Kendriya Vidyalaya

Vikaspuri (1 SHIFT) ST

SUBMITTED BY:
RAVI KUMAR SHARMA

CLASS
ROLL NO: - 9168972
XII-A
 CERTIFICATE
This is hereby to certify that, the original and genuine investigation
work has been carried out to investigate about the subject matter
and the related data collection and investigation has been completed
solely, sincerely and satisfactorily by RAVI KUMAR SHARMA of Class
XII A, Kendriya Vidyalaya Vikaspuri (First Shift), regarding his project
titled “EMPLOYEE MANAGEMENT SYSTEM”.

Student’s Sign. Teacher’s Sign.

 ACKNOWLEDGEMENT
It would be my utmost pleasure to express my sincere thanks to my
Computer Science Teacher Mrs. Geeta Nehra Ma’amin providing a
helping hand in this project. Their valuable guidance, support and
supervision all through this project titled “EMPLOYEE
MANAGEMENT SYSTEM”, are responsible for attaining its present
form.

I would like to thank her for teaching us computer science from the
very basics thus strengthening our root and making us understand
complex chapters easily.

This project has been made not only for fetching marks but also for
knowledge.

RAVI KUMAR SHARMA

XII A
 CONTENTS
1. Introduction
2. System Objectives & Aim of the Project
3. Theory
4. Header Files Used
5. Source Code
6. Output Screens
7. Bibliography
 INTRODUCTION
The purpose of the project is to computerize the requirement
of the EMPLOYEE MANAGEMENT SYSTEM and such to add
an employee, display the list of employees, search for an
employee, increase an employee’s salary, promotion for an
employee and delete an employee’s record. The
softwaresaves multiple employee records and gives option
for every kind of modification needed. It does almost every
work related to employee management purposesvia-

1) Add an employee
2) Display (All/Specific)
3) Salary Hike
4) Promotion
5) Deleting an employee record
 SYSTEM OBJECTIVES&
AIM OF THE PROJECT
Employee Management System which starts with a manual data
entry and management deals with many operations, now-a-
days has become a complicated and error prone job to maintain
the company’s administrative system manually. So, we have
decided to go about computerizing their operation. The new system
created in the project i.e.

“Computerization of Employee ManagementSystem”

tends to computerize the Employee Management System by
storing its associated data in database files and thus performing all
works related to modification and implementation.

The main aim while implementing the project Employee

Management System were to minimize the work and at the same
time increase the speed of the work done. The new system is built
with the following objectives: -

•Information retrieval will become easy.

•Maintenance of database as well as overall project will become
easy.
•Modification to the database will become easy.
 HARDWARE REQUIREMENT
PROCESSOR Pentium III 500 MHz

HARD DISK DRIVE 2GB

RAM 64 MB

CACHE 512 KB

TOOLS/PLATFORM, LANGUAGE
TO BE USED
Software and hardware specification as the name suggests,

tells us about the various characteristics of the software and

the hardware environment used i.e. the development

environment used. Here I specify various software languages,

supporting tools that have been used for the development of

the system. These tools and the languages have been used

because of their relative ease of understand and

personalinterest of the team developing the project.

 SOFTWARE ENVIRONMENT
OF PROJECT

PLATFORM WINDOW 8,10

FRONT END IDE Turbo C++

BACK END DOS file support

SOFTWARE LANGUAGES USED

In the development of a project the selection of an

appropriate programming language and a platform is of

primary importance. The major part of credit of success of a

project goes to the software environment chosen by the

developer. Selecting a language from the ocean of the

languages is very difficult. A developer has to consider the

various features and functionalities that a particular language

can provide him/her how easily and successfully the

requirements of a user can be fulfilled depend on the s/w

language chosen. More over the developer also has to take

care of the various facilities, he can use. In the development

of this application, it has been taken into great consideration

that server overhead should be low as far as possible.

TURBO C++
It is one of the most widely used development tools on the

market today. C++ is a high-level, compilerandhigh

shelllanguage. In addition, C++ has the feature of object-

oriented programming.

A language can be classified as low-level language and high-

level language. Program written in the low-level language is

dependent on the architecture of the computer. In other

words, the low-level languages are machine dependent.

Machine language and Assembly language are the low-level

languages. High-level language uses English like statements

to give an instruction to the machine. These instructions are

machine independent. The same source program can be used

on another machine, which is architecturally different from

the machine in which the source program is written with a

few or no changes. In other words, the high-level languages

are machine independent. A high-level language has more

readability than low-level language. Programming in high-

level language is much easier than low-level language.

 FEATURES OF HIGH
LEVEL LANGUAGE
A high-level language uses the translators to translate the

source program in to machine executable form because the

computer cannot understand the high-level language. It can

understand only binary language. A high-level language

program can be translated using interpreter or compiler.

Interpreter takes the source program line by line as input,

translates one line at a time into executable form if it has no

errors otherwise displays an error message. Compiler first

translates the source program into object program if there is

no error; if there are errors in the program it displays the list

of the errors. After translating the object program can be

executed. Each time the program execution starts the

interpreter interprets the source program but compiler does

not. C++ is a compiler language. It also has the feature of

compilation. When one wants to create .exe file C++ first

compile the source program then translates it into

executable program.

A language provides either low visual or high visual. Earlier

high-level languages like Pascal, Basic, For-Tran, COBOL, etc.

provides the low-visual because it uses the character-based

interface to interact with the user.

The C++ provide various facility like encapsulation and

polymorphism it also provides various features like exception

handling mechanism it also provides runtime object error

correction.
 FEATURES OF C++

 It is a simple language that’s easy to master.

 C++ is a superset of C

 C++ makes working with the basic data types extremely

easy.

 C++ provides a full-featured development environment

with features such as polymorphism.

 The native code compiler provides the feature to build

fast, scalable components.

 Some facilities of C++ are inheritance, function

overloading, operator overloading.

 C++ allows creating hierarchy related objects.

 C++ programs are easy to maintain and are also

expandable.

 C++ program is a collection of function.

 It gives us the ability to get close to the machine-level

details.

 This language provides clarity, incorporating the spirit

and efficiency of C.

 It is based on object-oriented programming structure.

 Basic concept of OOP’S

DATA ABSTRACTION:
Abstraction refers to the act of representing essential
features without including the background details or
explanation.

Example:
You are driving a car. You only know the essential features to drive a car e.g.,
gear handling, steering handling, use of clutch, accelerator, brakes etc. But
while you are driving do you get into internal details of the car like wiring,
motor working etc.? You just change the gears of apply the brakes etc. What is
happening is hidden from you. This is abstraction where you only know the
essential things to drive a car without including the background details or
explanation. Another example is of ‘switch board’. You only press certain
switches according to your requirement. What is happening inside, how it is
happening inside, how it is happening etc. you needn’t know. Again, in this
abstraction, you only know the essential things to operate on the switch board
without the knowledge the background details of the switchboard.

DATA ENCAPSULAION:
The wrapping up of data and operation/function (that
operate on the data) into a single entity (called class) is
known as encapsulation.

Example:
In a big company, there are so many departments, sales, account, payroll,
purchase, production etc. each department has its own personnel that
maintain its data. Suppose an employee in the production dept. wants to know
how much raw material has been purchased for the next month. The
production dept. employee would not be allowed to himself go through the
purchase dept. files. Rather, he`ll issue a memo to the purchase dept.
requesting the desired information. Then some employee of the purchase
dept. will go through the data files for him and pertain to his requests. This
practice ensures that the data is accessed accurately and that it is not
corrupted by inept outsiders. Therefore, ‘Department data and department
employees are encapsulated into a single entity, the department.’
INHERITANCE:
Inheritance is the capability of one class of things to inherit
capabilities of properties from another class.

Example:
‘Humans’ certain properties, such as the ability to speak, breath, eat, drink,
etc. etc. But these properties are not unique to humans. The class ‘Human’
inherits these properties from the class ‘Mammal’ which again inherits some of
its properties from another “Animal’. The class “car” inherits some of its
properties from the class ‘Automobiles” which inherits some of its properties
from another class ‘Vehicles”. The capability to pass down properties is a
powerful one. It allows us to describe things in an economical way.
‘Automobiles and ‘Pulled Vehicles’ are subclasses of ‘Vehicles’. ‘Vehicles are
base class of ‘Automobiles’ and ‘Pulled Vehicles’.

MODULARITY (CLASSES & OBJECT):

Modularity is the property of a system that has been
decomposed into a set of cohesive and loosely coupled
modules.

Example:
You must have seen a complete music system. Let us assume that our program
represents the music system. The music system comprises of speakers,
cassette-player, record-player, cd-player, tuner etc. Now, these parts are
complete units in themselves, yet they are themselves, yet they are a subpart
of the music system. This is modularity. Similarly, we can achieve modularity in
programs also. A program can be divided into various modules each
representing speakers, cassette-player… etc. See each module is a complete
unit itself yet it works in accordance with other modules in order to achieve
one single goal i.e. music.

POLYMORPHISM:
Polymorphism is the ability for a message or data to be
processed in more than one form.

Example:
‘Human’ is a subclass of ‘Mammal’. Similarly ‘Dog’, ‘Cat’, are also subclasses of
‘Mammals’. Mammals can see through day-light. So if a message ‘see through
day light’ is passed to all mammals, they will behave alike. Now if a message
‘see through day light ‘is passes to all mammals, then humans and dogs will
not be able to see at night whereas cat will be able to see at night also. Here
cats behave differently than other mammals in response to a message or
action.
 FILE HANDLING
We know that Files are used for Storing Permanent information. And
C++ provides a Facility to a developer the Retrieve the Information
from File and he may also modify the Contents of a File So that we
can say that File Handling is the Concept to Store, Retrieve and
Modify the Information which is stored in the Form of Files in your
Computer.

There are Many Built in Classes of C++, Which Provides Various

Functionality for Performing the Operations on Files. A user has an
Ability to Modify the data of a File With the help of these Functions.
Generally, a user can use a File Read, Write or For Appending More
data into the File so that C++ Provides Various Classes For Performing
these Operations. There are two most important Classes which are
known as ifstream and ofstream. Ifstream stands for input Stream
which is used for Reading the Contents from a File and output
Stream or Simply ofstream is used for writing data into the Files.

There is one More Class Which is used for Both Performing read
and write known as fstream class and Always Remember for using
Any Class First we have to use or include a header file which is called
as Fstream.h header file.
Various Functions for Reading and writing data of Files

1) get: - This Functions Stands for Reading data from a File in the
Form of Character.

2) Put:- This Function is used for Writing the data into a File in the
Form of Characters

3) << and >> These Operators are also used for Writing the data into
the File, The Data may int,float or any other data type. << Operator is
used for Writing data into a File and >> Operator is used for Reading
data from a File.

4) Read and Write: - With the help of C++ one can also Read or Write
the Data from a file. But C++ also Provides a Write Method or
Function for Writing the data of A Class into a File Like Data of a
Member Functions, Values of data Members of a Class and One Can
Also Read the Information once this written into a File with the help
of Read Method or Function.
 HEADER FILES USED
1. #include<iostream.h>
2. #include<fstream.h>
3. #include<stdio.h>
4. #include<conio.h>
5. #include<stdlib.h>
6. #include<string.h>
SOURCE
CODE
#include<iostream.h>
#include<fstream.h>
#include<stdio.h>
#include<conio.h>
#include<stdlib.h>
#include<string.h>
class Employee //declaring class employee
{ private:
int code; //data members
char name[40];
char post[20];
float salary;

public: //member functions

void read();
void display();
intgetEmpCode() //will return employee code
{ return code;
}

floatgetSalary() //will return employee salary

{ return salary;
}
 voidupdateSalary(float s) //will update employee salary
{ salary = s;
}
voidupdatePost(char str[]) //will change post of an employee
{ strcpy(post,str);
}
};

void Employee::read() //Read employee record

{ cout<<"\nEnter employee code: ";
cin>>code;
cout<<"Enter name: ";
gets(name);
cout<<"Enter designation: ";
gets(post);
cout<<"Enter salary: ";
cin>>salary;
}

void Employee::display() //Display employee record

{
cout<<"\t"<<code<<"\t\t"<<name<<"\t"<<post<<"\t"<<salary<<"\n";

void welcome() //function for welcome screen

{ clrscr();
gotoxy(28,7);
cprintf("W E L C O M E T O");
gotoxy(25,9);
cprintf("EMPLOYEE MANAGEMENT SYSTEM");
gotoxy(32,12);
cprintf("COMPILED BY:");
gotoxy(32,13);
cprintf("RAVI KUMAR SHARMA");
gotoxy(35,14);
cprintf("XII A");
gotoxy(19,15);
cprintf("KENDRIYA VIDYALAYA VIKASPURI (FIRST SHIFT)");
gotoxy(24,19);
cprintf("*Press any Key for Main Menu*");
getch();
}

fstream file; //global declaration

voidappendToFile() //function to append record into file

{ gotoxy(25,1);
cprintf("EMPLOYEE MANAGEMENT SYSTEM");

Employee x;
x.read(); //Read employee record from user
file.open("EMPLOYEE.DAT",ios::binary|ios::app);
if(!file)
 { cout<<"\nERROR IN CREATING FILE\n";
return;
}
cout<<endl;
//write into file
file.write((char*) &x,sizeof(x));
file.close();
cout<<"Record added sucessfully \n";
}

voiddisplayAll() //Display all records

{ gotoxy(25,1);
cprintf("EMPLOYEE MANAGEMENT SYSTEM");

Employee x;

file.open("EMPLOYEE.DAT",ios::binary|ios::in);
if(!file)
{ cout<<"ERROR IN OPENING FILE \n";
return;
}
cout<<"\nEmpCode"<<"\tName"<<"\tDesignation"<<"\tSalary \n";
while(!file.eof())
{ if(file.read((char*) &x,sizeof(x)))
x.display();
}
file.close();
}

voidsearchForRecord() //read employee id

{ gotoxy(25,1);
cprintf("EMPLOYEE MANAGEMENT SYSTEM");
Employee x;
intn;
int flag=0;

cout<<"\nEnter employee code: ";

cin>>n;

file.open("EMPLOYEE.DAT",ios::binary|ios::in);
if(!file)
{ cout<<"ERROR IN OPENING FILE \n";
return;
}
while(!file.eof())
{ if(file.read((char*) &x,sizeof(x)))
{ if(x.getEmpCode()==n)
{cout<<"RECORD FOUND\n";
cout<<"EmpCode"<<"\tName"<<"\tDesignation"<<" \tSalary\n";
x.display();
flag=1;
break;
}
}
 }

if(flag==0)
{ cout<<"Record not found with employee code "<<n;
}
file.close();
}

voidincreaseSalary() //Function to increase Salary

{ gotoxy(25,1);
cprintf("EMPLOYEE MANAGEMENT SYSTEM");
Employee x;
intn,flag=0;
float newsal, sal;
long pos;

cout<<"\nEnter Employee Code: ";

cin>>n;

file.open("EMPLOYEE.DAT",ios::binary|ios::in|ios::out);
if(!file)
{ cout<<"ERROR IN OPENING FILE \n";
return;
} //Using File handling concepts
while(!file.eof())
{ pos=file.tellg();
file.read((char*) &x,sizeof(x));
 { if(x.getEmpCode()==n)
{ cout<<"Enter Salary hike: ";
cin>>sal;
newsal=x.getSalary() + sal;
x.updateSalary(newsal);
file.seekg(pos);
file.write((char*) &x,sizeof(x));
flag=1;
break;
}
}
}
if(flag==1)
{ cout<<"\nNew Salary: "<<newsal;
cout<<"\nSalary Updated Successfully\n";
}
else
cout<<"Record not found with employee code "<<n;
file.close();
}

void promotion() //To give new post to an employee

{ gotoxy(25,1);
cprintf("EMPLOYEE MANAGEMENT SYSTEM");
file.open("EMPLOYEE.DAT",ios::binary|ios::in|ios::out);
if(!file)
{ cout<<"ERROR IN OPENING FILE \n";
 return;
}

Employee x;
intn,flag=0;
charstr[20];
long pos;
cout<<"\nEnter employee code: ";
cin>>n;

while(!file.eof())
{ pos=file.tellg();
file.read((char*) &x,sizeof(x));
if(x.getEmpCode()==n)
{ cout<<"Enter new post name: ";
gets(str);
x.updatePost(str);
file.seekg(pos);
file.write((char*) &x,sizeof(x));
flag=1;
break;
}
}
if(flag==1)
cout<<"Promotion done successfully \n";
else
cout<<"Record not found with employee code "<<n;
file.close();
}

voiddelRecord() //delete an employee record

{ gotoxy(25,1);
cprintf("EMPLOYEE MANAGEMENT SYSTEM");

Employee x;
intn,flag=0;
cout<<"\nEnter employee code: ";
cin>>n;
fstream fin;
file.open("EMPLOYEE.DAT",ios::binary|ios::in); //Input Mode
fin.open("TEMP.DAT",ios::binary|ios::out); //Write Mode

while(file.read((char*) &x, sizeof(x)))

{ if(x.getEmpCode()!=n)
fin.write((char*) &x, sizeof(x));
else
flag=1;
}
file.close();
fin.close();

if(flag==1)
cout<<"\nRecord Deleted Successfully";
else
cout<<"\nRecord not found with Emp Code "<<n;

remove("EMPLOYEE.DAT");
rename("TEMP.DAT","EMPLOYEE.DAT");
}

void main()
{ welcome();
clrscr();
char ch;

do
{ gotoxy(25,1);
cprintf("EMPLOYEE MANAGEMENT SYSTEM");
int n;
cout<<"\nPress 0 for exit \n"; //Menu for different operations
cout<<"1.ADD AN EMPLOYEE \n";
cout<<"2.DISPLAY ALL \n";
cout<<"3.SEARCH SPECIFIC \n";
cout<<"4.INCREASE SALARY \n";
cout<<"5.PROMOTION \n";
cout<<"6.DELETE A RECORD \n";
cout<<"Make a choice: ";
cin>>n;

if(n==0)
exit(0);
 else
{ clrscr();
switch(n) //different cases in menu driven program
{
case 1: appendToFile(); break;
case 2: displayAll(); break;
case 3: searchForRecord(); break;
case 4: increaseSalary(); break;
case 5: promotion(); break;
case 6: delRecord(); break;
default: cout<<"Invalid Choice\n";
}
}
cout<<"\n\nDo you want to continue? (Press Y/y to continue): ";
cin>>ch;
clrscr();
} while(ch=='Y'||ch=='y');
}
OUTPUT
SCREENS
WELCOME SCREEN

COMPILED BY:
RAVI KUMAR SHARMA
 MAIN MENU

ADDING A NEW
EMPLOYEE
 DISPLAYING ALL RECORDS

SEARCHING A SPECIFIC
RECORD
INCREASING SALARY

UPDATED RECORDS
PROMOTION
 UPDATED RECORD

DELETING A RECORD
UPDATED RECORD
WHEN A WRONG
INPUT IS GIVEN
 WHEN A WRONG
EMPLOYEE CODE IS
GIVEN FOR OPERATIONS
 BIBLIOGRAPHY
1. COMPUTER SCIENCE text book
By: SUMITA ARORA

2. MRS. GEETA NEHRA Ma’am

(P.G.T. Comp. Science)

3. SHIV DAS question bank in C++.

4. K.V.S. Study Material for Computer Science

5. www.cppforschool.com