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SAFETY MANAGEMENT SYSTEM PROCEDURE

08PR001C RISK MANAGEMENT

Brierty Ltd ABN 65 095 459 448


72 Melville Parade South Perth WA 6151
Locked Bag 2001 South Perth WA 6951
Telephone (08) 9267 8000
Facsimile 1300 735 152
info@brierty.com.au
RISK MANAGEMENT
SAFETY MANAGEMENT SYSTEM PROCEDURE

CONTENTS

1 Purpose ...................................................................................................................................................................... 4
2 Responsibilities .......................................................................................................................................................... 4
3 Definitions .................................................................................................................................................................. 4
4 Risk Management ...................................................................................................................................................... 4
4.1 High Risk Tasks as Identified in the National Standard for Construction Work ................................................ 6
4.2 Take 5 ............................................................................................................................................................... 7
4.3 Safe Work Procedures .................................................................................................................................... 10
4.4 Job Hazard Analysis or safe work method statement (SWMS) ...................................................................... 10
4.5 Risk Management System Process................................................................... Error! Bookmark not defined.
4.6 Hazard and near miss Reporting .................................................................................................................... 13
4.7 Safe Act Observation (SAO) ........................................................................................................................... 13
4.8 Project Risk Assessment ................................................................................................................................ 14
4.9 Design Management and Change .................................................................................................................. 16
4.9.1 Client Design ............................................................................................................................................... 16
4.9.2 Design Change............................................................................................................................................ 16
4.10 life rules ........................................................................................................................................................... 17
5 Evaluation Tools ...................................................................................................................................................... 18
5.1 Hierarchy of Control ........................................................................................................................................ 22
5.2 Monitoring and Review .................................................................................................................................... 22
5.3 risk management training ................................................................................................................................ 22

DOCUMENT CONTROL
Document ID Document Name Comment
08PR001C Risk Management.
Date Version Description Originator Reviewer Approver
15/10/08 1 Safe Work Procedure Steve Hart Steve Hart Tim Abraham
26/11/09 2 Safe Work Procedure Upgrade Steve Hart Steve Hart Stuart Crofts
29/01/10 3 Safe Work Procedure Upgrade Steve Hart E Kelman S Hart
29/01/10 4 Safe Work Procedure Upgrade Steve Hart T Thompson Stuart Crofts
23/06/10 5 Safe Work Procedure Upgrade Steve Hart T Thompson Stuart Crofts
19/07/10 6 New Document Control Guidelines K Berridge Steve Hart Tony Bevan
28/03/11 7 Safe Work Procedure Update Steve Hart Steve Hart Steve Hart
11/10/11 8 Restructure of procedure Ben Bryan T Thompson Ben Bryan
06/01/12 9 Included design and project risk Ben Bryan T Thompson Ben Bryan
assessment information
12/4/12 10 Included integrated Risk Assessment Ben Bryan Jennifer Graham Ben Bryan
Matrix and grammar corrections
15/2/13 11 Included instructions on the new Andre Naude Ben Bryan Ben Bryan
Take 5
10/06/13 12 Included life rules Ben Bryan Troy Thompson Ben Bryan
03/09/13 13 Included information on SWMS Ben Bryan Troy Thmpson Ben Bryan
28/01/14 14 Included flow chart to explain how Ben Bryan Troy Thompson Ben Bryan
JHAs/SWMS & Take 5s work

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DEFINITIONS AND ABBREVIATIONS


Term Abbreviation Comment
Australian/New Zealand Standard AS/NZ ISO 31000:2009
International Standard Organisation IEC/ISO 31010:2009
International Standard Organisation ISO/IEC Guide

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1 PURPOSE
The purpose of this document is to ensure hazards are identified, assessed and controlled appropriately, there is an
effective recording mechanism in place, and all personnel are aware of applicable hazards and adopted control
measures.

2 RESPONSIBILITIES
It is the responsibility of the General Manager, Project Manager, Site Supervisor and/or their Nominee to ensure that a
safe system of work as well as any site requirements for hazard recognition systems has been implemented.

3 DEFINITIONS
For the purposes of this document, the following terms and definitions apply.

Hazard Anything that may result in harm or property damage.


Incident An incident is all the contributing factors that may lead to an accident occurring

Accident An unplanned event that results in injury / harm to health or property damage.

Risk Risk is the likelihood of a hazardous event occurring and the severity of its
consequences.
Risk Management The ongoing management process of identifying hazards, assessing risk and
reduction of that risk to as low as reasonably practical (ALARP).

Consequence The most likely or predicted outcome if the situation/incident followed through
to being an accident.

Safe Action SAOs are a field leadership tool used by management to observe site activities
Observation (SAO) to ensure safety policies and procedures are being followed.

Take 5 Take 5s provide personnel with a tool to ensure Brierty Limited procedures and
life saving rules are followed and the work force have read and understood the
relevant Safe Work Procedure and/or Job Hazard Analysis

Safe Work SWPs are task specific procedures that identify hazards and outline company
Procedures (SWP) best practice methods for conducting a task. Before undertaking a new task
employees must identify if an SWP exist for task and work to it. These SWPs
must be adhered to at all times.
High Risk High Risk Tasks are defined in the National Standard for Construction Work
and identified in Section 4.1 Table 2 of this procedure.

4 RISK MANAGEMENT
The hazard identification methods which Brierty Limited follows are mainly concerned with identifying the "initiating
events" which could lead either directly, or in conjunction with other failed systems to result in a major hazardous
situation occurring. Initiating events could include human error, equipment / plant failure, procedural failure, extreme
conditions, etc. Identification of initiating events will usually "flush out" the hazard present. Methods of identification
include:

 Use of existing legislation, standards, codes or procedures to ensure compliance.


 Review of past incident reports, including external incidents.
 Use of inspection checklists.
 Pre-planning meetings
 External and internal audits
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 Safe Act Observations


 Hazard reporting
 Job hazard analysis
 Risk assessments
 Reliance on experience (competence).

The following methods ensure hazards can be identified.

Table 1 – Risk Management Tools

Brierty Limited and subcontractors are involved in OHS activities using the risk management tools listed below:

Method Risk Management Tools

HSECQ Project Plan - HSECQ implications to be considered early by a Project


HSECQ Project
Manager (PM) and Supervisor. Output in the form of risk reduction measures
Plan and Risk
would be included in a risk assessment attached to the Project Plan. High risk
Assessment
tasks will be identified in the job risk assessment

Safe Work Procedures exist for reoccurring tasks. These procedures identify
Safe Work
common hazards and controls and list best practice methods for completing
Procedure
the task.

Safe Work A comprehensive step by step work procedure and document, essential in the
Method Building & Construction Industry. These should be developed in consultation
Statement with affected staff.

Take 5s provide personnel with a tool to ensure Brierty Limited procedures and
Take 5 life saving rules are followed and the work force have read and understood the
relevant Safe Work Procedure and/or Job Hazard Analysis

SAOs are a field leadership tool used by management to observe site activities
SAO
to ensure safety policies and procedures are being followed.

Auditing Scheduled internal and external

Job Hazard
The process of identifying hazards and controls within each step of an activity
Analysis

Hazard Report The process of identifying and controlling hazards on the work site.

General Safety
Toolbox Meetings - Hazards and controls are discussed. Meetings are
Discussion /
conducted regularly and minutes are recorded.
Awareness

Workplace Hazards / housekeeping checklists are used as part of the inspection process.
Inspections Non-conformances are recorded and close-out.

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Method Risk Management Tools

Hazardous substances are accompanied by relevant MSDS. Brierty Limited


Purchase of
maintains MSDSs and a complete register for all substances maintained on
Goods
site.

Plant / Plant / equipment inspections are conducted on a daily basis for the purpose of
Equipment recognising any faults that may jeopardise safety performance and/or create
Inspections environmental concerns with each individual machine (i.e. Leaking oil).

Sub-contractors Sub-contractors systems and plant /equipment may be subject to evaluation


Evaluation prior to the commencement of work.

4.1 HIGH RISK TASKS AS IDENTIFIED IN THE NATIONAL STANDARD FOR


CONSTRUCTION WORK
The table below outlines the specific high risk construction activities which are outlined in the National Standard for
Construction Work. The standard requires a detailed JHA/SWP/SWMS for all these high risk activities.

JHAs/SWP/SWMS for 'high-risk construction work' must, as far as practicable, set out:

 each high-risk construction work activity that either is or includes a hazard to which a person is likely to be exposed;
 the risk of injury or harm arising from those hazards;
 the safety measures to be implemented to reduce the risk(s), including the control measures to be applied;
 a description of the equipment used in the work activity; and
 any qualifications and/or training required to enable people to do the work safely.

Table 2 – High Risk Construction Activities

(a) construction work where there is a risk of a person falling two metres or more;

(b) construction work on telecommunications towers;

(c) construction work involving demolition;

(d) construction work involving the disturbance or removal of asbestos;

(e) construction work involving structural alterations that require temporary support to prevent collapse;

(f) construction work involving a confined space;

(g) construction work involving excavation to a depth greater than 1.5 metres;

(h) the construction of tunnels;

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(i) construction work involving the use of explosives;

(j) construction work on or near pressurised gas distribution mains and consumer piping;

(k) construction work on or near chemical, fuel or refrigerant lines;

(l) construction work on or near energised electrical installations and services;

(m) construction work in an area that may have a contaminated or flammable atmosphere;

(n) tilt-up and precast concrete construction work;

(o) construction work on or adjacent to roadways or railways used by road or rail traffic;

(p) work on construction sites where there is any movement of powered mobile plant;

(q) construction work in an area where there are artificial extremes of temperature;

(r) construction work in, over or adjacent to water or other liquids where there is a risk of drowning; and

(s) construction work involving diving.

4.2 TAKE 5
The Take 5 is a mini risk assessment tool to ensures you identify hazards and put control measures in place which are
relevant to the task, and ensure you are working according to applicable Brierty Safe Work Procedures and/or Job
Hazard Analysis. The Take 5 must be completed prior to performing any work activity, and should be completed at the
work location. You are responsible for carrying out a Take5 before commencing any work and the Take 5 must be
kept on your person and handed to your Supervisor when the job is completed or at the end of the shift.

The process to be followed for completing a Take 5 is outlined below:

At the top state your Name, the Date and the Task.

Step 1 – Review the Task

The first step is to ensure you understand the task and to determine if a current JHA/SWP is in place and if so make
sure you have signed onto it. There are also checks to ensure you have the correct tools, PPE and competency to
carry out the task safely, as well as an understanding of how to approach the job. If you answer “No” to any question
in Step 1 you are required to stop and check with your Supervisor.

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Step 2 – Spot the Hazards


The second step helps you to determine whether a JHA is required and also to identify hazards and control measures
required. Work through the list of hazards and identify if any of them are present put a tick in the “YES” column. If you
have answered yes to any of the hazards listed a JHA must be completed if one hasn’t already been done. Any site
specific hazards are also to be listed on the reverse side of the Take 5 card.

Step 3 – Assess the Risk


The third step is a prompt for you to assess the hazards you’ve listed on the reverse side of the Take 5 card and to
consider whether the job can be done safely with a Take 5 or if a JHA would be more suitable. This step is followed
only if a JHA hasn’t already been completed or if a JHA isn’t required to be completed as part of Step 2.

Step 4 – Control the Hazard


The fourth step requires you to consider appropriate control measures for the hazards you listed on the reverse side of
the Take 5 card. Suitable control measures must be listed in the right column which address the hazards identified in
the left hand column.

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Step 5 – Do it Safely

Step 5 is a prompt for you to assess the hazards and the controls measures you listed and make a decision whether
the task is safe to complete or not. You are also checking to ensure the control measures are present and working.
Once the Take 5 has been completed it must be handed to the Supervisor at the end of the shift.

4.3 SAFE WORK PROCEDURES


Safe Work Procedures exist for reoccurring task completed on Brierty Limited sites. These procedures identify common hazards
and controls and list best practice methods for completing the task. SWPs must be used for all high risk tasks conducted on site.

4.4 JOB HAZARD ANALYSIS OR SAFE WORK METHOD STATEMENT (SWMS)


The National Standard for Construction Work requires a JHA/SWMS to be completed for any “high risk construction
work”. High risk construction activities are defined in Section 4.1 Table 2 of this procedure.

When completing a JHA:

 Break the task into steps (no more than 10)


 Identify the hazards for each step
 Determine the level of Initial Risk (using Risk Assessment Matrix)
 Put in place controls to eliminate or reduce the risk
 Reassess the risk (Residual Risk) (should be less than initial risk)
 All personal involved to read & sign onto the JHA weekly
 All visitors to site must sign off on the JHA for that area on arrival
 Site Supervisor must sign the JHA
 JHA must be reviewed periodically

When completing a SWMS:

 Complete cover page which includes idenitifying person involved, equipment to be used, training required etc
 Review methodology and make any required changes
 Identify additional hazards which are specific to the site or job
 Assess the initial and residual risks
 All personnel to read and sign onto the SWMS weekly
 Site Supervisor must sign the SWMS
 SWMS must be reviewed periodically

A SMWS is developed for high risk or routine tasks e.g., bulk earthworks, trenching etc. They are a live document
and are reviewed and updated regularly.

Brierty use a Take 5 for tasks that are not covered in the SWMS or a non routine activity. If the take 5 states the
activity to be high risk that’s when a JHA is developed.

Note: When assessing the residual risk the consequence can be reduced if the controls have been implemented.

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Below is an example of completed JHA

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Brierty has implemented a simple risk matrix which can be used when completing a JHA/SWMS with the permission of
the HSEQ Manager and client. The matrix is a 5 x 5 matrix using terminology to improve the understanding of
inherent and residual risk.

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4.5 HAZARD AND NEAR MISS REPORTING


Steps in reporting a hazard are as follows:

• Hazards and near misses are preferably reported using the Brierty Limited Hazard and Near Miss Report
form. It is important to note that client hazard and near miss reports can be used on approval from the HSEQ
Manager
• Fill in the site number, date, time, reported by, location of hazard/near miss
• Then describe the hazard/near miss
• Then assess the initial risk rating
• Describe what action has been taken to control/reduce the hazard/near miss
• The assess the residual risk
• Supervisor then completes notes or comments
• Supervisor signs and dates the hazard/near miss report
• The white copy goes to the supervisor for reviewing and assigning appropriate actions and sign off. The
yellow copy remains in the hazard report booklet.

Actions arising from hazard reports should be communicated to the workgroup to ensure they are closed out or
provided sufficient feedback as to their current status. This can be done through the INX reporting system if the project
has the required resources.

4.6 SAFE ACT OBSERVATION (SAO)


The purpose of Brierty Limited Safe Action Observation (SAO) is to prevent injuries and incidents in our workplaces by
ensuring that:

 Leadership team members establish, explain and communicate the Safe Work Procedures to all personnel
 Systems of work are regularly reviewed, improved and modified, as required.
 Positive behaviours are commended, and at-risk behaviours are addressed.
 Unsafe acts/conditions which are identified are rectified as soon as practicable.
 Safe Work Procedures (SWPs) and Job Hazard Analysis (JHA) are regularly reviewed against field practices
so that they align with, and reflect best practice.

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4.7 PROJECT RISK ASSESSMENT

A project risk assessment is a systematic survey preformed to identify “big picture” or overall contract/project hazards
and risks.

The project risk assessment is undertaken prior to the commencement of any contract or project or prior to each major
phase of the work. Project specific hazards could include but are not limited to:

 Violence, harassment and workplace stress;


 Hazardous substances and dangerous goods;
 Traffic and vehicles;
 Manual handling;
 Plant;
 Electricity;
 The work environment;
 Working at heights;
 Falling objects;

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 Noise;
 Fatigue; and
 Biological hazards

Beofre completing the project risk assessment complete 08TE003C_Project Hazarrd Identification Checklist. This tool
idenitifies hazards to complete the project risk assessment.

The project risk assessment will highlight the key high risk activities/hazards and information will be included in the
site specific induction.

The project risk assessment is most effective if performed by a team of persons knowledgeable in similar work and by
brain storming potential failure scenarios. This team could include project managers, engineers, safety and training
personnel etc.

The inherent risks are assessed before the implemented controls have been idenitfied

The objectives of the project risk assessment are to:

Identify potential hazards at an early stage, such that the hazards may be eliminated, minimised or controlled as early
as possible in the development process
To systematically identify all HSE hazards, assess their risk and determine management strategies to reduce the risks
to, as low as reasonably practicable (ALARP).

The following input information should be available (dependent upon project risk assessment purpose):

 Design information, sketches, drawings, maps, JHAs and data describing the contract or project to be
undertaken. This could include technical queries and design change notices
 Process maps, schedules or other information describing the proposed work breakdown, sequence of
activities, functions and operations during the contract
 Any safety related experiences of similar previous contracts or activities including incident reports, hazard
reports, industry bulletins, standards etc.
 Outputs from other risk studies including action lists
 Risk criteria including matrix and acceptance levels
 Previous project evaluation reports
 Information on obligations, regulatory requirements, environmental requirements and any other requirements
which may be imposed

Important Note:

The variation register is used to capture design changes. The variation register has a column which allows the project
team to identify a design change which could affect the safe buildability of the project. It is the project manager’s
responsibility to ensure the project risk assessment is reviewed and updated once a design change has been
assessed to affect the health and safety of the project.

When assessing the residual risk the consequence can be reduced if the controls have been implemented.

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Risk Assessment Task: Maintenance & Stores Important Note

Project: Maddington The following input information should be available (dependent upon project risk assessment purpose):

Facilitator: Troy Thompson • Design information, sketches, drawings, maps, JHAs and data describing the contract or project to be undertaken.
This could include technical queries and design change notices
Date conducted: 25/07/2011 Date reviewed: 22/04/2013 • Process maps, schedules or other information describing the proposed work breakdown, sequence of activities,
functions and operations during the contract
Attendees: Attendees: • Any safety related experiences of similar previous contracts or activities including incident reports, hazard reports,
Jonothan Dark industry bulletins, standards e.t.c. Page:
Matt Collins • Outputs from other risk studies including action lists
Domenic Capelutti • Risk criteria including matrices and acceptance levels Attachments:
David Hitchcock • Previous project evaluation reports
Andre Naude • Information on obligations, regulatory requirements, environmental requirements and any other requirements
Stuart McDowall which may be imposed

No Activity Hazard Unwanted Event Existing Management Controls Consequence Initial Risk Ranking Additional Controls Related Documents Final Risk Ranking Actionee Due Date
Category If risk is High or greater

C L Zone Score C L Zone Score

Transport / Delivery

Poorly maintained equipment Injury to Person Dedicated equipment loading area, People Major Unlikely H 10 JHA to be completed for Task JHA Work Sheet Moderate Unlikely M 15 Driver onging
Untrained operators Damage to plant and equipment Competent Personnel, Guidelines in Conducting a JHA, Supervisor
Uncontrolled movements Pre-operational plant inspection, Training and Competency,
Loading equipment OFF/ON Poor weather/ road conditions Designated spotter, Prestart Equipment Checklist
transport float Poor Site conditions Clear and concise communication between Manual Handling
Isolation procedure not followed spotter and operator Lifting Equipment and Suspended Loads
Crane operator and dogman high risk work Tagging and Isolation
certification, JHA to be completed, clear
communication confirmation of load weight,
compliance with lifting equipment inspection
schedule, Confirm SWL of crane and lifting
equipment, PPE
Loading and off loading plan
Approved TMP in place
Fatigue management

Deliveries Poorly maintained equipment Injury to Person Vehicle safety equipment People Minor Possible M 18 Manual Handling Minor Possible M 18 Supervisor / onging
Untrained operators Licensed driver and operators Lifting Equipment and Suspended Loads Operators /
Incorrect tie down equipment Drive to conditions, Tagging and Isolation Personnel
Uncontrolled movements Vehicle pre start checks, Training and Competency,
Poor weather/ road conditions Load management and planning Prestart Equipment Checklist
Poor Site conditions Approved TMP in place
Unauthorized access Loading and offloading plan
Delivery outside of operating hours Spotter in place for unloading vehicles
Visitor procedures
Designated lay down yard
Security of store area.

4.8 DESIGN MANAGEMENT AND CHANGE

4.8.1 Client Design


The client’s design is received with their tender and contract. All received tenders and contracts shall be reviewed by
the person undertaking the estimate and later the nominated Project Manager / Site Supervisor prior to formal
submission or acceptance to ensure

 Constructability and buildability


 Identification and control of HSE hazards and risk to workers, the public and environment during the
construction phase.

Design review shall be evidenced by:

 In the first instance, the Project Manager / Site Supervisor shall contact the client and request a copy of the
designers risk assessment documentation prior to commencement of works. This shall be evidenced by an
email, letter or diary note. It is recognized that this is not always achievable as control rests with the client
 Signature on the accepted contract
 Any design related HSE hazards and risks identified in project risk assessments and JHAs / SWPs
 Any design related HSE hazards and risks communicated to workers at induction and safety meetings such
as toolbox and committee meetings.

4.8.2 Design Change


Design changes during the construction phase can be communicated by the client a number of ways – verbally , site
instruction, email or design change note.

The Project Manager / Site Supervisor shall:

 Ensure all design changes are documented. This is achieved by retaining design change records or writing it
down
 Review all design changes for potential HSE hazard and risk issues. Review is demonstrated by a signature
and evidence of communication
 Only the Project Manager is authorized to accept any design change

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 Communicate any new HSE hazards resulting from design changes to workers. This is achieved by revising
risk assessments, SWPs, JHAs, safety meetings, notice boards etc. The toolbox meeting agenda includes a
line item for considering design change.

Design changes may require a review of existing project risk assessment, SWPs, JHAs to assess the impact of the
change on identified hazards and controls.

4.9 LIFE RULES


Brierty has identified 9 key life rules that are displayed and communiocated to all personnel.

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5 EVALUATION TOOLS

Hazards are evaluated based upon consequence severity and likelihood. A matrix is then used to determine risk level.
This will then result in a risk decision being made based upon the decision matrix. Controls are then implemented
utilising a hierarchy of control system. The tables below are used to facilitate the process above.

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STEP 1 - Select the Consequence Severity (e.g., Insignificant, Minor, Moderate, Major or Catastrophic) that best describes the outcome or potential impact of the activity/hazard. Note: When assessing the
residual risk the consequence can be reduced if the controls have been implemented.

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STEP 2 - Select the Likelihood (e.g., Rare, Unlikely, Possible, Likely or Almost Certain) that best describes
the likelihood or potential likelihood of the activity/hazard.

Other Guidance (Industry Wide)


Description in context of
Likelihood
life of project Safety, Environment,
Health
Community, Business Risk

Almost Consequence expected 1 case per 10 person years 1 or more times per week
to occur in most cases
Certain

Likely Consequence will 1 case per 100 person years 1 or more times per month
probably occur in most
cases

Possible Consequence could 1 case per 1,000 person years 1 or more times per year
occur at some time

Unlikely Consequence may occur 1 case per 10,000 person years Occurs once every 1 to 10
at some time years

Rare Consequence may occur 1 case per 100,000 person years Occurs once every 10 to 100
under exceptional years
circumstances

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STEP 3 - Combine the consequence and likelihood sections which will result in a risk score. This score will
either be Extreme, High, Moderate or Low.

Step 4 - The decision matrix is a tool to give direction on what is required when the residual risk has been
identified. The table below explains the approvals required for each residual risk rating.

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5.1 HIERARCHY OF CONTROL


The hierarchy of control is used to reduce the risk of an activitiy. Refer to table below for more information.

Hierarchy of Controls

HIERARCHY OF CONTROLS
These controls should be applied in the following order
Control Description Example (hazard is an open
excavation)
ELIMINATE The complete elimination of the hazard Backfill the excavation
SUBSTITUTE Replace the process with another less Consider drilling to prevent the
hazardous one need for an excavation
ENGINEER Redesign the equipment or process Put a cover or bridge over the
excavation
ADMINISTRATE Provide training or create procedures etc. Erect signage and do a JHA
PPE Use properly fitted personal protective Ensure workers have safety boots
equipment (PPE) and long clothing on.
REMEMBER THE MORE CONTROLS WE IMPLEMENT THE STRONGER OUR DEFENCE
START AT THE TOP AND IMPLEMENT AS MANY CONTROLS AS PRACTICABLE

5.2 MONITORING AND REVIEW


These processes are then used as the base to improve the existing management system. This allows the
company to provide consistency across all sites and ensure that lessons learnt on one site are of benefit to
all.

Corrective actions that have been identified in the risk assessment process shall be placed in the INX Data
Base InControl system. This will assist in not only the allocation of a responsible person to review and
closes out the actions identified, but to monitor the progress of the close out actions by placing time and date
stipulations for tracking.

5.3 RISK MANAGEMENT TRAINING


Line management are required to have completed the BSAT module for risk management.

The site specific induction covers risk management tools (e.g, Take 5 & JHA)

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