and order review and

assessment to be presented to the Mayor and POC including
an assessment of the efficiency and effectiveness of police
programs;

22
 3. Identify strategies for top peace and order and public safety
issues of the community;

4. Present the Integrated Area/Community Public Safety Plan

(IA/CPSP) (consolidated CSOP Plan) to the Mayor;

5. Regularly meet with the Mayor and gain his/her commitment

and support.

C. Support Initiatives

The police shall increase policing presence in the community

by organizing and strengthening their force multipliers, to include
the incorporation of the following programs: Pulis Nyo Po sa
Barangay, Barangay Peacekeeping Action Teams
(BPATs),Barangay Intelligence Networks (BINs).

The key to generating the best community support shall be

the organization of the community specially the force multipliers.
Per previous police tactical experiences, particularly in anti-
terrorism efforts, it is suggested that the force multipliers be
organized into three groups namely 1) operational, 2) support and
3) united front.

23
Suggested Organization of the Force Multipliers

24
CSOP Program Development Framework Chapter

V
Based on the experience of CSOP implementation in
the pilot sites, a CSOP Program Development Framework
was developed. CSOP emphasizes proactive problem
solving in a systematic and routine fashion. Rather than
responding to crime only after it occurs, community
policing encourages the CSOP Triumvirate to proactively
develop solutions to the immediate underlying conditions
contributing to public safety problems.

Problem solving must be infused into all police operations

and guide decision-making efforts. The police is encouraged to
think innovatively about their responses and view making arrests
as only one of a wide array of potential responses.

CSOP Program Development Framework

25
 The following shall comprise the stages of program/project
implementation under the CSOP framework:

A. Problem Identification – The initial stage of CSOP

program/project development shall be the process of
identifying problems in the community through consultations
with local officials (barangay/city/municipal), residents,
sectoral groups, government as well as non-organizations in
the locality. Problem Identification shall include the process of
recognizing the issues and concerns of people in the
community and searching for opportunities that are directed
towards addressing such concerns. The objective shall be to
take stock of the problem by clearly identifying what aspect
needs to be addressed as well as identifying what information
needs to be collected, analyzed and assessed. (Problem
Identification Template Used in the Pilot Sites is in Annex 2).

B. Program Planning – The program planning stage shall

basically involve the identification of schemes or activities
that will help address the problem. It shall include the
investigation of the environment and the assessment of the
technical, financial, economic and operational viability of the
suggested programs. Specifically, it shall look into the details
like targets, location, processes, physical and financial
resource requirements. Program planning shall seek the
most suitable legal, administrative and organizational
arrangements to ensure that implementation will proceed as
planned and the program properly managed. (Action
Planning Matrix used in the Pilot Sites is in Annex 2.)

26
C. Resource Mobilization – After a program shall have been
found to be feasible in all aspects, the next step shall be to
secure financing. In the CSOP process this shall include the
incorporation of the CSOP plan to the Integrated
Area/Community Public Safety Plan that shall be prepared by
the police and the POC. The COP shall present to the POC the
CSOP Plan that he/she prepared based on consultation
he/she has made with the barangays under his jurisdiction.

D. Program Implementation and Operation – The CSOP

Triumvirate shall establish a project execution system to
ensure that the CSOP programs are implemented as
scheduled. The system shall be designed to anticipate
problems and resolve them as they occur.

E. Program Monitoring and Evaluation – CSOP monitoring and

evaluation shall start from the time that programs are
approved and carried on to the actual implementation.

27
ANNEXES

28
 ANNEX I
CSOP ISSUANCES
NAPOLCOM ISSUANCES
DILG ISSUANCES
PNP MEMORANDUM CIRCULAR NO. 2016-041

29
 Republic of the Philippines
Department of the Interior and Local Government
NATIONAL POLICE COMMISSION
Quezon City

MEMORANDUM CIRCULAR NO. 2015-003

PRESCRIBING ADDITIONAL FUNCTIONS AND DUTIES OF LOCAL CHIEF

EXECUTIVES (LCEs) AS NAPOLCOM DEPUTIES AS AUTHORIZED UNDER SECTION
64 OF REPUBLIC ACT NO. 8551

WHEREAS, Article XVI, Section 6 of the 1987 Constitution mandates the

establishment in the country of one police force that is national in scope and civilian in
character, to be administered and controlled by a national police commission;

WHEREAS, Section 14 of Republic Act No. 6975 as amended by Section 5 of R.A.

8551, provides that the National Police Commission (NAPOLCOM) shall exercise
administrative control and operational supervision over the Philippine National Police
(PNP);

WHEREAS, R.A. 6975 provides that the NAPOLCOM shall be an agency attached
to the Department of the Interior and Local Government (DILG) for program and policy
coordination, and the Philippine National Police (PNP) shall be a bureau within the
DILG;

WHEREAS, Section 64 of R.A. 8551 provides that: “Governors and mayors,

upon having been elected and having qualified as such, are automatically deputized
as representatives of the National Police Commission in their respective
jurisdiction. As deputized agents of the Commission, local government executives can
inspect police forces and units, conduct audit, and exercise other functions as may be
duly authorized by the Commission”; (Emphasis and underscoring supplied)

WHEREAS, pursuant to the abovementioned authority, the NAPOLCOM issued

on 12 July 2015 Resolution No. 2015-342 empowering the PNP to perform its role as a
community and service-oriented agency through the adoption of the Community and
Service-Oriented Policing (CSOP) System involving the local executives, the PNP and the
community;

WHEREAS, as defined in NAPOLCOM Resolution No. 2015-342, the CSOP System

refers to the promotion of peace and order and public safety and the
strengthening of local government capability aimed towards the effective delivery
of basic services to the citizenry and which shall serve as the foundation of
community-oriented policing and crime prevention strategy in the country.

30
 WHEREAS, NAPOLCOM Resolution No. 2015-342 also provides that the CSOP
System shall be undertaken through coordination and cooperation of the local
executives, the citizenry, and the integrated law enforcement agencies by way of
program or project complementation and sharing of funds, personnel and logistics.

WHEREAS, aside from the aforementioned additional functions and duties

imposed by the NAPOLCOM on LCEs as its deputies, Section 51 of R.A. 6975 also
provides that Governors and Mayors, as deputies of the Commission (NAPOLCOM) in
their respective territorial jurisdiction, shall discharge the following functions:

“(a) Provincial Governor –

a. Power to Choose the Provincial Director. – The provincial governor shall

choose the provincial director from a list of three (3) eligibles recommended
by the PNP regional director.
b. Overseeing the Provincial Public Safety Plan Implementation. – The
governor, as chairman of the provincial peace and order council, shall
oversee the implementation of the provincial public safety plan, which is
prepared taking into consideration the integrated community safety plans, as
provided under paragraph (b) (2) of this section.

(b) City and Municipal Mayors –

(1) Operational Supervision and Control. – The city and municipal mayors
shall exercise operational supervision and control over PNP units in their
respective jurisdiction except during the thirty (30) day period immediately
preceding and the thirty (30) days following any national, local and barangay
elections. During the said period, the local police forces shall be under the
supervision and control of the Commission on Elections.

The term ‘operational supervision and control’ shall mean the power to
direct, superintend, oversee and inspect the police units and forces.

It shall include the power to employ and deploy units or elements of the PNP,
through the station commander, to ensure public safety and effective
maintenance of peace and order within the locality. For this purpose, the
term ‘employ’ and ‘deploy’ shall mean as follows:

‘Employ’ refers to utilization of units or elements of the PNP for purposes of

protection of lives and properties, enforcement of laws, maintenance of peace
and order, prevention of crimes, arrest of criminal offenders and bringing the
offenders to justice, and ensuring public safety, particularly in the
suppression of disorders, riots, lawless violence, rebellious seditious
conspiracy, insurgency, subversion or other related activities.

‘Deploy” shall mean the orderly organized physical movement of elements or

units of the PNP within the province, city or municipality for purposes of
employment as herein defined.

31
 (2) Integrated Community Safety Plans. – The municipal/city mayor shall,
in coordination with the local peace and order council of which he is the
chairman pursuant to Executive Order No. 309, as amended, develop and
establish an integrated area/community public safety plan embracing
priorities of action and program thrusts for implementation by the local PNP
stations.”

xxx

WHEREAS, in addition to the abovementioned functions, Section 63 of R.A. 8551

vested upon Mayors, as deputized representatives of the NAPOLCOM, the following
additional powers and authority over the police within their respective jurisdictions:

(3) Other Powers. In addition to the aforementioned powers, city and

municipal mayors shall have the following authority over the PNP units in
their respective jurisdictions:
(i) Authority to choose the chief of police from a list of five (5) eligibles
recommended by the provincial police director, preferably from the same
province, city or municipality: Provided, however, That in no case an
officer-in-charge be designated for more than thirty (30) days: Provided,
further, That the local peace and order council may, through the city or
municipal mayor, recommend the recall or reassignment of the chief of
police when, in his perception, the latter has been ineffective in combating
crime or maintaining peace and order in the city or municipality:
Provided, finally, That such relief shall be based on guidelines established
by the NAPOLCOM:
(ii) Authority to recommend to the provincial director the transfer,
reassignment or detail of PNP members outside of their respective city or
town residences; and
(iii) Authority to recommend from a list of eligibles previously screened
by the peace and order council the appointment of new members of the
PNP to be assigned to their respective cities or municipalities without
which no such appointments shall be attested: Provided, That whenever
practicable and consistent with the requirements of the service, PNP
members shall be assigned to the city or municipality of their residence.
The control and supervision of anti-gambling operations shall be
within the jurisdiction of local government executives.”

xxx

WHEREAS, as used in the afore-cited provision, the term Integrated

Area/Community Public Safety Plan (IA/CPSP) refers to the programs and activities
within the POPS Plan, which are being implemented by the local PNP stations; the term
Peace and Order and Public Safety Plant (POPS Plan) refers to a plan formulated by
the local Peace and Order Council (POC) which consists of programs and activities on
peace and order, and public safety; and the term Provincial Public Safety Plan refers
to the consolidated IA/CPSP of the cities and municipalities within the province;

32
 WHEREAS, in furtherance of the above mandates, the DILG issued Memorandum
Circular No. 2011-24 providing for the duties and functions of the Provincial City and
Municipal Peace and Order Councils, and the formulation of Peace and Order and Public
Safety (POPS) Plan, and such guidelines and other directives the DILG shall/may issue
consistent with its peace and order and public safety plans and programs;

WHEREAS, the performance by the LCEs of all the aforementioned functions and
duties are inherent and indispensable in the effectiveness of the peace and order
campaign within their respective localities and ultimately within the country;

WHEREAS, pursuant to Section 52 or R.A. 6975, as amended by Section 65 of

R.A. 8551, the deputation of LCEs by the NAPOLCOM may be suspended or withdrawn
by the Commission based on the following grounds:

“SEC. 52. Suspension or Withdrawal of Deputation.- Unless reversed

by the President, the Commission may, after consultation with the provincial
governors and congressman concerned, suspend or withdraw the deputation of
any local executive for any of the following grounds:

i. Frequent, unauthorized absences;

ii. Abuse of authority;
iii. Providing material support to criminal elements; or
iv. Engaging in acts inimical to national security or which negate the
effectiveness of peace and order campaign. (Emphasis supplied)

Upon good cause shown, the President may, directly or through the
Commission, motu proprio restore such deputation withdrawn from any local
executive.”

xxx

NOW THEREFORE, the Commission, pursuant to its constitutional and statutory

mandates, HEREBY RESOLVES TO AUTHORIZE, AS IT HEREBY AUTHORIZES,
Governors and Mayors as deputies of the Commission, to exercise the following
additional functions and duties:

1. Formulate and adopt effective mechanisms for the coordination, cooperation,

and consultation involving the local executives, citizenry and law enforcement
agencies created under R.A. 6975, as amended, consistent with and in pursuance
of the Community and Service-Oriented Policing (CSOP) System under
NAPOLCOM Resolution No. 2015-342 and such other NAPOLCOM issuance/s as
may hereafter be promulgated in relation thereto;
2. Formulate and pursue a three (3) year, term-based, Peace and Order and Public
Safety Plan (POPS Plan) following the guidelines and policies of the DILG, and
within the period prescribed by the latter, which shall be incorporated in the
Comprehensive Development Plan of the local government unit;

33
 3. Convene the Peace and Order Council (POC) quarterly, or as often as the need
arises, and submit semestral POC Accomplishment Report, following the
guidelines and policies of the DILG; and
4. Perform or exercise such other additional functions and duties as may be duly
authorized by the Commission, as provided under Section 64 of R.A. 8551.

RESOLVED FURTHER that the failure of a Local Chief Executive, as deputy of the
Commission, to perform the additional functions and duties herein authorized, shall be
deemed engaging in acts which negate the effectiveness of the peace and order
campaign in the country and which, once validated or established pursuant to the
procedure outlined under NAPOLCOM Memorandum Circular No. 99-010 as amended
by NAPOLCOM Memorandum Circular No. 2001-003, shall be a ground for the
suspension or withdrawal of his/her deputation by the Commission, pursuant to Section
52 (d) of R.A. 6975 as amended.

All Memorandum Circulars or issuances, or any part thereof, which are

inconsistent with this Memorandum Circular are hereby repealed or amended
accordingly.

This Circular shall take effect after fifteen (15) days from the filing of a copy
hereof at the University of the Philippines Law Center pursuant to Sections 3 and 4
Chapter 2, Book VII of Executive Order No. 292, otherwise known as “The Revised
Administrative Code of 1987”, as amended.

APPROVED this 12th day of NOVEMBER, 2015 in Quezon City, Metro Manila,
Philippines.

ORIGINAL SIGNED
MEL SENEN S. SARMIENTO
Secretary, DILG/
Chairman, NAPOLCOM

ORIGINAL SIGNED
EDUARDO U. ESCUETA
Commissioner
Vice-Chairman and Executive Officer

ORIGINAL SIGNED ORIGINAL SIGNED

LUISITO T. PALMERA, D.P.A., CSEE ALEJANDRO S. URRO
Commissioner Commissioner

ORIGINAL SIGNED ORIGINAL SIGNED

CONSTANCIA P. DE GUZMAN, Ph.D., CESO III RICARDO C. MARQUEZ
Commissioner Commissioner

34
Attested by:

ORIGINAL SIGNED
ADELMALYN A. MUNIEZA
Chief, NAPOLCOM Secretariat

35
 Republic of the Philippines
Department of the Interior and Local Government
NATIONAL POLICE COMMISSION
Quezon City

RESOLUTION NO. 2015-342

RESOLUTION TO EMPOWER THE PHILIPPINE NATIONAL POLICE (PNP) TO

PERFORM ITS ROLE AS A COMMUNITY AND SERVICE-ORIENTED AGENCY
THROUGH THE ADOPTION OF THE COMMUNITY AND SERVICE-ORIENTED
POLICING (CSOP) SYSTEM INVOLVING THE LOCAL EXECUTIVES, THE PNP AND THE
COMMUNITY, AS MANDATED UNDER SECTION 2 OF R.A. 6975, AS AMENDED BY
R.A. 8551

WHEREAS, Section 6, Article XVI of the 1987 Constitution specifically declares

that “The State shall establish and maintain one police force, which shall be national in
scope and civilian in character, to be administered and controlled by a national police
commission. The authority of local executives over the police units in their jurisdiction
shall be provided by law,”

WHEREAS, pursuant to its civilian character, Republic Act No. 6975, as amended
by Republic act No. 8551placed the Philippine National Police (PNP) under the
Department of the Interior and Local Government (DILG) together with the National
Police Commission (NAPOLCOM), the Bureau of Fire Protection (BFP) and the Bureau of
Jail Management and Penology (BJMP). The enabling laws further prescribed that the
PNP’s civilian character shall be paramount (Section 2, R.A. No. 6975) and that it “x x x
shall be a community and service-oriented agency” (Section 2, R.A. No. 8551);

WHEREAS, as a bureau of the DILG, the PNP is called upon to support the
mandate of the DILG to promote and strengthen local autonomy and rural development
and ensure public order and safety. Accordingly, the PNP’s core mandate, which is to
promote peace and order and ensure public safety is complemented by a third mandate,
i.e., “x x x further strengthen local government capability aimed towards the effective
delivery of the basic services to the citizenry.” Section 2 of R.A. 6975, as amended,
states:

“Section 2. Declaration of Policy. – It is hereby declared to be the policy of

the State to promote peace and order, ensure public safety and further strengthen
local government capability aimed towards the effective delivery of the basic
services to the citizenry through the establishment of a highly efficient and
competent police force that is national in scope and civilian in character. Towards
this end, the State shall bolster a system of coordination and cooperation among
the citizenry, local executives and the integrated law enforcement and public safety
agencies created under this Act.

The police force shall be organized, trained and equipped primarily for the
performance of police functions. Its national scope and civilian character shall be
paramount. No element of the police force shall be military nor shall any position

36
 thereof be occupied by active members of the Armed Forces of the Philippines.”
(underscoring supplied)

WHEREAS, to accomplish the above mandates of the PNP, the enabling law R.A.
6975, as amended, empowers the DILG to establish and bolster a system of coordination
and cooperation among the citizenry, local executives and the integrated law
enforcement and public safety agencies created therein;

WHEREAS, to bolster a system of coordination and cooperation, the local

executives, the citizenry and the abovementioned law enforcement agencies shall work
together through the complementation of their respective community and service-
oriented policing programs and projects and through sharing of their respective funds,
personnel and logistics;

WHEREAS, building on the past initiatives on community-oriented policing

strategy, as outlined in NAPOLCOM Resolution No. 2000-157, dated October 31, 2000,
and the Community-Oriented Policing System (COPS) Operations Manual for the PNP
published in 2000 and other relevant issuances of the PNP, the Community and Service-
Oriented Policing (CSOP) System is intended to enable the PNP to perform its mandate,
particularly the mandate to support the strengthening of local government capability
for the effective delivery of the basic services to the citizenry;

WHEREAS, the faithful compliance by the PNP with its third mandate will bring
it closer to the community and will be regarded by the people as a partner in
community development;

WHEREAS, the CSOP System shall bolster community and service-oriented

activities in the locality and thereby gain the trust and support of the local government
and the community towards better cooperation and coordination for local development;

WHEREAS, pursuant to Section 64 of R.A. 8551 and consistent with the CSOP
System, the LCEs, as deputies of NAPOLCOM, shall formulate and adopt a mechanism for
the collaboration and cooperation involving the local executives, citizenry and law
enforcement agencies created under R.A. 6975, as amended, as well as other agencies
existing and operating in the locality;

WHEREAS, consistent with the above objective, the DILG, with support from the
European Union (EU) under the EU-Philippines Justice Support Programme II (EP-JUST
II Programme), has adopted the said Programme to develop and pilot test the general
framework of the enhanced community policing strategy, through Department Order
No. 2014-164, dated September 30, 2014, creating the interagency Technical Working
Group (TWG) on COPS with the following as members: DILG, NAPOLCOM, PNP,
Philippine Public Safety College (PPSC), National Commission of Muslim Filipinos
(NCMF), Commission on Human Rights (CHR), Foundation for Crime Prevention (FCP),
and the National Commission on Indigenous Peoples (NCIP);

NOW THEREFORE, the Commission, pursuant to its constitutional and statutory

mandates, HEREBY RESOLVES TO ADOPT, AS IT HEREBY ADOPTS, the CSOP System as

37
the foundation of community-oriented policing and crime prevention strategy in the
country. The CSOP System refers to the promotion of peace and order and public safety
and the strengthening of local government capability aimed towards the effective
delivery of basic services to citizenry. It shall be undertaken through collaboration and
cooperation of the local executives, the citizenry, and the integrated law enforcement
agencies by way of program or project complementation and sharing of funds,
personnel and logistics.

RESOLVED, FURTHER, that the PNP’s Directorate for Community Affairs and
Development (DCAD) and its subordinate offices/units shall be restructured to
effectively comply with the requirements of the CSOP System, and shall be given
priority in the PNP’s annual appropriation to ensure sufficient funding for personal
services, maintenance and other operating expenses and capital expenditures.

APPROVED this 21st day of July, in Quezon City, Metro Manila, Philippines.

ORIGINAL SIGNED
MAR ROXAS
Secretary, DILG/
Chairman, NAPOLCOM

ORIGINAL SIGNED
EDUARDO U. ESCUETA
Commissioner
Vice-Chairman and Executive Officer

ORIGINAL SIGNED ORIGINAL SIGNED

LUISITO T. PALMERA, D.P.A., CSEE ALEJANDRO S. URRO
Commissioner Commissioner

ORIGINAL SIGNED
CONSTANCIA P. DE GUZMAN, Ph.D., CESO III (Vacant)
Commissioner Commissioner

Attested by:

ORIGINAL SIGNED
ADELMALYN A. MUNIEZA
Chief, Secretariat

38
 Republic of the Philippines
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, Quezon City
Telephone Nos. 925.03.28 – 925.03.37 – 925.03.71
www.dilg.gov.ph

OFFICE OF THE SECRETARY

November 2, 2015

MEMORANDUM CIRCULAR
NO. 2015-128

TO : ALL PROVINCIAL GOVERNORS, CITY MAYORS, MUNICIPAL

MAYORS, PRESIDING OFFICERS OF THE SANGGUNIANG
PANALALAWIGAN, SANGGUNIANG PANLUNGSOD AND
SANGGUNIANG BAYAN, PUNONG BARANGAYS, REGIONAL
GOVERNOR OF ARMM, DILG-ARMM REGIONAL SECRETARY,
DILG REGIONAL/PROVINCIAL,CITY DIRECTORS AND ALL
OTHERS CONCERNED
SUBJECT : GUIDELINES ON THE FORMULATION OF PEACE AND ORDER
AND PUBLIC SAFETY PLAN (POPS PLAN)

Pursuant to Section 116 of Republic Act No. 7160, also known as the Local
Government Code of 1991, and Executive Order No. 773, s. 2009, which calls for the
further reorganization of the Peace and Order Councils, every Province, City and
Municipality is mandated to create a Peace and Order Council. Likewise, every
Barangay, pursuant to E.O. 366, s. 1996, is mandated to create a Barangay Peace and
Order Committee as the implementing arm of the city/municipal POC.

In this regard, the following guidelines for the preparation of POPS Plan are
issued, in accordance to DILG Memorandum Circular No. 2011-024, which further
strengthens the POCs/BPOCs in tackling peace, order and public safety concerns in their
localities, and to Republic Act No. 6975, which mandates the development and
establishment of an integrated area/community public safety plan embracing priorities
of action and program thrusts for implementation by the local PNP stations:

I. Definition of Terms

For purposes of this Memorandum Circular, the following terms are to be

understood as follows:

a. Integrated Area/Community Public Safety Plan (IA/CPSP) – consists of

the programs and activities, within the POPS Plan, which are being
implemented by the local PNP stations

39
 b. Peace and Order and Public Safety Plan (POPS Plan) – plan formulated by
the local Peace and Order Council which consists of programs and activities
on peace and order, and public safety
c. Provincial Public Safety Plan – consolidated IA/CPSP of the cities and
municipalities within the province

II. Prescribed Content of the Peace and Order and Public Safety Plan (POPS Plan)

Every Provincial, City and Municipal POC and Barangay Peace and Order
Committee shall formulate a 3-year, term-based, Peace and Order and Public Safety Plan
(POPS Plan), which shall be incorporated in the Comprehensive Development Plan of
the Local Government Unit, with the following prescribed outline (see Annex I for per
chapter guide and Annex 2 for matrix template):

A. Review of Local Strategic Directions (Vision, Mission and Goals)

B. Peace and Order and Public Safety Situation
C. Priority Peace and Order and Public Safety Challenges
D. Objectives, Strategies, Targets, Indicators and Baseline Data
E. Policies, Programs, Projects, Services and Activities (see Annex 3 for
recommended P/P/P/S/As, as applicable to LGU)
F. Funding Requirements
G. Implementation Arrangements (Office/r Primarily Responsible for the
Program/Activity Implementation)
H. POPS Plan Monitoring and Evaluation
I. Communicating Results to the Public
J. Annexes

III. Monitoring of POC Accomplishments

Each sub-National POC shall prepare and submit a semestral Accomplishment

Report to the NPOC, through its Secretariat, which shall reflect the actual
accomplishments vis-à-vis the targeted activities or deliverables in the POPS Plan (see
Annex 4 for the template).

IV. Frequency of Submission of RPOC Accomplishment Report

For the Period Deadline of Submission

1st Semester Not later than the 15th day of July
2nd Semester Not later than the 15th day of January
of the ensuing year

VI. Formulation Period of the 3-year POPS Plan

All POCs are expected to develop their POPS plans within 100 days after the
assumption of office of the newly-elected Local Chief Executives in the 2016 elections, to
be implemented for the period January 2017-December 2019.

40
 The 3-year POPS Plan is to be formulated within 100 days every after the
assumption of office of the newly elected LCE.

All DILG Regional Directors and the ARMM Regional Governor are hereby
enjoined to cause the immediate and widest dissemination of this Memorandum
Circular within their regional jurisdictions.

All issuances inconsistent with this Memorandum Circular are hereby

superseded.

For the compliance and guidance of all concerned.

ORIGINAL SIGNED
MEL SENEN S. SARMIENTO
Secretary, DILG and
Head, NPOC

41
 Annex II
MATERIALS AND MATRICES USED IN THE CSOP
PILOT SITES

42
 MEMORANDUM OF AGREEMENT

KNOW ALL MEN BY THESE PRESENTS:

This Memorandum of Agreement made and entered into by and between:

THE CITY GOVERNMENT OF PUERTO PRINCESA, with office address at New

City Hall, Puerto Princesa City, represented by its Mayor, HON. LUCILO “CECIL” R.
BAYRON;
- and –

THE NATIONAL POLICE COMMISSION, with office address at DILG-NAPOLCOM

Center, EDSA corner Quezon Avenue, Quezon City, represented by its Acting Regional
Director, ATTY. OWNE DE LUNA, and herein after referred to as NAPOLCOM;
- and –

THE PUERTO PRINCESA CITY POLICE OFFICE, with office address at National
Highway, Barangay San Pedro, Puerto Princesa City, represented by its Acting City
Director, Police Senior Superintended EDGARDO GATBUNTON WYCOCO, and herein
referred to as PPCPO.

WITNESSETH:

WHEREAS, the City Government of Puerto Princesa has been focused on systems
improvement through different programmes including Bayanihan sa Barangay,
Pangalipay sa Baybay, Oplan Linis, Task Force BANAT, Task Force Walis Sagasa, Night
Patrol and Kilos Agad Action Center,

WHEREAS, the NAPOLCOM, in line with Section 2 of Republic Act No. 8551,
otherwise known as “The PNP Reform and Reorganization Act of 1998,” is instituting
Community and Service-Oriented Policing as the foundation and backbone of
community-oriented policing and crime prevention in the country;

WHEREAS, the PPCPO exercises supervision and control over two police stations
(Irawan and Mendoza Police Stations), City Public Safety Company, and Tourist Police
Unit, which are responsible for the maintenance of peace and order in Puerto Princesa,
in coordination with other law enforcement agencies to appropriately address the
problems of criminality and internal security;

WHEREAS, the Department of the Interior and Local Government (DILG) is

pushing for the strengthening of the Peace and Order Councils (POCs) of LGUs (in

43
Memorandum Circular) through the adoption of Peace and Order and Public Safety
(POPS) Planning, a methodical process that will develop a plan responsive to the local
criminality and other security and public safety issues and supportive of the LGU’s
Comprehensive Development Plan;

WHEREAS, Section 64 of Republic Act No. 8551 also provides that the Governors
and Mayors, upon having been elected and having qualified as such, are automatically
“deputized as representatives of the NAPOLCOM in their respective jurisdiction;”

WHEREAS, the International Center for Innovation, Transformation, and

Excellence in Governance (INCITEGov) is supporting the DILG in promoting the POPS
Planning, drafting guidelines in developing POPS Plan, and will be supporting the
NAPOLCOM in integrating CSOP framework in the POPS Plan;

WHEREAS, the EU-Philippines Justice Support Programme (EPJUST II) is

supporting selected LGU pilot sites in enhancing access to justice of their constituents or
justice services through the introduction of EPJUST II programs and activities that
improve coordination and collaboration among justice actors, which are expected to
result in reduced criminality and further fulfillment of human rights;

WHEREFORE, recognizing the efforts of the signatories towards improving

peace and order and public safety, as well as other activities that would contribute to
improved access to justice, the parties have agreed on entering into partnership in the
following undertakings to effectively strengthen the peace and order and public safety
and justice delivery mechanisms in Puerto Princesa:

Program Agreements

A. Adoption of Community and Service-Oriented Policing System (CSOP) – The

CSOP framework bolsters coordination and cooperation among the citizenry,
local executives and the integrated law enforcement and public safety agencies
existing in the locality undertaken through program or project complementation,
including sharing of information, funds, personnel and logistics;
B. Development of a POPS Plan/Integrated Area/Community Public Safety Plan
(IACPSP) in accordance with the guidelines that will be provided by the DILG;
C. Implementation of joint programs, projects, services and activities within the
CSOP framework as outlined in the POPS Plan; and
D. Adoption and implementation of other programs supported by the EPJUST II,
which can contribute to the enhancement of access to justice and delivery of
justice services.

44
 Obligations

In order to carry out these Agreements, the parties further commit to the
following obligations:

A. All Parties
1. Establish a triumvirate (LGU-NAPOLCOM/PNP-Community) and necessary
mechanisms for the implementation of programs, projects, services and
activities as laid out in the POPS/IACPSP, with NAPOLCOM providing the
guidelines on CSOP at the following levels of governance:
a. Regional level
b. Provincial level
c. City/Municipality level
d. Barangay level
2. Ensure active participation of designated members in the POC, POC Technical
Working Group (TWG), POC Committees and other related mechanisms in
carrying out agreed upon programs, projects, services and activities.
3. Ensure active participation in the sessions related to the implementation of
CSOP and development of POPS Plan (e.g., planning meetings).
4. Facilitate the monitoring and evaluation, activities of EPJUST II, such as the
conduct of baseline study, periodic review and administration of progress
surveys, and the individual initiatives of the partner agencies for feed backing
and improved implementation of the programs.
5. Designate focal persons from each of the signatory party who will track the
progress of the individual agencies and ensure adherence to the
Memorandum of Agreement (MOA).
6. Designate necessary personnel and mobilize other resources (funds,
logistical support, etc.) to ensure successful implementation of the Program
Agreements.
7. Implement information, education and communication activities for the
effective implementation of POPS Plan and other related initiatives.

B. City Government of Puerto Princesa

1. Convene the POC on a regular basis to review, update and approve the draft
POPS Plan produced by the POC TWG and monitor its implementation.
2. Convene the POC TWG for data-gathering, analysis, drafting and updating of
the POPS Plan/IACPSP, with a designated chair/coordinator organic to the
City Government of Puerto Princesa.
3. Mandate the full cooperation of all partner agencies/organizations in related
meetings, trainings, implementation and monitoring.

45
 4. Aside from the mandated members, invite the NAPOLCOM and National
Commission on Indigenous Peoples as members/observers in the POC.
5. Monitor and evaluate the development of POPS Plans.
6. As prescribed by law, fund and implement the (CSOP) programs, projects,
services and activities that will be included in the POPS Plan.

C. National Police Commission

1. Provide initial funding for planning and selected activities through
support from the EPJUST II.
2. Monitor and evaluate the development, adoption, and implementation of
CSOP strategies.
3. Guide the Police in the implementation of CSOP programs, projects,
services and activities, as well as the planning process particularly at the
barangay level.
4. Provide capacity development to partner agencies/organizations,
including CSOs.

D. Puerto Princesa City Police Office

1. Facilitate data-gathering and planning process in selected barangays in
line with POPS/IACPSP.
2. In collaboration with other stakeholders, implement the CSOP programs,
projects and services and activities outlined in the POPS Plan.
3. Monitor the progress of implementing CSOP programs, projects, services
and activities.
4. Generate partnerships with NGOs and communities by developing strong
relationship with the community thru regular barangay visitations and
intensified social awareness on crime prevention, anti-
communist/insurgency, anti-terrorism, community development and
social welfare assistance programs.
5. Enhance capabilities of the community on quick response during
emergencies and crisis situations thru seminars such as Basic Life
Support Training, Self Defense and arrest procedures, and Intensify
Barangay Peacekeeping Operations thru Barangay Peacekeeping Action
Team Trainings.

46
 Coordination Mechanisms

A. Focal Persons
1. Designated personnel from each of the partner agencies/organizations who will
coordinate with each other on the implementation details related to this
Agreement.
B. POC Technical Working Group (TWG)
1. Suggested Composition
a. City Planning Officer
b. ABC President
c. Police City Director
d. Chief of Police
e. IP Mandated Representative Council
f. Muslim Representative
g. Municipal/City Local Government Officer (MLGOO)
h. Tourism officer
i. Private sector representative
j. City Social Welfare and Development Officer
k. Chair of the Sangguniang Bayan Peace and Order Committee
l. CSO Representative
m. Other members as deemed appropriate and responsive to the local context
2. Responsibilities
a. Provide a copy of an updated Comprehensive Development Plan in the POPS
planning process and review it as reference document.
b. Fully participate in the introductory conference and the training of TWGs on
POPS Planning (Phase I0.
c. Provide feedback for the improvement of the Public Order and Public Safety
Planning Modules.
d. Conduct data gathering and stakeholder consultations, as needed, after the
conference and the training of TWGs on POPS Planning (Phase I) and initially
analyze data gathered.
e. Coordinate with communities/barangays for data-gathering and action
planning for implementation of CSOP activities in line with the POPS plan.
f. Consolidate action plans from barangays.
g. Participate in the planning workshop (Phase II) supported by data and other
information gathered after Phase I.
h. Participate as needed in the writeshop (Phase III) to finalize for proper
presentation of the POPS Plan.
i. In coordination with the Mayor, convene the POC and present the plan for
discussion and approval and appropriate action.
j. Deliver the submission and adoption of the POPS Plan.

47
 k. Ensure inclusion of CSOP strategies, or programs, projects, services and
activities in line with the CSOP framework, in the POPS Plan and process.
l. Monitor the implementation of CSOP programs, projects, services and
activities as laid out in the POPS Plan.

Termination

In case of natural circumstances or any other exigencies that may render the full
implementation of this MOA impracticable, this covenant may be pre-terminated,
cancelled or modified, and activities undertaken by virtue hereof adjusted accordingly,
as soon as required or practicable and whenever possible, upon written notice to the
other party by invoking this provision at least seven (7) calendar days prior to effecting
such changes.

Effectivity

This Memorandum of Agreement shall take effect for a period of 2 years upon
signing of the Mayor of Puerto Princesa City, Acting Regional Director of NAPOLCOM
and City Director of the Puerto Princesa City Police.

IN WITNESS HEREOF, the parties hereto AFFIXED THEIR SIGNATURE IN THIS

19th day of June 2015, at Dolce Vita Hotel, Barangay San Pedro, Puerto Princesa City,
Palawan, Philippines.

City Government of Puerto Princesa

Represented by:

ORIGINAL SIGNED
HON. LUCILO “CECIL” R. BAYRON
Mayor, City Government of Puerto Princesa

National Police Commission Puerto Princesa City Police Office

Represented by: Represented by:

ORIGINAL SIGNED ORIGINAL SIGNED

ATTY. OWEN DE LUNA PSSupt EDGARDO G. WYCOCO
Acting Regional Director Acting City Director, PPCPO
NAPOLCOM Region 4B

48
 WITNESSES:

Signature: Signature:

ORIGINAL SIGNED ORIGINAL SIGNED

Director MYRNA DP. MEDINA Director REY MARANAN
WITNESS WITNESS

49
 PROBLEM IDENTIFICATION MATRIX
(Sample only)

IDENTIFIED
ISSUES AND CONCERNS PROBLEMS WITH PROPOSED SOLUTION/
DESCRIPTION OF RECOMMENDATION
SITUATION

I. Proliferation of  Burglary, theft,  Barangay Ronda System

property crimes in the motorcycle stealing with police, installation of
barangay CCTVs

II. Crime syndicates  Juvenile crimes  Impose curfew hours

using minors to break
into houses
Just recently, they were
able to apprehend three
minors violating curfew
hours and these minors
have with them master
keys, screw drivers and
other tools to be used for
unlocking doors of
houses

III. Drug Cases  Proliferation of

Some drug pushers roam drugs
the barangays in
motorcycles and helmets,
they don’t take off their
helmets when they talk to
buyers

50
 ACTION PLANNING
Barangay San Pedro
(Sample only)

PROJECT TITLE: Fighting drugs and drug-related problems in Barangay San Pedro, City
of Puerto Princesa, Palawan

OBJECTIVE: Enhance the capacities of involved stakeholders to inform the community

about illegal drug use; fight drug crimes and related problems; and to prevent
recruitment of drug users from the community
PROGRAM/ PROJECT/ PERSON
ACTIVITY RESPONSIBLE TIMELINE BUDGET STATUS
IEC CAMPAIGN: (Name of persons Dec 2015 –
Tasks: responsible for June 2016
1. Review PDEA Anti-drug this task)
materials (use if relevant to
Barangay San Pedro)
2. Hire graphic artist to
develop IEC material
(posters, brochures, etc.)
3. Approve IEC materials
4. Print materials
5. Distribtue within the
community

EDUCATION
Tasks: Note: use
1. Recruit and contact respected Feb 2016
persons willing to speak at members of the onwards
community meetings, community as
schools, other gathering speakers, i.e.,
places about the effects of the police officers,
use of illegal drugs public officials,
2. Develop talking points PDEA, religious
leaders, etc.

51
 Annex III
SAMPLE OF CSOP PROJECT

Community Engagement: Human Civilian

Cooperation thru Text, Pictures and Video (Human
CCTV)

52
Sample CSOP Project
Human CCTV
Implementation Guide

CCitizen CCooperation thru TText, Pictures and VVideo

The purpose of this guide is to provide an overview of the use of the

project “Human Citizen Cooperation thru Text, Pictures and Video
(HCCTV) system” as a community-oriented policing response to criminality
in a particular locale. This guide explores the benefits and problems
associated with the regular close-circuit television (CCTV) surveillance while
providing more mobility in the mechanism by utilizing cellular phones as a
means for civilian volunteer reporting.

I. PROJECT DESCRIPTION

The Human Citizen Cooperation thru Text, Pictures and Video (Human
CCTV) is a project designed to be part of the component of a community policing
strategy. It hinges on the operational mechanics of a Close Circuit Television (CCTV)
which is a very helpful tool in crime prevention, crime detection and crime solution and
the use of cellular phones as a means of civilian volunteer reporting.

Closed circuit television (CCTV) is a surveillance technology. More specifically, it

is “a system in which a number of video cameras are connected in a closed circuit or
loop, with the images produced being sent to a central television monitor or
recorded.”1Today, CCTV is used as a generic term for a variety of video surveillance
technologies. However, CCTVs have limitations. CCTVs are installed at fixed locations
restricting its utilization to particular areas. It is open to destruction or manipulation by
nefarious elements. Installation and maintenance is cost-intensive.

The HCCTV project is capitalizing on the benefits derived from CCTV, and is
complemented by the mobility provided by cellular phones. It is basically the use of
personal mobile phones of volunteers as a mechanism for transmitting information
through text, pictures and videos. The captured images and videos shall be sent to their
local police database, where such information are processed and managed.

Significance to Crime Prevention

The primary preventative utility is to trigger a perceptual mechanism in a

potential offender. It seeks to change offender perception so the offender believes that if
he commits a crime, he will be caught, de-motivating the potential offender.

As a crime prevention tool, it reduces the incidence of crimes committed because

it alerts the people to cameras that easily capture criminal acts that are committed,
about to be committed or have just been committed. And unlike the ordinary CCTV, the
HCCTVs are not stationary but are mobile, making this approach cover a wider range of
surroundings.

53
 There is a second mechanism wherein the system has the potential to reduce
crime. The HCCTVs may be able to assist in the detection and arrest of offenders. This
crime prevention mechanism requires the police to respond in a timely manner to any
significant incidents identified by the volunteers. It also requires that the criminal
justice system works. So then there will be certainty of arrest, certainty of prosecution,
certainty of conviction and certainty of incarceration and certainty of rehabilitation.
This mechanism will work if rehabilitated offenders are prevented from committing
further crimes.

In crime detection, the HCCTV also provides information to law enforcers of

possible modus operandi of criminal elements, possible sources of crime problems, the
areas and locations where crimes are usually committed, and therefore, can result in
solutions or interventions to address crime or community problems.

II. OBJECTIVES

As the major emphasis of community-oriented policing strategy is on cultivating

people-police partnership to champion the cause of peace and order in the community,
the HCCTV is aimed at:

1. Cultivating community awareness and encouraging

involvement in police service;
2. Providing an effective method of crime prevention, detection
and solution;
3. Promoting a safer environment while respecting the rights and
privacy of citizens; and
4. Upgrading the quality of life of citizens.

III. ESTABLISHING THE SYSTEM

The Human CCTV as a component of the COPS programme, shall be

implemented by the Chiefs of Police in cooperation with their respective local
government units and mobilized sectors of the community. It is based on the concept of
utilizing the talents and skills of civilian volunteers from the local community as
partners of the police, the LGUs and concerned government agencies in public safety.
The Human CCTV is a means of providing citizens with the opportunity to act as extra
eyes and ears for the police in protecting the community.

A. Organizing the Volunteer Group

The Chief of Police (COP), with the help of the LCE and organizations in the
community, shall organize its station’s volunteer group.
Qualifications of Volunteers

54
 To qualify as member of the Station’s Volunteer Group, one must be a respected
and law-abiding Filipino citizen of legal age, of sound mental disposition, with no
police/criminal/court record and a bonafide resident of the area (i.e. police precinct,
barangay, purok) where he seeks to join as a volunteer, for at least six (6) months.

The trained members of the Barangay Intelligence Network (BIN) and Barangay
Peacekeeping Action Team (BPAT) are potential HCCTV volunteers.

Recruitment Process

Membership in the Volunteer Group is purely on a voluntary basis. Interested

persons may file their applications for membership in the Office of the Chief of Police,
who shall have direct management, supervision and control over said organization.

A would-be volunteer must pass the screening test and should be willing to
undergo the prescribed trainings.

Training

Applicants who are recruited as volunteers will undergo appropriate trainings

on basic intelligence and gathering information, community security, self-defense, crime
prevention, community policing, basic law and legislation, citizenship, and crime scene
preservation.

Functions

Volunteers should have time to do volunteer work and attend meetings as called
by the Chief of Police. Selected volunteers will be oriented on the program and will be
specially trained by the police to assist in the following activities:

1. Intelligence information gathering;

2. monitoring suspicious activities in the neighborhood;
3. detect and report incidences to the police through a social media mechanism;
and
4. gathering relevant information and data as inputs to peace and order
planning and research.

Monitoring and Recognition

Likewise, a system to monitor and recognize volunteer contribution to police

service will also be established by the stations.

B. On-line Reporting System

Program/Application

55
 The HCCTV System shall utilize the facilities of Facebook, a popular social media
application. The Police Station’s FB account will receive, store and retrieve files/posts
from its volunteers. It is an active system as an authorized police personnel or non-
uniformed personnel shall be designated to monitor all received texts, images and
videos from volunteers in real time.

Setting Up the On-Line System

1. Station’s Official FB Page - The local police shall utilize its existing Facebook page
or, in case there is none, shall set up its Station’s Official Facebook page.

2. Creating a Closed and Confidential Group within its Station’s Official FB Page -
The Chief of Police or his/her authorized personnel, should create within the
Station’s FB page, a “secret group”.

3. Group Settings – The Chief of Police or his/her authorized personnel must set up
the Group Security settings. Privacy shall be “secret”. Membership approval shall
be “any member can add but Administrator must approve”. Posting permissions
shall be “members and administrator can post to the group”.

4. Administrators- The COP shall be the Administrator of the group site. For
security and check and balance, the COP shall designate 2 other Administrators
from the police officers or NUP members. The administrators shall not allowed
to delete any of the posts from members.

5. Members - The members of the Group shall be composed of the Station’s HCCTV
volunteers, and selected and authorized members of the police or non-uniformed
personnel (NUPs) in the station. The COP shall also select who among its police
officers and members shall be included as members. The COP or his/her
authorized representative shall instruct its volunteers to create a Facebook page
that they will utilize solely for this police reporting system. These volunteer
accounts shall be coded (anonymous), and shall be given only to qualified and
trained volunteers.

6. Member Codes – For security purposes, members shall be assigned codes that
they will use as user names of their FB accounts. This codes, which are a
combination of alpha and numeric, shall be according to the area or reporting
unit.

56
 Suggested coding scheme (similar to the existing codes for Reporting Units in the
Police Crime Incident Reporting System)

Region Province City/Mun Police Volunteer

(17 regions) (84 including Station Number
Police
Districts)

Alpha Numeric Numeric Numeric Numeric

(1 digit) (2 digits) (2 digits) (2 digits) (3 digits)

Example: A
01 01 01 111
FB account:
Bantay Alpha 010101111

7. Post–All posts shall be relating to peace and order, security or public safety
concerns. Both administrators and members are allowed to post in the group
site.

If the post sent by a member is needed to be relayed to a specific member or

other members, the administrator of the group is allowed to tag individuals or
repost indicating the source volunteer code.

8. Images and Videos - If images or videos are sent, these shall be annotated to
include the following information: Incident description, Location, Date and Time,
Identities of People Involved (if known).

9. Setting Authorities and Responsibilities – The COP is advised to devise a system

to pinpoint responsibilities and accountabilities of members of the group -
volunteers, police and non-uniformed personnel.

10. Police HCCTV WorkStation – The police shall maintain a dedicated Police HCCTV
Workstation (desktop or laptop) inside the police station. Aside from the
administrators, the COP may designate authorized persons to monitor the
station’s FB volunteer site. The main FB page should be integrated into a police
command and control system, so that a coordinated response to identified
incidents can be made timely and effectively.

This means that there should be an arrangement for a direct communication link
from the volunteers and the control location if it is necessary. In some instances,
police radios are necessary components to the system so that the police
command post can communicate directly with officers on the street who can
initiate immediate action.

57
 11. Removing Members - Registered volunteers who are no longer interested to do
volunteer work, shall submit his/her resignation to the COP. The COP or any of
the administrators, shall remove his account from the volunteer group.

If volunteers are found to be violating the guidelines, the COP shall first call the
volunteer’s attention and inform/warn him/her. When said volunteer commits
three or more violations, the COP may decide to remove him/her from the group
upon consultation with other Administrators.

C. Resource Requirements

The actual operation of the HCCTV is split between police operators and civilian
volunteers. Because police rarely have the funds for the complete system, the police is
advised to enter into partnerships with local authorities, and/or community
organizations.

1. Hardware Requirement- The following basic hardware are necessary:

 Police Station - Computer (Desktop or Laptop) with internet connection
 Volunteers - Smart Mobile Phones with internet connection

2. Manpower

Volunteers - The police should organize its civilian volunteers, the number of which
shall depend on their area’s needs and resources.

Police - In addition to the civilian volunteers, the HCCTV system also requires an
operator to watch the police FB account and monitor or review the postings.

Reviewing images and video, acting on the information, and preparing video
evidence for court all create a potential need for ongoing office space and personnel
costs over and above any initial capital expenditure. There may also be extra
demands placed on local law enforcement as a result of increased surveillance of an
area. With increased surveillance, more public order crime may come to the notice
of police.

D. Communication Plan - Publicity

For the system to work as a crime prevention tool, there is a need to inform the
public of the system. If the offending public are not aware that there are volunteers
roaming their communities to act as HCCTVs, then the preventative aspect of CCTV will
not function. The police should consider the costs and the placement of signages that
advises the public about the HCCTVs and a media campaign can help. Significant effort
should be made to advertise that HCCTVs are present in the communities to maximize
the system’s preventative aspect.

58
E. Feedback

To continuously improve the system, the police shall regularly conduct work
appraisal of both the police and volunteers involved in the HCCTV. It shall also analyze if
the collected data helped in the improvement of police service in the community. The
police shall conduct other activities to assess and evaluate the HCCTV system as a crime
prevention and deterrent mechanism.

59