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Article I: NAME
The organization shall be known as the New Mexico Federation of Democratic Women
(NMFDW)
The objective of the organization shall be to unite women of the New Mexico Democratic
Party.
To inform and educate the membership on issues and activities vital to the Democratic Party
To promote opportunities for members and encourage strong county and statewide NMFDW
organizations.
To encourage members to become involved in the political process at local, county, state
Sec 1 The NMFDW members shall be registered Democrats from County Federation
Sec 2 County Federation of Democratic Women of whose members are in good standing
with NMFDW and have By-laws and membership list filed with the NMFDW Treasurer at least
Sec 3. Honorary membership shall be granted to those individuals who are awarded
honorary status by the membership. Honorary members are not eligible for office at the state
level.
Sec 4. Dues for new members in County Federations shall be paid no later than thirty days
(30) prior to NMFDW state meeting. Dues for membership shall be received by the State
Treasurer at the end of January of each year. Membership in arrears shall have no vote.
Sec 5 Paid dues entitle members to be members in the National Federation of Democratic
Sec 6 A member in good standing is one who conducts themselves in accordance with the
By-Laws of NMFDW.
Sec 7 New Mexico County Federation Democratic Women organizations must maintain and
file current By-Laws with the Secretary of NMFDW. Revised By-Laws must be filed 30 days
after revision.
Mexico county where a county organization of Federation of Democratic Women does not exist.
Sec 1 NMFDW shall hold two (2) General Meetings per year for the purpose of conducting
regular business.
b. The approval of the budget will occur at the first meeting of each year.
c. Election of officers shall occur during the second meeting of the odd numbered year.
d. The Executive Board and the host organization shall determine the date and
Sec 2 Special meetings may be called by the President or by the majority of the Executive
Board upon notice thirty (30) days prior to meeting date. The notice shall include time, date,
Sec 3 The presence of twenty (20) members in good standing, including officers, shall
constitute a quorum for the transaction of any business at any scheduled meeting of NMFDW.
Sec 4 Thirty (30) days prior to a meeting the President will notify the President of each
County Federation organization of meeting date, place, time and purpose of planned meeting. In
odd numbered years a report from the Nomination Committee shall be included. Each County
President in turn shall notify all members in good standing of scheduled meeting.
NMFDW shall assume Financial responsibility for expenses necessary for General meetings.
Sec 6 Fiscal Year The fiscal year shall be January 1st through December 31st.
b. The NMDW Treasurer shall certify each member in good standing and shall compile
the list of members in good standing ten (10) days prior to meeting at which election
Article V. Officers
Sec 1 Elected officers shall be as follows: President, Vice President, Secretary, Treasurer and
Regional Directors.
two (2) previous consecutive years and have attended at least two (2) of the previous
a. Election of officers shall be held at the second meeting of the second year of the
term of office.
Sec 4 Vacancies
a. In case the office of the President becomes vacant, the Vice-President shall
Executive Board the name of an individual (s) qualified to fill the vacancy. The
approval of the individual shall be accepted by the majority of the Executive Board.
By a majority vote of the Executive Board, an officer may be removed and replaced upon
a. Failure to attend three (3) consecutive regular, special and/or Executive Board
meetings.
The Democrartic Party of New Mexico (DPNM) issues two (2) memberships to NMFDW to
the State Central Committee (SCC), these two (2) memberships shall be assigned to the
President and Vice-President. In the case where either officer has been elected independently
to the SCC the President and Executive Board will name a member in good standing to fill that
membership.
Sec 1 The officers of NMFDW, in accordance with NFDW, shall perform the duties usually
performed by such officers, together with such duties as shall be prescribed by the By-laws or
Appoint a Parliamentarian.
Mexico.
B. Vice President Shall conduct meetings in the absence of the President and assist
office.
C. Treasurer Shall maintain the care and custody for all NMFDW funds.
Deposit dues and other revenues in the name of NMFDW in a FDIC bank.
Shall pay all bills, which have been approved for payment by the President and
Executive Board.
Shall submit to the Executive Board a quarterly statement of all receipts and
disbursements.
Maintain a list of members in good standing and submit to President and Secretary
Submit to the Chair of the Audit Committee, all records and financial statement for
audit thirty (30) days prior to the end of the fiscal year.
Transfer all NMFDW financial records and bank statement to the succeeding elected
Treasurer.
D. Secretary Shall be responsible for or having the minutes of all meetings of the
requested
E. Regional Directors Shall perform those duties relating to recruiting, developing and
Serve as liaison between the represented region and the Executive Board.
events. Regional Directors shall be eligible to serve for no more than two (2)
Sec 2 No Officer or Regional Director may use the position (title) with NMFDW in the
Additionally, in accordance with NFDW county federation organizations cannot use the
NMFDW will not permit the use of its name or logos in any advertisement or written
prohibited.
Sec 1 The Executive Board shall consist of the President, Vice-President, Treasurer,
Sec 2 A vacancy that occurs in an elective office shall be filled by the Executive Board,
except the office of President. This office shall be filled by the Vice President.
Sec 3 The Executive Board shall be the administrative body of the NMFDW and shall have
the power and authority to do and perform all acts and functions that the NMFDW itself might do
Sec 4 The Executive Board shall meet as such time and place as the President or majority
Sec 5 An evaluation of performance shall be required as action by the Executive Board for
Sec 6 A quorum shall consist of a majority of the board’s membership. Voting by proxy shall
not be permitted.
Sec 1 The Executive Committee shall consist of the Presidents of County Federation of
Sec 2 The Executive Committee shall represent each NMFDW recognized organizations
representing their county and shall attend one meeting per year as called by the President of
providing information to their local members. Voting by proxy shall not be permitted.
Sec 3 If necessary, the Executive Committee may meet by conference call or via telephone.
Votes taken via telephone shall be as valid as votes taken in person, except in cases where
1
Article IX: Committees
Standing and Special Committees shall be appointed by the President with approval of the
Executive Board.
a. By-laws
necessary.
This committee shall work with the Executive Board on proposed and pending
c. Budget and Finance The committee shall present a proposed budget to the
Executive Board for consideration at the first Executive Board meeting at the
NMFDW with the approval of the Executive Board. The Treasurer shall serve as
Chairperson of this committee. At least one County President shall serve on the
committee.
a. Audit Committee shall consist of three (3) members appointed by the President.
The committee is responsible for auditing the books and records of NMFDW each
fiscal year and report the findings to the Executive Board and to the membership as
a whole at the general meetings. The committee may request the Treasurer to assist
b. Nominating Committee shall consist of five (5) members and shall be formed at
appointed by the Executive Board and one member approve by each of the
Regional Directors.
report thirty (30) days prior to the meeting of the year that the election will be
conducted
3. Voting shall be by secret ballots and only members in good standing will be
attendance at any General or Special Meeting, provided such amendment (s) was introduced at
Should this organization be dissolved by appropriate action of its membership, and after all
outstanding bills have been paid the funds and other assets shall be given to the Democratic
Executive Board
Immediate Regional
President Vice President Treasurer Secretary
Past President Directors
Executive Committee
Committees