Agave & Saguaro

BOARD OF DIRECTORS MEETING

December 13, 2018

REGULAR SESSION MEETING MINUTES

NOTICE OF
MEETING: Upon due notice given and received, a meeting of the Agave & Saguaro
Association Board of Directors was held on December 13, 2018 at the
hour of 6:21 p.m. at the Windingwalk Master Association Clubhouse,
located at 1625 Discovery Falls Dr. Chula Vista, CA 91915.

ATTENDANCE: Directors Present: Sara Imsdahl, President

Cody Marshall, Vice President
Christos Korgan, Secretary (Conference Call)
Bob Deviolini, Treasurer
Colleen Ingraham, Director at Large
Directors Absent:

No Owners Present

Representing The Prescott Companies was Robert Kelly, Community

Manager.
CALL TO
ORDER: Robert Kelly called the meeting to order at 6:21 p.m.

MINUTES: The Board of Directors reviewed the October 13, 2018 Regular Meeting
Minutes. Upon a motion made, seconded and carried unanimously, the
minutes were approved as submitted.

EXECUTIVE
SESSION
DISCLOSURE: Manager Robert Kelly disclosed that an Executive Session meeting was
held prior to Regular Session during which the Board reviewed
homeowner delinquencies, collections, legal matters, and contracts.

MANAGEMENT
REPORT: Management provided the Board with a summary of the packet.
Management also provided hard data for the Board members to review
including Emails Sent, Violations, Work Orders, and Access Control.
Director Marshall also requested the data from 2017 on the pool.

FINANCIAL
REPORT: Upon a motion duly made, seconded, and carried unanimously, the Board
accepted the October 2018 financial pending review or audit by the
HOA’s CPA Greg Villard

Management also advised the Due to/from discrepancy has been

rectified for the November financial.
UNFINISHED
BUSINESS: Patio Furniture: Director Marshall is still looking at options for the Board
regarding patio furniture. An idea on what to order will be presented at
the February meeting.

Phase 1 Landscape: Upon a motion duly made, seconded, and carried

unanimously, the Board approved the rest of the Phase 1 Landscape
Renovation after it was walked and approved by Director Marshall and
manager Robert Kelly.

Concrete Removal: Upon a motion duly made, seconded, and carried

unanimously, the Board approved the removal of concrete in the
walkway between Dutchman ct. and Barrel Ct. with an amount not to
exceed by $800.00. work will be completed by Greenbrier.

Map Sign Approval: Upon a motion duly made, seconded, and carried
unanimously, the Board approved the map sign rendering with the
following three changes. 1) “Sugar Bush Ct.” reversed. 2) “Desert Hare
Ct.” reversed. 3) “You Are Here *” noted on each sign.

Parking Rules: Upon a motion duly made, seconded, and carried 4-1
(Imsdahl), the Board approved the parking rules to be mailed out as
drafted.

Tot Lot Inspection: Upon a motion duly made, seconded, and carried
unanimously, the Board approved the annual tot lot inspection to be
completed by Pro-Tec Building Services in the amount of $450.00. The
Board also requested a post inspection included in this price.
NEW
BUSINESS: Solar Policy: Upon a motion duly made, seconded, and carried
unanimously, the Board approved the Solar Policy to be drafted by the
Association’s attorney Laurie Poole with an amount not to exceed
$1,120.00.

HID Card Bathroom Addition: Upon a motion duly made, seconded, and
carried unanimously, the Board approved the HID Card bathroom install
in the amount of $6,270.00. Board requested management look into
possibility of already owned equipment on the proposal due to the pool
gates being on the same system and have been installed for a few years.

HID Card Bathroom Addition: Upon a motion duly made, seconded, and
carried unanimously, the Board approved the Pool Worught Iron and
paint Proposal in the amount of $7,171.03.

Monument Sign Renderings: Board reviewed the latest monument sign

renderings provided by Omni Graphics. This project is in its infancies and
the Board is considering if it’s something they want to follow through
with for 2019.
HOMEOWNER
INPUT: Door Bells

NEXT BOARD
MEETING: The next meeting will be held on February 21, 2019 at 6:15 p.m., at the
Windingwalk Master Association Clubhouse, located at 1625 Discovery
Falls Dr. Chula Vista, CA 91915.

ADJOURNMENT: There being no further business to come before the Board in Regular
Session, the meeting was adjourned at 7:31 p.m.

ATTEST: _______________________________ DATE: ________