Maintaining Electrical Systems

KFM/P7.5.
1/MI01(01)
MAINTENANCE INSTRUCTION SHEET
(DISTRIBUTION BOARD)
1 Client / Institution PMO/ ELECTRICAL 4 Scheduled Date For PPM
2 Asset No. 5 Actual Date Work Done
3 Work Order No.
Result
No. Work Description Frequency
Yes No N/A Remark
1 Distribution Board
a Cleaned the room
b Checked the lighting
c Checked the emergency light
d Retighten termination
e Checked the MCB
f Checked MCCB
g Checked ELCB / ELR
h Checked by pass switch
i Checked the relay
j Any abnormal sound (spark/harming)
k Any abnormal smell
l Running Ampere ( max = 70% )
Verification
Prepared by: Verified by:
………………………………………………………………. ……………………………………………………………….
(Technician) (Supervisor / Engineer)
Name: Name:
Date: Date:
KFM/P7.5.1/MI02(01)
(RISING AND LITERAL MAINS)
3 Work Order No.
Result
Yes No N/A Remark
1 RISING AND LITERAL MAINS
a Cleaned the room
c Checked the emergency light
d Any abnormal sound
e Any abnormal smell
f Visual check for all termination ( loose/contact)
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI03(01)
(SUB-MAIN WIRING/CABLING)
3 Work Order No.
Result
Yes No N/A Remark
1 SUB-MAIN WIRING/CABLING
a Clean the room
c Retighten cable termination
d Condition of cable tray ( loose/tight )
e Any abnormal sound
f Any abnormal smell
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI04(01)

(WIRING ACCESSORIES)
3 Work Order No.
Result
Yes No N/A Remark
1 WIRING ACCESSORIES
Check the coloring for conduit and trunking not
a
damage
Check termination clamp for conduit and
b
trunking
Check cover for trunking and conduit accessories
c
not missing
d Check all joint in good condition ( loose/contact )
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI05(01)

(STRUCTURED CABLING SYSTEM)
3 Work Order No.
Result
Yes No N/A Remark
1 STRUCTURED CABLING SYSTEM
a Retighten cable termination
b To check incoming cable
c To check outgoing cable

To visual check insulation cable incoming and
d
outgoing
e Condition of cable tray
f Condition of cable clamp
g Condition of fire barrel
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI06(01)
(FINAL SUB-CIRCUIT)
3 Work Order No.
Result
Yes No N/A Remark
1 FINAL SUB-CIRCUIT
a Clean the room
c Retighten cable termination
d To check incoming cable
e To check outgoing cable

To visual check insulation cable incoming and
f
outgoing
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI07(01)
(LIGHTING MANAGEMENT CONTROL SYSTEM)
3 Work Order No.
Result
Yes No N/A Remark
1 LIGHTING MANAGEMENT,CONTROL SYSTEM
a Blow dust
b Retighten cable termination
c Test system ( Auto/Manual )
d Check the isolator / MCCB
e To check indicator light
f To check incoming cable
g To check out going cable
e Lighting control system
i. To visually check controller relay
ii. To check manual switch
iii. To visually check main controller
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI08(01)

(FIRE BARRIEL)
3 Work Order No.
Result
Yes No N/A Remark
1 FIRE BARRIEL
a Check the colouring not damage

Check the enclosed area of the paste fully
b
covered
Check the joint between trunking with paste
c
secure
Check the surrounding area of the paste not
d
cracked
Check the surface of the paste not hardebed or
e
brittle
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI09(01)
(FEEDER PILLAR)
3 Work Order No.
Result
Yes No N/A Remark
1 FEEDER PILLAR
a Vacuum dust
b Retighten termination
c Check contactor
d Check timer ( bypassed )
e Check ELCB / EFR
f Check MCCB
g Check indicator lamp
h Lighting
i Any abnormal sound and smell
j Earth leakage test
k Functionality & availability test (control circuit)
l Functionality & availability test (lamp)
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI10(01)

(PABX)
3 Work Order No.
Result
Yes No N/A Remark
1 PABX
a To check power supply (240 V +5%)
b Ensure all termination is well terminated

To check all the patch cords cable and ensure no
c
damage
d Clean and service panel
e Retighten the connection it necessary
f Ensure all labeling are tally with as built drawing
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI11(01)
(LIGHTNING PROTECTION SYSTEM)
3 Work Order No.
Result
Yes No N/A Remark
1 LIGHTNING PROTECTION SYSTEM
Visual inspection all components of lightning

a protection system, air termination, down drop
and test connections
Ensure that all final/copper tape in good

b
condition ( Connection/corrosion/continuity )
Ensure structural support for system and check

c
support addles for copper tape
Check down conductor from test joint too earth

d
chambers ( Connection/corrosion/continuity )
Test conductor for earth continuity and ensure
e that the overall impedance does not exceed 10Ω
( x≤ 5Ω )
f Record counter device reading
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI12(01)
(EARTHING SYSTEM)
3 Work Order No.
Result
Yes No N/A Remark
1 EARTHING SYSTEM
a Retighten all connections, terminations, earthing

Retighten all earth electrode terminations and
b
ensure corrosive free at rod
Test and measure earth electrode impedance
c
(Only for January and July)
Ensure that concrete inspection box for earth
d
electrode in good condition
Ensure marking & tagging of earth electrode in
e
intelligible
f Check connection to electrode/continuity check
g Check connection at equipment side
h Check for burn marks

Visually inspect all component of lightning
i
arrester
j Check copper tape connection
Check air termination ( roof top )
k
(Only for January and July)
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI13(01)

(MATV SYSTEM)
3 Work Order No.
Result
Yes No N/A Remark
1 MATV SYSTEM
a Check the TV set condition
b Check the TV picture quality
c Check for all TV channels

Ensure the volume are follow standard level
d
( ≤ 35 dB )
e Ensure all the labeling is according to the drawing
Check all connectors & terminators
f
( Connection/corrosion/continuity )
g Clean the TV set
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI14(01)

(WATER HEATER)
3 Work Order No.
Result
Yes No N/A Remark
1 WATER HEATER
a Clean Water Heater

Ensure That No Water Leakage To The
b Connecting Pipe And Tank-Replace/Repair If
Faulty
c Ensure Indicator Light Working Properly
d Ensure Pressure Control Function Properly
e Ensure Safety Valve Function Perfectly
f Verify and Load Record (Running Amp ≤ 70%)
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI15(01)
(AUDIO AND VIDEO SYSTEM)
3 Work Order No.
Result
Yes No N/A Remark
1 AUDIO AND VIDEO SYSTEM
(1.1) Video Screen & Projection System
Inspect metal base frame of monitor, screen, and
a
rollers for corrosion, repair or paint if corroded.
Service video cassette player, laser vision player,
b caption camera, computers and related
equipment as per duration.
c Test master power supply.
d Retighten all connections and termination.
e Ensure screen unit is functional.
f Clean large screen PMMA for stain dirt’s.
(1.2) Sound Reinforcement System
Inspect for functionality of complete sound
a
reinforcement system.
Clean power amplifier, speakers, paging and
b
other audio related equipment.
c Retighten all connections & termination
(1.3) Conference System
Inspect for functionality of complete conference
a
system.
Clean power amplifier, delegate conferences sets
b
and other related equipment
c Retighten all connections & termination.
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI16(01)

(PA SYSTEM)
3 Work Order No.
Result
Yes No N/A Remark
1 PA SYSTEM
a Check the audio cable connector & termination
b Check the control cable connector & termination

Test the call station by making announcement &
observe the following operation :
a) Indicators on the button
c
b) Volume level ( ≤ 35 dB )
c) Variable volume
d) Selection buttons
d Clean call station
e Ensure the power supply is available
f Ensure the power supply cord in good condition
g Ensure the cassette player in good condition
h Ensure the CD player in good condition
i Ensure the radio in good condition

Ensure the speaker was function in all level
j
( ≤ 35 dB )
k Vacuum dust and clean the external casing cover
l To test microphone can be use
m retighten connection if necessary
n Ensure indication light in good condition
o Ensure CD and tape can be use

Check and test amplifier and ensure all are well
p
functioning
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI17(01)
(BCS)
3 Work Order No.
Result
Yes No N/A Remark
1 BCS
A Check monthly schedule calendar
B Check hardware condition
C Check software condition
D Check printer connection
E Check network controlling capability
F Check cabling condition
G Defrag disk
H Cleaning parts in computer
I Vacuum dust
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI18(01)
(GENSET)
3 Work Order No.
Result
Yes No N/A Remark
1 GENSET
A Room is clean.
B Room is dry & no oil spot on floor.
C Generator set unit is clean & no dust.
D AMF board is clean & no dust.
E Engine oil at right level. ( Minimum 75% )
F Radiator water at the right level. (100%)
G Check any leakage at water pump.
H Check radiator fan belt.
I Check rubber hose.
J Check linkages between fuel pump & solenoid.
K Check color of smoke at exhaust.
L Check all gauge/meter.
M Check engine control panel.
N Check battery charger. ( minimum 0.5 A )
O Check battery voltage. (24 ≤ X ≤ 35) V
P Check battery SG. (5 ≤ X ≤ 7) ph
Q Check battery connections. (Corrosive/oxide)
R Check battery electrolyte at the right level.
S Check & retighten bolt/nut.
T Check turbocharger. (2 ≤ X ≤ 6) A
U Drain off diesel tank.
Check diesel level in main tank & service tank.
V
(Minimum 0.75 %)
W Check fuel transfer pump (diesel tank).
Load Test Data(5 min):
Time:
Voltage (415 V +5%)

R-Y:
Y-B:
B-R:
Ampere (max = 2000A)

X
R:
Y:
B:
Engine speed(1500 rpm):

Freq (50 Hz):
T. radiator( 70 deg. C):
T. Room( 32 deg. C):
Oil pressure:
Load Test Data(10 min):

Time:
Voltage (415 V +5%)

R-Y:
Y-B:
B-R:
Ampere (max = 2000A)

Y
R:
Y:
B:
Engine speed(1500 rpm):

Freq(50 Hz):
T. radiator(90 deg. C):
T. Room(35 deg. C):
Oil pressure:
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI19(01)
(LV SWITCHGEAR SSB-1/BKN)
3 Work Order No.
Result
Yes No N/A Remark
1 LV SWITCHGEAR SSB-1/BKN
(1.1) CONSUMERS SSB-1

Voltage RY: YB: BR: (3phase=
A
415V +5%)
Voltage (1phase) RN: YN: BN:
B
(1phase= 240V +5%)
C AMP(A) (max = 800A)
D kA (max = 50 kA)
E PF (Main Panel) (0.85 ≤ X ≤ 1)
(1.2) CONSUMERS BKN

A
415V +5%)
B
(1phase= 240V +5%)
C AMP(A) (max = 800A)
D kA (max = 50 kA)

Ensure all indicator light, selector switches, voltmeter,
F ammeter, power factor meter working properly - replace if
faulty
G Verify and retighten cable connecter
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI20(01)

(LV SWITCHGEAR A/C MSB-1/MSB-2)
3 Work Order No.
Result
Yes No N/A Remark
1 LV SWITCHGEAR A/C MSB-1/MSB-2
(1.1) CONSUMERS A/C MSB-1

A
415V +5%)
B
(1phase= 240V +5%)
C AMP(A) (max = 3200 A)
D kA (max = 50 kA)
(1.2) CONSUMERS A/C MSB-2

A
415V +5%)
B
(1phase= 240V +5%)
C AMP(A) (max = 3200 A)
D kA (max = 50 kA)

faulty
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI21(01)
(LV SWITCHGEAR MSB-1/MSB-2)
3 Work Order No.
Result
Yes No N/A Remark
1 LV SWITCHGEAR MSB-1/MSB-2
(1.1) CONSUMERS MSB-1

A
415V +5%)
B
(1phase= 240V +5%)
C AMP(A) (max = 3200 A)
D kA (max = 50 kA)
(1.2) CONSUMERS MSB-2

A
415V +5%)
B
(1phase= 240V +5%)
C AMP(A) (max = 3200 A)
D kA (max = 50 kA)

faulty
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI22(01)
(PV MSB)
3 Work Order No.
Result
Yes No N/A Remark
(1.1) PV MAIN DB
A Voltage (V) RY: YB: BR:
B Voltage (1phase) RN: YN: BN:
C AMP(A)
D kA

faulty
(1.2) PV MAIN DB 1
A Voltage (V) RY: YB: BR:
B Voltage (1phase) RN: YN: BN:
C AMP(A)
D kA

faulty
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI23(01)
(HARMONIC FILTER)
3 Work Order No.
Result
Yes No N/A Remark
(1.1) AHF MSB 1A
A Voltage HD (%) V1: V2: V3:
B AMP HD (%) I1: I2: I3:
C RUNNING AMP(A) :
D AHF TEMPERATURE (0C)
E VENTILATION FAN : OK / FAIL
F AHF CONDITION : CLEAN / DIRTY
(1.2) AHF MSB 1B
B AMP HD (%) I1: I2: I3:
C RUNNING AMP(A) :
F Voltage HD (%) V1: V2: V3:
AHF CONDITION : CLEAN / DIRTY
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI24(01)
(HARMONIC FILTER)
3 Work Order No.
Result
Yes No N/A Remark
(1.1) AHF MSB 2A
B AMP HD (%) I1: I2: I3:
C RUNNING AMP(A) :
(1.2) AHF MSB 2B
B AMP HD (%) I1: I2: I3:
C RUNNING AMP(A) :
G Voltage HD (%) V1: V2: V3:
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI25(01)
(ROTARY UPS)
3 Work Order No.
Result
Yes No N/A Remark
1 ROTARY UPS
A Inspect for leakage of acid - replace cell if any.
B Record individual battery voltage. (24 ≤ X ≤ 35)V
C Clean terminal from acid corrosion, if any
Record individual battery impedance-
D
(5≤ X ≤ 20 mΩ).
Inspect connections between cells are secure
E
clean and lubricate with petroleum jelly.
Re-measure and records cell output voltage after
F
maintenance in battery log sheet.
G Record battery discharge curve.
H Ensure cleanliness at cubicles.
Tighten all connections (Mechanical and
I
Electrical).
Clean all heat sink, capacitor and P.C.B's (use dry
J
brush or vacuum cleaner)
K Ensure the cleanliness of cubicles
L Ensure all electrical connections perfectly
M Ensure control circuit working perfectly
N Inspect completeness of switch functions
Ensure the cleanliness of 'cubicles'(Maintenance
O
by-pass switch)
Inspect completeness of harmonic spectrum and
P
distortions
R Record downstream neutral earth voltage
Conduct mandatory power failure simulation test
S for UPS (to be done concurrently with gen-set
test)
Inspect for leaks deformation on A.C and D.C
T
capacitors
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI26(01)
(TRANSFORMER)
3 Work Order No.
Result
Yes No N/A Remark
1 TRANSFORMER
(1.1) Transformer No.T1A
Temperature :
A
(Alarm = 120 0C, Trip= 150 0C)
B Any sparking sounds (Yes/No) :
C Any Abnormal sounds (Yes/No) :
(1.2) Transformer No.T2A

Temperature :
A
(Alarm = 120 0C, Trip= 150 0C)
(1.3) Transformer No.T1B

Temperature :
A
(Alarm = 120 0C, Trip= 150 0C)
E Transformer No.T2B
Temperature :
F
(Alarm = 120 0C, Trip= 150 0C)
G Any sparking sounds (Yes/No) :
H Any Abnormal sounds (Yes/No) :
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI27(01)
(HT SWITCHGEAR)
3 Work Order No.
Result
Yes No N/A Remark
1 HT SWITCHGEAR
A All indicator light condition
B Battery charger DC amp (0.1 ≤X ≤6) A
C Battery charger DC volt (24 ≤ X ≤ 35)V
D Battery charger selector (float / booster)
E Battery charger water level (max / min)
F Panel condition
G Room condition (Dirty/Clean)
H Room temperature
I Voltage (KV) (11 kV)
J Incoming(ABB/SRDG) RY: YB: BR:

AMP(A) R: Y: B:
K
(max = 100 A)
AMP(T1A) R: Y: B:
L
(max = 100 A)
AMP(T2A) R: Y: B:
M
(max = 100 A)
AMP(T1B) R: Y: B:
N
(max = 100 A)
AMP(T2B) R: Y: B:
O
(max = 100 A)
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI28(01)
(BIPV)
3 Work Order No.
Result
Yes No N/A Remark
1 Distribution Board
A Cleaned the board
B Checked the power generated (kW) & (A)
C Checked the voltage generated (V)
D Retighten termination
E Checked the MCB
F Checked MCCB
G Checked ELCB / ELR
H Checked by pass switch
I Checked the relay
J Any abnormal sound (spark/harming)
K Any abnormal smell
L Check the inverter
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI29(01)
(PARANS SOLAR LIGHTING)
3 Work Order No.
Result
Yes No N/A Remark
A Check incoming supply
B Cleaned the solar receiver surface

Checked solar receiver status (facing the light
C
source)
D Checked light generated (indoor)
E Any abnormality
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:
KFM/P7.5.1/MI30(01)
(DPM SYSTEM)
1 Client / Institution PMO 4 Scheduled Date For PPM
3 Work Order No.
Result
Yes No N/A Remark
a Check Status
b Data Logged
c Checked cleanness
d Any abnormality
Verification
………………………………………………………………. ……………………………………………………………….
Name: Name:
Date: Date:

Maintaining Electrical Systems

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KFM/P7.5.

1 Client / Institution PMO/ ELECTRICAL 4 Scheduled Date For PPM

2 Asset No. 5 Actual Date Work Done

3 Work Order No.

a Cleaned the room

b Checked the lighting

c Checked the emergency light

e Checked the MCB

g Checked ELCB / ELR

h Checked by pass switch

i Checked the relay

j Any abnormal sound (spark/harming)

k Any abnormal smell

l Running Ampere ( max = 70% )

1 Client / Institution PMO/ ELECTRICAL 4 Scheduled Date For PPM

2 Asset No. 5 Actual Date Work Done

3 Work Order No.

a Cleaned the room

b Checked the lighting

c Checked the emergency light

d Any abnormal sound

e Any abnormal smell

f Visual check for all termination ( loose/contact)

1 Client / Institution PMO/ ELECTRICAL 4 Scheduled Date For PPM

2 Asset No. 5 Actual Date Work Done

3 Work Order No.

a Clean the room

b Checked the lighting

c Retighten cable termination

d Condition of cable tray ( loose/tight )

e Any abnormal sound

f Any abnormal smell

MAINTENANCE INSTRUCTION SHEET

1 Client / Institution PMO/ ELECTRICAL 4 Scheduled Date For PPM

2 Asset No. 5 Actual Date Work Done

3 Work Order No.

MAINTENANCE INSTRUCTION SHEET

1 Client / Institution PMO/ ELECTRICAL 4 Scheduled Date For PPM

2 Asset No. 5 Actual Date Work Done

3 Work Order No.

a Retighten cable termination

b To check incoming cable

c To check outgoing cable

f Condition of cable clamp

g Condition of fire barrel

1 Client / Institution PMO/ ELECTRICAL 4 Scheduled Date For PPM

2 Asset No. 5 Actual Date Work Done

3 Work Order No.

a Clean the room

b Checked the lighting

c Retighten cable termination

d To check incoming cable

e To check outgoing cable

1 Client / Institution PMO/ ELECTRICAL 4 Scheduled Date For PPM

2 Asset No. 5 Actual Date Work Done

3 Work Order No.

b Retighten cable termination

c Test system ( Auto/Manual )

d Check the isolator / MCCB

e To check indicator light

f To check incoming cable

g To check out going cable