MINISTRY OF DEFENCE ENGINEERING

SERVICES
PROJECT NO. : 2010/035
P2
CONSTRUCTION OF SULTAN QABOOS
NAVAL
BASE - MIRBAT

PROJECT EXECUTION METHODOLOGY

Galfar Engineering & Contracting SAOG
 CONSTRUCTION OF SULTAN
QABOOS NAVAL BASE -
MIRBAT

PROJECT EXECUTION METHODOLOGY

- CONTENTS -

1. Introduction

2. Brief Description of the Project

3. Project Management

4. Roles & Responsibilities

5. Construction Schedule, Monitoring & Reporting

6. Procurement & Material Management

7. Construction Methodology

8. Quality Assurance

9. Health, Safety & Environment (HSE)

10. Risk Assessment

11. Testing & Commissioning

12. Demobilization

Page 1 of 56

Galfar Engineering & Contracting

S.A.O.G
1. INTRODUCTION

This execution plan describes in brief Galfar’s proposal to carry out the construction of
the
“CONSTRUCTION OF SULTAN QABOOS NAVAL BASE, PACKAGE 02 - MIRBAT”

Galfar is a well-established construction company, with expertise and resources to fulfill all
project disciplines i.e. Civil, Mechanical, Electrical, HVAC, Roads, Instrumentation and others.

Galfar will cater for the overall Construction and Management of the Project Construction,
Administration, Supervision, and Co-ordination of Interface with other client packages, Public relations,
Labor and Plant deployment, Material procurement for executing and completing all project related
activities.

Galfar also brings to this Project its expertise in the construction of structures of various streams and
buildings like banks, residential buildings, Hotels, Mosques, Universities, Sports Complex etc. View of
some of the completed buildings is attached as an annexure to Project Execution Methodology. With such
vast experience in executing the most prestigious projects for the Sultanate,

Galfar strongly believes that we are possibly the best of the contenders for the “CONSTRUCTION OF
SULTAN QABOOS NAVAL BASE, PACKAGE 02 – MIRBAT”
 CONSTRUCTION OF SULTAN
QABOOS NAVAL BASE - MIRBAT

2. BRIEF DESCRIPTION OF THE PROJECT

2.1 LOCATION

Sultan Qaboos Naval Base at Mirbat is located 80km from the City of Salalah in the governorate of Dhofar,
llkm east ofMirbat (see Figure below). The total extend ofbase will be 700 hectares.

Coogle earth :::::::::::::::::::::::::10:07000

· '-::=========::6:0 40

Page 3 of 56
2.2 SCOPE OF WORK

Preparatory works included but not limited to:

 Establishment of Site Offices and Facilities
 Establishment of Permanent Benchmarks/Control Points
 Confirmation of existing topographic survey
 Completing all necessary NoC processes and obtaining excavations permits from both
external entities and the MoD
 Construction / Preparation of service roads to access the site, inclusive of services required for all
necessary permits and NOC‟s
 Maintenance of service roads.
 Pre-emptive Environmental protection works
 Construction of Project Sign Boards
 Preparation of all construction / shop drawings/As built drawings
 Final plot level as built drawing with the achieved load plate test soil bearing capacity
 One Field Density test for every 250 m2 of ground area of the building, but not less than 6 (4 in
each corner of the building and 2 in the middle zone), or as per the instruction of the Engineer, to
confirm the degree of compaction (98% of the maximum dry density obtained by Modified Proctor
Test)
 One Plate Load test for every 500 m2 of the ground area of the building, , or as per the instruction
of the Engineer. The EV2 value obtained from the two cycles of load tests should be equal or
greater than 90 MPa and EV2/EV1 shall be in the range of 1 to 1.5.
 Dynamic plate load test at the position of every foundation, with required results
calibrated accordingly to the results of the Plate Load tests, in order to achieve minimum equivalent
to 90 MPa of the Plate Load test.

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Galfar Engineering & Contracting

S.A.O.G
 CONSTRUCTION OF SULTAN
QABOOS NAVAL BASE -
MIRBAT

 Protection and maintenance of roads and infrastructure corridor

Construction of buildings listed below

 NSF Building (G+1, ground floor size 52.7*32.2, 3005 M2)

 (Main Gate NSF) Duty Staff Buildings(G+1, ground floor size 52.2*24.85, 2175M2)

 Fire Station (G+1, ground floor size 62*44.2, built up area 2462 M2)
 Commercial Centre (G+1, ground floor size 100.44*36, 3310M2)

 Medical Centre (GF, ground floor size 82.8*83.34, 4760M2)

 Welfare Service Office (GF, ground floor size 36.6*27.225, 683sqm)

 Sports Complex (G+1, ground floor size 89.75*86.9, 9621sqm)

 Transportation Buildings (Admin GF, 40*13.5, workshop 40*12,
1106M2)

Workshop

Admin Bui

 Main
Mosque (G+1,
55.6*42.0,
1839M2)
 Complete works necessary for the internal roads, plot areas, landscape, parking area,
plinth protection, civil construction and R.C.C. frame structure, MEP & HVAC installation
,commissioning and maintains these building till the date of hand over to client as per the
satisfaction and completion certification by the consultant.
 All the Buildings in Package 2 forms the central core of SQNB and are located in proximity zone
on main road leading to Harbour and MODES compound. This package will include
checking/confirming the existing land terrain/road levels and also establishing soil bearing capacit
y with bore well prior to excavation and foundation work.
 The development of plot parcel, pavement, curbs, landscape and building works with
all infrastructure services plug in and plug out shall form part of works.
 Construction of building works and finishes including Gypsum partition work. Construction of
earth retention wall of plot parcel edges parking lots and earth fill landscape levels.
 Construction of concrete frame structure. Construction of external and internal walls with
installation of door-windows with all surface finishes as designed and specified.
 Construction of special finishes in specific functional areas as designed and specified.
 Construction and installation of MEP works and connectivity with site infrastructure. Testing and
Commissioning of MEP works.
3. PROJECT MANAGEMENT

3.1 General

Galfar propose to deploy a project management set up at Site headed by Project Manager who has
rich experience in the construction of buildings and related Civil Projects. He will be assisted by a
set of experienced engineers and supervisors and other staff and work force to carry out the execution of
contract.

3.2 Organization

The Project Organization is proposed to be so structured that it will efficiently lead to the execution of
the various activities involved in the Project. As there are different buildings and has to be carried out in
parallel, each major buildings will be handled by different construction Managers. The Organization
chart is enclosed and it shows the structure of the Project management team.

3.3 Corporate Management

The site management will be reporting to corporate management that will be providing all resources for
the execution of the project. The project will be executed under the leadership of the Executive Vice
President (Civil, Marine & Infrastructure Unit). Project Manager will report to GM (Buildings).

Corporate management will approve the major financial decisions and procurement. It will conduct regular
progress review meetings with the site management.

3.4 Site Management

The site management will have the accountability to meet the project objectives. The site management
will have, more or less, autonomous powers but for the major financial decisions as mentioned above.

3.2.4. To achieve effective management and control, the management will be divided into two
major
heads, one responsible for planning and contract management and the other responsible for execution.
While the planning team will be headed by a Planning Manager and the project execution team will be
headed by experienced Construction Managers. Construction Mangers and the Planning Manager will
report to Project Manager. Supervisors of various discipline viz. Civil, Electrical will report to
Construction Mangers/ MEP Coordinators. Support functions like accounts, procurement, safety, quality
control will report directly to the Project Manager.

While selecting the staff for the project, due weightage will be given to persons with experience
and qualification on execution of similar projects.

3.5 Omanisation

The requirement of Omanisation forms an integral part of this contract. Galfar is the leader in
Omanisation in the construction industry. Due importance will be given to the Omanisation and Galfar
shall comply with and adhere to, and shall cause its subcontractors to comply with and adhere to all
applicable Laws and Regulations of Sultanate of Oman related to Omanisation.

3.6 Communication System

A good communication system will be established between the team members of Galfar and also with
the Clients and Consulting Engineer’s. Galfar understand the importance of effective communication
between the contractor, Engineer and the Customer and will strive to implement procedure.

3.7 Interface Management

Before commencement of work, we will submit an interface management method statement which
will include the following items.

 Interface matrix.

 Soft interfaces (information for design or implementation of systems)

 Interface reference in Contractor‟s Works Programme.

 Interface management methodology, organisation and control processes.

 Sequence of works at interfaces.

 Interface preconditions applicable to other contractors, external parties or stakeholders.

4. ROLES & RESPONSIBILITIES

Galfar represented by the ‘Project Manager’ has a single point responsibility to execute all aspects of
works within the scope of the contract in accordance with the contract documents, applicable codes and
standards and good engineering practice.

4.1 Responsibilities of Key Personnel

4.1.1 Project Manager

The Project Manager shall be responsible for the entire planning and execution of the project. He shall be
the main interface between Galfar and the Client as well as the Engineer. His responsibilities amongst
others shall include:

 Overall planning, execution and administration of the project as per the requirements /
specification.

 Ensure implementation of project schedule and updating as and when required.

 Provide leadership to the project execution team and coordinate their functioning/ activities.
 Coordinate with various support units of Galfar for obtaining the necessary resources for
the project and deploy them as required.

 Identify the sub-contracting requirements.

 Overall coordination and liaison with the subcontractors and vendors.
 Ensure effective implementation of Quality Management System in the project.
 Coordinate with the Engineer/ Client for the successful execution and completion of the project.
 Submit progress reports for client review at intervals as contractually agreed.
 Perform the initial post-award and periodical contract review as and when required throughout
the execution of the project.

 Identify training needs, inform various disciplines and coordinate with appropriate function
for fulfilling the training requirements.

 Coordinate in preparation of final documentation as per the contract

requirements. He will be assisted by Controls & Planning Manager and Construction

Managers.

4.1.2 Construction Manager

 Responsible for execution entrusted to them.

 Ensure that the Quality Policy of the client is effectively implemented in the Project.
  Coordinate with subordinate staff & execute the work as per planned schedules in
conformance with applicable specifications and Contract Quality Plan.

 Liaise with the Engineer / Client on day-to-day matters related to work of their responsibility
and keeps the Project Manager informed about it.
 Continuously assess the actual progress of work against planned program and inform the Project
Manager for taking any remedial action.

 Assess manpower, equipment and other resources required to achieve milestones / target dates
and convey to the Project Manager.

 Analyze deviations or change of Contract scope, discuss and review with the Project
Manager, incorporate & if necessary reschedule to meet target dates as well as take contractual
action in coordination with the Project Manager.

Construction Manager shall report to the Project Manager.

4.1.3 Planning & Control Manager

 Shall be responsible for preparation of detailed work schedule (Levels 1, 2 & 3), histograms
and equipment schedule.

 Help Construction Engineers/ Supervisors in preparing work schedule for the execution of work
of their responsibility.
 Monitor progress of work every month and bring critical shortfalls to the notice of Project
Manager for taking remedial measures.
 Prepare progress reports as well as MIS reports
 Review & update work schedule as and when required.
 In general, all the following scope will be covered
Project Planning & Construction Program
Project Progress Measurement
Progress Monitoring System
Progress Review and Reporting
Project Cost Control
Project Risk Analysis

Planning & Control Manager shall report to the Project Manager.

4.1.4 QA / QC Manager

 Ensure execution of work as per contract specifications / standards and in conformity with internal
Galfar stipulations
  Ensure compliance to approved Project Quality Plan
 Ensure proper document control
 Ensure compliance to Galfar Systems & Procedures
 Coordinate the work of QC Inspectors
 Organize training to staff in quality related matters.

QA/QC Manager reports to Project Manager administratively and Corporate Manager (QHSE) functionall y.

4.1.5 HSE Manager

 Responsible for ensuring compliance to Project HSE Plan

 Ensure safe working in the project
 Ensure environment is not vitiated.
 Ensure compliance to local rules and regulations for safety and environmental protection
 Conduct training of staff and Charge hands in safety matters.
 Inspect camps for ensuring proper sanitation and hygiene as well provision of healthy food.
 Ensure first aid training for selected workers
 Conduct HSE Training for Staff & Workers
 Coordinate holding of periodic HSE Meetings at all levels.

HSE Manager reports to Project Manager administratively and HSE Manager functionally.

4.1.6 Engineers/ Supervisors (All Disciplines)

 Coordinate with subordinate staff and execute the work as per planned schedules in
compliance with the Contract Quality Plan.

 Liaise with the Project Manager for manpower, equipment, materials and other resources
required to ensure timely completion of the project.

 Ensure all project activities in their assigned area are in compliance with project
specifications, drawings, contract requirements and Contract Quality Plan.
 Ensure completion of As-built documentation.
 Compile test packs in coordination with the QA/QC Engineer/

Inspector. Site Engineers shall reports to Construction Manager.

5. CONSTRUCTION SCHEDULE, MONITORING & REPORTING

5.1. Construction Schedule

 Detailed construction programme (level IV) shall be prepared using Primavera Project Planning by
Planning Engineer.

 Program considered 6 days week with 10 hours a day in normal working condition.

 Moreover we have incorporated the normal holidays applicable for public / private sector which
is about 14 days per year

 We have scheduled no works during the khareef season, i.e.: the months June, July and August
of each year. But can be done under a building roof during the last stage of contract period.
So execution will be considered based on the site condition. Work under enclosed area can be done.

 Planning strategy shall be discussed in detail prior to preparation of planning documents. (Project
Manager, Planning Engineer & Construction Engineers shall be involved during the
discussion).

 Manpower requirement for each activity shall be worked out based on the quantum of work
and category-wise requirement shall be worked out & manpower histogram shall be prepared.
Similarly equipment requirement also shall be worked out

 The weightages for each activity shall be arrived based on nature of works and quantum of
works and this shall be the basis for measurement of percentage progress. The progress “s” curve
shall be plotted on Percentage v/s progressive period on Excel Worksheet.
 Manpower histogram for civil work ( primavera layout)

 The network logic captures the best worked out sequence of work and crew movement to
complete the project within the stipulated time period. Also a logical & valid critical path will
be arrived, analyzed and monitored for the success of the project.

 In the workshop, planning strategy will be discussed in detail with an aim to have proper
control over the construction activities and to account for all interfaces. Emphasis will be given
particularly for :

 Zone wise Prioritization,

 crew allocations,

 cycle time of various activities

 Interfacing of works viz., sub-structure, super-structure, finishes, mechanical, electrical

and plumbing.
  Materials submissions, approvals and procurement.

 Drawing submissions & approvals.

 Appointment of Subcontractors.

 Specialist Subcontractors

 The construction programme shall be revised if delay is found to be exceeding more than five
week and issued for construction as a revision after approval. The revised resources shall be worked
out as per new programme.

5.2. Monitoring & updating

 Turn around document (the format which will reflect all the activities as per detail level
IV programme and space for updating the actual progress and dates) shall be developed to record
the actual progress on weekly / fortnightly basis. (The format shall be issued to site supervisors
for day-to-day updating).

 Planning engineers shall receive the updated progress from the site supervisors and shall
calculate the actual percentage completion as on the data date.

 The detailed level IV schedule shall be updated with actual start / finish and percentage
completion as recorded in the turnaround document.

 The delay if any shall be analyzed by Project Manager and discussed with the Project Manager
and the concerned Engineers and necessary resources required to recover the delay shall be
assessed and action proposed for obtaining them.

 The periodic (3/4 weeks) look-ahead programme shall be prepared based on the available
/ additional resources and as per master construction programme and issued to all site engineers.
Site supervisors will prepare their own look-ahead programme based on the project look-
ahead programme.

 The progress “S” curve shall be updated as per percentage progress achieved during the
period against the planned percentage.

 The actual manpower deployed shall be updated in manpower histogram chart.

5.3. Progress Reporting

 The progress report shall be prepared on a basis in accordance with the Tender Document.
  The progress report shall consist of the following updated planning documentation as part
of attachments.

 Overall Level I / Level II / Level III schedule

 Level-IV detail schedule

 Progress Curve (S-Curves)

 Manpower histogram

 One month Look-Ahead Program

Additionally the following information shall form part of the progress report:

 Change order and variations (Register) & Payment Register

 Progress photographs.

 Drawing Control Schedule (Update)

 Material Planning & Tracking Sheet (MTS) (Update)

6. PROCUREMENT & MATERIAL MANAGEMENT

Materials required for the project shall be listed and, based on the work schedule; a material
procurement schedule shall be prepared. Procurement action will be taken by the Material Management
Unit (MMU) of Galfar as per the standard company procedure. The project Material Engineer shall provide
the detailed specifications and the delivery schedule for the project materials along with the material
requisitions to MMU for procurement action. Prior to final placing of order approval will be obtained
from the engineer / client. Galfar has standard procedures in place for vendor evaluation, procurement,
inspection, receipt and warehousing and this shall be complied in respect of project materials. All material
obtained by Galfar shall conform to the contract specifications with test certificates of relevance being
furnished by the vendors. Warranties /guarantees shall be obtained where so stipulated. All materials
and spare parts procured b y Galfar will be ensured for its proven design of first class quality without
defects and fit for the safe and efficient operation of the facilities.

Omani products shall be given preference and used in Project as far as possible. Only in cases where there
is no local availability or the products do not meet the contract specifications or there is excessive
price differential, non-Omani products will be used.
Galfar will ensure that fair opportunity is given to all registered Omani suppliers to compete for
the requirement for the project. Preference shall be given to goods manufactured locally either fully or in
part within the sultanate of Oman or alternatively the GCC countries in accordance with Ministerial
Decision
18/87.

7. CONSTRUCTION METHODOLGY

7.1. OBJECTIVE

Galfar shall carryout the complete construction and commissioning activities under a structured quality
and safety management system which aims at zero defects throughout the execution period.
Galfar shall execute all the works in accordance with the latest codes, standards and practices and
in accordance with good industry practice. The order of precedence shall be as follows

 Decrees and laws of Sultanate of Oman

 Contract Documents
 International Codes & Standards
The typical crew will consists of equipment like excavator, front end loader, crane mounted truck,
skilled labor and unskilled labor. An experienced crew leader shall be deployed to lead the crew for
each section of work separately. The first crew will start with earth work. Separate crew with crew
leaders shall be deployed for construction of foundation and superstructure separately. The crew
shall have full set of equipment, plant, skilled and unskilled labors etc. to complete the work in specified
duration. Qualified and experienced Civil & Mechanical supervisors will be deployed for the
supervision and coordination of materials for each crew and each major building will be controlled by
experienced Site Engineer. The Site Engineer shall be assisted by site office staff.

Required number of trailers, cargo trucks and crane shall be deployed for the transportation of materials,
and other construction materials. Store keeper and unskilled labor shall be deployed for handling the
materials.
 7.2. Mobilization Phase Activities

Obtaining NOCs, Permits & Approval’s:

Following NOCs and approvals are required to get prior to start of the work.

 Ministry of Environment and Climate for Affairs

 Ministry of Regional Municipalities and Water Resources.

 Municipality (Building Permit section, Roads Department, Local Balladeya)

 Royal Oman Police (Directorate General of Traffic, Civil Defence)

 Permits must be obtained for all works outside the plot boundary wall (on shore or near shore).
This includes sourcing for water, creation or usage of temporary accesses, or any other part of
temporary or permanent works.

 For all works inside the plot boundary, the Contractor must obtain the excavation permit from MOD
before initiating any works.

Dedicated personnel will be deployed to get all the necessary approvals and certificates within the
stipulated time. The priority will be in such a way that construction schedule will not get affected.

 The Project Manager shall assess the availability of required manpower against the
project manpower histogram and arrangement shall be made to mobilize the required
manpower in a phased manner as per the schedule requirement.

 All plant & equipment mobilized for the contract shall be in good working condition and
shall conform to the Contract requirement. It shall be mobilized in a phased manner in
conformit y with the work schedule.

 The Project Manager shall convene a kick-off meeting to mark the start of the
project involving project key personnel and other support department key personnel.
Salient points, method of execution and the logistics shall be reviewed during the meeting.

 Project work schedule will be finalized and submitted for approval to consultant / client.

 Training for staff members will be organized in project specific matters.

Site Facilities
The Site Office shall be established at a convenient location to cater to the needs of project staff and
the consultant / client. Construction site facilities will be managed by the respective construction Manager

The typical drawing for the same is shown below.

 CONSTRUCTION OF SULTAN
QABOOS NAVAL BASE - MIRBAT

Proposed Site facilities and camp location lavout

-
Site office and tacilitiesplan

Page 20 of 56
 We discuss our Site Facilities Proposal under the following headings:
1. General.
2. Temporary Site offices.
3. Storage/Staging Areas for Materials & Equipment.
4. Parking Area.
5. Assembly Areas.
6. Construction Waste Management.
7. Traffic Management.
8. Fire Prevention.
9. Safety Procedures.
10. Fencing.
11. Sanitary Installations.
12. Electrical Power.
13. Water Supply.

General

After award of the Contract, a detailed site layout will be prepared and submitted for Engineers
approval prior to commencement of construction. The site layout will include the footprint of the
Campuses, on-site roadways, staging and storage areas as well as the intended locations of temporary
facilities. .
The site office shown in the above layout will be utilised for the Client, consultant and contractors
staff deployed in the project. Actual commencement of the works shall be marked by a kick off meeting
during which authorizations and responsibilities will be defined.

In general, mobilization and other early activities include but are not limited to the following:

– Completion of office installations and provision of consumables.

– Review of the mobilization plan.

– Processing of visa applications, permits and licenses.

– Provision/rental of labour camp.

– Transport arrangements.

– Inauguration of document control system.

– Inauguration of reporting schedule.

– Establishing of a health & safety team.

– Subsequent to initial activities all other mobilization activities will be undertaken.

Page 1 of 56

Galfar Engineering & Contracting

S.A.O.G
 CONSTRUCTION OF SULTAN
QABOOS NAVAL BASE -
MIRBAT

Temporary Site Offices

All site offices will be fitted out with window/split Air Conditioner units and will contain sanitary
facilities. The corresponding holding tanks will be positioned in locations which are easily accessible to
sewer tankers for the disposal of sewage. Power, water, data and communication infrastructure will also
be provided.

We will design, supply and erect in accordance with statutory requirements and instructions of the
Engineer the project field offices and sheds.
The safety fence and gates should be positioned to comply with the following
requirements:

– To fully enclose the works around the "limit of the contract" lines as indicated on the
landscape drawings.

– To provide sufficient and secure access gates as necessary.

– To make any adjustments as necessary to suit the various phases of the works, and to suit the
Contractor's approved Construction Schedule.

– To fully enclose the Project Field Offices and Sheds.

– To comply with any instructions of the Engineer in accordance with the requirements of the Contract
Documents.
Designated spaces will be identified for locating field offices and sheds in agreement with the Engineer.
All areas are to be fenced with gates and appropriate gatehouse/security to the approval of the Engineer.
We will coordinate with Enabling work Contractor to take over existing perimeter fencing with
hoarding, access gates etc.
We will obtain approvals from Authorities having jurisdiction, pay fees and provide guarantees as
required.

Labour Camp
The work force assigned to this project shall be mobilized as required by the construction progress and
will be accommodated in a labour camp which constructed within the plot boundary. The construction
will be started after getting approval for the location from the Engineer. Transport to and from site will be
arranged by the Contractor. The safety, health and welfare conditions for those workers staying in the
labour camp will be closely monitored by the Health, Safety and Environmental Manager and his
staff. Daily inspections will dictate any corrective actions required. The propose layout is as below.
Parking Area
Dedicated parking area will be established near to the contractor’s office and Engineer’s office.
Moreover, lay down area for trucks will be taken into consideration as well.

Storage/Staging Areas for Materials & Equipment

In order to prevent any delays due to lack of materials, sufficient storage areas of required quality
(sheltered, air conditioned, etc.) will be provided to facilitate early delivery of materials and goods.
Given that a significant quantity of the incorporated materials and equipment will be imported, the task of
appropriate delivery and storage will be of paramount importance to the Contractor. Appropriate human
and physical resources will be dedicated to this task. In this project, due to lack of space in the project area,
a limited area laydown place will be allocated as per the layout and it will be stored with materials required
on daily basis. There will be a main storage area and store at a convenient location near to the project site.

Assembly Areas
Sufficient assembly areas for glazing units, cladding parts will have to be provided, in accordance with
the subcontractor Method Statements.

Water Supply
Potable water will be bulk stored externally in sufficient capacity tanks, grouped in areas accessible to
water
tankers and distributed internally via pipe work/booster pump reticulation until such time that
water becomes available internally from the existing water mains.
Also water tank trucks will be used to provide potable water for the welfare facilities and site
necessities. Electric pumps will be used to pressurize a series of ring main systems in each area or zone.

Electrical Power
Power supply for all site requirements will be via local utility power or by diesel generator sets or
a combination of both. The Contractor the end distribution boards (DB’s), will be used for
illuminating indoor areas. External security lighting will be provided by floodlights mounted on poles or
portable light plants.

Sub DB’s and portable panels fitted with circuit breakers and industrial power sockets will provide
power for construction tools. Dedicated boards will be set up for welding and hoisting equipment.

Sanitary Installations
All sanitary units will be installed to allow gravity disposal of waste into sewer collection tanks from
where the waste will be pumped into sewer tankers and appropriately disposed of.
The sewer collection tanks will be positioned in a location where they are easily accessible by sewer
tankers.

Fencing
Main contractor will make necessary coordination with Enabling Contractor to take over the
existing fencing (made by enabling contractor) together with security gates. Necessary modification /
rectification will be done and maintained through the duration of the project.

Safety Procedures
The Contractor Health, Safety & Environmental (HSE) Manager will develop and manage the Health
& Safety Program for this project. He will ensure that all Contractor & subcontractor employees are
trained and suitably qualified for their respective tasks and that they abide by all Health & Safety
rules for the Project.

A Safety Orientation Training Class will be attended by all new employees to site, which will
familiarize them with the site and general health & safet y issues. Safety site rules will be communicated
through media and training. Basic H&S training will consist of:

– Usage of PPE.

– Equipment handling.

– Working at heights.

– Working in confined areas (excavation and the like).

 – Safety evaluation Plan (SEP) procedures.

– First aid.

Daily operations will be monitored by Safety Inspectors who will report directly to the HSE Manager.
The
HSE Manager will maintain a log to record all
events.

Access and transport to local hospitals will be coordinated prior to the start of any work so that in the
event of need, emergency services can be obtained without delay. Site supervisors will have received basic
first aid training. This will be all coordinated with the staff nurse in charge

All personnel including visitors will be required to wear PPE and suitable protective clothing.
Required safety measures will be determined by actual work conditions and will be provided by the
Contractor and its subcontractors. Subcontractors will be monitored to ensure compliance with established
safety measures.

Compliance with basic requirements such as safety signage, safe installation of temporary
electrical installations, a work permit system, hand, ear and eye protection, housekeeping and
sound sanitary conditions are considered fundamental.

Weekly safety meetings for the main Contractor and its subcontractors will be held, both being chaired
by the HSE Manager. Also weekly tool boxes talks will be done by the contractor/engineer to all the
labours. The HSE Manager has direct access to the Project Manager to ensure independence and non-
compromise of safety standards.

Fire Prevention
A manually activated fire alarm system will be installed on site. Fire alarm devices will consist of
bell, battery and break glass units. Alarms will be installed in all site offices and general work areas.
Fire fighting devices will be CO2 and powder type fire extinguishers as well as connections to the
main
water supply lines for the purpose of connecting
hoses.
Dedicated fire extinguishers and hot work peanuts will be provided at areas where welding and other
hot works are being performed.
Fire fighting training and drills will be held under the responsibility of the HSE
Advisor.

Traffic Management
Sufficient temporary access roads will be established to facilitate access to the entire site for all
required plant and vehicles. Wherever required traffic cones, barriers, warning signs and warning
lights shall be planned at an early stage, taking into consideration traffic flow of vehicles, movement of
construction plant and required parking areas.
Site traffic will be closely monitored for safe usage and, if required, additional safety measures and
penalties will be introduced.
Construction Waste Management
Upon Contract award and in accordance with Conditions of contract and Engineer’s instructions,
the Contractor will develop and submit a Waste Management Plan which will present the Contractor’s
proposed means of reducing, collecting, sorting, recycling, storing, disposing and otherwise
maintaining all waste generated by the Contractor and its subcontractor through execution of the works.

Temporary access road:-

The temporary access road will be constructed during site mobilization time. The access road will be
from entrance gate to site offices and then to laydown area. The access road will be made by
filling and compacting using rollers and will be watered frequently to avoid dust formation.

Line & Grade Survey

Qualified personnel using suitable land surveying equipment shall digitally gather all required existing
grade information as well as provide layout staking for temporary structure/facility construction. All
surveying shall be performed under the supervision and direction of a licensed land surveyor. All
land surveying equipment (total station, GPS, levels, etc.) shall have been recently (within 6 months of
use on the Project) calibrated and certified by a land surveying calibration specialist. The surveyor shall
provide digital data and hard copy plots of all existing grade data and shall also provide field staking as
appropriate for efficient construction of the temporary works. The surveyor will also provide project limit
staking to allow permanent works to commence. Upon completion of clearing and grubbing, the surveyor
will commence excavation, footing, infrastructure and all other required staking to allow the permanent
works to proceed expeditiousl y.

Laboratory facilities
QA / QC department will handle the laboratory at site and external testing. A qualified laboratory
manager will be handling all the activities.

– The Contractor shall provide, maintain and operate a laboratory suitable for carrying out the
various testing required as per the specification.

– A testing plan mentioning the entire test which shall be done at site lab, along with the frequency
of testing shall be submitted to the Engineer for approval.

– Samples shall be collected in the presence of the Engineer or as agreed.

– Testing of samples will be carried out in the presence of the Engineer or his representative.
 – Documents and Records for material inspection and testing shall be furnished in the site
laboratory and it shall be submitted to the Engineer for final approval.

– The contractor will employ laboratory personnel in the site laboratory under the guidance of
QA/QC Engineer.

Calibration Of Laboratory Equipments

– The QA/QC Engineer shall make all necessary arrangements to ensure that Laboratory
equipments are properly maintained & periodically calibrated.

– To ensure the timely calibration of the testing and measuring equipments tracking log shall
be maintained and reviewed periodically.

List of Attachments for approvals

– Layout of laboratory facilities & office

– Organization chart

– Laboratory equipments

– Material Testing Plan

– Calibration Certificates

– Formats for various Test reports

The details of tests generally do are given in the following tables.

INTERNAL/EXTERNAL LAB TEST SCHEDULE FOR
COMMON MATERIALS USED AT SITE
SL Lab Facility
Material Description of Test
No Utilising
1 Back Fill Material Gradation Internal Lab
Liquid limit Internal Lab
Plasticity Index Internal Lab
MDD&OMC Internal Lab
Chloride content External Lab
Sulphate content External Lab
Organic or deleterious materials or
water soluble salts External Lab
Field Density Internal Lab
Aggregate For
2 Concrete Grading Internal Lab
 Particle shape Flakiness index
Particle shape Elongation index
Specific Gravity Internal Lab
Particle shape Elongation index Internal Lab
Specific Gravity Internal Lab
Water Absorption Internal Lab
Soundness Internal Lab
Chloride content External Lab
Sulphate content External Lab
Organic or deleterious materials or
water soluble salts External Lab

3 Water All the testss as per BS 3148 External Lab

4 Concrete Slump test Internal Lab

Sampling of cubes and Compressive test Internal Lab

5 Reinforcement Physical & Chemical Tests External Lab

6 Cement Physical & Chemical Tests External Lab

7 Soil (GSB) Gradation Internal Lab
Liquid limit Internal Lab
Plasticity Index Internal Lab
MDD&OMC Internal Lab
CBR Internal Lab
Los Angeles abrasion Internal Lab
Sand Equivalent Internal Lab
Field Density Internal Lab
8 Soil (ABC) Gradation Internal Lab
Liquid limit Internal Lab
Plasticity Index Internal Lab
MDD&OMC Internal Lab
CBR Internal Lab
Los Angeles abrasion Internal Lab
Sand Equivalent Internal Lab
Soundness loss Internal Lab
Friable Particle Internal Lab
Flakiness Index Internal Lab
Field Density Internal Lab
7.3. Construction Activities

The sequence of activities shall be as per construction program. In this project, we scheduled in such a
way that optimum usage of resources will be possible. The typical sequence of execution is mentioned
below

The structural work will be conducted in the following sequence

Substructure Concrete / Grade Slab

Reinforcement work for Columns / lift wall

Shuttering work for Columns / lift wall

Concrete work for Columns / lift wall

Shuttering of Suspended Slab / Beams

Reinforcement for Suspended Slab / Beams

Concrete Suspended Slab / Beams

Curing & Deshuttering

The major execution sequence is as follows

 Mobilization and Site work / Site Leveling:

This includes mobilization of major equipment, manpower and possession of site upon receiving
the instruction from Engineer to commence the work. As per the document this should happen within 60
days after getting Engineer’s instruction.
Excavation & formation preparation

Upon completion of site work, excavation will start and will be continued until reach the final reduce level
of foundation. As the final level is reached, compaction equipment such as vibratory compactor is
deployed and compaction is done after the selected structural / nonstructural fill / making soil raft using geo
grid. It is to be noted that minimum 5 Ton roller has to be used. Water is required to apply between the
compaction periods in order to achieve the required density. The method of compaction has to be approved
by the engineer prior to start of the work and testing of density will be done after completion for taking
approval for the same.

PCC and waterproofing

As the formation getting ready, anti-termite treatment will be done by a specialist subcontractor. It is to
be noted that the chemical used shall have certificate of approval from Environmental department and
Chemical substance department. The application is done over the layer of earth filling and dry rubble or hard
core filling. Treatment will be done for junction of wall and floor, along the perimeter of the building and
critical areas such as sewer line, utility points etc. PCC will be laid over a polythene sheet for the
succeeding work.

Tanking of substructure will be carried out by a specialist subcontractor and the work will be started
after getting the engineer’s approval for the application procedure and sequence as well as for the material.

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 Page 2 of 56

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Foundation construction and substructure work

Premixed concrete will be used for the whole concrete structures and concrete will be supplied by an
approved supplier. Concrete mix design has to be approved by the engineer. Form work and reinforcement
will be fixed as per specification and drawing. Method statement for placing will be submitted and
approval is required prior to pour the concrete. As the concrete is poured, all surfaces have to be protected
from wind, sun etc. As raft is poured and suitable filling is to be made over the raft before succeeding for
next level. A grade slab has to be laid after the back filling and compaction up to the top level as per
drawing.

Typical section of the foundation up to grade slab coming in this job is shown in the following
drawing.
Super structure work

Up on completing the ground floor slab, columns and core walls will be casted and succeeding
suspended beam / slab work will be casted. Two tower cranes will be installed as the structure goes up in
order to ensure easy shifting of materials and scheduled completion of milestones. A maximum of one
month slab cycle shall be considered. Care will be taken to make sure that all the concealed services
provisions are in place prior to pouring of concrete and Engineer’s approval is gotten. Moreover the
minimum periods by which we can remove the formwork are

Sides of beams, walls and columns : 2days

Soffit of suspended slab : 14 days

Soffit of beams : 14 days

Props of beams : 21 days

 


Block Masonry

Upon removal of formwork shutters for the suspended slab, marking for the block work will be done. And
the basic workmanship shall comply with BS 8000 part 3 and the load bearing wall shall comply with BS
5628 part 1 & 2.

Adequate time gap should be provided between the removal of formwork and start of block work for non-
load bearing walls. The wall section with insulation detail is shown in the drawing below.
Finishes and services

Upon completion of block work MEP services work can be started and succeeding finishes work as well.
All the work will be executed as per the drawings and specification. The scheduled sequence of execution
for the finishes work and services are as follows

Wall Plastering Floor Tiling

Multi-purpose sports flooring

This will be done by a specialist subcontractor. It has to be approved by the employer before starting the
same. The material, manufacturers etc. has to be approved by the engineer.

Indoor stadiums
MEP Works
Preparation and Procurement

The Project access date will initialize mobilization of a working area(s) and our Construction Managers
will ensure the approved drawings, materials, tools and equipment required to commence and complete the
works have been available prior to the commencement date.

Individual service installations will be executed by fully experience artisans and guided by our
site supervisory team. The Supervisors will ensure the works are according to our approved methods
statements and safety checks; our in-house Quality Assurance/Quality Control Department will check
and verify the same.

The specific materials will be stored and delivered following the technical specifications and instructions
from manufacturer. The material will be delivered following the programme of works accorded with
Engineer and following the normal process of works and installation.

Next we include the specific program regarding Mechanical Installations and Electrical Installations,
which includes the assigned activities and their corresponding duration as well as the planned teams that will
be used.

And previous to all that, a procurement plan will be done to have every subcontractor organized
and equipment ready to be stored and delivered at the right moment.

The important issues to be addressed are:

– Early application for connections to Utilities (if not already available on site)
 – Use of a Services Coordinator

– Identifying long lead items and how we will ensure on time delivery.

– Identifying Builders Works requirements so can be formed in correct

position during concreting

– Identifying early secondary steel needed for plant supports etc and co-
ordinating with the Structural Steel Contractor

– Identifying early the external louvers and other plant penetrations of the cladding
/glazing/roofing and coordinating with these contractors.

– Method and timing of the high level works and how they are going to manage
the impact on floor finishing and fittings and so on.

– Commissioning and Integrated System Testing

– Handover process including Client team inductions

– Post Contract maintenance

M.E.P Installations

The MEP has been divided in the following trades: non- ‘Specialist’ works as Conveying Systems,
Plumbing, Fire Fighting, HVAC and Electrical.

This chapter aims to describe the non-‘Specialist’ facilities capable of ensuring the widest range of uses of
the areas where they are located and providing service, based on human, material and financial resources
available as part of a new construction project. These are considered as minimum reference and must be
matched or improved in response to the functional characteristics of each building.

As the building structure is taking its shape, Civil / structural team will work in close coordination with
the MEP team to install the embedded MEP services. Upon completion of a particular section in the
Building, we will deploy a dedicated team which will carry out the following: in case of nominated items,
necessary coordination will be done in the initial stage itself to fix it with the normal items. Nominated
subcontractors also will be working as per approved main construction programme.

Mechanical (Plumbing and Fire Fighting)

– Installation of Sanitary Fixtures and Installations

– Installation of Storm water Drainage.

 – Installation of Hot and Cold Water Installations.

– Installation of Fire Man and Sprinkler Installations.

– Testing & Commissioning.

Mechanical (HVAC)

– Installation of Air Handling Units.

– Installation of Fan Coil Units.

– Installation of VAV and CAV.

– Installation and Insulation of Condensate Drainage installations.

– Installation and Insulation of ductworks and ancillaries.

– Testing & Commissioning.

Electrical

– Installation of Electrical Distribution System: cable trays, ladders, trunking and cabling.

– Installation of Control Gear Equipment.

– Installation of Lighting Installations.

– Installation of Emergency Lighting System.

– Installation of Power System.

– Installation of Fire Alarm.

– Installation of Lighting Protection System.

– Testing & Commissioning.

 MEP Works & Sanitary fittings

Interfacing with MEP works, External & Other work packages

Interfacing between MEP works is shown in above tabular form and there is clear sequencing given in
the program. The coordination between civil works and MEP works is scheduled as per the above sequence.
Also MEP activities are scheduled as shown below. MEP embedment in the structural stage is done
prior to concreting & succeeding MEP work in the building is scheduled as shown below.

The coordination between in-house MEP works & specialist package MEP work also scheduled as 1st fix
and
2nd fix of MEP works will be required to be coordinated with same fixes of specialist work packages in
order to do at the same time. In order to complete the 1st fix and 2nd fix for the specialist works, required
drawings has to be ready for specialist work packages and they have to work with main contractor during
the period of each stage.

The execution interfacing is scheduled in such a way that building must be weather tight to start testing
work for MEP works especially AC testing. For that, the major activities to be completed are the
precast wall cladding installation, aluminum glazing works & stone cladding to be installed to become air
tight together with doors & windows. The testing / commissioning works will be done using the
permanent power suppl y tapped from the nearby tapping point. All necessary coordination and approvals
will be taken before that. We have planned to get the permanent electricity connections by 4 to 5
months before the scheduled project handing over.

We have been successful in understanding the need of close coordination with various services
including MEP, building interfaces and various packages involved. We have carried out similar works
which includes palaces, banks and major hospitals.
 CONSTRUCTION OF SULTAN
QABOOS NAVAL BASE - MIRBAT

S qu nc of B wo Succ n& Act 't

Rush coat p t r

Dampers f xlng

Gyp um 3

S - ry fi - I fitou

Page 40 of 56
EXTERIOR WORKS:
Exterior works will be started after completing the block works and the activities are plastering and
finishes. Necessary scaffolds will be provided prior to start of plastering and finishes.

Elevation finish details

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Galfar Engineering & Contracting

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 CONSTRUCTION OF SULTAN
QABOOS NAVAL BASE -
MIRBAT

External Services & Civil works:

All the services and civil works will be done around buildings according to the drawings and
specification. Prior to start of the external works, all the embedded services will be completed. The
layout of external facilities is shown in the site plan. There will be proper cut off points to external works

from other packages.

The scope of external works is quantified around different buildings as

follows.
Major activities come under external work are
 Filling
 Asphalt road
 Interlock & kerb stone
 Lawn
 Football ground & track

2.1 Drainage
The drainage works were carried out in a sequence and overlapped with the work of earthwork.
Excavators and JCB will be deployed for these activities. The yield for this equipment type per will be as
per schedule

Figure 1; trench excavation with different possible equipment

The drainage works were carried out in a sequence with the work of earthwork in
vials.
Two teams will be working at the same time. Trenching work will begin from the lowest points of
the hydraulic grade line. The following pages detail the programme for the sewer line installation.

2.2 Storm Water system

The work of the storm tank will be initiated simultaneously with the execution of earthworks in the
vials.
It is identified that these works, are one of the most important items for completing the works
successfully. This works have to be completed before the drainage work of the roads in order to collect
storm water that may occur in the case of extreme precipitation risk.
For the execution of the storm tank has estimated duration of six months, which will be 1.5 months for
the execution of the earthworks and the rest of the months to the phases of execution, concrete structure,
coating boulders and underpasses

2.3 External Sanitary Lines

The works of sanitation lines must be sequenced with the work of surface drainage. These lines run
through
Services side of the vials.
Once the drain line is on-going, this vial was scraped with the line of sanitation. This gap between the
storm and sanitary sewer lines has been established in two weeks as the average depths are less
than the dimensions of hydraulic flush, draw and distances between wells are lower.
These assumptions allow us to obtain higher yields than the yields obtained for the execution of the
drainage lines. The teams ready for these jobs will be similar to that described for surface drainage lines.

2.4 External Fresh Water, Irrigation, Fire

Protection
The jobs in the supply water lines, irrigation lines, and fire-fighting protection lines will be
initiated following the vials in advanced lines of drainage and sewerage lines.
These three lines (supply water lines, irrigation lines, fire-fighting protection lines) will be
developed together, because all the lines share locations and distributions in the trace of road,
buildings and urbanization.
The lines run along roads and through project. The excavation dimensions are smaller than the
dimensions of the drainage and sanitation. The trench excavation work will be executed by trencher.

2.5 Paving and Surfacing

The development of the paving will come by the pace of work of earthwork in road, drainage, sanitary
lines, water supplies, irrigation, and fire.
It will have several teams specializing in different trades. The beginning of the process will come marked
by the execution of the support beam perimeter of road curbs and side walk. The process followed by
the placement and execution of lighting foundations, manholes, valve boxes, paving, flooring and paving
of the streets.

8. QUALITY ASSURANCE
Galfar’s Quality Management System is complying with requirement of ISO 9001:2008 and
ISO/TS
29001:2010 International Standards. Company shall implement its Quality Management System for
all projects executed.

Company’s Management is committed to quality and its intentions are documented in the form of
Quality Policy. Quality policy authorized Chief Executive Officer is disseminated at all levels in Galfar
through poster and trainings.
The objectives, targets & initiatives for the effectiveness and continual improvement of the Qualit
y Management System of the Company is established on a yearly basis through Corporate Quality Plan
after three level reviews of Unit QA/QC in charge, Project Managers and Unit Heads.
Projects shall establish and monitor their own objective for the Quality Management System improvement
through the Key Performance Indicators.

Management System Procedures established in the Company are designed to continually improve the
effectiveness and efficiency of our performance by considering the needs and expectations of Customers
and
other interested parties. The Management System Procedures describe the Business Processes of
the organization with details of control, the responsibilities, authorities and inter-relationship of personnel
who manage, perform and verify or review work affecting quality. List of Management System Procedures
are as
below:
 Document & Data Control MSP-001
 Control of Records MSP-002
 Business Planning MSP-003
 Tendering & Contract Review MSP-004
 Project Management Project MSP-005
 & Unit Planning Human MSP-006
 Resource Management MSP-007
 Engineering MSP-008
 Management of Engineering Subcontracts MSP-009
 Materials Management MSP-010
 Subcontracting MSP-011
 Construction Management MSP-012
 Control of Customer Supplier Product MSP-013
 Control of Monitoring & Measuring Equipment MSP-014
 Inspection & Testing MSP-015
 Processing of Non-conformity MSP-016
 Quality & HSE Audits MSP-017
 Corrective & Preventive Action MSP-018
 Analysis of Data Improvement MSP-019
 Review of Management Systems (QHSE) MSP-020

A Project Quality Plan will be prepared and submitted after award of contract which shall identify
the systems and resources needed to achieve quality objectives of the contract. The PQP shall be prepared in
accordance with the guidelines identified in the Management System Procedure Project & Unit
Planning MSP-006 and Customer requirements, if any. Project Quality Plan is a live document till the end
of Contract and shall identify the levels of resources & process documentation (viz. Management System
Procedures, Inspection & Test Plans, QA/QC procedures, WI instructions etc) to be complied with
during project execution.
The activities in the project shall be carried out during the execution period in accordance with tender
/
contract documents, Customer specifications, drawings, QA/QC Procedures / Plans and national
&
international codes & standards referred in the Contract / Customer
specification.
All project items shall be indented, procured, stored and released for construction as stated in
the Management System Procedures for Materials Management MSP-009 and as per Company QA
Procedure for Inventory Organization (Stores) Management GEN-QA-000-002.
Company shall employee only Subcontractor in the approved Subcontractor List of the Company for the
Construction activities in the project. The selection, control and monitoring of the Subcontractor shall be
as defined in the Company Management System Procedure for Subcontracting MSP-011. The
Subcontractor’s quality related activities shall be monitored by the Company through physical verifications
of their activities by the Company authorized personnel, external Quality audits and review of quality
records submitted by the Subcontractor.
Internal Quality Audits are carried out on periodical basis in projects to determine the effectiveness of
the Quality Management System, areas of concerns and non-conformities in the implementation of system.
Individual/function responsible for non-conformity shall carry out root cause analysis, then
implement corrective & preventive actions to close out the identified deficiency.
All records including the outsourced productions are maintained to demonstrate conformance to
the
requirements and effective Planning & Operations of the QHSE Management System.
Management System Procedure for Control of Records MSP-002 clearl y defines the control exercised
on the records generated by the Company

9. HEALTH, SAFETY & ENVIRONMENT

(HSE)
Galfar’s HSE Management System is certified for compliance with the requirements of OHSAS
18001:2007
& ISO 14001:2004 standards, with its demonstrated ability to consistently meet the requirements set
forth by the standards and those of the Customer, whom it serves. Company’s QHSE Manual,
Management System Procedures, HSE System Procedures and other HSE control procedures form
the basis for implementation of HSE Management System of the Company, while Contract HSE
Management Plan established for the contract will outline the mode of application of HSE MS in
achieving the project objectives, specifically identifying the responsibilities and requirements to be
complied with; w.r.t the hazards involved in the contract activities.
The contents of the Contract HSE Management Plan shall be communicated to those responsible for its
compliance through HSE Workshops to be organized for the contract, to ensure integration of
HSE requirements into work practices. Legal & other requirements applicable to the activities undertaken
by the
Company are tracked by QHSE Systems Unit in co-ordination with Human Resources Unit
and communicated to the contract functions concerned for compliance, including changes /
revisions, if any. Contract specific requirements including permits, licenses & approvals, etc., are
identified at contract level. Compliance to the requirements shall be verified during inspections and
reviewed during the monthl y HSE meetings and actions taken where non-compliance observed.

Galfar HSE Standards Manual & Abstract of Legal Requirements consists of the requirements agreed
as industry best practice for the activities & process concerned based on the past experience and those
imposed by the Royal Decrees and Ministerial Decisions of Sultanate of Oman. Applicable
specifications & procedures to be complied shall be communicated to the employees including sub-
contractors through meetings, training, written instructions, etc. The hazards involved in contract
activities & its effects are assessed and necessary controls will be implemented, through the Hazards &
Effects Management Process. The HEMP outcome for activities pertaining to the contract is recorded in
the form of HEMP Register and which will be made available with the contract personnel for
implementation.

The contents in HEMP Register shall be disseminated to all employees through Toolbox Talks, prior to
commencement of any activity. HSE activities envisaged in the contract for monitoring compliance to
HSE requirements such as management site visits, meetings, audits, inspections for critical items,
emergency drill, etc., shall be compiled in the form of HSE Activity / Monitoring Schedule in the
Contract HSE Plan. Compliance to the schedule shall be monitored on a monthly basis by QHSE
Systems Unit by reports and verified during audits. Consequence Management system has been
established that shall be implemented for wilful violations of HSE requirements.

Internal HSE Audits shall be carried out by qualified auditors independent of the area being audited,
based on the schedule established in the Contract HSE Plan as an effective means of providing a
comprehensive and formal assessment of its conformity to the requirements of HSEMS and
identifying areas for improvement. Implementation of HSE Management System, its effectiveness,
and the HSE performance shall be reviewed at four-monthly intervals. Records to provide
evidence of conformance to the requirements shall be maintained by the functions concerned.

10. RISK ASSESSMENT & MANAGEMENT

After the award of project, Project Manager (nominee) will prepare a Risk Management Plan to foresee
risks, estimate impacts, and define responses to issues. The Risk Management Plan will also contain
a Risk
Assessment Matrix and Risk response
strategies.
The risk management plan will contain an analysis of likely risks with both high and low impact, as well
as mitigation strategies to help the project avoid being derailed should common problems arise.
Risk management plans will be reviewed periodically by the project team to avoid having the analysis
become stale and not reflective of actual potential project risks. As a part of Galfar’s QA system
procedures Risk Management Plans are audited. The live Risk Register will be held by the Project Manager
in this project.

Project Director (nominee) will identify various factors in order to analyze risk while preparing risk
response strategies, including:

 Event: What could happen?

 Probability: How likely is it to happen?

 Impact: How bad will it be if it happens?

 Mitigation: How can we reduce the Probability (and by how much)?

 Contingency: How can we reduce the Impact (and by how much)?

 Risk = Probability x Impact

 Reduction = Mitigation X Contingency

 Exposure = Risk – Reduction

10.1 Risk Management Procedures

The project risk analysis will be undertaken as defined within the project Risk Management procedures
in Management System Procedures of Galfar. The Project Director (nominee) working with the project
team and project stakeholders will ensure that risks are actively identified, analyzed, and managed
throughout the life of the project. Risks will be identified as early as possible in the project so as to
minimize their impact.

Roles and Responsibility

Role Responsibilities
 The Risk Management Team will be responsible for identifying
the risks, the dependencies of the risk within the project, the context
Risk Management Team and consequence of the risk. They will also be responsible for
determining the impact, timing, and priority of the risk as well
as
The Project Director (nominee) is a member of the Risk
Management Team. The Project Director (nominee) determines
if the Risk is unique, identifies risk interdependencies across
Project Manager
projects, verifies if risk is internal or external to project, and assigns
risk classification. During the life of the project, they
continually

The risk owner determines which risks require mitigation and

contingency plans; they generate the risk mitigation and
contingency strategies and perform a cost benefit analysis of
Risk Owner(s)
the proposed strategies. The risk owner is responsible for
monitoring and controlling and updating the status of the risk
throughout the project

The other stakeholders assist in identifying and determining the

Other Key Stakeholders
context, consequence, impact, timing, and priority of the risk.

10.2 Risk Identification

Risk identification will involve the project team, appropriate stakeholders, and will include an evaluation
of environmental factors and the project management plan including the project scope, schedule,
cost, or quality. Careful attention will be given to the project deliverables, assumptions,
constraints, WBS, cost/effort estimates, resource plan, and other key project documents.

10.3 Risk Analysis

All risks identified will be assessed to identify the range of possible project outcomes. Risks will
be prioritized by their level of importance.
The probability and impact of occurrence for each identified risk will be assessed by the Project
Director, with input from the project team using the following approach:
10.4 Likelihood (Probability)

 Certain – 81% - 100% probability of occurrence rated as 5

 Likely – Between 61% and 80 % probability of occurrence rated as 4
 Possible – Between 41% and 60% probability of occurrence rated as 3
 Unlikely – Between 21% and 40% probability of occurrence rated as 2
 Rare – Between 1% and 20% probability of occurrence rated as 1
 Impossible – Between 0% probability of occurrence rated as 0

10.5 Impact

Extreme – Risk that has the potential to greatly impact project cost,
project schedule or performance

Very High – Risk that has the potential to slightly impact project cost, project schedule
or performance

Medium – Risk that has medium impact on project cost, project schedule or performance

Low - Risk that has relatively little impact on project cost, project
schedule or performance

Negligible – Risk that has no impact on project cost, project schedule or performance

-Accordingly a Risk Matrix will be developed and Risk Ranking will be given to each identified
Area of Risk / Type.

10.6 Risk Response Planning

Each major risk will be assigned to a risk owner for monitoring and controlling purposes to ensure that
the risk will not “fall through the cracks”. For each major risk, one of the following approaches
will be selected to address it:

 Avoid – Eliminate the threat or condition or to protect the project objectives from its impact
by eliminating the cause

 Mitigate – Identify ways to reduce the probability or the impact of the

risk
 Accept – Nothing will be
done
 Contingency –Define actions to be taken in response to
risks
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  Transfer – Shift the consequence of a risk to a third party together with ownership of the response
b y making another party responsible for the risk (buy insurance, outsourcing, etc.)

For each risk that will be mitigated, the project team will identify ways to prevent the risk from occurring
or reduce its impact or probability of occurring. This may include protot yping, adding tasks to the
project schedule, adding resources, etc. Any secondary risks that result from risk mitigation response
will be documented and follow the risk management protocol as the primary risks. For each major risk
that is to be mitigated or that is accepted, a course of action will be outlined in the event that the risk does
materialize in order to minimize its impact.

10.7 Risk Monitoring, Controlling and

Reporting

The level of risk in the project will be tracked, monitored and controlled and reported throughout the
project lifecycle. Risks will be assigned a risk owner(s) who will track, monitor and control and report the
status and effectiveness of each risk response action to the Project Director and Risk Management Team.
A “Top 10
Risk List” will be maintained by the Project Director (nominee) will be reported as a component of
the project status reporting process for this project. All project change requests will be analyzed for
their possible impact to the project risks. As Risk Events occur, the list will be re-prioritized during
weekly reviews and risk management plan will reflect any and all changes to the risk lists including
secondary and residual risks management will be notified of important changes to risk status as a
component to the Project Status Report during Budget Monitoring Review meetings every month.
The Risk Manager (Project Director or nominee)
will:

 Review, re-evaluate, and modify the probability and impact for each risk item
 Analyze any new risks that are identified and add these items to the risk list (or risk database).
 Monitor and control risks that have been identified
 Review and update the top ten risk list
 Escalate issues/ problems to management
The Risk Owner will:
 Help develop the risk response and risk trigger and carry out the execution of the risk response, if a
risk event occurs.

 Participate in the review, re-evaluation, and modification of the probability and impact for each
risk item on a weekly basis.
 Identify and participate in the analysis of any new risks that occur.
  Escalate issues/problems to Project Director (nominee) that,
 Significantly impact the projects triple constraint or trigger another risk event to occur.
 Require action prior to the next weekly review
 Risk strategy is not effective or productive causing the need to execute the contingency plan.
 Risk activities will be recorded in the Risk Register

10.8 Closing a Risk

A risk will be considered closed when it meets the following

criteria:

 Risk is no longer valid (mitigated)

 Risk Event has occurred
 Risk is no longer considered a risk

11. TESTING & COMMISSIONING

A testing and commissioning program will be done to describe the proposals, systems and procedures b
y which T&C will be executed throughout the Project, whilst demonstrating compliance with the
contract. This testing and commissioning program will be consistent with the construction program,
including particulars of test stages and procedures.
Upon completion of the installation of every system, the required test will be done using
approved procedures.

The testing and commissioning of every electrical and mechanical works and systems will fully comply
with the requirements and also with the procedure approved by the manufacturer if applicable.
The purpose of this chapter is to describe the scope, methodology and team that have been proposed to
carry out the activities involved in coordinating and supervising the commissioning and testing for the
facilities and installations in the buildings.
In general, the tests will be coordinated, conducted, planned and monitored by a specific team of
engineers, the test team, who will go to the works during the final period. Their only activities will be to
prepare, plan, coordinate, supervise, monitor and keep a record of all the test results.

The tests will be conducted by specialist technicians appointed by each company involved in assembling
and erecting the installations and facilities. These technicians will be independent of the test team
referred to above, and they will be at the orders of the latter, so that they can conduct the tests and trials in
compliance with the planned procedures and planning. The test team will coordinate and direct the
technicians in charge
of conducting the tests so that they can achieve the targets
set.
The personnel assigned to the test team will be devoted exclusively to this task, so the detailed planning
that is agreed to with the Employer and those responsible for constructing each one of the facilities will
make the most of this availability to ensure that as little time as possible is wasted.

At the start of the project, a Pre-commissioning and Commissioning Plan that complies with
the requirements of the Contract will be developed as part of the Project Quality Plan. The principle
elements of the Commissioning Plan are as follows.

11.1 MEP Management and Expertise

The MEP site management team will work closely with the Design Team MEP staff and with the
appointed
Nominated MEP subcontractors.
The appointed MEP Manager will be highly experienced with reputation and proven leader and
problem solver. He will engage with all parties from the outset from the point of view of commissioning
planning. He will monitor in particular the permanent utility connections to the site to ensure:
– Early application is made for utilities and track regularly.
– Utility load requirements are signed off a.s.a.p.
– Ensure any Capital contributions are paid early.
– Approvals of Utility Bodies are secured at the necessary stages during the project
He will monitor installation details to ensure
that

– Sign off procedure for MEP installations is being adhered tor M&E
– Correct and sufficient switches and valves will be installed.
– Proper zoning and zoning control systems will be utilised.
– Sufficient dampers are provided in accessible locations.
– Use only of equipment with proven longevity.
– Proper integration of the Building Management and Control Systems.
– Proper integration of Fire Protection and alarm systems.
– Installed elements are protected from damage and dust.
– All aspects of work relating to successful commissioning are executed in a
proper manner.
11.2 Planning
The Commissioning Programme will be developed at the earliest possible stage to highlight all
requirements prior to power-on deadlines, system pressurization and controls commissioning.
A ‘system-based’ Critical Path Monitoring (CPM) network plan will be developed
incorporating interdependencies and commissioning priorities and showing constraints between system
activities. The system work sequence will be derived from the network and the plan will also
be used as a progress-reporting tool. The plan will identify target completion dates as well as contractual
milestones. Change over from Construction ‘area’ plans to the ‘system’ approach will be made at an
appropriate time (approx. 60% completion). The plans will be resource-levelled to allow for the
limitations of some resources. Subcontractors’ and suppliers’ plans and estimates will be incorporated
within the project plan. Estimates of when vendor representatives will be required will also be taken from
these plans.

The work will be done in two stages. The activities that are necessary to prepare the supervision,
monitoring and coordination of the tests, such as compiling the documentation, preparing diagrams,
preparing test procedures and programming them with the different people responsible for starting up each
type of facilit y that is involved in the test, will be done at the First Stage. Preparation will also start on
the formats and structures for the different databases that will be kept updated throughout the
work, concerning the documentation generated, received, sent, procedures, test schedules, etc.

11.3 Systems

The installation will be divided into operating systems. Systems will also be ‘defined’ so that each
‘tagged’ item will be identified by a ‘system reference number’. This will enable spread sheets to be
sorted by system. System identity will be allocated to all project ‘objects’: instruments, pipes, mechanical
equipment, electrical equipment, cables etc.

The system listing of tagged items (which will also be identified by discipline e.g. electrical,
mechanical etc.) will enable the exact work content necessary for each trade to be easily apparent and will
be useful for progress monitoring and work planning. This is known as the system definition. Completion
and hand-over to the Employer will take place by system.

11.4 Inspection Process

Our pre-commissioning inspection process ensures every system and area is fully complete before the
testing and commissioning start up dates. To this end we would organise regular joint inspections
with the responsible members of the design team.
These joint inspections will generate critical Snag lists which will be closed in timely order to allow
the planned commissioning activities to proceed on schedule.
The Employer will be informed periodically about the progress of the activities by the Quality
Control inspector appointed for the purpose. And the main contractor rep delegate specifically appointed
to monitor the final tests also attends these meetings, as a representative of us for this contract, although he
will have no technical functions at the meeting. The methodology, results, tasks, submittals, programming
and resources planned for this attendance are detailed in the next few points.
The tests themselves will be conducted at the Second Stage. This involves the following activities:
liaising with the different persons responsible for putting into operation each facility that is involved in
the test, preparing the tests, supervising the conducting of the test, recording the results and a weekly
review of the planning of the tests on the basis of the results obtained the week before.

12. HANDOVER DOCUMENTATION

The main contractor will hand over a dossier for each phase, section and sub-section of the Works
containing documents that relate to the installed systems. Documentation shall include but not be
limited to the following.
12.1.1 - Vendors’ documentation including installation, operation and maintenance manuals
12.1.2 – As-built drawings
12.1.3 – Vendors’ reports (when applicable)
12.1.4 – Quality records including inspection and test reports
12.1.5 – Completion, commissioning and acceptance certificates
12.1.6 – Construction completion and punch lists

13. FINAL CLEANING

Cleaning operations shall include:
– In addition to removal of debris and cleaning operations specified in other sections, clean
interior and exterior exposed-to-view surfaces.
– Remove temporary protection, wrappings, markings and labels not required to remain.
– Clean finishes free of dust, stains, films, paint and mortar splashes and other foreign substances.
– Clean transparent and glossy materials inside and out to a polished condition; remove
foreign substances. Polish reflective surfaces to a clear shine.
– Clean, scrub, damp mop or wax: and polish resilient and hard surfaced floors as specified.
– Clean surfaces of equipment; remove excess lubrication.
 – Clean and polish plumbing fixtures and equipment to a sanitary
condition.
– Clean permanent filters of ventilating equipment and replace disposable filters when units
have been operated during construction; in addition, clean ducts, blowers, and coils when units have
been operated without filters during construction.
– Clean light fixtures and lamps.
– Maintain cleaning until Substantial
Completion.
– Remove waste, foreign matter, and debris from roofs, gutters, area ways, and drainage
systems.
– Remove waste, debris, and surplus materials from site. Clean grounds; remove stains, spills,
and foreign substances from paved areas and sweep clean. Rake clean other exterior surfaces.

14. DEFECTS LIABILITY PERIOD

We realize that post construction problem may come due to inexperience or lack of training of
the client maintenance personnel in the proper operation of the building systems. It can also arise
from not having clearly defined responsible people for the systems in the maintenance team. Galfar
will propose maintenance team for the client and engineer with recommendation that these personnel will
be in position as per contract requirement to view the commissioning process of their respective items of
responsibility. Galfar will organize for all maintenance team engineers, a full systematic training in the
operation, care and maintenance in their respective areas of responsibility.

Galfar will carry out the maintenance required under the contract during the specified maintenance
period. To assist the client in managing his building, Galfar will prepare detailed maintenance register for
all aspects specified.
For each individual item, the maintenance register will include the following
data.
 Supplier detail and contact detail
 Frequency of inspection
 Frequency of changing parts, filters, oil etc.
 Safe method of maintaining the items including the access
 Recommended spare parts lists to be held in stock.

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