MENTOR

PMO MODULE “X”

LEVEL 3
Day 1: ORGANIZATION & MANNING
Day 2: COMMUNICATIONS

Summary Notes By Facilitator

Harry Zanedin

2018-Nov-28 MENTOR Program 2019 - 2020 1

PRELIMINARIES
Before We Start …
1) NAME TAGS
– Name
OBJECTIVE
– Discipline At LEVEL 3

2) Fon on “SILENT” PLS You have to be able to

3) Let us TALK • do it yourself

– Discuss/understand the topic • without supervision
– Scribble Notes
– Stay Awake!

2018-Nov-28 MENTOR Program 2019 - 2020 2

 DAY 1
ORGANIZATION & MANNING

2018-Nov-28 MENTOR Program 2019 - 2020 3

ORGANIZATION & MANNING L3
PEOPLE ORGANIZATION STRUCTURE
Politics 1) PROJECTIZED
Pay 2) MATRIX
ATTITUDE 3) FUNCTIONAL
Competency
LOYALTY
Passengers
CULTURE

2018-Nov-28 MENTOR Program 2019 - 2020 4

WHAT is your BUSINESS?
1) GOV TREASURY
2) REGULATORY
3) E&P OPERATING Co.

BUY & SELL ~ Trading

OIL & GAS commodity
‒ Cheapest Form of ENERGY on Earth
‒ Renewables can only replace 20% of hydrocarbon supplies.

2018-Nov-28 MENTOR Program 2019 - 2020 5

WHAT is your PRIORITY?
$ - MONEY TREASURY
2 - RULES REGULATORY
3 - OPS … SAFETY!

Project Management PMI PMBOK

PROTECTION
• Personal – Individual
• TEAM
• Company

2018-Nov-28 MENTOR Program 2019 - 2020 6

COMPETENCE
Certification
PM, Planning & Cost Engineering:
PMI Project Management Inst www.pmi.org
APM Assoc for Project Management
AIPM Australian Institute of Project Management www.aipm.com.au
IPMA Intl Project Mgt Assoc www.ipma.world
AACE American Assoc of Cost Engineering www.aacei.org
ACostE Assoc of Cost Engineers UK www.acoste.org.uk

2018-Nov-28 MENTOR Program 2019 - 2020 7

CASE STUDIES
GROUPS
1) SCHLUMBERGER ~ Technology Innovation
2) SHELL ~ Scenario Planning
3) STATOIL ~ Safety

2018-Nov-28 MENTOR Program 2019 - 2020 8

CLASS PHOTO

2018-Nov-28 MENTOR Program 2019 - 2020 9

 DAY 2
COMMUNICATIONS

2018-Nov-28 MENTOR Program 2019 - 2020 10

COMMUNICATIONS L3
People!
HARD Skills
Report Writing, Calculating (Planning, Estimating)
SOFT!
Examples of soft skills include:
– Leadership.
– Motivation.
– Patience.
– Persuasion.
– Problem Solving Abilities.
– Teamwork.

2018-Nov-28 MENTOR Program 2019 - 2020 11

ORGANIZATIONS
HOW Do They Communicate …
PEOPLE
- Leadership/Authority
PROCESS
- Methodology
TECHNOLOGY
- Devices

2018-Nov-28 MENTOR Program 2019 - 2020 12

NEXT 10 - 30 Years …
Oil&Gas Business Environment
DECLINE in global hydrocarbon extraction/production

IMPACT on Oil Price?

SCENARIOS?
– Good
– Bad
– Ugly!

Source: Earth Sc Cornell Uni

2018-Nov-28 MENTOR Program 2019 - 2020 13

PMBOK 6th Edition
Less than 100 Pages!
PMBOK 5th Edition ~ 500 Pages

Re-Emphasis on …
– LEADERSHIP
• Instead of Endless Process Inputs/Outputs
– PEOPLE
• SOFT As well as HARD Skills
• Understanding Emotions
– AGILE
• Planning! Re-Planning …
• Repeatedly across project timeline ~ NOT Static

2018-Nov-28 MENTOR Program 2019 - 2020 14

COMMUNICATIONS
Key Takeaways at Level 3 …
1 – SHARING EXAMPLE:
MEETINGS!
2 – DECISION MAKING ~ Meetings!*** ‒ Decision Making (NOT lengthy discussion/fact-finding)
‒ 1 hour RULE (finish yr meetings in 90 min MAX)
3 - CUSTOMIZATION Report Writing
‒ Actions to be taken (NO Longish Love Stories)
‒ Decisions made (PLUS By Whom/Dates)
Communication Barriers
‒ Culture (Take the trouble to UNDERSTAND other party)

2018-Nov-28 MENTOR Program 2019 - 2020 15

Customization?
Examples viz diff audience:
1 – Consultants
2 – Government Authorities
3 – MOF

WRITE/SAY your points in different ways

according to your audience …
‒ DETAILS or Briefs
‒ Technical VS Non-Technical Language
‒ Financial Language per Budgeting

2018-Nov-28 MENTOR Program 2019 - 2020 16

Communication
Guidelines
1 – Social Media? ISSUE Guidelines on
HOW To Use new communication tools
Examples:
2 – CRISIS Situations
How to use mobile apps?
– Safety
‒ Reconfirm project decisions over
– Manpower Whatsapp at Daily/Weekly meetings.
– Control
‒ Rewrite key communications over
company emails ASAP.

2018-Nov-28 MENTOR Program 2019 - 2020 17

CASE STUDIES
Communications
GROUPS

1) SCHLUMBERGER ~ Why are they so efficient?

2) SHELL ~ How to communicate in an Oil Crisis 1972?

3) STATOIL ~ Emergency Response Guidelines?

2018-Nov-28 MENTOR Program 2019 - 2020 18

CLASS PHOTO

2018-Nov-28 MENTOR Program 2019 - 2020 19

 MENTOR
Be A MENTOR!
Write to us at
zanedin@gmail.com

2018-Nov-28 MENTOR Program 2019 - 2020 20