Asset Procurement

Contents
1. Purchasing Transactions ....................................................................................................................... 3
1.1. Create Purchase Order (Asset): ......................................................................................................... 3

1.2. Change Purchase Order .................................................................................................................... 5

1.3. Release Purchase Order (Good) ......................................................... Error! Bookmark not defined.

2. Create Goods Receipt: .......................................................................................................................... 6

2.1. Goods Receipt ................................................................................................................................... 6
 1. Purchasing Transactions

 Purchase Order
Purchase order is created by users for demand of material or service. It will be used by cross-department
for purchase purpose. The release is triggered as per DOP and is based on user designation.
 Purchase release:
Authorized persons can display a purchase order and then use their release codes to effect release
without switching transactions.

 Goods Receipt
Goods receipt is created by users against the reference of Purchase Order
 Invoice
Once goods are procured from vendor and placed in company’s premises through goods receipt then we need
to pay to vendor for acquired goods and service.

1.1. Create Purchase Order (Asset):

Access the transaction choosing one of the following navigation options:

Logistics Materials Management Purchasing Purchase
Menu path Order Create ME21N
Transaction code ME21N

 Press enter.
Field Name Description R/O/C
Document Type Select document type ZAST for domestic procurement R

Vendor Number and name of the supplier (external supplier) or supplying R

plant from which the materials are to be procured.

Purch. Org. An organizational unit in Logistics, subdividing an enterprise R

according to the requirements of Purchasing.
Purch. Group Key for a buyer or a group of buyers, who is/are responsible for R
certain purchasing activities.

Company Code The company code is an organizational unit within financial R

accounting.
Material Uniquely identifies a material. Enter the material No. you want to R
procure.
PO Quantity Quantity ordered by the buyer, to be supplied by the supplier. R

Net Price Net price per price unit. R

Plant Plant in which you produce or for which you wish to procure materials R
or services.
Asset Number This is the number which, together with the asset sub-number,
identifies a fixed asset in Asset Accounting.

 As per the best practice , get the Asset Number from finance team before creating the Asset PO.
 Press Enter.
 Click on Save icon.

 8000000000 created, message will be displayed.

 1.2. Change Purchase Order

Access the transaction choosing one of the following navigation options:

Logistics Materials Management Purchasing Purchase
Menu path Order Change
Transaction code ME22N

 Make changes to the required field and press enter

 Click on Save and Imports 8000000000 changed, message will be displayed.

2. Create Goods Receipt:
2.1. Goods Receipt
 A Goods Receipt is a document issued to acknowledge the receipt of the items listed in it.
 Access the transaction choosing one of the following navigation options:
Logistics Materials Management Inventory Management
Menu path Goods Movement Goods Movement (MIGO)
Transaction code MIGO

 Select Goods Receipt against purchase order document

 Enter respective document number i.e in the second box to display items pending for receipt

Field Name Description R/O/C

Purchase Order Number Enter the PO number against which you want to do R
Goods Receipt.

Delivery Note Select the Transaction as Goods Receipt. O

Bill of Lading O
 Now in the Material tab enter the material quantity which is all correct to be accepted
 Specify additional parameters in where tab and click on item ok below to complete goods receipt

Field Name Description R/O/C

Movement type Enter Movement type 105, GR from blocked stk. R

Plant Plant in which you produce or for which you wish to procure materials or R
services.
Storage location Location in which you store the reciepts R

Goods recpient Name on the recipient R

 Select the Item OK checkbox for each line item in the PO.

 Once all the details are mentioned, click on Check button on top. Now if everything goes well
click on post button or click on save button.
 Once you click on Post button the below message will popup,

 So good receipt is created.