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Participant Information
The Bushwalk at Deep Creek C.P. is designed as an introduction to expeditions in an outdoor education context.
During this time you will be carrying your own food, water, cooking equipment, tent, medication, personal toiletries
and sleeping equipment for 2 nights and 3 days. You will receive further instruction in navigation, camp-craft, group
management, emergency response and environmental education methodology.
You will be given an opportunity to lead in pairs under staff supervision for sections of the walk, allowing you
to practice group management strategies with your peers in preparation for group leadership roles with dependants.
To promote greater learning about the natural environment you will be required to present a ‘micro-
tutorial’ as part of the assessment for the topic, whereby each student researches an aspect of the natural
environment and throughout the walk attempts to engage the rest of the group in learning about this topic.
Each night there will be a debrief about what was learned about bushwalking, leadership, camp skills and the
environment. The experience is intended to prepare you for your mentor role with the 14-day quest experience.
The following is a summarised guide to expedition timing, but there may be individual differences for each
trip. The actual expeditions are for three days and two nights. Arrangements for collection of expedition equipment
will be finalized prior to the date of the camp. On the day of departure, we meet at Flinders University, outside G
building in car park 13.
Participant role:
Whilst on the expedition, you will be camping in tents, and moving campsites each night. You will take it in turns
leading the group under supervision of the field supervisor who will intervene as required to maximise student
learning and to ensure safety of the group. You will provide and cook your own meals. The group will always travel
only as fast as the slowest member and routes will be changed to accommodate individual group members should
this be required.
Leader / Supervisor’s Role:
All Field Trip Supervisors have completed a Bachelor degree (most with education degrees), have a minimum of
Bushwalking Leadership Certificate and will carry a mobile phone and group first aid kit. Where possible they will
meet with your group prior to expedition. At 8.30 am leaders will meet their groups, check plans and that all safety
equipment is taken by students. The field trip supervisor will outline expectations and clarify any organisational tasks
that need to be done, including leadership roles. The field trip supervisor will give feedback at the end of each day in
a debriefing session to leaders and group members and will provide marks for group members at the end of the
expedition.
Emergency Contact:
During the expedition, students are asked not to turn on their mobile phones. Should there be an emergency, all
details and emergency contact information will be recorded in the Field Trip Pro-forma that will be left with Campus
Security who can be contacted 24hours a day, as well as a nominated contact person (Joss Rankin).
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Expedition Day 1
8.00 am: Staff arrives.
8.30 am. Students arrive. Loading gear, checking group, meeting leaders.
9.00 am: Checking and briefing by leaders.
9.00-9.30: Departure.
10.30: 8 seater (Dan to) to headquarters
5 seater (Dave) and 12 seater (Wally) to go to Aaron Creek picnic area start point
(have to work out trailer in the morning depending on tow bars).
Expedition Day 2
Walking through Deep Creek C.P.
See group specific walk plans
Expedition Day 3
Approx 3.30 pm: Return to Flinders University. Return and clean equipment and vehicles.
Approx 4.00 pm: Final debrief with leaders
Approx 4.30 pm: Dismissal
Please note that this timetable is not guaranteed. A range of factors may impact on these times (group overdue,
vehicle breakdown, traffic, etc.) Please do not make plans that rely on these return times.
Vehicles
3 vehicles have been booked this year:
Group 1 – Dan to drive 8 seater to HQ start point (Dave will drive home)
Group 2 – Dave to drive 5 seater to Aaron Creek start point (Dan will drive home)
Group 3 – Wally to drive 12 seater to Aaron Creek start point
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Deep Creek Planning Package
Expedition Organisational Roles
The expeditions are planned by your group with advice and support from staff. You are expected to take on at least one of these
roles for the expedition with the understanding that each role needs to be fulfilled.
Organisational Role Details
1. Co-ordinators Ensure all other roles are completed.
Billie Ensure Expedition pro-forma is filled out and returned to course coordinator
Nate Introduce supervisor and group if needed
Sarah Ensure Fieldwork & Safety Checklist is complete
Ensure all clean up tasks are completed
2. Transport Prior to departure:
(Assist drivers with Check oil, coolant, tyres, trailer lights & connections
Navigation etc) Ensure each vehicle has vehicle first aid kit and tool kit.
Lucy Ensure all equipment is loaded and secured.
Amanda Fill vehicle at fuel stops and wash windscreen as needed.
Ensure head count correct at each stop.
Obtain travel map for the route taken and distribute to rest of group
Supervise vehicle cleaning at end of trip
3. Medicals and Menus Download medical form and distribute copies to all group members
Liam Collect medicals and collate information on field trip pro-forma
Jem Attach completed medical sheets to field trip pro-forma
Rachel Check any payments required and ensure receipt number and date paid are recorded in field
trip pro-forma
4. Route Plan Establish route for expedition.
Jason Establish emergency exits for area.
Ella Complete route card in field trip pro-forma
Abbey Inform group of plans
5. Emergency procedures Establish potential emergency exits in conjunction with route planners and emergency services
Marley contacts and equipment (eg phone)
Michael Establish emergency plan(s) for the areas
Shae Establish & check phone numbers and location of local emergency services
Collate information in field trip proforma
6. Trip Intentions Complete National Parks trip intentions form and attach to field trip proforma
Sapphire Check appropriate bookings have been made
Jess
Dylan
7. Equipment Ensure group equipment collected and issued, including trowel, maps, compasses, tool kit and
Shaun first aid kits.
Emily Ensure a First Aid Kit and appropriate phone are carried.
Travis Assist with distribution and return of equipment as required
8. Ecological footprint Assist with reducing ecological footprint by encouraging minimal packaging, facilitating
ALL recycling, and collecting any recyclables upon return to Flinders University
Monitor during the camp experience
Billie Nate Sarah Camp Coordinators Astronomy
Lucy Amanda Transport Ferals and Invasive Species
Liam Jem Rachel Medicals Native Fauna
Jason Ella Abbey Route Plan Native Flora
Marley Michael Shae Emergency Procedures Campfire games
Trip Intentions Change of area – geology /
Sapphire Jessica Dylan settlement / etc.
Tyler Emily Travis Equipment Aboriginal Culture
Dan (1) Dave (2) Wally (3)
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PLANNING SHEET: Deep Creek Conservation Park
NAME OF FIELD TRIP LEADER: WALTER OLENICH, Dave Rawson and Dan Coletti
MOBILE NUMBER: (WO) 0417 808 169 (DR) 0412 158 302 (DC) 0421 393 520
FLINDERS STUDENTS: 19
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Student Coordinators
Complete group table above
Ensure that Medical forms completed by all and attached to Field Trip Proforma
Field Trip Proforma completed and copied three times
Route card for each day including evacuation procedure for each walk group
Photocopy of map with campsites and route highlighted
Risk assessment completed
National Parks and Wildlife (DENR) trip Intentions form completed
Retain 1 copy of the proforma and submit 1 copy each to the course coordinator and trip supervisor
Name:___________________________________Signed:__________________________________Date:_________
Course coordinator
Checked field trip Proforma
Land managers contacted
Field trip supervisor contacted and briefed
Name:___________________________________Signed:__________________________________Date:_________
Field Trip Supervisor
Re-check Proforma
Checked contact with land managers
Check medicals and medication needs
Checked leader’s kit (first aid, compasses, maps, trowel)
Check vehicle kit (first aid, toolkit, cargo net if required)
Checked student safety items (raincoat, suncare, warm clothes, water, etc.)
Issued individual equipment items as requested
Checked communication and return arrangements
Mark sheets obtained (if applicable)
Name:___________________________________Signed:__________________________________Date:_________
**** ONE COPY OF PROFORMA GIVEN TO SECURITY OFFICE and/or UNIVERSITY CONTACT PRIOR TO DEPARTURE
**** SECOND COPY, WITH THIS PLANNING SHEET AND MEDICAL FORMS GIVEN TO FIELD TRIP SUPERVISOR, BUSHWALK LEAD
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EMERGENCY RESPONSE CONTACTS
In the case of an emergency, list possible field contacts: Phone Coverage - Telstra – reasonable (excellent on high ground)
COMMUNICATION DETAILS
Group Role Name Mobile Number
Group 1 Field Trip Supervisor Dan Coletti 0421393520
Other
Group 2 Field Trip Supervisor Dave Rawson 0412158302
Other
Group 3 Field Trip Supervisor Walter Olenich 0417808169
Other
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1. Field trip supervisor to turn phone on from 7pm-8pm whilst on camp.
2. Field trip supervisor to turn phone on from 12.00 pm on the last day
3. Other (student) phones not to be used unless emergency
4. No contact to be made unless emergency
5. Mobile phones not to be relied upon
6. Notification of any incidents to University contact – to be done as soon as practical following
management of event.
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Route Planning Sheet (Route Card): 1 sheet for each day (Students to Complete) TO BE ADDED
Student Groups are responsible for their own route plans. Below is the planning card provided for them
to complete and provide on the day of the walk. Please see page 20 of this document for the general
planned route. Group 1 has planned to walk west to east, with group 2 and 3 travelling east to west.
Group: ________ Area: ______
Dates: ________ Day: ___Activity___ _____________
Field trip supervisor: ______________________________Student coordinator:____________________________
Prepared by:__________________________________________________________________________________
Map [s]: ________________________________________________________
Stage Objective Bearing km height time for E. T. A Terrain/Remarks/Evac
(describe and grid ref) (grid ref) (initial) + or - stage Route for Stage
Start
+
totals -
Evacuation and phone range routes:
1. 2. 3.
Time Calculations (Naismith’s Rule): For novices: 3-4km/hr for easy terrain; 2-3 km/hr for light scrub; 1-2 km/hr for heavy scrub,
scrambling. Add 1 hour for every + 500m, add 1 hour for every - 1000m.
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Menu Plan (Students to Complete and organise)
Lunch
Dinner At Home
Snacks
Drinks
Suggestions:
Breakfasts: Cereals, muesli with powdered milk, porridge, muffins with spreads such as jam, peanut butter, fresh
fruit.
Lunch: Pitta bread, crackers, rice slices topped with cream cheese, cheese, metwurst, tuna, tomato, lettuce, alfalfa,
capsicum, spreads, and fresh fruit
Dinners: Pasta, rice or noodle dishes enhanced with dehydrated vegetables and fresh vegetables, spices, tuna,
sauces. Deserts of cheesecake, jelly, rice pudding, chocolate mousse, cookies, hot chocolate. Can be supplemented
with cup a soups or two minute noodles.
Snacks: Dried fruit, fruit cake, scroggin- a mixture of dried fruit, nuts, seeds, lollies, chocolate (be aware of allergies)
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SOAP NOTE – INCIDENT FORM
(YOU MUST FILL IN THIS FORM FOR AN ACCIDENT THAT HAS CAUSED INJURY OR WHERE CONDITIONS REQUIRE
MEDICATION OR ONGOING TREATMENT)
NAME…………………………………………………………………………………………..…………… DATE………………………………
HR 50-100bpm
RR 12-20
SCTM PINK/WARM/DRY
TEMP 37 deg
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HISTORY
Symptoms…………………………………………………………………………………………………………………………………………………………………….
Allergies……………………………………………………………………………………………………………………………………………………………………….
Medications………………………………………………………………………………………………………..……………………………………………………….
Pertinent medical history…………………………………………………………………………………………………………………………………………….
Last intake/output………………………………………………………………………………………………………………………………………………………
Events…………………………………………………………………………………………………………………………………………………………………………
ANTICIPATED PROBLEMS…………………………………………………………………………………………………………………………………………….
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………………………………………..
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EHLT FIELD TRIP RISK ASSESSMENT FORM Booking Ref.
No……………
The following table includes most hazards that would be associated with a medium-low risk trip.
List identified hazards for your field trip and detail measures taken to address the hazards. The Field Trip Health & Safety Checklist and the Hazard Identification Guidelines can provide
indicators for possible hazards.
If necessary, this generic risk assessment must be modified to meet individual requirements of each field trip. The Action by and Date columns will need to be completed.
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Item Hazard P C RA Control Action by
Field Trip Leaders
Bites and Stings U M M Mobile communication, first aid kit and all
Participants
Can you identify any NO Adequately controlled. No further action required, proceed to Summary of Risk and Signature block.
further hazards?
Further hazards identified. Proceed further with Risk Assessment
YES
ADDITIONAL HAZARDS
To evaluate other identified hazards associated with this trip; type each identified hazard on the form, complete the Probability (P) and Consequence (C), using the Risk Matrix enter the Risk
Assessment rating (RA) refer page 10. Complete a detailed list of controls you will put in place to ultimately eliminate or significantly reduce the associated risk.
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Item Hazard P C RA Control Action by
Licensed drivers, Restricted speed on program
Field Trips: General/ Transport to site Vehicles serviced and roadworthy, university Field Trip Leaders
HU M M
Bushwalking Motor vehicle, Bus vehicles, commercial licensed operators and all Participants
Self monitoring
Briefing pre-departure.
Tenting/ Overnight Camping, equipment Camping stoves (trangias) all participants trained in correct Field Trip Leaders
U m m use prior to trip.
failure and all Participants
Self, group and leader monitoring when in use, cooking
circles
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Item Hazard P C RA Control Action by
Carry appropriate clothing (thermals, waterproofs, hats,
fleece tops etc.) for conditions
Briefing pre-departure
Appropriate footwear, team lifting, limit size of loads Field Trip Leaders
Manual handling U M M
Demonstration of correct techniques by leader and all Participants
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Item Hazard P C RA Control Action by
Emergency planning, communication
Loss/ lack Of Equipment/ inappropriate Constant monitoring throughout activity Field Trip Leaders
U N N
use Personal responsibility for issued items and all Participants
Spares available
Monitor weather
Field Trip Leaders
Electrical storms P M M Move to safe location
and all Participants
Amend program
Prior training
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Item Hazard P C RA Control Action by
Student briefing pre departure and all Participants
SUMMARY OF RISK Review the risk measured, and the controls, then please select the relevant risk summary statement:
A The assessment reveals that the potential risk to health from the use of the plant/equipment/procedure is not currently significant
B The assessment reveals that the potential risk to health from the use of the plant/equipment/procedure is significant, however controls are in place that reduce risk to
acceptable levels
C The assessment reveals that the potential risk to health from the use of the plant/equipment/procedure is significant. Interim controls are in place to reduce risk to
acceptable levels.
Emergency Response Plan: ALL SERIOUS INCIDENTS (A critical or life threatening injury)
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Accident Management and Planning:
The effective management of any incident in the field will, for the most part rely on sound judgement and decision making from the group leaders on the scene.
First priority tasks: Immediate management of a serious incident, self, group, seek assistance of other leaders and or competent students to help stabilise the casualty.
Medical summary sheets consulted to gain relevant medical information, record treatment and prepare a report for emergency services.
When ringing 000 give: Group name, grid reference, casualties’ symptoms, treatment given, existing medical condition or allergy.
Debrief group to what is happening. Group members positioned to help identify casualty site for emergency services.
Second priority tasks: Make contact with the university emergency contact. Group leader should accompany casualty to hospital if possible.
Course coordinator, executive dean and group leader to consider program suspension or continuation, student and staff support and counselling
Likely Major
Probably occur in time Severe injury or illness or major property damage
L M
Possible Could happen occasionally Minor Minor (usually reversible) injury or illness resulting in days off work or minor property
P m damage
Highly
Negligible
Unlikely Has potential to occur, but probably never will No medical treatment
N
hU
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Forms of Hazard
Physical Mechanical action, impact, electrical exposure, heat/cold, noise, vibration, explosion etc.
Chemical Corrosive liquid, toxic gases, noxious fumes etc.
Ergonomic Height of workbench, design of chair, set-up of a work station etc.
Radiation x-ray machine, infrared beams etc.
Psychological Stress from using equipment without proper training or instruction, interpersonal conflict
Biological Sharps, specimen containers carrying infected material, viruses from A/C system
Sources Environment Substances Equipment/plant Work systems
Major injury M High High High Medium Medium Isolation Eg Restrict access, use in a closed container, fume
cabinet
Minor injury m High Medium Medium Medium Medium Engineering Eg Trolleys to move loads, guards on machinery,
Fume cupboard
First aid FA Medium Medium Medium Low Low Administration Eg: Training, Safe Work Procedure, signage
Negligible N Medium Medium Low Low Low PPE - Personal Eg: Gloves, respirator, safety glasses
Protective Equipment
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