Muhammad Areeb Shahid

Roll No: F2016054059

Sec: A

Bachelor business information system

Assignment 1

Managing Human Capital

Submitted to: Imran Akbar Saifi

Submitted on: 12.10.2018

University of Management and Technology

 Job Description

Preparing Job Description Forms

The information collected in the above ways should now be used to prepare job description

form. It is a document which shows the complete information describing the various activities

involved in the job. It describes how and when job is to be done and how a job holder will do it.

The separate job description forms are prepared for different jobs stored for reference.

Contracts Business information (SBE Department)

Reports To

The Contract business information system will report to senior business information system

Contracts.

Job Overview

The job is related to contract management and to facilitate refinery operations by providing

services to plant regarding maintenance. Hiring of service provider and managing long-term

service agreements will be major part of contracts business information job.

Observation

In this method, the job performers are observed while they are working. Observation may be

continuous or in samples. This method is not fool proof. It is useful for the jobs involving

physical activities. It provides observer the general familiarity about the job.
Interviews

The experienced employees having complete knowledge about the jobs are interviewed and the

relevant information about the job and its specific activities gathered. A structured interview is

most useful to collect vital information regarding the job and its performance. An interview is

time consuming. An interview may be biased. To avoid this more employees are to be

interviewed. financial benefits drawn such as pay scales and other incentives; the qualities,

required in a person for performing the job such as skills, abilities, talent, knowledge, potential,

intellect etc.

Responsibilities and Duties

 Preparing RFS document in SAP  Will overlook Process, Utilities, Oil

Movement and Security dept.

 Commercial evaluation

 Preparation of Tender documents

 Service Order preparation

 Follow up with vendor

 Service Requisition review

Qualifications

 BBIS or MBA

 1-2 years’ relevant experience

 Expert in SAP

 Good communication skills required.

 Job Specification

Department: SBE Department Job Title: Contracts Business information

Reports to: Senior Business information Contracts

Required Knowledge, Skills and Abilities:

 Knowledge of office routine and procedures

 Proficient in Microsoft Office

 Ability to plan and prioritize

 Proficient in SAP

 Strong follow up with vendor

 Good communication skills

 Decision making and critical thinking attributes

Preparing Job Specifications:

The resulting stage in the process of job analysis is to prepare job specification on the basis of

collected information. The job specification is the statement declaring minimum acceptable

qualifications required in a person to perform the job successfully.

Preparing Report:

The job analysts are appointed by organization to do job analysis. The resulting stage in the

process of job analysis is to prepare the report on job analysis by the analyst and to submit the

same to the human resource manager. The report contains the different activities of various jobs

and the minimum educational qualifications, experience, training and skills required to perform

them and the recommendations. The report submitted by the analyst is then discussed at the top

level management human resource manager may have the authority to accept in to or make

certain amendments in job description and job specification after taking into confidence the

employees union and other fellow managers of various departments of the organization