Ariba PDF

S/4HANA: Integrated Procure to Pay
Demo ID: 11973

Last Update: 31 January 2017
S/4HANA: INTEGRATED PROCURE TO PAY
S/4HANA: Integrated Procure to Pay

1. TECHNICAL REQUIREMENTS ................................................................................................................. 3
1.1. Demo Environment & Users ................................................................................................................. 3
2. MRP ............................................................................................................................................................ 5
3. PROCUREMENT ...................................................................................................................................... 17
4. PURCHASING ANALYSIS ...................................................................................................................... 33
5. ACCOUNTS PAYABLES ......................................................................................................................... 43
6. PAYABLES DASHBOARD ...................................................................................................................... 61
1. TECHNICAL REQUIREMENTS
1.1. Demo Environment & Users
Information
Under the country flag you can find the demo package (several guided and/or self running versions).
In the zip files, you can watch and download several video versions (with and without audio, use
space bar to start/stop them)
LIVE ONLINE DEMO

Due to the complexity of MRP – requiring a bottleneck situation – you need to investigate how
to pursue this demo. Both options definitely need some ERP backend skills:
A) In the backend ECN system you can check transaction MD04 for material NAV-
001012 and influence the supply / demand situation (delete old Puchase and Sales
orders, create new Sales order etc)
B) the best way is
to create your own material (MM01 - copy from material NAV-001012 for plant
1000, Storage 0001, Sales Org. 1000, Distr. Channel 10 with all Sales, MRP,
Accounting tabs). With your own material name you can give the demo a different
Industry flavor (Retail, Consumer, Manfactruing etc.)
create 2 Vendor Info records for your material and vendors 1000 1nd 1001
maintain the source list for your material reflecting the 2 different suppliers
finally create a Sales order for your material and customer 66688 with delivery
date today
The roles required for the demo are MRP Controller, Purchasing Manager and Finance
Accounts Payables.
The Lumira files can typically be accessed via the Fiori tiles. If you face a problem here (screen
size, charts cannot be displayed), you might want to open the Lumira files directly vial the link
below.
Showroom Information
Showroom SAP Simple Finance 1.0 Q 2015 (Public) which can be accessed via the SAP Demo Cloud portal:
www.sapdemocloud.com (restricted – registration required until end of Sapphire 2015).
Fiori Access
Steps for accessing the demo in the S/4HANA Digital Core ALL Edition 2016 V2 (Public) showroom:
Direct Access URL (can be used for access from inside the showroom)
Demo URL: https://s42-fin-emea.sapdemocloud.com
Username: MATHEWP
Password: welcome
Steps for accessing the demo in the Green Phoenix Showroom:

System Access Details (from the WTS within the showroom)
Demo URL: https://cimgn.wdf.sap.corp:8118/sap/bc/ui5_ui5/ui2/ushell/shells/abap/FioriLaunchpad.html
Username: MATHEWP
Password: welcome
Lumira Access
Lumira files storage (accessible only within the showroom): \\cldvmxwi00041\files$\S4HANA\Lumira
User Details (Fiori & Lumira)

Login: MATHEWP
Pwd: welcome
2. MRP
What to do and what to say What you should see
My first role in this demo is that of

an MRP controller.Our customer
Smart Solutions has ordered 50
navigation devices from us
and the material is supposed to be
shipped today. So, I click on the
'Monitor Material Shortages' app to
take look at my material
shortages.
1. Click on Monitor Material

Shortage
To make it easier to identify my

material 'NAV-001012', I adapt the
view by clicking on the
'Personalize' icon.
2. Click on Personalize
3. Personalize the view by

deselecting the entry 'Vendor'.
4. Scroll down the list, add the

entries 'Available
Stock','Procurement Type, and
'Safety Stock'.
5. Click Available Stock.

6. Click Procurement Type.

7. Click Safety Stock.

8. Click OK to confirm selection
9. Scroll to bottom to select GPS

Navigational System.
I select my material 'NAV-001012'

by ticking the respective checkbox.
10. Click on check box to select

my material 'NAV-001012'
11. Click .
12. Click .
Now, the system shows me the

shortage list for the GPS device
'NAV-001012'.
The sales order from Smart
Solutions with its material shortage
of 177 pieces is highlighted.
At the bottom, the system
proposes different options to solve
this issue.
To getter a better impression of
the situation, I click on the
'Graphics' icon.
Now, the system shows me the

stock/requirements list which
contains two shortages.
In the first line, I can see that I
currently have 198 navigation
devices on stock.
As a safety stock of 50 pieces for
this material has been defined in
the system, only 148 devices are
currently available.
The second line shows the sales

order from Smart Solutions with
today's date.
As I need 325 devices to fulfil this
order, I have a material shortage
of 177 pieces.
This is indicated by a red button in
the same line.
As the sales order from Smart
Solutions needs to be handled
immediately, I will take care of the
second material shortage at some
later point in time.
Now, I click on the red button next
to the sales order from Smart
Solutions to manage the material
shortage.
13. Click .
14. Click .
15. Click Calender to select

Delivery Date.
16. Select 4/Sep/2015.

17. Select Create Requisition.
Now, the system automatically

creates a purchase requisition for
which I need to enter a delivery
date.
I select August 04, 2015, the
required quantity is already pre-
filled by the system, and I confirm
this by clicking on 'OK'.
18. Click .
I see that my material shortage on

August 04 is solved. I click on the
'List' icon to go back to the table
view of the 'Shortages' list.
19. Click to go back to

Shortage List.
20. Click here to scroll to view

details.
I see that my material shortage

on Sep 04 is solved. I click on the
'List' icon to go back to the table
view of the 'Shortages' list.
21. Click to navigate Home.

3. Procurement
1. Click Approve Purchase

Requisitions.
The systems now displays files

which belong to my purchase
requisition 10043112-10.
These are files that help me make
my decision and can e.g. contain
product specifications or pictures.
After I have taken a look at the
available information, I click on
'Approve' to approve my purchase
requisition.
On the left-hand side, I see a list of

all the purchase requisitions.
On the other side, the system
displays further information on the
purchase requisition that I just
created as an MRP controller.
As I can tell from the number next
to the 'Paper Clip' icon, additional
files have been attached to this
purchase requisition.
I click on the 'Paper Clip' icon to
display them.
2. Click .
As a comment field is mandatory, I

enter 'Urgent for Mathew P' and
click on 'Submit'. Now, the system
displays a summary of the
purchase requisition that I just
approved.
3. The Note field is filled out.

4. Click .
5. Click to navigate to SAP

Fiori Launchpad.
Next, I click on the 'Order from

Requisitions' app to create a
purchase order from my purchase
requisition.
6. Click on Order from

Requisitions
As you can see at the top, there is

quite a number of purchase
requisitions available already.
As I am interested in a purchase
requisition for which the supplier
assignment has already taken
place, I click on 'Assigned PRs'.
7. Click Assigned PRs .
8. Unselect All Checkboxes.
Now, the system shows me all

assigned purchase requisitions.
The respective icon at the top has
turned red. My purchase
requisition with the number
'10043112-10' is the second one
seen from the top.
The respective supplier for my

purchase requisition is C.E.B.
Berlin.
9. Click check box to select PR

item
To simulate a PO from this

purchase requisition,
I select the respective entry and
click on 'Simulate POs'.
10. Click .
The system displays a message

telling me that a purchase order
has been created.
To look at it, I click on 'Created
POs' at the top.
11. Click Simulated POs .
12. Click .
13. Click Created POs .
Take note of the Purchase Order

number as you will need it for later
reference. In this case it's
PO 4500018515.

Fiori Launchpad.
In the meantime, I have received

the GPS devices that I ordered
from C.E.B. Berlin.
For this reason, I click on the 'Post
Goods Entry to Stock' app to
create a goods receipt document.
15. Click on Post Goods Entry to

Stock
16. Clicking the opens a drop-

down list.
17. Clicking the entry

selects it.
The goods receipt document

contains information such as the
document and posting date, the
name of the delivered material,
its quantity, its storage location, as
well as the respective vendor.
After checking that everything has
been delivered as ordered,
I click on 'Item OK' to indicate this.
18. Click .
19. Click .
20.
is double-clicked.
21. Click to close.

Fiori Launchpad.
Now, I would like to post the

invoice that I received from C.E.B.
Berlin for delivering the GPS
devices.
To do so, I click on the 'Post
Supplier Invoice' app.
23. Click on Post Supplier

Invoice
24. Click on As invoice date, I

enter today's date, i.e. August 04 ,
2015
25. Click 4, September 2015.
26. The Material Number field is

filled out.
I enter the overall amount of

8.294,30 EUR which consists of
the tax amount of 1.324,30 € and
the gross price of 6.970 €. The tax
amount of 19% has already been
calculated by the system.
As I have received all devices as

ordered, I confirm this by ticking
the checkbox next to the purchase
order number.
27. Select the check box next to

the purchase order number
28. Click to do the actual

posting of the supplier invoice.
29. Click to confirm.
30. Click .
31. The Amount field is filled out.
32. Click .
33.
is double-clicked.
34. Click to close.

Fiori Launchpad.
36. Click Track Purchase Order.
On the left-hand side, the system

displays a list of all my purchase
orders.
On the right-hand side, I see
detailed information on my
purchase order, such as delivery
date and amount.
At the top, I can see all the steps
that my purchase order has gone
through, so far.
In the detailed view on the right, I
click on the delivery date of my
purchase order to display further
information.
37. The Search field is filled out.
38. Click C.E.B. BERLIN.

39. Click .
Here, I can see the pricing

conditions of my purchase order
At the bottom, the system displays
the respective documents for
goods receipt and invoicing.
40. Click here to scroll.

Fiori Launchpad.

4. Purchasing Analysis
First of all, I have to establish a

connection to the SAP HANA
database.
The Lumira files only contain the
data structure, while the data itself
is stored in the database.
After entering my user and
password, I click on 'Connect'.
I am still in the role of a

Purchasing Manager, but now I
would like to do some purchasing
analysis to see the implications of
my purchase order regarding the
overall situation of my company.
For this, I take a look at my SAP
Lumira Purchasing Dashboard
which combines SAP Fiori and
SAP Lumira . From the SAP Fiori
Launchpad, I click on the
'Purchasing Dashboard' app to
open it up.
1. Click on Purchasing
Dashboard
My Purchasing Dashboard
consists of several helpful reports
which are visualized with SAP
Lumira.
The underlying SAP HANA
database provides me with real-
time access to my purchasing data
from the last twenty years.
Due to this massive amount of
data, my reports all look quite
cluttered. Let's see what happens
if I display only purchasing data
with regard to my supplier 'C.E.B.
Berlin'.
.
2. The field is filled out.

Now, all my reports only show

purchasing data for C.E.B. Berlin.
In the last twenty years, there

have been almost 700 purchase
orders for C.E.B. Berlin with an
overall purchasing amount of
almost 7 million €.
The selected filter is shown in the

upper left corner of the screen.
Now, I would like to take a look at
the number of purchase orders by
year and month.
In the respective report, I click on

the 'Full Screen' icon to maximize
the report
3. Click .
4. Click 0000001000.
5. Click on Full screen .
Here, I can see when and how

many purchase orders were
created for this supplier.
6. Click on .

8. Click .
Now, I would like to see a

comparison of the number of
purchase orders and purchase
order amounts by vendor.
In the 'POs and PO Amount by
Vendor' report, I click on the 'Full
Screen' icon to maximize the
report.
10. Click .
11. The Year/Month field is filled

out.
12. Click .
Now, I would like to drill down from

the overall picture to the level of
the purchase order that I just
created. For this reason,
I set filters for April 2015, C.E.B.
Berlin, and the purchase order
number. On the right-hand side, I
set the respective filters one after
the other by clicking on them.
I can see that my reports react
immediately to these changes.
13. Click the checkbox to select

201508
Now drill down the change for the

month 09,2015
14. The Year/Month field is filled

out.
15. Click Search .
16. Click the checkbox to select

201509
17. The Purchasing Document

field is filled out.
18. Click Search .

19. Click 4500018515.
The filters that I have set are

displayed in the top left corner of
the screen.
Now, the reports focus exclusively
on my current purchase order for
supplier C.E.B. Berlin.
What I can also see now is that my
supplier C.E.B. Berlin belongs to
my purchase organization 'Best
Run Germany'.
20. Click to navigate to Fiori

Launchpad.

5. Accounts Payables
Now, I am in the role of an

Finance Accounts Payable. I click
on the 'Manage Vendor Line Items'
app to launch it.
1. Click on Manage Vendor Line
2. The Vendor field is filled out.
3. The Company Code field is

filled out.
4. Click .
Now, the system displays a table

containing the line items for C.E.B.
Berlin, i.e. vendor '1000'. I click on
'Personalize' to adjust the columns
of the table.
5. Click .
The system shows a long list of

column names that I can choose
from.
I scroll further down to select the
entry 'Due on'.
I add this information to my table
view by clicking on 'OK'.
6. Click here to scroll.

7. Select the "due on" check box

8. Click .
Now, I can see that the column

'Due on' has been added to my
table view.
9. Click Due on.

I click on 'Due on' to change the

sorting of this column.
I click on 'Sort Descending' to
display the most recent line items
at the top.
10. Click Sort descending .
Now, the display of the line items

has changed accordingly.
At the very top of the table, I can
now see the line item belonging to
my recently created purchase
order.
Now, I decide to take a look at the
respective G/L document.
To open it, I double-click on the
document number of my line item.
11. Double Click on Document

Number 5100000026
I find myself in the entry view of

the G/L document for my purchase
order. Here, I can see to which
G/L acounts the respective credit
and debit amounts are posted.
As I would like to have an
overview of all the documents that
belong to my purchase order, I
click on 'Related Documents' at
the top.
12. Click RELATED DOCUMENT.

The system displays a list of all the

documents relating to my
purchase order. Here, I see e.g.
the number of the invoicing
document, the number of the
accounting document,
the number of the purchase order
and the files for the approval of the
purchase requisition. I click on
'Home' to return to SAP Fiori
Launchpad.
13. Click to navigate to Fiori

Launchpad.
Now, I would like to take look at

the balances for vendor C.E.B.
Berlin. In the SAP Fiori
Launchpad, I click on the 'Display
Vendor Balances' app.
14. Click on Display Vendor

Balances .
I enter my vendor '1000' and

company code '1000', and fiscal
year '2015.
Then, I click on the 'Search' icon to
start the search for the vendor
balances of C.E.B. Berlin in 2015.

filled out.
17. Click .
The system shows a list of debit

and credit postings and cumulative
balances along with imputed
interest
18. Send an account statement to

C.E.B. Berlin by Clicking
.
I click on the 'Correspondence'

field to open a pop-up menu with
predefined correspondence types.
From the drop-down list, I select
the entry 'Account statement' by
clicking on it
19. Click
Correspondence dropdown .
20. Click
.
21. Click Vendor.

In the field 'Postings from', I click

on the Calendar icon to open up
the calender view. I select January
1, 2015 by clicking on the
respective date in the calendar
view.
22. Click calender . To select

the date as " 01/01/2015"
23. Click .
24. Click .
Now, I can choose between

different options: I can generate a
preview of the document,
I can send an e-mail or fax to the
vendor, or I can print it out. I click
on 'Preview'.
25. Click .
26. Click Here to Scroll.

27. Click to return to the SAP

Fiori Launchpad.
28. Click on Create Manual

Payment

30. Click 1000.
31. Click House Bank .
32. Click 1000.

33. Select Tax Code .
34. The Search field is filled out.
35. Click .
36. Click VA.
37. The field is filled

out.
Now, I see that the system has

automatically taken over all the
details for the bank that I have
selected in the previous screen.
I click on 'Calculate Tax' to update

the field 'Amount' and then I click
on 'Create' to create the actual
payment.
38. Click Calculate Tax.

39. Click .
The system displays a messsage

telling me that the document for
the manual payment has been
created successully.
To take a look at the document in

PDF format, I click on 'Open PDF'.
40. Click Open PDF.
Now, I take a look at the details of

the manual payment and close the
tab with the PDF document to
return to the success message
41. Click Close .

I click on 'Show Details' to display

further details on the success
message.
42. Click .
As you can see the payment has

been scheduled for a payment run
which takes place today. Now, I
click on the 'Home' icon to return
to the SAP Fiori Launchpad.
43. Click .
44. Click to return to Fiori

Launchpad.
Now, I want to display further

information regarding the payment
and the scheduled payment run. In
SAP Fiori Launchpad, I click on
the 'Schedule Payment Proposal'
app.
45. Click on Schedule Payment

Proposals
To search for the payment, I click

into the field 'Created By' and
enter 'jonesd' as a search term.
The system displays a list of
matching search hits.
I select the entry for 'MATHEWP'
by clicking on it. Then I click on the
'Search' icon to start searching.
46. The Created By field is filled

out.
47. Click .
48. Click .
As the payment has already been

processed, there is a message
telling me that no payment
proposal can be found. However,
there is one processed payment in
the 'Payment Processed' tab. I
open the tab by clicking on it.
49. Click .
6. Payables Dashboard
I am still in the role of an Finance

Accounts Payable. Now, I would
like to do some analysis on my
accounts payable situation. For
this reason, I click on the
'Accounts Payables Dashboard'
app in the Fiori Launchpad.
1. Click on Accounts payables

Dashboards

filled out.
3. Click Search .
4. Click on check box to filter

company code "1000"
Next, I want to take a look at the

payable amounts in company code
currency by net due days. I click
on the 'Full Screen' icon of the
respective report to maximize it.
5. Click on .
The report visualizes the payables

amount in combination with the net
due days. I can e.g. see that the
largest part of the payables
amount is due 45 days after the
invoice. I click on the 'Close' icon
to close the report and return to
my Payables Dashboard.
6. Click .
Next, I want to take a look at the

payables amount by posting
period and arrears aging range. I
click on the 'Full Screen' icon of
the respective report to maximize
it.
7. Click on full screen.
The report visualizes the payables

amount by posting period and
arrears aging range.
8. Click on the 'Close' to close

the report and return to my
Payables Dashboard.
The next report that I would like to

take a look at is 'Accounts Payable
by Vendor Country'. I click on the
'Full Screen' icon to maximize the
report.
9. Click on fullscreen .
This graphic illustrates at one

glance in which countrys my
company has the highest
proportion of the payables amount.
I can see immediately the country
with the highest accounts payable
is the U.S. as this country is
shown in dark green color.
I click on 'Cancel' to close the
report and return to my Purchasing
Dashboard.
10. Click .
Now, I would like to drill down from

the overall picture to the level of
the payables amount of today's
purchase orders.
For this reason, I set filters for
Vendor '1000' and company code
'1000'. On the right-hand side, I
set the respective filters one after
the other by clicking on them.
I can see that my reports react

immediately to these changes.
12. Click Search .
13. Select 0000001000.

14. The PostingMonth field is

filled out.
15. Click .
16. Click 09.

17. Click on Fullscreen .
18. Click .
19. Click to return to Fiori

Launchpad.

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S/4HANA: Integrated Procure to Pay

Demo ID: 11973

S/4HANA: Integrated Procure to Pay

LIVE ONLINE DEMO

Steps for accessing the demo in the Green Phoenix Showroom:

User Details (Fiori & Lumira)

My first role in this demo is that of

1. Click on Monitor Material

To make it easier to identify my

What to do and what to say What you should see

3. Personalize the view by

What to do and what to say What you should see

4. Scroll down the list, add the

What to do and what to say What you should see

5. Click Available Stock.

What to do and what to say What you should see

6. Click Procurement Type.

What to do and what to say What you should see

7. Click Safety Stock.

What to do and what to say What you should see

8. Click OK to confirm selection

9. Scroll to bottom to select GPS

What to do and what to say What you should see

I select my material 'NAV-001012'

10. Click on check box to select

What to do and what to say What you should see

Now, the system shows me the

Now, the system shows me the

The second line shows the sales

What to do and what to say What you should see

15. Click Calender to select

16. Select 4/Sep/2015.

What to do and what to say What you should see

17. Select Create Requisition.

Now, the system automatically

I see that my material shortage on

19. Click to go back to

What to do and what to say What you should see

20. Click here to scroll to view

I see that my material shortage

21. Click to navigate Home.

1. Click Approve Purchase

The systems now displays files

On the left-hand side, I see a list of

As a comment field is mandatory, I

3. The Note field is filled out.

What to do and what to say What you should see

5. Click to navigate to SAP

Next, I click on the 'Order from

6. Click on Order from

What to do and what to say What you should see

As you can see at the top, there is

7. Click Assigned PRs .

8. Unselect All Checkboxes.

Now, the system shows me all

The respective supplier for my

9. Click check box to select PR

What to do and what to say What you should see

To simulate a PO from this

The system displays a message

11. Click Simulated POs .

What to do and what to say What you should see

13. Click Created POs .