Jimma University

Institute of Technology
Faculty of Computing

Program: Computer Science

Project proposal

Project Title: - Ethiopian Insurance Information Management System for Jimma

Branch

Group members

Name ID No.
1. GETACHEW YIZENGAW ………………………………ru2357/07
2YIBELU SBHAT……………………………………………ru3325/07
3. MEHARIW ZEWDIE…………………………………………...ru0469/08
4.BIRU MAMO………………………………………………. ..01059/06
1. Introduction
Insurance system is one of the important organization in the world that are becoming more
spread from time to time. Insurance system is a system in which one makes agreement to pay
money to a company and the company pays back if an accident or injury happens to the members
of the organization. The one that pays money to the company is called insured and the one that
pays back if an accident or injury happens is insurer. In other words, insured pays money to
insurer. The insured receives a contract or insurance policy which details the conditions and
circumstances under which the insured will be financially compensated. Insurance involves
pooling funds from many insured entities to pay for the losses that some may incur. The insured
entities are therefore protected from risk for a fee, with the fee or premium being dependent upon
the frequency and severity of the event occurring on the members of the organization .There are
different types of insurances given by companies such as life insurance, health insurance, auto or
vehicle insurance etc. For example, in auto insurance it will typically cover both the property risk
(damage or theft to the vehicle) and liability risk legal claims arising from an accident.

2. Statement of problem

Ethiopian Insurance Information management system have many problems because it perform its
operations manually. Due to this reason the institution face too many problems. More specific
problems are listed as follows:

 To search data from the manually recorded take more time and difficult.
 Less availability.
 Less secure (data can be accessed by unauthorized users or agents).
 It require higher cost.
 Difficult to handle error and input data is not validated.
 Data duplication: the same data gets repeated over and over since the workers find it hard
to keep track of the documents, information and transactions
 Inconsistency of data: there will be unavailability for future use, since data might get
misplaced during manual filing. So data won’t be preserved properly for future use.
 Files cannot be shared easily in the institution
3. Related work

Our project is related with some insurance institution like:-

 Niyla insurance

 Hibret insurance

4. Proposed system

The existing system has its own problem and drawbacks. So that, the project team tries to
develop a system which is better than the existing system in terms of time and cost efficiency.
The team tire to make the existing system that improve system performance .The proposed
system is capable of provides high security of data, capability of organizing all information in a
single client-server system, easy way of recording and accessing items information by its well
organized user-friendly interface. Generally the proposed system will improve the performance
of the existing system and reduce this problems, time wastage, Bring data security, data
inconsistency, Poor quality service delivery, and reduces wastage of paper.

Functional requirements drive the application architecture of a system. Functional requirements

are the intended behaviors of the system. This behavior may be expressed as services, tasks or
functions that the system is required to perform. The functional requirements that the proposed
system Perform.

 Registration of the new insured

 Payment management
 Generating report
 Delete report
 View report
 -Delete notice
 Post notice
 Renew insurance
  Update insured
 Manage accidents.
 View notice
 Manage accounts.
 Manage accidents.

5. Significant of the project

 knowledge.

 Increase competency Reduced costs & time consumption.

 Speed up the operation

 Avoiding data loss.

 Increase security

 Add new

Institution

• Speed up the business operation.

• Increase competency.

• Control customer’s records.

Developer team

 Add new knowledge.

 Get problem solving skill.

User of the system

 Save their time and Reduce workloads.

 Easily access customers’ information from organized database.

 Reduce data redundancy

 Reduce complexity
6. Objective of the project

a. General objective

To develop computerized (automated) Insurance Information Management System for

Ethiopian Insurance in Jimma branch

b. Specific objective

Specific objectives are objectives that used to achieve specified general objective. The following
are specific objectives.

- Study the existing system and identifying the problems under the existing system.

- Requirement analysis of the existing system with respect to functional and nonfunctional
requirement.

- Design new system based on the requirement analysis of the existing system.

- Implementing the new system.

- Testing the system using different testing methodology.

- Deploying the system the system after the system is tested

- Maintain and update the system when needed.

7. Scope of the project

This project will be developing a web based Ethiopian Insurance information Management
System for Jimma branch. The project is enable fast and available service for the insured of the
Ethiopian Insurance.

- This project can do the following insurance types.

 Vehicle (motor) insurance.

 Health insurance
8. Methodology

a) Requirement elicitation

There are different methods of data collection methods. From those we used the following
methods respectively to collect data from the organization.

Direct Observation: - use this method to get the right information about the organization and
also understand by viewing how the existing system works.

Interview:- through interviewing the manager and another employee of the organization and we
get enough and reliable data which is important to do the project.

Document analysis: we analyzing the manual resources of the organization how the current system

b) Implementation method

There are different types of software development methodologies from this we used:-

• Object oriented system analysis and design methodology: Is software development

methodology by building self-contained modules or objects. This methodology have the
following futures increased reusability, increased extensibility, proved quality, and
reduced maintenance burden and managed complexity .due to this we select OOSAD
methodology.

• Software development model: we use is iterative model because in iterative model you
can iterate back if error are occurs in one phase and we can return back to other phase to
fix errors at any phase of the project life cycle.

9. Development tool

a. Hardware tools required

 Personal computer (PC): almost all tasks of our project are performed on computer.
  Flash disk: required for data movement to store & transfer data from one PC to another
PC.

 Disks (CD, DVD): necessary for the movement, backup and recovery mechanism of
relevant data.

 Paper and pen: for writing all necessary documentations associated with the project.

b. Software tools required

 Windows 8.1 Operating system: will be used for the system since it is readily available in
laboratories.

 Firefox, chrome browsers: -since our system is web based, it is very necessary
requirement.

 Microsoft office Word 2013:-for documenting the corresponding deliverables associated

with the project

 Edraw max 6.8: -for designing Unified Modeling Language (UML) diagrams.

 Xampp Server: - to test the system

10. Work plan

our project has been accomplished based on the following work plan that displayed in the table
below.