WASHINGTON STATE GUIDEBOOK ON MILITARY & COMMUNITY COMPATABILITY

PROJECT ADVISORY COMMITTEE KICK OFF MEETING SUMMARY

MEETING MEETING NOTES ISSUE
DATE TIME DATE
8/29/18 1-2:30 9/6/18

PROJECT ADVISORY COMMITTEE (PAC) ATTENDEES PROJECT TEAM (PT) ATTENDEES

NAME ORGANIZATION NAME ORGANIZATION
 Bill Adamson South Sound Military Community Partnership  Deanah Watson Commerce
 Erik Ashlie-Vinke Economic Alliance Snohomish County  Claire Miller Commerce
Jim Baumgart Office of the Governor  Dave Andersen Commerce
 Grant Beck City of Yelm  Mark McCaskill Commerce
Jim Bolger Kitsap County  Julie Bassuk MAKERS
 LTC Chris Cavin JBLM & YTC Bob Bengford MAKERS
 Patty Charnas Jefferson County  Beth Batchelder MAKERS
Richard Corff Trust for Public Land  Jessica Michalak MAKERS
 Allan Giffen City of Everett
Rich Hadley Forward Fairchild
Jeff Johnson Fairchild Air Force Base
 Noelle Madera Yakima County
 Kim Peacher Navy Region Northwest
 Steve Powers City of Oak Harbor
 Jacob Rain WMD Emergency Management Division
 Jacqueline Reid Snohomish County
 Valerie Reuther CCA & Whidbey Waterkeepers
 Allison Satter City of Bremerton
 Tiffany Speir City of Lakewood
 Tom Tolman JBLM & YTC
 Brian Tyhuis Navy Region Northwest
Hiller West Island County
 Jeff Wilson City of DuPont

ITEM NOTES ACTION?

A. Introductions Slides 1-13 describe the guidebook goals and structure.
& Overview • ‘Compatibility’ in this context is intended to reference a multi-
directional relationship that considers military operation impacts on
communities and surrounding community impacts on the military base.
• Establishing a “common language” was noted as important project goal.
• Helpful sources of implementation funding, such as REPI/ACUB and OEA
funding should be included in Part 2. Noting points of contact and
restrictions of these funding types would be helpful.
• A question arose regarding the guidebook’s relationship to legislation.
This project is an outcome of an effort originating from legislative
action, but the guidebook itself is not required by legislative mandate.
Recommendations to the State Legislature is not the guidebook’s
purpose. It is possible that state or local policymakers may use or be
informed by the guidebook, but that would reflect the intent of readers
who have equal access to the guidebook. The guidebook is a Commerce
Growth Management Services (GMS) unit resource intended to support
local comprehensive planning and compatibility planning in Washington,
similar to other guidance documents GMS publishes for community use.
 WASHINGTON STATE GUIDEBOOK ON MILITARY & COMMUNITY COMPATABILITY
PAC KICK-OFF MEETING

• It was noted that the role Commerce has in Washington’s Legislative

process as a state agency is outlined in the Washington State Military &
Community Compatibility Strategy, (December 2017), which is available
on the program webpage: http://bit.ly/2pu0Nxb

Project Schedule:
• June 30th 2019 is the ‘hard deadline’ (and end of project grant funding).

B. Project Slides 14-17 describe the PAC.

Advisory • The PAC is comprised of a cross-section of planners, military, and
Committee community stakeholders from across the state.
Overview • Future periodic PAC meetings proposed for 3rd or 4th Wednesday of the PT
month, 1 PM. Jeff requested meetings start at 2:30 PM. Steve indicated
he is unavailable the 4th Wednesday at 1PM but is available before 1 PM
or on the 3rd Wednesday. December 12th from 2:30-4PM was proposed
to adjust to holiday schedules. Eric indicated he will be unavailable on
the 12th. The project team will discuss dates and send invites to the PAC.

C. Guidebook Slides 18-26 discuss guidebook content.

Areas of
Emphasis What’s “Working” for Local Compatibility Efforts?
• Jurisdiction-level planners working with installations at regional level.
• Early notification, dialogue, mapping, and increased transparency.
• Connections with contacts on base and a clear system of
communication, up and down the organizations.
• Gathering peer groups together to workshop issues, and address both
on and off base concerns. Robust group connections on a regular basis
can be a significant asset. Example: South Sound Military and
Communities Partnership (SSMCP).
• Including installation representatives into local planning process.
Example: the Island County inter-governmental working group includes
the CPLO from Whidbey in monthly meetings.

What Should the Guidebook Emphasize?

• Compatibility tools
o Include a list and description - What tools are available?
o Discuss how to implement compatibility.
o Share example compatibility success stories.
• Communication guide
o Better communication with the community is needed; knowing who
and how to communicate with on base and with community would
be beneficial; Installation directories (contact list tied to location).
• Location awareness through mapping
o Map impacts and operations areas would be beneficial.
o Include mission in mapping so users know what to expect Example:
California mentioned for contact info and sample language.
o Include airport safety overlays, flag height restrictions, etc.
o Overlapping impact areas between installations.
o Recommending mapping standards would be helpful. Example:
JBLM military influence area overlay noted as a tool to share.

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Barriers Encountered
• Lack of predictability with training.
• Lack of involvement of the military in the local planning process.
• Universal staff turnover and contact information changes.

Resources
• PAC members were requested to email their favorite compatibility PAC
resources and desired resources to bethb@makersarch.com
D. Survey • Suggested adding a response to Question 4 that allows both a positive PT
Feedback and negative answer. PT to review.
• Given time constraints, PAC members were requested to email other PAC
survey suggestions to bethb@makersarch.com.

E. Proposed Slides 27-33 propose community outreach activities; PAC support requested.
Outreach
• Clarification requested for event labels:
o Public meeting events are for discussions with community
members. These meetings are intended to identify content they
may find useful as part of “citizen’s guidance” in the guidebook.
o Focus group events are for discussions with public servants with
responsibilities related to compatibility planning. These meetings
are intended to identify content they may find useful in execution
of their public service duties.
o “Technical Focus Groups” (TFG) is the preferred term for
clarification purposes.

Target Meeting Dates

• Initially proposed outreach locations and dates: Puget Sound week of
September 17th / Eastern Washington locations week of October 1st.
• Noted that mid-October presents more feasible options for this effort.
• Project team request PAC members assistance to adjust dates to local
needs, aid with determining locations, and help provide notice.
• Tiffany is out of state the week of September 17th.
• Jeff noted the week after the planning directors’ conference is a bad
time for meetings (planning directors less able to help advertise, etc.)
• Bill proposed September 21st as possible date for a technical focus group
after a Joint Land Use Study (JLUS) Implementation Task Force meeting.

Target Meeting Locations

• A meeting in Port Townsend/Jefferson County is suggested and large
attendance anticipated.
• A meeting in central Whidbey is suggested; community concerns are
different in Oak Harbor than in central Whidbey.

Outreach Next Steps

The PT will discuss alternate dates and communicate updated schedule PT
with PAC. Note: Schedule is subsequently revised with following targets:
o September 20-21: Lakewood/JBLM-area (September 21 TFG
coinciding with a JLUS Task Force meeting already scheduled)
o October 1-4: Eastern Washington-area proposed
o October 15-19: Puget Sound-area proposed
• MAKERS to organize area-based calls to coordinate schedule/next steps. MAKERS

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 WASHINGTON STATE GUIDEBOOK ON MILITARY & COMMUNITY COMPATABILITY
PAC KICK-OFF MEETING

F. Outreach The PT requested assistance from PAC members in identifying appropriate PAC
Assistance meeting venues, identifying/reserving conference rooms for the TFGs, and
suggesting TFG meeting invitees.

Technical Focus Groups (TFGs)

• Suggested that the TFG meeting in each area should target local
government staff/officials and military planners/CPLOs.
• Suggested that multiple jurisdictions should be invited (the SSMCP ‘JLUS
task force’ is a good model for this).
• Suggested that representatives from jurisdictions with military training
routes (Example: Benton County) be invited. These are often overlooked
in planning processes. In addition to the focus groups, Commerce has
undertaken initial outreach with jurisdictions near training routes.
• Target meeting location is a reservable conference room with
presentation capabilities, room for up to 20 attendees, and space for
display pin-up or easels.
• Target meeting length is 1.5 hours.

G. Action Items Project Team Action Items MAKERS

• Organize area-specific outreach organization calls.
• Confirm outreach schedule and prepare outreach materials.
• Send outlook meeting invites for remaining PAC meetings.

PAC Action Items (email bethb@makersarch.com) PAC

• Survey feedback (by Friday, September 7)
• Suggested TFG invitees
• Venue suggestions (community meeting and TFG meeting)
• Most recent land use studies and overlay information.
• Essential and desired compatibility resources

H. Completed • PAC contact list

Action Items: • Updated target outreach weeks

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