Audit Report Structure Punching Software Procedure

loZizFke bl Software dks pykus ls igys fuEu fcUnqvksa dk /;ku j[kuk gksxk %&

1- ;s Software Visual Foxpro 6.0 ;k 7.0 version rd pysxkA mlds fy;s visual studio 6.0 dk
Setup fn;k tk jgk gS bldks copy djds VFP6. EXE dks ¼Shortcut Hkh Desktop ij cukdj lh/ks½
pyk ldrs gSA
2- ,d Folder (Directory)<Audit> ds uke ls Create djsaxaAs blds vUnj ,d lc QksYMj <Send
toHQ> cuk;sxAs
3- vc Audit Folder ds vUnj Audit Zip dks j[ksxa s ,oa bldks Unzip djsaxsA
4- File Unzip djus ds ckn ;s lqfuf'pr djaxs s fd blesa fuEu File gksuk vfuok;Z gSA
 Aud_Flnm.DBF
 Brcod .DBF
 E FILE.DBF
 FILE1.DBF
 STNFL.DBF
 BNKENT.DBF
 Audit.EXE

5- vc Audit.EXE dks Run djsaxAs ¼ visual Foxpro esa Do. Audit.Exe ;k Shortcut ls½ ju djus ij
;s lqfuf'pr djsa fd Form iwjk open gS ;k ugh blesa Audit Data Structure dh Fields ds lkFk 12
Menu Buttons gSA tSls %&
Cash in Hand -01
Petty Imprest -02
Reciept/Voucher/Certificate -03
Account Openning Form-04
ShareAppl.form-05
Maturity/Pre-mat/Re-invest/Death Mat-06
Secured Loan -07
MISC. Payment-08
Intra Branch/Company Fund -Tranfer-09
Bank Rec.Fromat 10A, 10B, 10C, 10D, 10E
Bank Recencilation-10
Data Send to Area/Zone
;fn ;s Form iwjk [kqy ugh jgk gS rks Desktop ds Display esa Windows Screen Reslution Size
dks Set dj ysAa ¼ E.g. 1366 X 768½ vc Audit.exe Run djus ij iwjk Form Open gks tk;sxkA

Commands of Naveen Audit-2017

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 6- vc ftl lsok dsUnz@ÝsUpkbZth@jhtu@,fj;k dh fjiksVZ iap djuh gks mldk czkap dksM iap djsaxsA]
ftlls mldk uke] jhtu dk uke@dksM] ,fj;k dk uke@dksM ,oa tksu dk uke@dksM Lor% vk
tk;sxkA
 Auditor 1 Code iap djsxas rks vkWfMVj 1 dk uke vk tk;sxkA
 Auditor 2 Code ;fn gS rks vkWfMVj 2 dk uke vk tk;sxkA
 Audit Date From - Audit Date to (tSls 05-08-2017 dks ,d fnu esa vkWfMV iwjh gks tk;sxh rks
05-08-2017 ls 05-08-2017 iap djsxa sA½
 Audit Year ,oa Audit Months esa ftl ekg dh Audit dj jgs gSa tSls & May 2017 esa
2017Year , Month 05 iap djsAa

-अगर र पर र र
र AUD_FLNM.DBF र र र
अ र र ग
Menu
1- Cash in Hand-01:- izk:i la[;k 01 ds vuqlkj fooj.k iap djsx
a sA
 Cash in Hand Checking Date esa dS'k bu gS.M tkap dh frfFk iap djsAa
 Enter Last Prepared Daybook Date esa ftls fnu dh Daybook iap dj jgs mldk fnukad iap
djsaA vc izk:i la[;k &01 ds vuqlkj dEiuhokj Closing cash in hand as per Daybook,
Total Receiving, Total Payment iap djus ij Net Cash in Hand vius vki Calculate gks
tk;sxkA Physical Cash in Hand Punch djus ij Diff. Amt. vk tk;sxk ,oa Remark esa Cash
Short/Surplus/Ok vk;sxk Save djus ds ckn vc nkfgus Åij X cVu ls ;s eSuw can djds nwljs
eSuw esa vk;sxsA

2- Petty Imprest -02 :- izk:i la[;k 02 ds vuqlkj fooj.k iap djsx

a sA
 Total Debit Petty Imprest Amt. esa nksuksa dk;ZdrkZ ¼vkfQl½ ds uke dqy ;ksx Petty Imprest
Amt. iap gksxkA
 Total Found Imprest Bill Amount (To HQ) esa eq[;ky; izsf"kr dqN fcy /kujkf'k iap gksxhA
blh rjg Total Fund Imp. Bill Amt (At office) esa lsok dsUnz ij miyC/k fcy /kujkf'k iap
djsaxAs
 Total Found Cash imp. Amt. esa miyC/k dS'k /kujkf'k iap djsxa sA Diff (+/-)Amt. vk tk;sxk
,oa imp. Short/Surplus/ok, Remark esa vk tk;sxk ;k Save Details Button ls Save djsa ,o
 X cVu ls eSuw ls ckgj vk;sAa

3- Receipt/Voucher/Certificat -03 : izk:i la[;k 03 ds vuqlkj fooj.k iap djsaxsA

 loZizFke ftl dEiuh dk fooj.k ¼Missing bR;kfn½ iap djuk gs mls Select Company esa
Key ls Select djsaA
 Select Stationery Type esa (a) Missing in used ¼iz;qDr feflax buiqV izi=½
(b) Cancel/Spoiled ¼dSafly@Lik;YM feflax buiqV izi=½ (c) Not in Daybook esa iz;qDr buiqV
izi= ftudh izfof"V Ms&cqd MkVk esa miyC/k ugh gS dk fooj.k Select djsAa

 Select input Stationery Type esa Receipt/Voucher/Certificate iap djsxa sA

Commands of Naveen Audit-2017

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  Stationery No. esa iz;qDr Stationery la[;k iap djsaxs ,oa Remark esa ;fn dksbZ fooj.k gks rks
iap djsaxAs Save djus ds ckn Åij nkfgus rjQ Reciepts/Voucher/Certificate ,oa Total Nos.
tks iap djrs oDr vk tk;sxk mlls feyku fd;k tk ldrk gS ,oa mlh ds uhps Grid esa tks MkVk
iap djsxa s mldk Field wise Details vk tk;sxh ftldks vki vius izk:i ls feyku dj ldrs gS
fd ;fn dksbZ xyr iafpx ftl Hkh Field esa gks x;h mls uksV dj ysa ,oa ckn esa ,d lkFk blds
Dbf file tks STNFL.DBF ds uke ls gS mlesa Edit dj ysaA X cVu ls ckgj vk tk;sAa

4- Account Opening Form -04 : izk:i la[;k 04 ds vuqlkj fooj.k iap djsx
a sA
Select Company eas dEiuh Select djsAa ,dkm.V vksifuax QkeZ dh tkap esa ;fn ¼v½ HkkSfrd lR;kiu
esa vizkIr ,dkm.V vksifuax QkeZ dk fooj.k iap djuk gS rks Select Account Opening Form
Verification Type esa Missing Select djsaxsA blesa
 Field-Account Number esa ACNO iap djsxa sA
 Date esa A/C Opening Date iap djsxa sA
 Remark esa ;fn dqN fooj.k Mkyuk gks rks iap djsa Save djus ij Error Count ,oa Uniq A/C
Hkh vk tk;sxkA blh rjg HkkSfrd lR;kiu esa viw.kZ@=qfViw.kZ ,dkm.V vksifuax QkeZ Vkbi esa
Found with Errors dks Select djsaxAs
 Field Account Number esa ,dkm.V ua- iap djsxa s- Select Error Type dks
B-Error, C-Error, D- Error, E- esa tks&tks Error gS mls  djsaxs Save djsaxsA blesa nkfgus
rjQ Grid eas tks Hkh A/C Opening Form dh iafpax djsaxs mldh iwjh Field wise fooj.k vk
tk;sxk ftls vki vius izk:i ls feyku dj ldsxas ;fn dksbZ xyrh ls xyr iap gks x;k rks mls
Note djds DBF File tks EFILE.DBF ds uke ls gS mlesa Form No. Field esa 04 okys fjdkMZ
tks gks mlesa ;s Entry la'kksf/kr dj ysaA

5- Share App. Form-05 izk:i la[;k 05 ds vuqlkj fooj.k iap djsaxAs

 Share App.No esa Share No. iap djsxa sA
 Select Error Type esa Error-A Error-B Error- C Error-D Error-E esa Error select
djsaxAs
 Remarks esa ;fn dksbZ fooj.k gks rks iap djsaxsA Save djus ij Error Count ,oa Unique A/C
dh Summary fn[ksxh ,oa nkfguh rjQ Grid esa Share Appl. Form tks iap fd;k gS mldh Field
wise Details vk tk;sxh ftldks xyr iap gksus ij uksV djds EFILE.DBF es Form No. -05
dh b.Vªhl esa la'kks/ku dj ldsxa sA

6- Maturity/per-maturity/Reinvest/Death Mat.-06 : izk:i la[;k 06 ds vuqlkj fooj.k iap

djsaxAs
 Date esa Hkqxrku frfFk iap djsxa sA
 Account Number esa [kkrk la[;k iap djsxa sA
 Amount Hkqxrku /kujkf'k iap djsxa sA
 Select Error Typer esa Error-A Error-B Error- C Error-D Error-E Error-F,
Error-G, Error -H, Error-I Select djsaxsA ;fn Error-I Select djsaxs rks Remarks esa
fooj.k iap djsaxsA blesa Hkh Grid esa mldh Field wise Details vk tk;sxh ftldks xyr iap gksus
ij uksV djds EFILE.DBF es Form No. -06 dh b.Vªhl esa la'kks/ku dj ldsaxAs

Commands of Naveen Audit-2017

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 7- Secured Loan-07 izk:i la[;k 07 ds vuqlkj fooj.k iap djsx
a sA
 Date Field esa Hkqxrku frfFk iap djsaxAs
 Account Number esa [kkrk la[;k iap djuk gSA
 Amount Hkqxrku /kujkf'k iap djsxa sA
 Select Error Type esa Error-A Error-B Error- C Error-D Error-F, Error-G,
Error -H dks pqux s s ,oa vU; =qfV Select djsxa s rks Remark esa fooj.k ;fn dksbZ gks rks iap djsaxAs
blesa Hkh Error Count ,oa Uniq A/C Summary ,oa Data Grid esa Field vk tk;sxh ftlesa
;fn la'kks/ku gks rks EFILE.DBF es Form No. -07 dh b.Vªhl esa la'kks/ku dj ldsaxAs

8- Misc Payment -08 % izk:i la[;k 08 ds vuqlkj fooj.k iap djsaxAs

 Date eas Hkqxrku frfFk iap djsxa sA
 Payment Type - Hkqxrku dk izdkj iap djsaxAs ¼tSls & Vh-,-fcy] vkfQl ,DlisUl bR;kfn½
 Voucher No.- okmpj la[;k iap djsaxAs
 Amont - Hkqxrku /kujkf'k iap djsxa sA
 Select Error Typer esa Error-A Error-B Error- C Error-D Error-E Error-F
Select djsaxAs Remarks esa fooj.k iap djsaxsA blesa Hkh Grid esa mldh Field wise Details vk
tk;sxh ftldks xyr iap gksus ij uksV djds EFile.DBF es Form No. -08 dh b.Vªhl esa
la'kks/ku dj ldsaxAs

9- Inter Branch/Company Fund Transfer -09 % izk:i la[;k 09 ds vuqlkj fooj.k iap djsx
a sA
¼v½ /kujkf'k MsfcV fdUrq lEcfU/kr dk;kZy;@dEiuh ij de@;k ugh ØsfMV esa Fund Transfer Debit but
not/Less Credit Select djsaxAs
 Fund Transfer Date & fnukad iap djsxa sA
 Fund Transfer Voc-no - okmpj la[;k iap djsxa sA
 Debit Amount - MsfcV /kujkf'k iap djsxAs
 Credit Details (Fund Transfer to.) esa ØsfMV dk fooj.kA office code eas ftl czkap esa ØsfMV gS
mldk dksM] ØsfMV& fnukad] fjlhIV ua- ,oa Amount Field esa Credit Amount iap djsxa sA ;fn
vUrj gksxk rks fMQjsUl QhYM esa vk tk;sxkA blh izdkj ;fn Same Branch esa ,d dEiuh ls nwljh
dEiuh esa Q.M Vªkl
a Qj MsfcV djuk gS rks blh Option esa ¼Q.M VªkalQj MsfcV fdUrq ØsfMV ugh½ Q.M
Vªkl
a Qj MsV] Q.M Vªkl
a Qj okmpj ua-] MsfcV ,ekm.V ds ckn ØsfMV fMVsYl esa vkfQl dksM@uke esa tSls
gh ogh czkp
a dksM iap djsaxs lysDV dEiuh dk vkWI'ku vk tk;sxkA ftl dEiuh esa VªkalQj djuk gS
mls lysDV djds mldh ckdh ØsfMV fMVsYl iap djsaxAs

c- /kujkf'k ØsfMV fdUrq lEcfU/kr dk;kZy;@dEiuh@lkslkbVh ij ugh@de@vf/kd ØsfMV dk fooj.k esa Option
 Fund Transfer Credit but not/less Debit Select djsaxs
 Fund Receive Date esa fnukad iap djsxa sA
 Fund Received Receipt No. iap djsxa sA
 Credit Amount iap djsxa sA MsfcV ds fooj.k tSls % czkap dksM] MsfcV MsV] MsfcV okmpj ua-] MsfcV
/kujkf'k iap djsaxAs ;fn vUrj gks xk rks fMQjsUl QhYM esa 'kks djsxkA
;fn mlh vkfQl dh nwljh dEiuh esa Q.M Vªkl a Qj djuk gS rks Åij fyf[kr fof/k ds vuqlkj mlh
vkfQl dksM dks iap djus ij lysDV dEiuh esa dEiuh lysDV djds ckdh fMVsYl iap djsaxAs
Commands of Naveen Audit-2017

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jhtu ifj{ks= ds ckgj ls lEcfU/kr /kujkf'k ftudk feyku ugh fd;k tk ldk mlds fy;s rhljk vkWI'ku
Fund Transfer Receipt Type esa Transfer (Dr) pqux sa s blesa Fund Transfer Date, Fund Transfer
Voucher No. Debit Amt. Office Code tgkW ij Fund Transfer djuk gS iap djsx a sA½ blh izdkj Fund
Recevied esa Receved Cr. ,oa Fund Transfer Date, Fund Received Receipt No. Credit Amt. ,oa
Office Code iap djuk Gs1a

10.(i) Bank Rec. Format (10A, 10B, 10C, 10D, 10E)-sa izk:i la[;k 10A, 10B, 10C, 10D, 10E dh
b.Vªhl iap djus ds fy;s ftl dEiuh dk ,dkm.V gS loZizFke mls lysDV dEiuh esa select djsa fQj izk:i
ds fy;s 10A ds fy;s Format 10A  dks select djus ij cSad ,dkm.V ua- ,oa cSad dk uke iap djsaxAsa fQj
10, dh Details entreis tSls & fnukad] psd la[;k] ,ekm.V iap djsxa sA bldks tSls gh Save djsaxs nkfgusa rjQ
fxzM esa bu b.Vªhl dh fMVsYl QhYM fn[kk;h iM+xs h ftlesa ;fn dksbZ =qfV gks tk;s rks bldks uksV djds
BNKENT.DBF Qkby esa la'kksf/kr dj ysxAsa blh izdkj QkesVZ 10 ch] QkesZV 10 lh] 10 Mh ,oa 10 bZ ds
fy;s ogh fof/k viuk;h tk;sxhA tc lkjh bf.Vª;kW gks tk;sxh rks eSuw cSad fjdfUlys'ku eSU;w pqusxsA

10 (ii)cSd a fjdfUlys'ku&10 izk:i la[;k 01 ds vuqlkj fooj.k iap djsxa sA

loZizFke ftl dEiuh dk cSd a ,dkm.V ftldh b.Vªh 10 ,] 10ch] 10lh] 10Mh] 10bZ esa iap dh tk pqdh gS rks
dEiuh select djsa ogh cSad ,dkm.V ,oa cSad dk uke lysDV djsaxs rks QkesZV 10, QkesVZ 10 ch] QkesZV 10 lh]
10Mh] 10 bZ dh b.Vªhl Lor% QhYM esa vk tk;sxhA vc QhYM Previous Month Closing Bank Statement
Date esa izk:i 10 esa fiNys ekg ds fooj.k esa cSad LVsVes.V dk fnukad iap djsa ,oa Closing Bank Balance
as per Bank Statement esa Dyksftax cSad cSyUs l ,ekm.V iap djsaA blh izdkj Previous Month Closing
Balance as per Bank Ledger esa cSad ystj dh Date iap djsaxs ,oa Closing Bank Ldger Date esa fiNys ekg
ds Date iap djsaxs ,oa Closing Balance as per Bankd Ledger esa cSad ystj ds vuqlkj Dyksftax cSad cSyUs l
iap djsxa s fiNys ekg dk vUrj Difference Field esa vk tk;sxkA
blh izdkj Checking Month Closing Bank Ledger Date esa ftl eghus dk cSad psd dj jgs gS mlh fnukad
dks iap djuk gS ,oa mlh fnukad dks cSad ystj ds vuqlkj Dyksftax /kujkf'k dk Dyksftax cSyUs l ,l ij cSad
ystj esa iap djuk gSA vc Lor% ch-vkj-,l- dSydqyVs gksdj usV cSad Dyksftax /kujkf'k vk tk;sxkA fnukad
¼cSad LVsVes.V½ ds vuqlkj Dyksftax /kujkf'k iap djus ij ;fn dqN vUrj gksxk rks fMQjsUl vUrj /kujkf'k
ifjyf{kr gks tk;sxkA blh izdkj ;fn vU; cSd a [kkrk gS rks mlds fy;s Hkh ;gh Øe esa iafpax gksxhA

Data Send To Area/Zone

bl vkWI'ku dks ju djkus ls iwoZ ;s lqfuf'pr dj ysa fd lHkh iafpax dk dk;Z gks x;k gS ,oa dksbZ fjdkMZ
lq/kkj djus dks cpk ugh gS D;ksafd bl dks ju djrs gh <Send To HQ> Folder esa eq[;ky; ¼,fj;k@tksu ds
ek/;e ls½ dks Hkstus ds fy;s DBF File cu tk;sxh blesa 01 eghus ds fy;s 4 Qkby cusxh tks Øe'k% ¼ebZ
ekg½ FA????05.DBF, EA????05.DBF, SA????05.DBF, BA????05.DBF ds uke ls cusxhA gj ekg dh
blh izdkj Qkby cusxh ftls ZA????05.Zip ds uke ls Zip djds Qkby Hkstk tk;sxkA tSls %& jhtu &
3145 dh ekg ebZ 2017 dh Qkby ZA314505.Zip ds uke ls cusxhA
----------------------------------------------------------------------------------------------------------------
:-- र
र 05 प A (प 06-10)
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Commands of Naveen Audit-2017

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 DATA STRUCTURES OF DBF FILES

MASTER DATA STRUCTURE (FILE NAME-FILE1.DBF ,FOR COMMAND FILE NAME FA????05.DBF)
WHERE F- DENOTES FILE ,A- DENOTES YEAR-2017, ????- DENOTES REGION CODE,05-MONTH OF AUDIT
WORKING
PARTICULARS Format-
Field Name Type Width Dec No.
YEAR YR Numeric 4
MONTH MTH Numeric 2
REGION CODE RGCODE Character 4

comman for 01-02,09,10

REGION NAME NMRM Character 30 No
LOCATION CODE BR_CODE Character 4
LOCATION NAME BR_NAME Character 30 No
AUDITOR1 NAME AUD_NM1 Character 25 No
AUDITOR1 CODE AUD_CD1 Numeric 9 No
AUDITOR2 NAME AUD_NM2 Character 25 No
AUDITOR2 CODE AUD_CD2 Numeric 9 No
COMPANY COMP_NM Character 10 No
AUDIT FROM DATE AUD_DATE1 Date 8 No
AUDIT TO DATE AUD_DATE2 Date 8 No
DAYBOOK DATE
DBK_DATE Date 8 No

FORMAT-01 (CASH IN HAND)

CASH IN HAND CHECKING DATE CHK_DATE Date 8 No
CLOSING CASH IN HAND CL_CASHIN Numeric 10 No
TOTAL RECEIVING TOT_REC Numeric 10 2
TOTAL PAYMENT TOT_PAY Numeric 10 2
ACTUAL CASH IN HAND ACT_CASHIN Numeric 10 2
PHYSICALLY CASH FOUND PHY_CASHIN Numeric 10 2
CASH IN HAND DIFFERENCE (+/-) AMT CASH_DIFF Numeric 10 No
CASH IN HAND
REMARK(SHORT/SURPLUS/OK)
CASH_REM Character 15 No
TOTAL DEBIT PETTY IMPREST AMT. 10
TOTIMP_AMT Numeric 2 No
TOTAL FOUND PETTY IMPREST BILL
FORMAT-02 (PETTY IMPREST)

10
AMT(SEND TO HQ)
TOT_EXP Numeric 2 No
TOTAL FOUND PETTY IMPREST BILL
10
AMT(AT OFFICE)
TOT_BILL Numeric 2 No
TOTAL FOUND PETTY IMPREST CASH AMT.
10
CSHFND_IMP Numeric 2 No
PETTY IMPREST DIFFERENCE AMT(+/-)
IMP_DIFF Numeric 10 No
PETTY IMPREST
REMARKS(SHORT/SURPLUS/OK)
IMP_REM Character 15 No
FUND TRANSFER DATE
FORMAT-09

FT_DR_DT Date 8 No
TRANSFER)
(FUND

FUND DR. VOC. NO /RECIEPT NO FT_DR_STN Character 13 No

FUND DR. AMT. FT_DR_AMT Numeric 10 No
FUND DR/CR FLAG FT_DRCR_FL Character 1 No

Commands of Naveen Audit-2017

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 FUND TRANS. DR.BRANCH CODE
FT_DR_BR Numeric 4 No
FUND TRANS. DR. REGION CODE FT_DR_RM Numeric 4 No
FUND TRANS. CR.BRANCH CODE FT_CR_BR Numeric 4 No
FUND TRANS. CR. REGION CODE FT_CR_RM Numeric 4 No
FUND DR/CR (BY LOCATION) DATE FT_CR_DT Date 8 No
FUND CR.VOC. NO /RECIEPT NO FT_CR_STN Character 13 No
FUND CR. AMT. FT_CR_AMT Numeric 10 No
FUND TRANSFER DIFF. AMT. 12
FT_DIFF Numeric 2 No
FUND TRANS. TO OTHER COMPANY IN
SAME LOCATION FT_COMPANY Character 10 No
FUND TRANS. TO/FROM DATE FT_OTH_BR Character 4
BANK-NAME BNK_NM Character 25 No
BANK-ACNO BNK_ACNO Character 17 No
BANK STATEMENT DATE DT_BNKST Date 8 No
CLOSING BANK AS PER BANK STATEMENT 12
CL_BNKST Numeric 2 No
BANK LEDGER DATE DT_BNKLDG Date 8 No
CLOSING BANK AS PER BANK LEDGER 12
CL_BNKLDG Numeric 2 No
BANK OPENING DIFFERENCE AMT - 11
BNKOP_DIFP Numeric 2 No
BANK DIFFERENCE AMT - 11
BNK_DIFF Numeric 2 No
DATE OF CHECKING MONTH(BANK) DT_CHKMTH Date 8 No

FORMAT-10 BANK RECONCILIATION

CLOSING BANK AS PER CHECKING MONTH 11
CL_CHKBNK Numeric 2 No
TOTAL AMT -10A (CREDITED IN BANK
LEDGER BUT NOT/LESS DEBIT IN BANK 11
STATEMENT) TAMT_10A Numeric 2 No
TOTAL AMT -10B (CREDITED IN BANK
STATEMENT BUT NOT/LESS DEBIT IN BANK
LEDGER) TAMT_10B Numeric 11 2
TOTAL AMT -10C (DEBITED IN BANK
LEDGER BUT NOT/LESS CREDIT IN BANK
STATEMENT) TAMT_10C Numeric 11 2
TOTAL AMT -10D (DEBITED IN BANK
STATEMENT BUT NOT/LESS CREDIT IN
BANK LEDGER) TAMT_10D Numeric 11 2
TOTAL AMT -10E (COMMISSION DEBITED
IN BANK STATEMENT BUT NOT CREDIT IN
BANK LEDGER) TAMT_10E Numeric 11 2
CLOSING BANK BALANCE AS PER BANK
STATEMENT (AUTO CALCULATED) BNK_ST_CL Numeric 11 2
CLOSING BANK BALANCE AS PER BANK 12
STATEMENT TO BE PUNCHED BNK_ST_PUN Numeric 2 No
BANK RECONC. DIFFERENCE AMT 12
BNKRECDIFF Numeric 2 No
REMARKS REM Character 50
ENTTAG ENTTAG Character 10

Commands of Naveen Audit-2017

(Page-7)
 ERROR FORMAT DATA STRUCTURE (FILE NAME-EFILE.DBF ,FOR COMMAND FILE NAME EA????05.DBF)
WHERE E- DENOTES ERROR FILENAME ,A- DENOTES YEAR-2017, ????- DENOTES REGION CODE,05-MONTH OF
AUDIT WORKING
PARTICULARS Format-
Field Name Type Width Dec No.
YEAR YR Numeric 4 No
MONTH MTH Numeric 2 No
LOCATION NAME BR_NAME Character 30 No
LOCATION CODE BR_CODE Numeric 4 No
REGION NAME NMRM Character 30 No
REGION CODE RGCODE Numeric 4 No
AUDIT FROM DATE AUD_DATE1 Date 8 No
AUDIT TO DATE AUD_DATE2 Date 8 No
AUDITOR1 NAME AUD_NM1 Character 25 No

FORMAT NO-04 TO FOMAT NO.-08 (MISSING/ERROR CHECKING)

AUDITOR1 CODE AUD_CD1 Numeric 9 No
AUDITOR2 NAME AUD_NM2 Character 25 No
AUDITOR2 CODE AUD_CD2 Numeric 9 No
COMPANY COMP_NM Character 10
FORMAT NO. FORMNO Numeric 2
PAYMENT DATE PAY_DT Date 8 No
ERR- AC.OPENING FORM ACNO ,
SHARE/MEMBERSHIP NO, MAT/PRE-
MAT/REINVESTMENT ACNO, S-LOAN
PAYMENT ACNO,
ACNO Character 13 No
VOUCHER NO VOCNO Character 13 No
PAYMENT TYPE PAY_TY Character 10 No
MISC.PAYMENT TYPE (in Misc. Payment
Format) MISC_TY Character 20 No
AMOUNT 11
PAYAMT Numeric 2
ERR CODE1 ERR1 Character 1
ERR CODE2 ERR2 Character 1
ERR CODE3 ERR3 Character 1
ERR CODE4 ERR4 Character 1
ERR CODE5 ERR5 Character 1
ERR CODE6 ERR6 Character 1
ERR CODE7 ERR7 Character 1
ERR CODE8 ERR8 Character 1
ERR CODE9 ERR9 Character 1
ERR CODE 10 ERR10 Character 1
REMARK REM Character 25

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 DATA STRUCTURE OF BANK ENTREIS DETAILS(10A,10B,10C,10D,10E) -(FILE NAME-BNKENT.DBF ,FOR
COMMAND FILE NAME BA????05.DBF) WHERE B- DENOTES BANK DETAILS FILENAME ,A- DENOTES YEAR-2017,
????- DENOTES REGION CODE,05-MONTH OF AUDIT WORKING
PARTICULARS FORMAT-
Field Name Type Width Dec NO
YEAR YR Numeric 4
MONTH MTH Numeric 2
REGION CODE RGCODE Numeric 4 No
REGION NAME NMRM Character 30 No
LOCATION CODE BR_CODE Numeric 4
LOCATION NAME

BANK ENTRIES DETAILS 10A,10B,10C,10D,10E

BR_NAME Character 30
AUDITOR1 NAME AUD_NM1 Character 25 No
AUDITOR1 CODE AUD_CD1 Numeric 9 No
AUDITOR2 NAME AUD_NM2 Character 25 No
AUDITOR2 CODE AUD_CD2 Numeric 9 No
AUDIT FROM DATE AUD_DATE1 Date 8 No
AUDIT TO DATE AUD_DATE2 Date 8 No
DAYBOOK DATE DBK_DATE Date 8 No
COMPANY COMP_NM Character 10
BANK NAME BNK_NM Character 25 No
BANK ACCOUNT NO. BNK_ACNO Character 17 No
BANK ENTRY TYPE (10A,10B,10C,10D,10E)
BNK_ENT_TY Character 3 No
DATE DATE_10 Date 8 No
CHEQUE NO. CHQNO_10 Character 8 No
AMOUNT 10
AMT_10 Numeric 2 No
REMARK REM Character 50 No
ENTTAG ENTTAG Character 10 No

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 DATA STRUCTURE STATIONERY(RECEIPT/VOUCHER/CERTIFICATE) FILE -(FILE NAME-STNFL.DBF ,FOR
COMMAND FILE NAME SA????05.DBF) S- DENOTES STATIONERY A- FOR YEAR(2017) WHERE ????
DENOTES REGION CODE,05 MONTH FOR AUDIT
Field Field Name Type Width Nulls Dec Index Collate
YEAR YR Numeric 4 No
MONTH MTH Numeric 2 No
REGION CODE RGCODE Numeric 4 No

RECEIPT/VOUCHER/CERTIFICATE VERIFICATION -FORMAT-03

REGION NAME NMRM Character 30 No
LOCATION CODE BR_CODE Numeric 4 No
LOCATION NAME BR_NAME Character 30 No
AUDITOR1 NAME AUD_NM1 Character 25 No
AUDITOR1 CODE AUD_CD1 Numeric 9 No
AUDITOR2 NAME AUD_NM2 Character 25 No
AUDITOR2 CODE AUD_CD2 Numeric 9 No
AUDIT FROM DATE AUD_DATE1 Date 8 No
AUDIT TO DATE AUD_DATE2 Date 8 No
COMPANY COMP_NM Character 20 No
MISSING TYPE (MISSING IN
USED,CANCEL/SPOIL, NOT IN
DAYBOOK/DATA MIS_TY Character 20 No
MISSING STATIONERY MISSTN_TY Character 20 No
TYPE(RECEIPT/VOUCHER/CERTIFICATE)
MISSING STATIONERY NO MISSTN_NO Character 13 No
MISSING(NOT IN DAYBOOK) INDATA MISDAT_AMT Numeric 10 No 2
AMOUNT
REMARK MISREM Character 30 No
ENTTAG ENTTAG Character 10 No

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