1MINUTES OF A REGULAR MEETING OF THE BOARD OF

DIRECTORS OF THE PEARL RIVER VALLEY WATER SUPPLY

DISTRICT HELD ON THURSDAY, SEPTEMBER 16, 2010 AT 9:30
A.M. IN THE OFFICE OF THE DISTRICT LOCATED AT 115
MADISON LANDING CIRCLE, RIDGELAND, MISSISSIPPI 39157

The regular meeting of the Board of Directors of the Pearl River Valley Water Supply
District was held at 9:30 a.m. on Thursday, September 16, 2010 at the District’s Main Office.
The meeting was called to order by Jack Winstead, Chairman, who presided.

Members Present: Don Brazil, Jim Carraway, John Arledge, Vernard Murrell, Jack Winstead,
Samuel Mitchell, W. C. Gorden, Phillip Crosby, Kenny Latham, John
Locke, Pete Burkes, Trey Bobinger

Members Absent: Robert Webb, Keith Allen

Others Present: John Sigman, Jim Tohill, Michelle Harrison, Perry Waggener, Timothy
Ware, Linda Horton, Jim McDowell, Ricky Callaway, Steve Clark, Susan
McMullan, Greg Burgess

Upon consideration of the minutes of a regular meeting held on August 19, 2010 and a
special meeting held on August 31, 2010, a motion was made by Don Brazil, seconded by Pete
Burkes, to approve these minutes, as presented. The vote was as follows: For: Brazil, Carraway,
Arledge, Murrell, Winstead, Mitchell, Gorden, Crosby, Latham, Locke, Burkes, Bobinger.
Against: None. Abstaining: None. MOTION CARRIED UNANIMOUSLY.

Mr. Tohill presented the commissioning of Timothy Ware, as a Reservoir Officer of the
Reservoir Patrol. Based on the information presented, the Board made a finding that Mr. Ware
has completed the educational training requirements of a course of study prescribed and
conducted by the Mississippi Law Enforcement Officers’ Training Academy, that he has not
been convicted of any crime involving moral turpitude and that he is qualified to be
commissioned as a Patrol Officer of the Pearl River Valley Water Supply District pursuant to
“Pearl River Valley Water Supply District Security Act of 1978" upon taking the Oath of Office.
A motion was made by Pete Burkes, seconded by John Locke, that Timothy Ware be so
commissioned with the oath endorsed upon it shall be entered in “Exhibit to Minutes” file,
thereby becoming a part of these minutes. The vote was as follows: For: Brazil, Carraway,
Arledge, Murrell, Winstead, Mitchell, Gorden, Crosby, Latham, Locke, Burkes, Bobinger.
Against: None. Abstaining: None. MOTION CARRIED UNANIMOUSLY.

Mr. Don Brazil presented a monthly report on behalf of the Department of Wildlife,
Fisheries and Parks. He stated that there have been no major hunting accidents this year,
however hunting license sales are down 7% from last year.

Samuel Mitchell presented the following Audit Committee recommendations:

a. Request for approval to bid for construction equipment - John Sigman stated that
the District construction fleet is very old, and would like permission to replace
some of this equipment. Mr. Sigman stated that staff is recommending bid of the
option to purchase and/or lease the following heavy equipment: Front end wheel
loader; Dozer; Excavator. Mr. Sigman stated that staff would like to advertise
with the alternate to buy and/or lease purchase the equipment, with options to bid
combinations of one or more items. A motion was made by Trey Bobinger,
seconded by Vernard Murrell, for approval to bid for construction equipment.
The vote was as follows: For: Brazil, Carraway, Arledge, Murrell, Winstead,
Mitchell, Gorden, Crosby, Latham, Locke, Burkes, Bobinger. Against: None.
Abstaining: None. MOTION CARRIED UNANIMOUSLY.

b. Request for approval of two (2) patrol grants - Chief Waggener stated that one
grant is in the amount of $2,500.00, by the Rankin County District Attorney’s
office, which will be used for a camera system for the patrol car. The second
grant is in the amount of $6,547.00 for donation of surplus equipment by the

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 Mississippi Department of Wildlife, Fisheries and Parks. This grant is for patrol
boat for Coal Bluff Park to replace the older boat at this location, which had been
previously damaged. A motion was made by Samuel Mitchell, seconded by
Phillip Crosby, for approval of two patrol grants, as stated above. The vote was
as follows: For: Brazil, Carraway, Arledge, Murrell, Winstead, Mitchell, Gorden,
Crosby, Latham, Locke, Burkes, Bobinger. Against: None. Abstaining: None.
MOTION CARRIED UNANIMOUSLY.

Jim Carraway presented the following Shoreline Development and Environmental

Quality Committee recommendations:
c. Status report on Property Maintenance Code - Steve Clark presented a status
report on the Property Maintenance Code enforcement efforts. He stated that
there have been a total of 107 complaints received, with 91 letters being sent out.
Eight extensions have been granted and seventeen files have been closed after the
individuals meet compliance. So far, three citations have been written and no
court cases are scheduled at this time. Of the complaints received, only nine have
been invalid. A complete summary of this monthly report is included in the
meeting folder.

d. Status report on Rental Property licensing and inspections - Ricky Callaway

presented a status report on rental property licensing and permits. He stated that
684 rental property letters have been mailed out. As of July, 80 renters have
received licenses and as of August, 90 renters have received a license and so far
the month of September staff has issued 30 licenses. He stated that 51 of the
original letters have been returned due to address information and approximately
59 additional letters have been returned by homeowners stating that this is not
rental property.

e. Request for sale of Christmas trees by Roy Nichols/Blair E. Batson benefit - John
Sigman presented an additional request for the sell of Christmas trees by Roy
Nichols. He stated that Mr. Nichols would like permission to sell Christmas trees
in the Mandalay parking lot from a period of Thanksgiving to Christmas of this
year. The District will have to issue a one-time variance to the existing Mandalay
lease for this type of request. Mr. Sigman has also spoken with representatives
from Blair E. Batson hospital, who support Mr. Nichols in his Christmas Tree
fund raiser. Mr. Sigman stated that Mr. Nichols will have to get permission from
the current leaseholder and will also need to furnish the District with a $1M
liability insurance, which lists the District as additional insured. A motion was
made by Jim Carraway, seconded by Pete Burkes, for approval of a one time
variance to the existing Mandalay lease, for a period of November and December
2010 for Christmas tree sales in the Mandalay parking lot, subject to Mr. Nichols
getting permission from the current leaseholder and providing the District with a
$1M liability policy which lists the District as additional insured. The vote was as
follows: For: Brazil, Carraway, Arledge, Murrell, Winstead, Mitchell, Gorden,
Crosby, Latham, Locke, Burkes, Bobinger. Against: None. Abstaining: None.
MOTION CARRIED UNANIMOUSLY.

f. Request for approval of an assignment of lease for the remaining Lost Rabbit
option to MCAS, LLC, a Mississippi Limited Liability Company - Mr. Jim Tohill
presented an update on this issue and stated that this matterr was brought up at
last month’s Shoreline Committee meeting, however the Committee wanted staff
to review due diligence information before granting approval. Mr. Tohill stated
that staff has met with the appropriate parties and is comfortable with this
transfer. Jim Tohill stated that the new owners will be keeping with the original
concept of Lost Rabbit and can not change the development without changing the
lease. A motion was made by Jim Carraway, seconded by Vernard Murrell, for
approval of the assignment of lease for the remaining Lost Rabbit option to
MCAS, LLC, a Mississippi Limited Liability Company. The vote was as follows:
For: Brazil, Carraway, Arledge, Murrell, Winstead, Mitchell, Gorden, Crosby,
Latham, Locke, Burkes, Bobinger. Against: None. Abstaining: None. MOTION

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 CARRIED UNANIMOUSLY.

Don Brazil presented the following Park Policy Committee recommendations for
approval:
g. Request for acceptance of bids received for assistant manager’s home for Goshen
Springs Campground - He presented the following:

HUD APPROVED MANUFACTURED HOME

Goshen Springs - Assistant manager Residence
Bid # 10-800-12-04
Bidding Date: 9-15-2010 at 9:00 a.m.

Bidder Bid Amount

Freedom Homes $76,654.00

Freedom Homes $63,416.00

Freedom Homes $74,476.00

Cental Mississippi $67,000.00

Rose Mobile Homes $66,850.00

Cut Rate Homes $76,855.00

Craig Hunt stated that staff and the Parks Policy Committee are recommending the low
bidder of Freedom Homes, in the amount of $63,416.00. A motion was made by Don Brazil,
seconded by W. C. Gorden, for approval of the low bid received by Freedom Homes in the
amount of $63,416.00 for purchase of a manufactured home for the Goshen Springs Assistant
Manager’s residence. The vote was as follows: For: Brazil, Carraway, Arledge, Murrell,
Winstead, Mitchell, Gorden, Crosby, Latham, Locke, Burkes, Bobinger. Against: None.
Abstaining: None. MOTION CARRIED UNANIMOUSLY.

h. Request for acceptance of the following bid received for cleaning services for
comfort stations -
COMFORT STATIONS JANITORIAL CONTRACT
Bid # 10-800-12-04
Bidding Date 9-15-2010 at 10:30 a.m.

Bidder Bid Amount

Amazing Shine Janitorial $43,200.00

Interior Building $30,672.00

Advanced Cleaning Contractor $43,525.00

Service Master One Call $122,232.00

All Pro Cleaning Service $107,562.00

Prestige Properties $257,984.00

Craig Hunt stated that staff, and the Park Policy Committee are recommending the low
bidder, Interior Building, in the amount of $60,672.00 for Janitorial services. A motion was
made by Don Brazil, seconded by Jim Carraway, for acceptance of the low bid received by
Interior Building in the amount of $30,672.00, for janitorial services for District comfort stations.
The vote was as follows: For: Brazil, Carraway, Arledge, Murrell, Winstead, Mitchell, Gorden,
Crosby, Latham, Locke, Burkes, Bobinger. Against: None. Abstaining: None. MOTION
CARRIED UNANIMOUSLY.

Upon consideration of the Cash Balance Report, a motion was made by Samuel Mitchell,
seconded by Phillip Crosby, for approval of this report, as presented. The vote was as follows:
For: Brazil, Carraway, Arledge, Murrell, Winstead, Mitchell, Gorden, Crosby, Latham, Locke,
Burkes, Bobinger. Against: None. Abstaining: None. MOTION CARRIED UNANIMOUSLY.

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 Upon consideration of the Claims Docket, a motion was made by Samuel Mitchell,
seconded by Pete Burkes, that the docket be approved in the amount of $806,478.54. The vote
was as follows: For: Brazil, Carraway, Arledge, Murrell, Winstead, Mitchell, Gorden, Crosby,
Latham, Locke, Burkes, Bobinger. Against: None. Abstaining: None. MOTION CARRIED
UNANIMOUSLY.

Chief Waggener presented the monthly patrol report.

John Locke presented the following Nominating Committee recommendations for the
Board officers for the year 2010 - 2011:

President: Jack Winstead

Vice President: Samuel Mitchell
Secretary: Vernard Murrell
Treasurer: Susan McMullan
Assistant Secretary: Michelle Guy

There was a call for any additional nominations from the floor. There being no further
nominations from the floor, a motion was made by Trey Bobinger, seconded by Phillip Crosby,
that the nominations be closed. The vote was as follows: For: Brazil, Carraway, Arledge,
Murrell, Winstead, Mitchell, Gorden, Crosby, Latham, Locke, Burkes, Bobinger. Against: None.
Abstaining: None. MOTION CARRIED UNANIMOUSLY.

A motion was made by Trey Bobinger, seconded by Don Brazil, for approval of the
above listed slate of officers for the year 2010 - 2011 or until their respective successors in office
are duly elected and qualified. The vote was as follows: For: Brazil, Carraway, Arledge,
Murrell, Winstead, Mitchell, Gorden, Crosby, Latham, Locke, Burkes, Bobinger. Against: None.
Abstaining: None. MOTION CARRIED UNANIMOUSLY.

John Sigman presented the following Executive Director’s comments:

$ MDEQ enforcement of surface mining efforts - He stated that the District has a small
sandpit near the water tank south of Spillway Road which is not very large.
$ He stated that the District has received the PPA by the Corps of Engineers for sewer
projects in Rankin County. The total amount of the grant is $4.5M.
$ He stated that the lake is currently down due to the lack of rain.
$ The Ross Barnett Foundation is currently in the development stages and will be filing
paper of incorporation with the Secretary of State’s office. This group will work on
issues related to enhancing the District with monetary and economic development
opportunities.
$ He stated that a group of citizens are working with the Reservoir and MDEQ on
development of Keep the Reservoir Beautiful, which will be a Keep America Beautiful
affiliate. This group will be working on litter control and beautification efforts around
the reservoir area.
$ He stated that the District is still working with Rankin County on the land use map,
which is approximately 95% in agreement with both parties; however, he restated the
Board’s position that the county has no authority under law to zone District property.
$ He stated that the MS PEER committee came out and inspected daily logs and vehicles
owned by the Reservoir. This issue is due to the recent articles on State used vehicles
$ Samuel Mitchell stated that he received a letter regarding the District’s annual audit and
will discuss this issue within the next month or so

A motion was made by Phillip Crosby, seconded by John Locke, that the Board enter into
Closed Session, to determine the need for Executive Session, to discuss prospective leasing of
lands. The vote was as follows: For: Brazil, Carraway, Arledge, Murrell, Winstead, Mitchell,
Gorden, Crosby, Latham, Locke, Burkes, Bobinger. Against: None. Abstaining: None.
MOTION CARRIED UNANIMOUSLY.

Coach Gorden left the meeting at this time.

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 The meeting was thereupon Closed, and a motion was made by John Arledge, seconded
by Trey Bobinger, for the Board to enter into Executive Session, to discuss a transfer of the
Mandalay Development. The vote was as follows: For: Brazil, Carraway, Arledge, Murrell,
Winstead, Mitchell, Crosby, Latham, Locke, Burkes, Bobinger. Against: None. Abstaining:
None. MOTION CARRIED UNANIMOUSLY.

No motions were made during Executive Session.

A motion was made by John Arledge, seconded by Trey Bobinger, that the Board come
out of Executive Session. The vote was as follows: For: Brazil, Carraway, Arledge, Murrell,
Winstead, Mitchell, Crosby, Latham, Locke, Burkes, Bobinger. Against: None. Abstaining:
None. MOTION CARRIED UNANIMOUSLY.

There being no further business to come before the Board at this time, the meeting was
adjourned at 10:12 a.m.

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