R-APDRP - BSPHCL

IT Implementation
Solution Paper Design

Solution Paper: Functional Location

Team: Plant Maintenance Asset Management

Material Management
Status: Not Started, In Progress, Completed, Signed-off
Last Updated: 1/22/2019, by Mukesh Gohil

Sign-off
Please sign and Date. Name Signature Date
Functional Analyst PM Pravin Vanage
Module:

Reliance Team Lead PM Mukesh Gohil

Module:

Reliance SAP Track Prafulla Karande

Lead:

BSPHCL – Module Lead:

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Created On: 22/01/2019
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Checklist
 Have all assumptions, if any, be documented?

 Have all major business decisions be documented?

 Have all related business events been analysed?

 Have all updates on process variations been considered and incorporated?

 Have all major design considerations been documented?

 Have all configuration / enhancement rationale been documented?

 Have all interim period procedures and considerations been documented?

 Have all archiving, and conversion considerations been documented?

 Have all impacts, if any, to other functional / technical areas identified?

 Have all affected teams been notified of any decisions that affect them, (i.e. Functional,
Development, Technology and Business Units).

Amendment Record
Revision Date Author Change Summary
0.1 24/10/2013 Pravin Vanage <Initial Draft>
0.2 <Updates made during team discussion (0.2 –
0.9)>
1.0 <Release for PO sign-off>
1.1 07/02/2017 Mukesh Gohil <Updates during Realisation phase after PO
sign-off (1.1 to 1.9)>
2.0 <Release of revised version in next phase if
required (Testing)>

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Solution Definition Summary

In this section provide a description of the purpose for this Solution Paper. Include all related documents e.g.
Functional Design, Business Process Design etc. associated with this Solution Paper.

Purpose

The purpose of this solution paper is to answer all related business questions and issues
corresponding to the Equipment business event and configuration considerations.

Equipments are individual physical objects in the plant that are to be maintained.
Equipment code for BSPHCL will be system generated internal running numbers except for
distribution transformers (11KV/440V) where it will be external number range.

Equipment code will be created for Dist Transformer & LT Circuits (No of circuits) of transformer for
O&M as per the business decision.

For PSS, Equipments will be created for Power transformer, CT, PT, CT/PT Unit,11KV feeders, 33KV
feeders and related equipments as per the inputs given by BSPHCL team.

Different categories will be defined for equipment types.

Each category will be mapped with different number ranges as per the business decision.
For O&M, Distribution Substation (DSS) will have Internal number range.

For Power Substation (PSS), all equipments created will have internal number range.

Equipment in BSPHCL will be installed at Functional Location.

Related Business Process Definition

BPD 1.1 Structuring of Technical Object (Functional Location)

BPD 1.2 Work Request Process
BPD 1.3 Plant Maintenance Order process
BPD 1.4 Preventive Maintenance

Related Solution Papers

BSPHCL_SP_PM_Equipment
BSPHCL_SP_PM_Notification
BSPHCL_SP_PM_MaintenanceOrder

Related documentation

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Required Business Decisions

In this section provide a description of the business decisions that are required from this Solution Paper. Document
the detail required at a business event, configuration group and/or an IMG Configuration item. Describe why these
decisions are required and the role they play in the overall configuration. In addition any configuration guiding
principles that affect the Business decisions should be documented as Business Implications (i.e. what are the rules,
boundaries, limitations of ERP).
Where applicable a detailed analysis of the different options and the advantages and disadvantages of each of the
options will be provided along with the recommended solution. Alternatively, a discussion of the appropriate
solution may only be provided.
Assumptions

Functional Location will be created and managed by authorized persons only.

Business Decisions / Design Considerations

Configuration for Enterprise / Organisation Structure

Definition of Maintenance Planning Plant

Transaction SPRO
Code
IMG Menu Enterprise Structure  DefinitionPlant Maintenance  Maintain
Maintenance Planning Plant

Create following Maintenance Plant

NBPD – North Bihar Power Distribution
SBPD – South Bihar Power Distribution

Assignment of maintenance planning plant to maintenance plant

Transaction SPRO
Code
IMG Menu Enterprise Structure  AssignmentPlant Maintenance  Assign
Maintenance Planning Plant to Planning Plant

Planning Plant (NBPD) assign to Maintenance Planning Plant (NBPD)

Planning Plant (SBPD) assign to Maintenance Planning Plant (SBPD)

Planner Group
Transaction SPRO
Code
IMG Menu Plant Maintenance and Customer Care  Master Data in Plant
Maintenance and Customer Care Technical ObjectGeneral
DataDefine Planner Groups

Planning Planner Description of Planning Planner Description of

Plant Group Planner Group Plant Group Planner Group
NBPD AEE Asst Elec Engineer SBPD AEE Asst Elec Engineer
NBPD ASO Assessing Officer SBPD ASO Assessing Officer
Customer Care
NBPD CCE Exec SBPD CCE Customer Care Exec
NBPD CE Chief Engineer SBPD CE Chief Engineer

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NBPD CHD Cash Desk SBPD CHD Cash Desk

NBPD EEE Elec Exec Engineer SBPD EEE Elec Exec Engineer
NBPD ESE Elec Suptd Enginee SBPD ESE Elec Suptd Enginee
NBPD GM General Manager SBPD GM General Manager
NBPD JEE Jr Elec Engineer SBPD JEE Jr Elec Engineer
Chief Engineer/
NBPD M01 GM SBPD M01 Chief Engineer/ GM
NBPD M02 Elec Sptd Engineer SBPD M02 Elec Sptd Engineer
NBPD M03 Elec Exec Engineer SBPD M03 Elec Exec Engineer
NBPD M04 Asst Elec Engineer SBPD M04 Asst Elec Engineer
NBPD M05 Jr Elec Engineer SBPD M05 Jr Elec Engineer
NBPD M06 MRT EEE SBPD M06 MRT EEE
NBPD M07 MRT AEE SBPD M07 MRT AEE
NBPD NOD Nodal Officer SBPD NOD Nodal Officer
NBPD STF Special Task Force SBPD STF Special Task Force
NBPD TR4 TRW - Muzafarpur SBPD TR1 TRW - Patna
NBPD TR5 TRW - Saharsa SBPD TR2 TRW - Gaya
NBPD TR6 TRW - Darbhanga SBPD TR3 TRW - Bhagalpur
NBPD TR7 TRW - Katihar

Define technical Objects

Transaction SPRO
Code
IMG Menu Plant Maintenance and Customer Care  Master Data in Plant
Maintenance and Customer Care Technical ObjectGeneral
DataDefine Technical Objects

Technical Object Technical Object

Type Description Type Description
PM00001 Distribution Box PM00022 LT Pole
PM00002 Switch Gear PM00023 Line
PM00003 Shunt Capacitor PM00024 Cable
PM00004 Series Capacitor PM00025 Cable joint
PM00005 Lighting Arrester PM00026 Switch
RMU (Ring Main
PM00006 Unit) PM00027 Fuse
PM00007 Current Transformer PM00028 Pole_Support
PM00008 Breakers PM00029 Feeder Pillar
PM00009 Isolators PM00030 Distribution Box
Potential
PM00010 Transformer PM00031 Earth Switch
PM00011 Power Transformer PM00032 Regulator
PM00012 11 KV Pole PM00033 Series Reactor

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PM00013 33 KV Pole PM00034 Shunt Reactor

PM00014 Dummy Pole PM00035 Roster Switch
PM00015 33 KV Feeder PM00036 Relay
PM00016 11 KV Feeder PM00037 Switching Structure
Bus-Bar 6.6/11/33
PM00017 KV PM00038 Sub Sectioning Post
PM00018 Bus-Bar 0.22/0.44 KV PM00039 Sec Paralleling Post
SubSec Parallel
PM00019 Ring Fencing point PM00040 Post
PM00020 Dist. Transformer PM00041 Feeding Post
PM00021 33/11 Sub-station PM00042 Insulated Overlap

All the locations where Equipments are installed are to be created as Functional Location.

Functional location code in SAP is created using a Structure Indicator.

Structure indicator consists of 2 main components i.e. Edit mask and hierarchy level (HL).

The edit mask describes the structure that the identification of a functional location is to have. The mask
must consist of at least one character, which cannot be a separator.

An edit mask generally consists of several blocks of characters, which are clearly marked at the end by
the number of a hierarchy level. In addition, the individual blocks can be visually divided from one
another by separators.

Maximum Length of the edit mask is 40 Characters.

Hierarchy levels subdivide a functional location into different layers.

Structure Indicator identified for BSPHCL is DISTR and Edit Mask (EM) to be used is as follows :

For Distribution Operation and Maintenance :

EM : AAA-AAAA-XXX-XXXXXXXXXX
HL : 1 2 3 4

ONM: (DSS Codification – 11KV/440V)

ONM-PATN-DSS-010201
ONM-PATN-DSS-010302

Where N- Numeric Value

A – Alphabets
X – Alpha-numeric

Explanation of BSPHCL Functional Location Code :

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ONM – BSPHCL Operation & Maintenance
PATN – Town -- PATNA
DSS – Distribution Substation
010201 – Unique 11KV/440V Substation Name defined in 6 Number by GIS.

ONM: (11KV Feeder Codification)

ONM-PATN-11K-DANAP
ONM-PATN-11K-RAJAP

ONM – BSPHCL Operation & Maintenance

PATN – Town -- PATNA
11K – Identification as 11KV feeder
DANAP – Danapur unique 11KV feeder defined in 05 alphabets by GIS.

ONM: (33KV Feeder Codification)

ONM-PATN-33K-PATNC
ONM-PATN-33K-FATUA

ONM – BSPHCL Operation & Maintenance

PATN – Town -- PATNA
33K – Identification as 33KV feeder
PATNC – Patna City unique 33 KV feeder defined in 05 alphabets by GIS.

PSS: (Power Substation Codification – 33KV/11KV)

ONM-PATN-PSS-PESU
ONM-PATN-PSS-PESU

PSS – BSPHCL Power Substation

PATN – Town -- PATNA
PESU – Unique 33KV/11KV Substation Name defined in 04 alphabets by GIS.

STO: (Stores for O&M / Capex material)

ONM-PATN-STO-BHAGL
ONM-PATN-STO-DIGHA

STO – Store for O&M / Capex Material

PATN – Town -- PATNA
BHAGL – Unique store name(Bhagalpur Store).

TRW: (Transformer Repairs Workshop)

ONM-PATN-TRW-BHAGL
ONM-PATN-TRW-PATNA

TRW – Store for O&M / Capex Material

PATN – Town -- PATNA
BHAGL – Unique store name (Bhagalpur Store).

Functional Locations i.e AAA-AAAA-XXX (ONM-PATN-DSS, ONM-PATN-PSS, ONM-PATN-STO, ONM-

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PATN-TRW) will be made Inactive for Notification and Order Creation.

Functional Location for BSPHCL will be finalized when Master List of the same is provided by GIS team
and approved by BSPHCL team.

Detailed Analysis and Design/ Configuration / Enhancement Rationale

1. Creating Structure Indicator for Functional Locations.

Use: The purpose of this activity is to create structure indicator for functional locations

Procedure:
1. Access the activity using one of the following navigation options:

Transaction SPRO
Code
IMG Menu Plant Maintenance and Customer Service  Master Data in Plant
Maintenance and Customer Service  Technical Objects 
Functional Locations  Create Structure Indicator for Reference
Locations/Functional Locations

2. On Change View “Functional Location Structure Indicators”: Detail Screen, choose New
Entries, and make following entries:

3. Make following entry:

Field name User action and values

Strindicator DISTR

StructindText Functional Location Structure for

ONM Location
Edit mask AAA-AAAA-XXX-XXXXXXXXXX

HierLevels 1 2 3 4

4. Choose Save.

5. Choose Back.

2. Defining Category of Functional Location.

Use: The purpose of this activity is to define category of functional location for functional location.

Procedure:
1. Access the activity using one of the following navigation options:

Transaction SPRO
Code
IMG Menu Plant Maintenance and Customer Service  Master Data in Plant

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Maintenance and Customer Service  Technical Objects 
Functional Locations  Define Category of Functional Location

2. On the Change View “Functional Location Category”; overview screen, choose New Entries.

3. Make new entries by maintaining in the following data.

Function Description Change Status PartnDet Object Measur View Profile

Location Document Profile . Proc info Point
Category Categor
y
A Connection Object Select
B HT Pole Select BSEB PM PM STANDARD
C LT Pole Select BSEB PM PM STANDARD
D Store for Material BSEB PM PM STANDARD
F Property STANDARD
G Device Location STANDARD
I RE Real Estate Select V STANDARD
K LT Ckt Select BSEB PM PM M STANDARD
L Feeder Select BSEB PM PM M STANDARD
Technical system -
M standard Select BSEB PM PM M STANDARD
Power Substation-
N PSS Select BSEB PM PM STANDARD
Other Technical
O Systems Select BSEB PM PM M STANDARD
R Repair Workshop Select BSEB PM PM M STANDARD
S Service Line Select BSEB SV STANDARD
Distribution
T Substation - DSS Select BSEB PM PM STANDARD

4. Save your Entries.

3. Defining Installation at Functional Location.

Use: The purpose of this activity is to define installation at functional location and equipment.

Procedure:
1. Access the activity using one of the following navigation options.

Transaction SPRO
Code
IMG Menu Plant Maintenance and Customer Service  Master Data in Plant
Maintenance and Customer Service  Technical Objects 
Equipment  Equipment Usage Period  Define Installation at
Functional Location

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2. On the Change View “Installation at FunctLoc. Dependent on EquipCategory ”; overview
screen, choose New Entries

3. Make new entries by maintaining in the following data:

Equipment Ref
Category Description Category Inst at FL
A Connection S Select
B Station Battery Set M Select
C LT Circuit M Select
D DT Meter M Select
E General Equipment M Select
F Feeder Meter M Select
G Sub Station Equipment M Select
H HT Pole M Select
I Meter M Select
J Metering Unit M Select
K Admin Equipments M Select
L LT Pole M Select
M Machines M Select
N Measuring Instruments M
P Production resources/tools P Select
R Ring Fencing Meter M Select
S Customer equipment S Select
T Transformer M Select
Y MODEM M Select
Z SIM M Select

4. Save your Entries.

Interim Period Considerations

N/A

Other Considerations e.g. archiving and conversion

N/A

Impacts
N/A

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