JOHN SMITH

123 Main Street  Anytown US 12345  555-555-5555  john@gmail.com

Assistant Project Manager

 Dedicated and technically skilled business professional with a versatile administrative support skill set developed
through experience as an Assistant project manager, operations assistant, administrative assistant and vast
responsibilities in the telecommunication field.
 Excel in daily employer challenges with productive solutions, motivated work ethics and improvements proven
to increase efficiency, customer satisfaction and the bottom line.
 Offer advanced computer skills in MS Office Suite and other applications/systems as noted below.

 CO -Timberline
 PO Creation-FileMakerPro
 Vendor Coordination
 O&M Procedures, Manuals
Key Skills
 Report & Document Preparation
 Spreadsheet & Database Inputs
 Accounts Payable/Receivable
 Bookkeeping & Payroll
 RecordsManagement-AutoCad
 Meeting & Event Planning
 Inventory Management-Excel
 Expense Reporting

Experience
ABC Corporation, Newark, CA 2009 to 2010
Assistant Project Manager
 Project Set-up – Determined constructability by comparing plans, specifications and drawings to identifying any
discrepancies or missing details. Generated internal budgets and project schedule. Issuing RFIs to gather
necessary information. Assisted in obtaining necessary permits and assist with Estimating to ensure quality take-
offs.
 Project Execution/ Document Control - Prepared all scopes of work, contracts and job orders to necessary
subcontractors. Generated, updated and tracked all RFIs, submittals and procurement items with Architects,
Engineers and Subcontractors to ensure the project schedule is met.
 Financial Management – Generated internal budgets at project start up. Compiled and tracked Cost to Complete
on monthly basis to determine committed vs. budgeted costs. Reviewed and prepared all necessary change order
requests ensuring validity of pricing and consistence of presentation to owner. Generated and tracked all
payment applications from subcontractors and to owner.
 Relationship Management – Developed critical client relationships through being available for client requests,
working collaboratively with outside parties (design teams) to accomplish client goals and maintaining close
communication with project team regarding client contact tactics and strategies. Developed and maintained
positive subcontractor relations through establishing and maintaining good communication, communicating on
responsibilities, changes and issues, and following up on requests.

DEF Incorporated, Martinez, CA 2005 to 2009

Assistant Project Manager
 Managed the refurbishing of 1,500 sq. ft. Human Resources Department office space – coordinated the painting
and electrical work; the installation of floor coverings and window treatments; tracked budget, processed
invoices and submitted check requests.
 Coordinated the transition and updating of project information from Timberline to Proliance Project Insight –
including the initial data entry of projects, budgets, commitments, invoices and verification of data.
 Operations Administrator for Project Insight and troubleshooter for Project Management Team. Scheduled
report summaries thru Cognos Analytics.
 Compiled data and completed report for 2009 Capital Budget Plan submitted to client.
 Tracked work orders, correspondence, obtained estimates, and completed reports for deferred maintenance
projects while project coordinator was on leave.
 Tracked decommissioning and coordinated the communication of approximately 1,000 Hertz Limited Edition
locations.
 Performed Project Insight database training sessions to efficiently manage respective projects.

GHI Company 2004 to 2005

Assistant Project Manager
 Managed all phases of pharmaceutical/life science facility construction at both the office and field management
levels on projects ranging from $5 to $30 million in total cost.
 Coordinated and controlled contract/trade buy-out and negotiation, pre-construction procurement duties,
materials and equipment lead monitoring, submittal/shop drawing review, tracking and distribution, scheduling,
quality control, subcontractor/vendor invoice cost allocation and monitoring, daily/weekly operations
correspondence ie. RFI’s, change orders, meeting minutes and field report summaries, punch-list execution and
collection/distribution of project closeout documentation.
 Prepared and distributed various cost and progress summary reports throughout the project life cycle to allow
senior management and owner representatives to evaluate project performance.
 Performed daily communication and coordination with multiple field and office personnel, sub-contractors,
suppliers, vendors, design staff and clientele to ensure construction activity execution and completion.
 Organized, attended and directed multiple construction team, subcontractor and owner conferences throughout
the project procurement, construction and closeout stages.
 Supported the planning and estimating departments on projects ranging from $3 to $16 million in total cost,
performing duties such as conceptual scheduling, value engineering, determination of needs assessment,
architectural and MEP systems design evaluation, construction document take-offs and quantification,
preliminary budgeting and cost allocation, bid solicitation and contract/trade negotiation and award.

Training & Awards

 Duke University, Pacific Bell Management Program Project Management Workshop

 Asynchronous Transfer Mode (ATM) Bellcore Version-05 AutoCAD 12.0
 Mechanical drafting Adult Education Program Project Management, Performance
 Support by Project Mentors
 Award of Excellence Network Engineering — Cad Conversion Team
 Certificate of Recognition State of California HWDC Frame Relay Networ k