Republic of the Philippines

DEPARTMENT OF EDUCATON (DepED)-DIVISION OF NUEVA ECIJA

Cabanatuan City

PROCESSING CHECKLIST FOR

EQUIVALENT RECORD FORMS (ERF)
ELEMENTARY
( Note: Submit your pertinent papers in order as written in the checklist)
1 Equivalent Record Form (ERF) properly accomplish -------------------------------- 5 cps.
2 Plantilla Allocation List (PAL) properly accomplish -------------------------------- 5 cps.
3 Certified photocopy of PREVIOUSLY APPROVED
(must be certified by the PRINCIPAL concerned)
9.a Equivalent Record Form (ERF) as Teacher II, if any or ------------------------- 5 cps.
9.b Certification of NO APPROVED Equivalent Record Form (ERF) as Teacher II
(for Teacher III) ------------------------------------------------ 5 cps.
Note: Meaning if the teacher applied from Teacher I to Teacher III only
4 Transcript of Records (TOR)
3.a Original Copy ------------------------------------------------ 1 cp.
3.b Additional copies (must be certified by the PRINCIPAL concerned) -- 4 cps.
Note: with Special Order (S.O.) number for private schools, and Board
Referendum/Resolution Number for public schools, for teachers who
are non-teacher education graduates, units earned in education should
be included in the Transcript of Records (TOR)
5 Certification from the Registrar as to the Master of Arts (MA) units/degree earned by the teacher
4.a. Original Copy ------------------------------------------------ 1 cp.
4.b Additional copies (must be certified by the PRINCIPAL concerned) -- 4 cps.
6 Sworn Statement stating that the teacher concerned actually earned the units indicated in the
Transcript of Records (TOR) must be subscribed and sworn to by the Division Administrative Officer V
5.a Original Copy ------------------------------------------------ 1 cp.
5.b Additional copies (must be certified by the PRINCIPAL concerned) -- 5 cps.
7 Certification, Authentication and Verification (CAV) from the Commission on Higher Education
(CHED) Re: the entries that appear in Transcript of Records (TOR) are authentic
6.a. Original Copy ------------------------------------------------ 1 cp.
6.b Additional copies (must be certified by the PRINCIPAL concerned) -- 5 cps.
8 Copy of Master of Arts (MA) curriculum/checklist certified by the Registrar
7.a. Original Copy ------------------------------------------------ 1 cp.
7.b. Additional copies (must be certified by the PRINCIPAL concerned) -- 5 cps.
9 Service Records
showing inclusive dates of paid service and salary adjustments/increases granted duly
certified by the Schools Division Superintendent/Division/ Schools Administrative Officer
or any official authorized to certify service records.
8.a Original Copy ------------------------------------------------ 3 cps.
8.b Additional copies (must be certified by the PRINCIPAL concerned) -- 2 cps.
10 Copy of Thesis Book (MA Degree)
11 Copy of Personnel Services Itemization and Plantilla of Personnel (PSIPOP) for FY'2015 5 cps.
(must be certified by the PRINCIPAL concerned)
12 Copy of latest PAYSLIP (must be certified by the PRINCIPAL concerned) ------ 5 cps.
13 Copy of latest APPOINTMENT (must be certified by the PRINCIPAL concerned) ------ 5 cps.
14 Copy of PERMIT TO STUDY (must be certified by the PRINCIPAL concerned) ------ 5 cps.
15 Copy of Latest PERFROMANCE RATING (must be certified by the PRINCIPAL concerned) --- 5 cps.
16 Copy of Latest PRC License (must be certified by the PRINCIPAL concerned) ------ 5 cps.

**** ADDITIONAL REQUIREMENT/s for HEAD TEACHER II & HEAD TEACHER III
Notarized List of Teachers being supervised by the proposed appointee with their item numbers
Original Copy
Additional copies (must be certified by the SCHOOL HEADS concerned) -- 5 cps.

NOTE: Teacher - I to Teacher II = Preferably 24 units above

Teacher - I to Teacher III = Preferably 36 units COMPLETED ACADEMIC REQUIREMENTS

Very truly yours,

REYMO R. ALDAMA
Administrative Officer IV
Personnel Unit

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