What is Excel

YoungoneGroupChittagong
Excel is an electronic
spreadsheet program that can be
used for storing, organizing and
manipulating data.



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Training Contents for Level -2 Objective

‰ FormattingWorksheet
‰ PasteSpecial
‰ Fillingcell/Autofill
‰ AbsoluteandRelativeCell
reference
‰ NameRange
‰ SumandAutoSumoption
‰ SettingaPrintRange
‰ “Z”Systemprintsetup
‰ UsingPageBreak
‰ CreatingHeaderandFooters
‰ Rowstorepeatattop
‰ FreezingPanes
‰ Protectworksheet
‰ DataSorting
‰ DataFilter
‰ Month,DateandTimeFunction
‰ StringFunction–Left/Right/Mid
/Concatenate
‰ Upper/Lower/Properfunction
‰ CountandCountafunction Aftercompletethetrainingtraineewillableto
‰ LogicalFunction–IF/AND/OR
‰ UsingVlookup
‰ CameraTools • Formattingaworksheet
‰ Datedif
‰ Removeduplicates • SortingandFilteringData
‰ FindDuplicates • UnderstandingformulaandFunction

• Advancelevelprinting
• FreezingPanesandprotectingworksheet
• UsingofVlookupfuntion
• Find&RemoveDuplicates

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Text / Number / Date Formatting Paste Special

ClickFont/Alignment/
NumberorRightclickthen
formatCell
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‰ Selectthecellsyouwanttocopy.

‰ ChooseCopyandSelectthecellwhereyouwanttothecopieddatatoappear

‰ ChoosePasteSpecialadialogboxwill
appear

‰ SelectanoptioninthePASTEsectionof
thedialogboxtochoosewhatwillbe
pastedintotheDestinationcells

‰ SelectanoptionfromtheOPERATION
sectionofthedialogtochoosethe
mathematicaloperationyouwantto
performonthecopieddata.

‰ ChecktheSKIPBLANKSboxtosuppress
emptycellsbeingpasted.

‰ ChecktheTRANSPOSEboxtochangethearrangementofthecopiedcellsfromcolumnto
rowandviceversa.
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 Filled Data in several cell Auto fill
1. Type the first cell entry that is part of a series,
such as January or 1 Aug 2015, and press Enter.

2. Select the cell and position the mouse

pointer on the small black box at the lower-right
corner of the cell.
The small black box is called the AutoFill handle.
When you point to this handle, the mouse pointer
turns into a small black cross

3. Drag the AutoFill handle across the cells you

want to fill.
Youcandragup,down,left,orright,throughadjacent
cells.

4. Release the mouse button.

5. To change how you want to fill the selection,

click Auto Fill Options , and then click the option
that you want.
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Relative vs Absolute references Range Names

What is a reference?
A reference in excel lingo “identifies a cell or a range of cells on
a worksheet and tells Microsoft Excel where to look for the
values or data you want to use in a formula.”

So what is the difference between relative and absolute references?

When you say a reference is relative, you are telling excel to
adjust that reference in formulas based on where you move or
copy the formula. For eg. if you have a formula in cell B1 as
=a1*2 and now if you copy paste this in another cell, lets say,
C1, the new formula would read like =b1*2

When you say a reference is absolute, you are telling excel not to
adjust that reference in formulas when you move or copy them

while editing the formula you can use F4 function key to change
the reference of a cell on which cursor is focused.
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Advance printing Option Page Break Preview

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 Freeze Panes Protect a worksheet
If you Protect a worksheet; all cells will be locked by default. Users cannot make any
changes to a locked cell. For example, they cannot insert, modify, delete, or format
data in a locked cell. 
To Protect a worksheet:
1. Go to Home tab
2. In the Cells Group
3. Click Format
4. Select Protect Sheet…

Note:Youwillnotbeabletochangeanyofthecellsintheworksheet. 

ToturnoffProtection:
1.GotoHometab
2.IntheCellsGroup
3.ClickFormat
4.SelectUnprotectSheet 

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Data Sorting Filter Data

Tosortinalphabeticalorder: 1.Clickanysinglecellinsideadataset.
1. Selectacellinthecolumnyouwanttosortby....
2. SelecttheDatatab,thenlocatetheSortandFiltergroup.
2.OntheDatatab,clickFilter.
3. ClicktheascendingcommandtoSortAtoZorthedescendingcommandtoSortZtoA.... Arrowsinthecolumnheadersappear.
4. Thedatainthespreadsheetwillbeorganizedalphabetically.

FilterbyNumbers/TextorColor

‰ Clickthearrowinthetableheaderofthecolumnyouwanttofilter.

‰ Ifthecolumnhasnumbers,clickNumberFilters.Ifthecolumnhastextentries,
clickTextFilters,ifthecolumnhascolorclickfilterbycolor

‰ Pickthefilteringoptionyouwant,andthenenteryourfilteringconditions.
‰ ForfilterbyColorpickthecellcolororfontcoloryouwanttofilterby.
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Auto Sum SUM

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Month DATE

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TIME LEFT

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RIGHT MID

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CONCATENATE UPPER, LOWER & PROPER

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PROPER COUNT

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COUNTA IF

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 AND NOT

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OR VLOOKUP

1
2
3
4

5

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VLOOKUP Camera Tool

For using this feature, select the portion of the datasheet for which you want
to take a snapshot of, and click the Camera button.

Camera
Button

Now you are ready to take a

snap, just click on the location
where you want to show the
image.

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 DATEDIF DATEDIF
To get the number of days, weeks or years between two dates, use the DATEDIF function.
The DATEDIF function has three arguments.
1. Fill in "d" for the third argument to get 4. Fill in "yd" for the third argument to ignore years
the number of days between two dates. and get the number of days between two dates.

2, Fill in "m" for the third argument to get the 5. Fill in "md" for the third argument to ignore months
number of months between two dates. and get the number of days between two dates.

3. Fill in "y" for the third argument to get the 6. Fill in "ym" for the third argument to ignore years
number of years between two dates. and get the number of months between two dates.

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Remove Duplicates Find Duplicates

1. Select the range 3. Select a formatting style and
click OK.
2. On the Home tab, click
Conditional Formatting, Highlight
Cells Rules, Duplicate Values...

duplicate names.
Result. Excel highlights the
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