Job Reference Letter Details and Sample Formats

Job Reference Letter matching with your NOC is the most important document in
FSW Program for Canada Immigration. Letters from your current and former (if
any) employers describing your work experience are a very important part of your
application. These letters should be detailed and must show the Canadian
Immigration officer that you performed certain work activities for a specific
duration in accordance with your skills and qualifications. As a general rule,
reference letters:

 must be issued with a date

 the specific period of your employment with the company
 the position(s) you have held during the period of employment and the time
spent in each position
 your main responsibilities in each position
 if possible, your total annual salary
 signed by a supervisory officer at the place of employment.
 if possible be on original company’s letterhead,
 showing the company’s full address,contact details, and be stamped with the
company’s official seal
 must have attached business card of the supervisor who is giving this job
reference letter to you

CIC Mentions the below requirements in the checklist:

 Included reference letters from all employers for past 10 years.

Letters Must Be:

 written on company letterhead

 signed by responsilbe superviosr
 show companies full address
 stamped if possible.

Letters must include:

 Period of employment
 positions you have held and time period for each
 main responsibilities in each position
 total annual salary plus benefits for each position
  number of hours per week in each position.

Sample Letters

Below are sample format for Job Reference Letter which you can get from your
workplace.

Sample Format (Job Reference Letter) to be taken on Company Letter Head

To Whom It May Concern

This is to certify that Mr. XYZ ABC was an permanent full time employee of the
COMPANY_NAME as DESIGNATION from DD/MM/YYYY to DD/MM/YYYY.
He played a significant roles as “NOC DESCRIPTION” encompasing “describe 2-
liner that match the lead statement of your NOC”. The following table shows the
chronological roles and responsibilities of Mr. SIRYASIR at COMPANY
NAME:Company:Company Name Position: YOUR DESIGNATION
PERIOD: From …TO DURATION Role playing as “NOC DESCRIPTION”

 POINT 1
 POINT 2
 POINT 3

Annual Salary and Benefit: RS XXXXXX per month ( or per year, also mention if
additional benefits such as PF, medical reimbursement, Insurance etc) Number of
Hours Works: Full time job, 8 and half hours per day, and 5-day a week; Yours
Sincerely, NAME OF SUPERVISOR DESIGNATION: E-MAIL ADDRESS
CONTACT NUMBER

Sample Format 2 (Job Reference Letter) to be taken on Company Letter Head

To whom it may concern;

I am writing this to confirm that Mr. xxx worked as a job title at company name on a
full time basis of 35 hours a week between the dates of dd/mm/yyyy and
dd/mm/yyyy. Mr. xxx’s main duties during this employment consisted of the
following:

 duty 1
 duty 2
  duty 3
 duty 4

During this employment Mr. xxx ‘s starting annual salary was £X and final annual
salary when he left the position was £y. Yours faithfully managers name and
signature Designation: Location: Company Stamp & Seal

Sample Format 3 (Job Reference Letter) to be taken on Company Letter Head

TO WHOM SO EVER IT MAY CONCERN

I am writing this reference at the request of Mr. xxxxxx who is applying for
Permanent Resident for Canada. Mr. xxxx had worked with xxxx as Job Title at
xxxx location for xxxxx Group .He was employed in the said position from dates of
dd/mm/yyyy and dd/mm/yyyy. As a full time employee, he was mainly
responsible for following duties.

 duty 1
 duty 2
 duty 3
 duty 4

He had worked 40 hours per week and his annual salary was xxxx per annum.
Besides salary, he also had other benefits like performance bonus, house rent
allowances, transport allowances and medical insurance. Please do not hesitate to
contact me if you need any additional information or should you have any
questions regarding the contents of this letter. Yours Faithfully Supervisors/managers
name and signature Designation: Location: Company Stamp & Seal

Summary

A good job related reference letter gives many details. It lists the projects you
worked on, and the achievements you accomplished. Very importantly, it should
also describe your day-to-day duties and tasks. These daily tasks may seem mundane,
but they often demonstrate that you perform the duties of a certain position, and that you
possess the required basic skills. It is important that the letter demonstrates that you
know the basic skills of your position, and that you have already been trained in
them. At a minimum, the letter should state your position, the length of your
employment, salary, and a summary of your duties.