Hospital Management System

This Hospital Management System is designed for multispeciality hospitals, to cover a wide range
of hospital administration and management processes.It is an integrated end–to-end Hospital
Management System that provides relevant information across the hospital to support effective
decision making for patient care, hospital administration and critical financial accounting, in a
seamless flow.

Registration
The Registration module is an integrated patient management system, which captures complete and
relevant patient information. The system automates the patient administration functions to have
better and efficient patient care process.

• Patient Registration Details

• Inpatient and Outpatient Registration
• Medical Alerts Details
• Appointment Scheduling (Patient / Doctor wise)
• Doctor's Schedule Summary
• Doctors Daily Schedule List
• Patient Visit History
• Medical Record Movements
• Appointments for Radiology tests and Operation Theatre
• Patient Visit Slip
• Sponsorship Details

It provides for enquiries about the patient, the patient's location, admission, and appointment
scheduling and discharge details. Furthermore, this system even takes care of package deals for a
patient for a fixed cost. Medical Record keeps an abstract of clinical data about patients. It allows
easy retrieval of medical records on patients.

Billing
The Patient Billing module handles all types of billing for long-term care. This module facilitates
cashier and billing operations for different categories of patients like Outpatient, Inpatient and
Referral. It provides automatic posting of charges related to different services like bed charges, lab
tests conducted, medicines issued, consultant's fee, food, beverage and telephone charges etc. This
module provides for credit partly billing and can be seamlessly integrated with the Financial
Accounting Module. The billing module is extensively flexible by which each of your billing plans can
be configured to automatically accept or deny. The system is tuned to capture room and bed charges
along with ancillary charges based on the sponsorship category. The Billing Screens is used for In-
patient and Outpatient Billing and Invoicing. Further more the charges for various services rendered
can be recorded through service module and this can be used for billing purposes.

• Payment Modes / Details

• Sponsorship Conditions Details
• Patient Billing Details
• Package Installment
• Approval from Sponsor
• Company Sponsorship Details
• Package Registration
• Sponsor Verification
• Retroactive Processing
• User-defined Billing Cycles
• Automatic Room and Board Charges
• Recurring Ancillary Charge Capability
• Auto-generated Codes and Billing Criteria
• Provision for Pre-billing
 • Extensive Third-party Billing

The system supports multiple reports utilizing various print options with user-defined parameters.

Financial Accounting

The Financial Accounting Module deals with Cash/Bank, Receipt/Payments, Journal Voucher and
General Ledger etc. Books like Cashbook, Bankbook and Ledger book can be generated. This module
generates reports like Trail Balance, Balance Sheet and Profit and Loss statement. The Financial
Accounting Screens describe about the Account Payable, Account Receivable and General Ledger. Also
describe the activities related to IP, OP, Bank related activities and provision to clearing the Supplier
Invoice and keep track of the Account Receivable and Revenue related activities. The services that
are covered by the sponsor companies, Insurance Agencies, Family Accounts, Individual Accounts,
sponsorship details of the patient, Health Card Insurance are recorded in the system.

Fixed Assets
The Fixed Assetss Module deals with all the activities that are related to the Fixed Assets Part of
Financial Accounting. This describe included the activities that are related to identifying an item as a
Fixed Assets and then allocating depreciation, managing its movement, Maintenance, Revaluation and
Disposal etc.,

Payroll
The Payroll & Personnel module deals with Pay (and deduction) calculation, printing of salary slip,
salary certificates, and PF statements, Gratuity Statement and provides a monthly analysis. It deals
with the maintenance of employee bio-data, Attendance / Overtime details. It also reports on
absenteeism, leave encasements etc. The Personnel & Payroll department is responsible Employee
Related Activities like appointing the staff, maintaining the employee database, Fixing allowances and
deductions, Leave entitlements, Leave sanctions, Loan, Termination Process, Maintenance of Hospital
documents, Insurance details, Tenancy Contracts and Vehicle Registration etc.

Outpatient Management
The Outpatient module serves as an entry point to schedule an appointment with the Hospital
Resident Doctor or Consultant Doctor for Medical Consultations and diagnosis. This module supports
doctors to take better and timely consultation decisions by providing instant access to comprehensive
patient information. Patient visits are divided into New, Follow-up and Review. This module also
handles requests and results of laboratory tests and other examinations. External Doctors visit to in
patients can be defined as "Call on". Some patients may avail only the hospital facilities like Lab,
Radiology, Nuclear Medicine, and Physiotherapy and so on.

• Medical Alerts Details

• Consultation Duty Roster
• Diagnosis Details
• Triage Parameters
• Patient’s Appointments
• Daily / Weekly Schedule Summary
• Appointment Scheduling / Rescheduling Facility
• Outpatient Medical Observation Details
• Investigation / Treatment History
• Clinical Service Details
• Group / Package Registration Facility
• Common Billing Clinical Services
• Doctor’s Diagnosis Statistics

Further more, Confidentiality of Doctors Observation, Previous History of Patients Visit, Online
Prescription, Online Request for Investigations and so on, are the special features in Doctors
Observation screen. This system calculates the cost for the services rendered to the patient and
reflects in the billing module appropriately resulting in smooth billing process.
Inpatient Management
The inpatient module is designed to take care of all the activities and functions pertaining to Inpatient
Management. This module automates the day-to-day administrative actives and provides instant
access to other modules, which leads to a better patient care. It provides comprehensive data
pertaining to Admission of Patients & Ward Management: Availability of beds, Estimation, Agreement
preparation, Collection of advance, Planned admission, Emergency admission and so on. The
Inpatient module also deals with Ward Management: Shifting from one ward to the other, Bed
availability, Surgery, Administration of drugs, nursing notes, charge slip and so on.

• Admission Cost Estimation

• Admission Approval
• Admission Request
• Doctor Transfer Details
• Nursing Notes
• IP Medical Observation
• Pending Drug Request
• Surgery Scheduling Details
• Discharge Notification Summary
• Expected Date and Time of Discharge

The module tracks every visit made by the patient and caters to follow-up visits of patients, along
with multiple appointments.

Pharmacy
Pharmacy module deals with the automation of general workflow and administration management
process of a pharmacy. The pharmacy module is equipped with bar coding facility, which makes the
delivery of medical items to the patient more efficient. This module deals with the activities such as:

• Enquiry
• Quotation
• Purchase order
• Online approval,
• Pharmacy drug configuration
• Pharmacy stores configuration
• Drug issue to patients and billing
• Unit dosage facility
• Supplier information
• Maintenance of drug inventory
• Automatic reorder level setting
• Purchase Requisitions
• Purchase Order
• Online request for stock from various sub-stores
• Online stock transfer
• Maintenance of stock at different sub-stores
• Return of items nearing expiry
• Destruction of expired items
• Physical stock verification and adjustment
• Goods receipt
• Stock Transfer (inter store stock transfer)
• Stock Adjustment
• Stock in Hand reports

In addition the Online prescription facility assists and facilitates the physicians to track the patient's
prescription details and as well reflects the medication billing details in the Billing module.

General Stores
General Stores and Inventory module deals with Purchase of Items, Issue of Items, Maintenance of
Stock, Automatic Reorder level Setting, Online request for stock from various sub-stores, Online stock
transfer, maintenance of stock at different sub-stores, Physical stock verification and adjustment,
Return of items to supplier etc.

Laboratory
The Laboratory module automates the investigation request and the process involved in delivering
the results to the concerned department/doctor of the hospital. Laboratory module starts with
receiving the online request from doctors and also allows laboratory personnel to generate requests.
The Laboratory module supports to perform various tests under the following disciplines:
Biochemistry, Cytology, Hematology, Microbiology, Serology, Neurology and Radiology. Tests are
grouped under various sections and sample type (specimen). Based on the request the user can input
the sample and generate the sample number. Results can be entered based on the sample type
either to one test or multiple tests. If the test result requires approval, the supervisor has to approve
the result and it is made available to concerned doctors.

• Sample Result Entry

• Test Report Entry
• Specimen Association Details
• Antibiotic Details
• Result Range for Test
• Investigation Request
• Bulk Sample Request
• Sample Details
• Samples Received from External Laboratory
• Samples Dispatch to External Reference Laboratory
• Investigation and Treatment History

Test report can be made confidential. Tests can be performed only after the billing is done. This rule
is exempted when the case is declared as Urgent. In addition, this module facilitates investigations
for referral patients.

Radiology
Radiology module caters to services such as X-ray, Scanning, Ultra sound etc. Scheduling of
Radiology resources is possible. The system stores all the result details of various tests and makes a
Report based on the Test Results. These Tests are carried out both for Inpatient and Outpatient. The
system stores all the details (like patient number, Test Report like X-Ray, Scanning details) and for
each scan the system generates a unique number for the image.

Investigations can be done only after the billing is done. This rule is exempted when the case is
declared as Urgent.

Nuclear Medicine
The main function of this module is to conduct the various Tests and make a report based on the Test
Results and a unique number is generated for each image. The tests are carried out for Inpatient and
Outpatient. Appointments have to be fixed by the Patient before the test. The concerned consultant
analyses the result and makes a report based on the findings.

Physiotherapy
This module facilitates tracking the services given to patients depending on the consultant's
recommendations. Physiotherapy sessions are carried out both for Inpatient and Outpatient.
Appointment has to be fixed by the patient for these sessions.
All the Appointments to the Physiotherapy will be through the consultant. There will be no direct
appointment.

Dental
Dental module caters to the services rendered by the dentists. Treatment and follow-up treatments
are tracked using this module. Progress readings can be recorded through this module.

Service
The service module deals with all the services available in the hospital and the charges for these
services are stored through this module. There are various services that are available in the hospital
can be seen in

SERVICE MASTER: This master gives the details about package details, Group detail

ROOM TYPE MASTER: This gives the details about Room Type (Ex: Private, Semi-private, Deluxe,
ICU, Suite etc) and their charges.

CONSULTATION CHARGE MASTER: This gives the details about Doctor and the charges (like new
visit, Follow-up, Review and Call-on).

REVENUE TYPE MASTER: This gives the predetermine charges for various service given by hospital
(Like Ambulance, Anesthetists Fee, Baby Cot etc).

User Manager
The User Manager module basically deals with security through controlling the access to the
information available in the application. Any user associated with a user group can access only those
screens for which the user group has rights. It also deals with the System Related Activity like User
Monitor, Creating User Group Master, User Master and view the User Group Lookup of employee
database, Maintenance of company documents, User defined error message, Generating Daily
Statistical Summary.

http://www.medinous.com/hisindex.htm
HMS is designed for multi specialty hospitals, to cover a wide range of hospital administration and
management processes. It is an integrated end–to-end Hospital Management System that provides
relevant information across the hospital to support effective decision making for patient care, hospital
administration and critical financial accounting, in a seamless flow.

Registration
The Registration module is an integrated patient management system, which captures complete and
relevant patient information.

Patient Registration Details

Inpatient and Outpatient Registration
Appointment Scheduling (Patient / Doctor wise)
Doctor's Schedule Summary
Doctors Daily Schedule List
Patient Visit History
Patient Visit Slip

Billing
The Patient Billing module handles all types of billing for long-term care. This module facilitates
cashier and billing operations for different categories of patients like Outpatient, Inpatient and
Referral. It provides automatic posting of charges related to different services like bed charges, lab
tests conducted, medicines issued, consultant's fee, food, beverage and telephone charges etc. The
Billing Screens is used for In-patient and Outpatient Billing and Invoicing. Further more the charges
for various services rendered can be recorded through service module and this can be used for billing
purposes.

Payment Modes / Details

Patient Billing Details

Automatic Room and Medicine Charges

Auto-generated Codes and Billing Criteria

Outpatient Management
The Outpatient module serves as an entry point to schedule an appointment with the Hospital
Resident Doctor or Consultant Doctor for Medical Consultations and diagnosis. This module supports
doctors to take better and timely consultation decisions by providing instant access to comprehensive
patient information. External Doctors visit to in patients can be defined as "Doctor Category". Some
patients may avail only the hospital facilities like Lab, Radiology, Nuclear Medicine, and Physiotherapy
and so on.

Patient’s Appointments

Daily / Weekly Schedule Summary

Appointment Scheduling / Rescheduling Facility

Outpatient Medical Observation Details

Investigation / Treatment History

Inpatient Management
The inpatient module is designed to take care of all the activities and functions pertaining to Inpatient
Management. This module automates the day-to-day administrative actives and provides instant
access to other modules, which leads to a better patient care. It provides comprehensive data
pertaining to Admission of Patients & Ward Management: Availability of beds, Collection of advance
and so on. The Inpatient module also deals with Ward Management: Shifting from one ward to the
other, Bed availability, nursing notes, charge slip and so on.

Admission Request

IP Medical Observation

Discharge Notification Summary

Expected Date and Time of Discharge

Billing
Pharmacy
Pharmacy module deals with the automation of general workflow and administration management
process of a pharmacy. This module deals with the activities such as:

Enquiry

Purchase Order

Supplier information

Maintenance of Medicine inventory

Goods receipt

Stock in Hand reports

Service
The service module deals with all the services available in the hospital and the charges for these
services are stored through this module. There are various services that are available in the hospital
can be seen in

SERVICE MASTER: This master gives the details about package details, Group detail

ROOM TYPE MASTER: This gives the details about Room Type (Ex: Private, Semi-private, Deluxe,
ICU, Suite etc) and their charges.

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1470076.html
Hospital Management System (HMS) is a system which manages all hospital records on computers no
matter whether it is prescription of a doctor or treatment sheet of patient.

Employee and Patient's demographic details are being maintained in this software. The software solution
is multi-user and is managed by the latest technology tools. It is being developed in a way that it is user
friendly and full graphical interface is provided to the end user.

HMS addresses all major functional areas of Hospital. The development environment ensures that HMS
has the portability and connectivity to run on virtually all standard hardware platforms, with stringent data
security and easy recovery in case of a system failure.HMS provides the benefits of streamlined
operations, enhanced administration and control, improved response to patient care, cost control, and
improved profitability.

The main features of HMS include Modular Structure, Integrated Design, Multi Level Security, Easily
Customizable, GUI Based and User Friendly.

Features
• One Integrated View to Patients for Billing, Collection, Discharge Detail, Patient Medical History etc.
• Package Supports Adaptability & Scalability of Software making it more robust.
• General and Standardized Health Packages for the OPD & IPD Patients.
• Authentication & Verification of entries through Audit Trail Facility.
• Easy Query Handling for instant decision of Bed Allocation for Patients, and request for the Bed Transfers.
• Effective Search Facility to Search any type of Information related to Patients history.
• Graphical Presentation of the Data for Top Management for Analysis.
• Comprehensive Performance Reports.
• Complete transaction history and audit trail.
• Built in Work Flow Management for all Functional areas.
• Multiple Store Accounting.
• Interface with various Laboratory Equipments for Data Capturing.
• Integration of Multiple units of Hospital
• Enhanced User/Rights Management System
• High security: The World Class Data Servers suffices all security standards. Facilities are guarded round the clock
• Internet enabled
• Worldwide Access: Worldwide access, regardless of where you are. All you need is an internet access

Different Modules of HMS

• Reception / Registration
• Administration
• Laboratory
• Financial Accounting
• OT Management
• Ward Management
• Discharge Summary
• Patient Check In / Check Out.
• Inventory System.
• Patient Record Maintenance.
• Staff Record Maintenance.
• Staff Payroll System.
• Doctor Consultant.
• Laundry Maintenance System.
• Emergency Services.
• Operation Room / ICU Maintenance.
• Blood Bank Maintenance System.
• Database of Blood Donors / Blood Group.
• Billing System.

Following are the details of the features the system provide:

Registration: On the system the user are able to register according to its hierarchy, so that a username and
password will be provided to the user in order to login to the system. The user database and records are maintained
by the system and also you can add, update and delete the records from the system with proper privileges.

Patient Check In / Check Out:

For In-Patient (IPD): If the new patient gets admitted to the system then a unique record is generated for each
patient and patient details along with the room reservation and its case papers and other details will be stored in the
system. And also room Allotment is taken care. Once patient gets a discharge then his check out from hospital along
with the billing details will be taken care of by the system.

For Out-Patient (OPD): If the new patient visits the Doctor in OPD, the system then generate a unique record for
each patient and patient details along with the its case papers and other details are stored in the system. Billing
details are also taken care of by the system.

Laboratory / Pathology Automation: The system keeps track of the laboratories in the hospital. The equipment
purchasing, inventory and billing of the purchase will be maintained by the system. The system keeps track of the
tests performed on different patients and its records will be maintained by the system.

Inventory System: The system keeps track of all the inventory of the hospital, which may include various
departments such as pharmaceuticals, food and laundry department to name the few. Stock & vendor details are
maintained by the system. The invoice, purchase orders, purchase requisitions is generated by the system and detail
reports of each transaction will be maintained.

Medicine: The pharmaceutical department is a very important part of the hospital. The system keeps track of the
inventory. The patient prescription details and the information about the category?wise medicines are stored. The
system will inform the user in advance in case of the storage updating and inventory maintenance. The records for
each patient and its bill will be maintained by the system and it will be added to the patient bill when he will be
discharged.

Patient Record Maintenance: The system maintains a detail record of each patient who will be admitted to the
hospital. The patient case papers will be generated automatically and will be maintained in proper format. Whenever
a regular patient will visit hospital his complete diagnosis chart along with case papers will be provided by the system.
Also patient will be able to view his information and diagnosis details online by logging on to the system on the
internet which will be of great help to patient as well as there family doctors.

Staff Record Maintenance: The system keeps track of the entire staff of the hospital. The details of each and every
staff (User) will be maintained online and a username and password will be provided to concern users so that they
can log on to the system and perform activities related to there concern department. Also a user with proper access
and rights is provided and can add, delete and modify records of the existing users to the system.

Staff Payroll System: The system maintains the entire payroll system of the hospital. The staffs pay slips as well as
addition and deduction to their salaries are maintained by the system. The system also keep track of the staff 's paid
and unpaid leaves.

Doctor Consultant: The system will provide a forum for the senior as well as junior doctors so that they can consult
with each other online. It will be of great help for the doctors, surgeons and practice students to keep track of there
activities and schedules as well as it will save a lot of time of users since they can consult, communicate and share
information online.

Emergency Services: There are some emergency services related to the hospital such as ambulance and organ
donation, blood donation, etc. The system keeps track of all these activities online and will prepare detail reports of
these activities.

Operation Room / ICU Maintenance: The system keeps track of the different critical patients and operation
performed. Special reports will be maintained for the patients in ICU and the records of the operations performed on
them will be maintained. The extra charges and special allowances charged to patients in this category will also be
taken care of.

Blood Bank Maintenance System: The system keeps the track of blood bank. It will generate automated reports
keeping track of inventory for stock of bloods for different blood group their Expiry. The system will make it much
easier for the user to keep track of different activities in the blood bank.

Database of Blood Donors / Blood Group: The system will maintain a detail database of different blood donors
according to their blood group. When a need will arise for a certain group of blood donors then the system will
produce name and other contact details of the blood donors related tot that particular blood group. It will make it
easier to contact them in emergency situation.

Billing System: The entire billing system for the patient will be automatically created. It will include the expenses of
all kind and in the end when the patient gets a discharge the entire bill will be generated automatically. The bill will
contain all the expenses, which should be charged to the patient for the period for which he was admitted to the
hospital. Out Patient Billing is also taken care-of.

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