FA YEAR END PROCESS

Contents

AJRW - Fiscal Year

Change........................................................................................ 3

AJAB - Year End

Close...............................................................................................8

OAAQ - Undo Close: Entire Company

Code........................................................................12

OAAR - Undo Close: By

Area................................................................................................14

1|Page
 FA YEAR END PROCESS

Introduction Fixed Asset Year End Process:

Year end processing in Asset accounting is a
two step process. First, we open the new fiscal
year in the last month of the year end. Unless
this is done, no new transactions can be posted
in the New Fiscal Year. You can continue to post
in the old fiscal year after opening the new
fiscal year in asset accounting. This step is
known as “fiscal year change”.
After the completion of all activities, including
the depreciation posting, the old fiscal year can
be closed. Once the fiscal year is closed, no
further transactions can be posted in to the old
fiscal year. Closing the fiscal year has 2 steps:
1. AJRW - Fiscal Year Change
2. AJAB - Year–End closing

Undo Year-End Closing for Fixed Assets:

For any reason, after closing the asset fiscal
year, if any corrections are to be made, we can
re-open the last closed fiscal year. Re-opening
the asset fiscal year can be done in two ways,
for an entire company code (OAAQ) or for one
or more depreciation areas (OAAR).

Importance
Fixed Assets has its own year-end process but
should be part of the broader year-end process.

2|Page
 FA YEAR END PROCESS

Demonstration AJRW - Fiscal Year Change

Ste Action
p
1. Use the menu path: Accounting >> Fixed Assets >> Periodic Processing
>> AJRW - Fiscal Year Change
Or
Enter the transaction code AJRW in the command field.

3|Page
 FA YEAR END PROCESS

2.
Click or press the (Enter) key to proceed, if you enter transaction code in
the command field. Otherwise, double-click the transaction code AJRW in the
menu path to proceed.

3. Enter Company Code (or Range)

4. Enter New Fiscal Year
5. Check Test Run

6.

Below are the steps for

Click on the Execute icon
message window is displayed.
or Press F8. A
background processing in
the real mode. Those
same steps can be
applied to Test Run.

7.

4|Page
 FA YEAR END PROCESS

Upon selecting the “YES ”Fiscal year change Read = Already changed +
statistics-Test Version screen appears as above. Without values + Already
deactivated

8.
Click on Back Arrow to go back to the initial
screen

9.

Now uncheck the test run. Click on the program on User must have
the menu bar. authorization for
background job
scheduling)

Click on Execute in Background

10.

5|Page
 FA YEAR END PROCESS

On the pop up window, enter “locl” as output

device.

11.
Click on the

12.
Click on the

13.
Click on the
14.

Click on Immediate, Check, and Save buttons

6|Page
 FA YEAR END PROCESS

15. You get a message at the bottom of the screen that

the background job was scheduled.

16.

To see the background job details and

error log, type the transaction code
‘SMX ‘in command bar.
Click on or ‘Enter’.
17. Background job overview

18.

Select the job by checking the box . Click on

7|Page
 FA YEAR END PROCESS

Spool output of transaction code AJRW

The status should show as green and the counts for “Already changed” through “Already De(activated)”
should equal “Read….”

8|Page
 FA YEAR END PROCESS

19.

Select the spool number. Click on display icon

Demonstration AJAB - Fiscal Year Close

9|Page
 FA YEAR END PROCESS

Ste Action Comments

p
1. Use the menu path: Accounting >> Fixed Assets >> Periodic Processing
>> Year-End Closing >> AJAB - Execute Fiscal Year Close
Or
Enter the transaction code AJAB in the command field.

2.
Click or press the (Enter) key to proceed, if you enter transaction code in the command field.
Otherwise, double-click the transaction code AJAB in the menu path to proceed.

10 | P a g e
 FA YEAR END PROCESS

3. Enter Company Code (or Range)

4. Enter Fiscal Year to be closed

5. Check Test Run

6.

Click on the Execute icon or Press

F8. A message window is displayed.

7. Click on Yes

8.

From the above screen, you can notice that there are no errors. So you can
proceed for closing the fiscal year. If you notice any errors, you have to deal with
them appropriately. You need not be concerned about the “close carried out”
‘No’ because this is a test run.

11 | P a g e
 FA YEAR END PROCESS

9.
Click on Back Arrow to go back to the initial screen

10.

Uncheck Test run.

11.

Click on Program on the menu bar You need authorization for background
job scheduling.

12.

Click on Execute in Background

12 | P a g e
 FA YEAR END PROCESS

13.

On the pop up window , enter “locl” as ouput device

14.
Click on the

15.
Click on the
16.

Click on Immediate, Check, and Save.

You get a message at the bottom of the screen, “background job scheduled”.

NOTE: To view background job use T-Code SMX and then follow steps 16 to 19
from AJRW-Fiscal Year Change explained above.
Demonstration OAAQ - Undo Close: Entire Company Code

13 | P a g e
 FA YEAR END PROCESS

Ste Action
p
1. Use the menu path: Accounting >> Fixed Assets >> Periodic Processing
>> Year-End Closing >> Undo >> OAAQ - Entire Company Code
Or
Enter the transaction code OAAQ in the command field.
2.
Click or press the (Enter) key to proceed, if you enter transaction code in
the command field. Otherwise, double-click the transaction code OAAQ in the
menu path to proceed.

14 | P a g e
 FA YEAR END PROCESS

Ste Action Comments

p
3. Select the company code for which you want to undo the Changing the last
fiscal year change. In this case, for US10, we are closed fiscal year to
changing the last closed fiscal year to 2009. 2009 re-opens 2010.
4. Press button to save it.
5. After the adjustments are made to the prior year, you
need to again close that year using the AJAB process
explained above.

15 | P a g e
 FA YEAR END PROCESS

Demonstration OAAR - By Depreciation Area

Ste Action
p
1. Use the menu path: Accounting >> Fixed Assets >> Periodic Processing
>> Year-End Closing >> Undo >> OAAR - By Area
Or
Enter the transaction code OAAR in the command field.

16 | P a g e
 FA YEAR END PROCESS

2.
Click or press the (Enter) key to proceed, if you enter transaction code in
the command field. Otherwise, double-click the transaction code OAAR in the
menu path to proceed.

Ste Action
p

17 | P a g e
 FA YEAR END PROCESS

3. Highlight the company code for which you want to undo

the fiscal year change for specific depreciation areas.
4.
Double-Click button

Ste Action
p
3. Select the Area for which you want to undo the fiscal Changing the closed
year change. In this case, we are changing the last year to 2009 re-opens
closed fiscal year for area 1 back to 2009 2010.
4. Press button to save it.
5. After the adjustments are made to the prior year, you
need to close the that year using the AJAB process
explained above.

18 | P a g e
FA YEAR END PROCESS

END OF DOCUMENT

19 | P a g e