Euthenics 1

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Academic Policies

Academic Policies

This module will contain the academic policies you should know as a student
of AMA University Online Education.

Academic Load
Students should follow the curricular program structure they are enrolled in.
Undergraduate students can enroll in a minimum of three (3) subjects and a
maximum of eight (8) subjects per term of enrollment.
Graduate studies students are allowed to enroll in a minimum of two (2) and
a maximum of four (4) based on the curriculum they are in. Students may
enroll in only one (1) subject upon submission and approval of a written
request stating the reasons why the student cannot take at least two (2)
courses.

Per Term Residency

Students of AMAU Online Education are required to be enrolled per term for
at least fifty (50) days before he/she may be allowed to request for a grade
slip and continue enrollment for the next term.

Overload
Only graduating students (students who are in their last term of enrollment)
are allowed to have overload units but not to exceed 3 units. Policy on pre-
requisites shall also apply. A student must seek approval of the dean before
he/she can be allowed to enroll the overload courses.

Course Prerequisite
Courses approved as prerequisites to other courses may not be waived
except in meritorious case. This means that students who have enrolled and
fully attended course that is a prerequisite to another may be allowed to
enroll and attend the latter course to credit, without having passed or earned
credits for the prerequisite course.
No permission will be granted without a written request from the student
and a certification from the instructor of the prerequisite course that the
student had fully attended the said course. The dean will be authorized to
grant the permission based on the merits of the letter request.

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 Hence, a student who is granted permission is required to take up the
prerequisite course simultaneously with the course to which the former is a
prerequisite or immediately on the term if the prerequisite is not o ered.
Courses approved as prerequisite to other courses may be taken
simultaneously with the latter course if the student is graduating and needs
only the latter course to complete the requirement for graduation.

Course Crediting for Transfer Students

Within AMAES
All equivalent courses will be credited within AMAES member schools.
Equivalent courses refer to those with the same course description and the
course credit both lecture and laboratory.

From other schools

 Relevant GE courses are credited provided that the course has the
same course description and course credits (lecture and laboratory
credits). 

 Other preparatory courses can be credited provided these courses
have corresponding equivalent in the AMACC/AMAU program. 

 All requests for crediting beyond this guideline must be
recommended for approval by the dean, head of operations and
university registrar. 

Second degree program 

Student who are degree holders, granted with Special Orders by the CHED,
and who are enrolling in a second degree program will be given credit in all
equivalent GE courses, and preparatory courses. 

Graduate of AMAES who wishes to take a second degree program will be
given credit to all GE, preparatory, major courses and elective courses taken
in first degree program than have equivalent courses in the second degree
program applied for. 

Thesis, Design project and Practicum will not be given credit for the second
degree program. Thus, the student will be required to enroll and complete all
requirements pertaining to the design project and practicum/ OJT
requirement of the second program. Thesis, design project and practicum /
OJT guidelines will be implemented. Thesis/Despro topics related or
extension of the student previously completed thesis or design project in the
first degree will be allowed. 
A student who wishes to earn a second degree
program can prepare for its completion, by taking electives courses that are
required in the second degree program. 

Substitution of Courses 

Substitution of courses may be allowed only in the following cases: 

 When a student is pursuing a curriculum that has been superseded by
a new curriculum and the substitution tends to bring the curriculum
in line with the new. 

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 When there is conflict of hours between a required course and

another course, or when the required course is not offered and non-
enrollment of which would result or undue delay in the completion of
the program 

 Prescribed elective courses can be substituted with the equivalent
courses provided that the student applied for the said substitution. 

Every petition for substitution must: 

 Involve courses within the same department, if possible. If not, the
two courses concerned must be allied to each other. 

 Be between courses having the same number of units, and 

 Be recommended by the head of the department concerned. 
No
substitution shall be allowed for any course in which the student has
failed or received a grade of “5.00” or its equivalent. 

All petitions for substitution must be submitted to the office of the dean only
after the second week after the formal starts of classes. Any petition
submitted thereafter shall be considered for the following term. Only after
the school director and the branch registrar approved the substitution can
the student enroll the substitute course.

Adding and Dropping of Courses

Undergraduate students who initially enrolled less than eight (8) subjects
may be allowed to add additional subjects within one week of the initial
enrollment. After which, the student must finish all subjects first and secure a
grade slip before he/ she may be allowed to take additional courses.
Dropping of courses will be allowed within the first fifty (50) days of the
student’s enrollment in each term.

Term Extension
A student whose active term expired but still has unfinished requirements
for courses other than Practicum and Research Courses may be allowed to
extend his/her enrollment upon payment of corresponding extension fee for
a duration according to the extension program availed by the student.
Extension fee covers all courses enrolled in the term the student is currently
in.
Students may avail of the extension program twice.
A student who is availing of the extension program may not add additional
courses until he/she finishes his/her active term.
Removal Exam
Undergraduate students whose grades in a subject is less than 50% but can
still pass the subject provided he/she incurs a higher grade in his/her final

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 examination may avail of the removal exam. This allows for one (1)
additional attempt in the final exam so he may pass the subject.
Graduate program students follow the same rule but the grade should be
75%.
Removal exams are with corresponding fees and must be within the 98 days
active term or the student must avail both a term extension and a removal
exam whose fees are separate from each other.

Shifting to Another Program

Shifting or transferring to another program of AMAU OEd is allowed. All
equivalent courses/modules of instruction will be credited towards the new
program.
To shift to another program, the student must accomplish an application
form for this purpose duly approved by the dean.
A student who cannot meet the academic requirements of one program may
be advised by the dean or program coordinator to shift to another program.
If the student cannot meet the academic requirements of a new program,
he/she will be subjected to the scholastic delinquency policy.
Shifting of programs will only be processed in between enrollments. A
student needs to request for his/her grade slip for the current term he/she
finished before submitting his/her request to change of program to the dean.

Cross Enrollment
Cross-enrollment from AMAES/Non-AMAES schools to AMAU OEd
1. Submit the cross-enrollment permit to the
admission@amauonline.com. The cross-enrollment form must be
signed by the registrar and with the school seal. 

2. Register at www.amauonline.com and follow the new student
admission process. 

After completion of cross-enrollment
1. Transcript of records/certificate of grades shall be released by the
registrar office of AMA University and to be submitted to the mother
school. 

2. Grades incurred are not included in the computation of the grade
point average or general weight average. 

3. Release of grades or transcript or records can be school-school basis
or entrusted to the bearer if the school allows the student to hand
carry. 


Returning student
Returning students are those who are returning after not enrolling for more
than two (2) years. Students who are classified under this may be affected by
changes in the curriculum and other revalidation procedures.
1. A student who did not enroll after ninety-eight (98) days upon
expiration of his/her last term with AMAOEd must seek re-admission
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approval from
the dean. A copy of approved re-admission form must

be submitted to student.support@amauonline.com. 

2. A student who has been dismissed for academic deficiencies or
suspended for disciplinary reasons for at least 98 days must submit
an application for re-admission and a letter of appeal to the dean. The
Application for re-admission must be recommended. 

A student who stopped for more than five years and with only 10% or less of
course deficiencies (e.g. 15-21 units remaining to complete the program)
shall be allowed to use their old curriculum or the curriculum of which they
started with.
The student must complete the program and graduate within one (1) year.
Otherwise, an additional penalty of one (1) course for every year of extension
will be imposed. If the remaining deficiencies include Thesis A and B or
Design Project, the student is required to present a new thesis topic or design
project and enroll both thesis A and B (Despro 1 and Despro 2 for
engineering).
A student who stopped for more than five years and with more than 10% of
course deficiencies (e.g. more than 21 units remaining to complete the
program) shall use the new curriculum or the revised curriculum currently
implemented. All courses taken from the previous curriculum will be
credited, provided that these are equivalent to the courses in the
new/revised curriculum.
Procedure
1. The student must present a letter of request for reinstatement to be
approved by the dean and the head of operations. 

2. The student must enroll the penalty courses which is one course for
every year of extension beyond the five-year grace period (e.g. if the
student stopped for 10 years, he will have to enroll five penalty
courses). The dean upon recommendation of the program head will
prescribe the penalty courses and inform the registrar. 

Rejoining students (students who have discontinued for less the five years)
should first secure a written permission from the dean.
Student who is returning after serving a suspension must rst secure
clearance from the dean and head of operations before they enroll.

Disqualified / dismissed students

Students who have been disqualified from the program they are currently
enrolled in due to their failure to meet the grade requirements despite
allowed remedial classes may seek admission to other programs.
Students who have been dismissed or disqualified for reasons outlined in the
scholastic delinquency policies will not be granted admission in any of the
colleges of AMAES.
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 Request to transfer credentials
A student who intends to transfer to other academic institutions must submit
a letter to the dean indicating the intention to transfer and reasons for the
transfer.
Request to transfer credentials shall be led through
courseadmin@amauonline. com.
AMAOEd strictly enforces a No Clearance, No Release of Transfer Credential
policy. Students are advised to process their student clearance on time avoid
unnecessary delays.

General Policies for Students

Residency
Students are required to attend classes through the AMAU OEd Learning
Management System (LMS) at lms.amauonline.com. Each enrollment of an
OEd student is for a maximum of 98 days (roughly 3 1⁄2 months). Students
should also be enrolled in their current term for a minimum of fifty (50 days)
before they can be issued a grade slip and allowed to re-enroll for another
term.
If students cannot access their LMS portal due to medical reasons, students
are required to present medical certificates or documents to facilitate
freezing of their account or extension of their term. A student who fails to
submit a medical certificate or any document to justify freezing of their
account will forfeit his/her extended access to the LMS.

Grade Point

IP (In Progress) - A mark for conditional grade which is given to students

who did not:
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a. finish their project prototype or software;


b. attend the scheduled thesis/capstone/design project defense;

c. complete the required on-the-job training (OJT) hours;

d. Submit course requirement(s) of thesis / capstone / design / projects
/ feasibility / OJT like hardbound, OJT reports, completion certificates,
etc.
Note:
Grade transmutation is not implemented in all term grades.
Grade computation will be as follows for all quizzes, assessed projects,
assignments, term examinations: (Raw Score/Maximum Score) x100%

Grading System
For lecture-only classes

For lecture with laboratory classes

The passing grade for AMAU Online Education courses is 50%.

Graduate program students are required to have at least a 2.00 or 75% grade
to be allowed to advance to the next courses for their program.

General Point Average

Only grades in academic courses are included in the computation of the GPA.
Grades in Euthenics, P.E. and NSTP are not included.
To compute the GPA:

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  Multiply the credit units for each course by the corresponding grade
points 
merited in each course to get the honor the points. 

 Add the honor points to get the total. 

 Divide the total honor points by the total number of credits during the
term. Indices are computed to four decimal places rounded off to two.
Grades in courses which were cross-enrolled will not be included in the
computation.

Grade Complaints
A student who is in doubt or has complaints on the grade(s) obtained can
make an appeal to the College Dean within one (1) week after receipt of the
grade slips.
Procedure in Filing Complaint

1. Completely fill out the form.

2. Submit the complaint form to the Dean

3. If the complaint(s) is/are valid, the College Dean shall conduct an
inquiry with the concerned faculty and consult the technical unit for
the logs and records in the LMS and resolve the grade complaint(s)
within one (1) week upon receipt of the complaint(s).
4. Consult with the Dean about the result of the grade complaint(s).
Absolutely NO change of grade will be accepted after the scheduled period.

Academic Standing
Academic standing shall be determined by the Grade Point Average (GPA) of
the student computed every end of the term. The Registrar shall compute the
academic standing of the students and submit list result to the Dean for
appropriate actions.
Good Academic Standing- GPA 2.75 or better and passed at least 75% of the
total academic units enrolled for the term.
Academic Position- GPA 3.0 or better and passed at least 50% of the total
academic units enrolled for the term.

Scholastic Delinquency
Student Notice
A student who fails 25% of the total units enrolled in the term will be
classified as under STUDENT NOTICE.
A student is issued a STUDENT NOTICE by the Dean if the GPA for the term is
at least 3.0 but fails 23% of the total units enrolled for the term.
The STUDENT NOTICE is a reminder from the Dean for the student to
improve his/her academic performance in the following term.
Probationary Status
A student with GPA of at least 3.0 but failed 50% of the total units enrolled in
the term will be classified as under PROBATION and will be placed on the
PROBATIONARY status list.
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Students who received STUDENT NOTICE for two (2) consecutive terms will
also be placed on the PROBATIONARY status list.
 A student is issued a notice from the Dean about his/her probationary
status. The letter shall induce an advisory for the student on how to
improve his/her academic performance and be removed from the
PROBATIONARY status. 

 A student placed under PROBATIONARY status will be allowed to
enroll a maximum of 15 units in the succeeding term to help/her
improve his/her academic performance. 

 A student will be removed from the PROBATIONARY status list after
passing at least 75% of the total units enrolled in the succeeding term
and obtaining a GPA of 3.0 or better. 

Dismissed Status 

A student with a GPA below 3.0 and failed more than 75% of the total units
enrolled in the term will be classified under DISMISSED status. 

A student who received PROBATION NOTICE for two (2) consecutive terms
will also be placed on the DISMISSED status list. 

 A student is issued a notice from the Dean about his/her dismissed
status. The notice letter shall include the advisory for the student on
how to apply for re-admission in the same program or in a different
program of study. 

 A student placed under DISMISSED must apply for re-admission in the
same program or in a different program of study to the Dean. The
Dean must provide a decision one (1) week after the appeal is
submitted. 

 A re-admitted student will be allowed to enroll a maximum of 12 units
in the succeeding term him/her improve the academic status. 

 A re-admitted student will be removed from the DISMISSED status
upon and obtaining a GPA of 3.0 or better. 

Disqualified Status 

A status with GPA below 3.0 and failed 100% of the total units enrolled in the
term will be classified under DISQUALIFIED status. 
A student who received
DISMISSED NOTICE for two (2) consecutive terms will also be placed on the
DISQUALIFIED status list. 

 A disqualified student may submit an appeal for re-admission in a
different college/program to the Head of Operations of OEd. Should
the Head of Operations find merit in the appeal, the student will be re-
admitted to OEd. 

 A re-admitted student will be advised to shift to a less demanding
program of study and will be allowed to enroll at the most 12 units in
the succeeding term. 

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  A student with denied re-admission appeal will be advised to transfer
to other institution and will be given honorable dismissal and
transcript of record after all clearances are accomplished. 


Maximum Residency Rule (MRR)

A student must finish the requirements of a program using the same
curriculum within the period of actual maximum residency rule (MRR) which
is equivalent to twice the normal length prescribed for the program. Since
OEd implements the enroll anytime model, the MRR in AMAU programs will
be implemented.
A student who fails to complete the program of study in the prescribed MRR
may request for waiver of the MRR.
1. The student must submit a written request for waiver of the MRR to
the Dean. The request to continue with the same curriculum shall be
evaluated and decided within one (1) week upon receipt of the
request. 

2. The approved request for waiver of MRR shall include penalty
subjects if applicable or new curriculum if appropriate with all the
accredited courses. The approved request will be provided to the
student concerned and a copy of which will be forwarded to the
Registrar’s Office to be included in the student’s records. 

3. Penalty course(s) will be appropriated to one (1) course for every
year beyond the MRR. The Dean upon the recommendation of the
program head must prescribe the penalty courses. 

4. The student must get a copy of the penalty courses if applicable and
enroll accordingly. 


The AMAU Online Education Learning Management System (LMS)

The AMAU Online Education Learning Management System uses the address
lms.amauonline.com and is the medium used in the delivery of the class
instructions to university students. Once a student has been successfully
added to the system and has been given access to AMAU OEd LMS (as
detailed in the enrollment process), he/she can login to the portal and start
his/her studies online.
Courses in the LMS implements completion tracking. The completion
tracking feature makes sure that students are able to go through the modules
sequentially.
Students are given two initial (2) attempts in their quizzes for non-adaptive
mode assessments. An additional one (1) attempt can be requested by
sending an email to mentor.inquiry@amauonline.com and provided that
their (students) scores in previous attempts are below the passing rate.
For the final exam, students are given one (1) initial attempt and one (1)
additional attempt may be requested if the student’s final grade is below
50%.
For quizzes in adaptive mode, students are only given one (1) attempt as the
correct answer is shown to students for review.
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Final Exams are always non-adaptive and students may not request for
mistakes from their exam attempt
Quizzes and exams may or may not be time-bounded. Students are required
to finish the exam within the time limit as indicated in the page before they
(students) take the exam. Final exams are given 2-hour limit. Security
measures are implemented to ensure the identity of the student and that
academic honesty is imposed.
Assignments and Laboratory Exercises are also submitted through the LMS.
Links are provided for the submission. In the event that students cannot
upload their requirements, they may email their submissions to
mentor.inquiry@amauonline. com.

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