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This paper critically analyses the provisions of the law regulating hours of work and rest breaks
in Malaysia. It explores and examines crucial legal issues on the subject and analyse judicial
judgements on related disputed matters. The key statutory provision that prescribes the law is
governed by section 60A of the Malaysian Employment Act 1955. The principal focus of this
paper is on the legal rights and protection that the law provides pertaining to working time limits
and rest breaks. The legal analysis include the topic on daily working time limit, weekly working
time limit, daily work spread over a period of ten hours and the right to in-work rest breaks. In
addition, the analysis will look into the statutory exemptions to the working time limit and also
explain the legal definitions of hours of work and normal hours of work.
Keywords: Hours of Work, Rest Breaks, Working Hours, Working Time, Employment Law.
1. INTRODUCTION
Section 60A of the Malaysian Employment Act (EA)1955 prescribes in detail the
relevant measures that should be adopted byemployers in managing employees’
hours of work and rest breaks. Managing them appropriately brings many business
advantageous because it could lead to a worthy relationship between the
management working policy and the wellbeing of the employees particularly in
terms of their safety and health. It is proven and accepted that employees getting
adequate restare more productive and engaged in safer work practices compared
to tired or fatigue employees who may cause harmful situations especially when
they are operating dangerous machines.
2. HOURS OF WORK AND NORMAL HOURS OF WORK
It is important to distinguish between the term “hours of work” and “normal hours
of work”. “Hours of work” is defined in section 60A(9) as the time during which
an employee is at the disposal of the employer and is not free to dispose of his own
time and movements. “Normal hours of work” is defined by section 60A(3)(c) as
the number of hours of work agreed between an employer and an employee in the
contract of service to be the usual hours of work per day and such hours of work
shall not exceed the limits of hours prescribed in section 60A(1).
Reading both sections together, it can be said that hours of work is the period
during which the employee is expected to carry out the duties and responsibilities
assigned to him by the employer. It does not include any interval allowed such as
1, 2
Universiti Teknologi Malaysia, E-mail: hapriza@utm.my, khairiah@management.utm.my
3
International Islamic University Malaysia, E-mail: nahmad@iium.edu.my
268 MAN IN INDIA
meal breaks where the employee is completely relieved from duty. It must be
confined solely to the time taken by the employee to carry out duties and activities
at the employer’s disposal. It follows that, in computing hours of work in any one
day, regards must be made to any overtime work carried out on that day. The
reason is because during overtime period, the employee continues to be under the
control of his employer. Therefore, hours of work in any one day shall be inclusive
of any overtime work performed on that day.
Normal hours of work are the standard hours of work agreed between the
employer and employee in any one day. Basically, normal hours of work are
exclusive of any meal breaks. Nonetheless, it may include meal breaks provided
that the parties to the contract agreed that the meal breaks are to be considered as
part of their normal working hours.1 This is in line with the view of the High Court
in the Kesatuan Sekerja Pembuatan Barang Galian Bukan Logam v Malex
Industries Bhd. & Anor.,2 where it stated that it is for the parties to negotiate and
agree between themselves if the meal and tea breaks are to be considered as working
hours. With regards to overtime, normal hours of work do not include any overtime
work. The reason being that overtime work is work which is carried out beyond
the normal hours of work and thus it is totally separated from and do not form part
of the standard working hours.
3. WORKING TIME LIMIT AND REST BREAKS
Section 60A(1) stipulates the law concerning maximum hours of work and the
minimum rest breaks that should be observed by an employer in managing and
scheduling staff’s working hours and rest breaks. The law imposed on the employers
the general duty to ensure that their employees work appropriate hours with adequate
rest. This section lays down the legal requirement on four important legal facets,
namely, rest breaks, daily working time limit, daily work spread over a period of
ten hours and weekly working time limit.
3.1. Rest Breaks
Rest breaks provision is provided by section 60A(1)(a). This section states that
except as hereinafter provided, an employee shall not be required under his contract
of service to work more than five consecutive hours without a period of leisure of
not less than thirty minutes duration.
For example, if an employee’s normal working hours is from 8.00 a.m. to 5.00
p.m., his employer must ensure that he is given a break of not less than thirty
minutes at 1.00 p.m. the latest. Proviso (i) of section 60A(1) further provides that
any break which is less than thirty minutes in the five consecutive hours shall not
break the continuity of that five consecutive hours. Hence, a short tea or coffee
break of ten to twenty minutes in between the working hours shall not be construed
as a break and therefore shall be disregarded.
MANAGING HOURS OF WORK AND REST BREAKS 269
purpose of fulfilling the quota from overseas for goods of the Company. The workers
however were not given a paid day-off the next day nor pay in lieu. The Company
calculated that the workers only worked for fifteen hours at a stretch, one hour
short of sixteen hours. The union, however, said that article 26(4) should be read
in the light of section 60A(1), (1A) and (1B) and thus contended that the one hour
lunch break should be included in the computation and the sixteen hours is satisfied.
The Industrial Court agrees with the union and held that sections60A(1) and
60A(1B) provide for the welfare of the workers. During the short break time, the
workers can hardly use the rest period for anything else but a quick meal and for
the stretching of the joins in the body. It is more for the welfare of the worker. The
Court pointed out that article 26(4) appears to be for the same purpose; after a long
stretch of sixteen hours when the worker has placed himself at the disposal of the
company, the company should give the workman a paid day-off and the sixteen
hours should be inclusive of the short periods of leisure, rest or break. Dissatisfied
with the decision, the company appealed to the High Court to quash the award but
it was refused. They appealed to the Supreme Court9 and the controversial issues
was finally settled when the Supreme Court concluded that the working hours
under article 14 means the actual hours the employees were at work and it shall
exclude the one hour meal breaks. The Court observed that the words contained
therein should be given their ordinary meaning. By excluding the one hour lunch
break, the total number of hours of work per day is seven and a half hours and
working six days a week works out to forty-five hours per week, which is as
prescribed by article 14. On this interpretation, the Court accepted the company’s
calculation that the employees worked only fifteen hours on 29 December. On 30
December, the Court said that the workers worked only fourteen and a half hours
and the additional half hour was worked on 31 December because “day” in its
ordinary meaning10 commences from midnight to midnight.
In contrast under proviso (ii) of section 60A(1), if the nature of work must be
carried on continuously and requires continual attendance, the employee may be
required to work for a continuous period of eight hours in which the working
hours is inclusive of meal breaks of not less than forty-five minutes in aggregate.
In this situation, due to the nature of the work, the time off for meal breaks need
not have to be fixed.
Although section 60A(1)(b) capped the maximum daily working time at eight
hours per day, upon mutual agreement, the eight hours limit in a day may be
extended to the maximum of nine hours provided that the working time is not
more than forty-eight hours in a week. Proviso (iii) of section 60A(1) stipulates
that by agreement under the contract of service between the employee and the
employer, where the number of hours of work on one or more days of the week is
less than eight, the limit of eight hours may be exceeded in the remaining days of
the week, but so that no employee shall be required to work for more than nine
272 MAN IN INDIA
hours in one day or forty-eight hours in one week. This section allows longer
hours to be worked on some days (but strictly limited to nine hours), if compensated
by shorter hours on other days. Currently, particularly due to economic factor and
backed by work-family/social concerns, many private and public organisations
opted for this provision by practicing five working days with the maximum of nine
working hours per day instead of six working days with eight working hours per
day.
3.3. Daily Spread Over Period of Ten Hours
Section 60A(1)(c) provides that except as hereinafter provided, an employee shall
not be required under his contract of service to work in excess of a spread over
period of ten hours in one day.
Section 2(1) defines “spread over period of ten hours” as a period of ten
consecutive hours to be reckoned from the time the employee commences work
for the day, inclusive of any period or periods of leisure, rest or break within such
period of ten consecutive hours. An illustration to explain this provision was given
by the Industrial Court in Plaza Hotel Kuala Lumpur v National Union of Hotel,
Bar & Restaurant Workers.11 The Court said that the phrase “spread over period”
applies in certain industries like the food and catering business where employees
have to serve tables, for example, for lunch from 11.00 a.m. to 3.00 p.m., wait for
a period till dinner time and then work from 7.00 p. m. to 11.00 p.m. For the break
from 3.00 p.m. to 7.00 p.m. the employees may do what they like; the time is their
own. Their shift is split into two; that is why it is also called a “split shift”. In the
example given, the spread over period of work is twelve hours (the two extra hours
are considered as over time12).
The Industrial Court said that split duty is a unique feature of the hotel industry
particularly in the restaurant department where business is confined to a few hours
during lunch and dinner with a long break in between. They have to report for
work twice a day although the actual hours of work did exceed eight hours per
day. They are required to be on duty during meal time. They work when others eat.
Their meals break is either before or after others eat.13
The question as to how long meal times or rest period must be given between
the shift to split shift workers was answered in Hotel Equatorial (M) Sdn. Bhd. v
National Union of Hotel, Bar & Restaurant Workers.14 In this case, the Industrial
Court ruled that the period of leisure, rest or break for split shift workers shall be in
accordance with section 60A(1)(a), where they shall not be required to work for
more than five consecutive hours without a period of leisure of not less than thirty
minutes.
The Industrial Court in Intraline Resources Sdn. Bhd. v Mohamad Shah Gubah
Ahmad,15 attempts to clarify the provision on spread over period of ten hours in
one day as provided by section 60A(1)(c). The Court noted that section 60A(1)(c)
MANAGING HOURS OF WORK AND REST BREAKS 273
should be read independently from subsection (1)(a), (b) and (d) for reason that it
does not synchronize with the other subsections. The Court said that to read it
conjunctively or together with the other three subsections would render these three
subsections meaningless as it is contradictory to them. However, it is arguable
whether subsection (1)(a) should be read separately from subsection (1)(c). As
noted earlier in the case of Hotel Equatorial (M) Sdn. Bhd. v National Union of
Hotel, Bar & Restaurant Workers,16 section 60A(1)(a) (and proviso (i) of section
60A(1))17 must be read conjunctively with subsection (1)(c).
3.4. Weekly Working Time Limit
The maximum weekly working time is stipulated in section 60A(1)(d). This section
provides that except as hereinafter provided, an employee shall not be required
under his contract of service to work more than forty-eight hours in one week. 18
The forty-eight hour week ensured that, on average, hours of work should not
exceed eight hours a day for a total period of six days. Thus, the total maximum of
forty-eight hours is derived by multiplying the statutory limit of eight working
hours per day with the maximum limit of six working days per week.
However, section 60C(1) allows the averaging of hours of work over a period
of three weeks in respect of shift workers. The law states that an employee who is
engaged under his contract of service in shift work may be required by his employer
to work more than eight hours in any one day or more than forty-eight hours in any
one week but the average number of hours worked over any period of three weeks
shall not exceed forty-eight per week.
4. STATUTORY EXEMPTIONS TO THE WORKING TIME LIMIT
Even though section 60A(1) precisely set the working time limit that should be
adopted by the employer in planning their employees’ working hours, the law at
the same time allows employers to make adjustments to the working hours by
carrying work outside the normal limits. The authorisation for such extensions
however, is subjected to certain safeguards and can only be carried out in the
events mention below.
4.1. The Occurrence of Special Circumstances Pertaining to the Business
Section 60A(1A) empowers the Director General, on written application of an
employer to grant permission to the employer to enter into a contract of service
with any one or more of his employees, or with any class, category or description
of his employees, as the case may be, to work in excess of the limit of hours
prescribed under paragraph (1)(a), (b), (c), and (d) but subject to such conditions,
if any, as the Director General may deem proper to impose, if he is satisfied that
there are special circumstances pertaining to the business or undertaking of the
employer which renders it necessary or expedient to grant such permission. This
274 MAN IN INDIA
5. CONCLUSION
Section 60A of the EA 1955 seems to impose precise measures on working hours
and rest breaks to protect the safety and health of employees. It clearly set the
length of workday and work week through caps. An employee is also guaranteed
with in-work rest breaks for the purpose of rest, refreshment and attending personal
needs. Finally, the Act facilitates employees with affirmative protection from being
compelled to work excessive hours against their will except in certain limited
circumstances which is precisely prescribed under the Act. To safeguard the interest
of the employee as well as the employer, the Director General of Labour is granted
the power to decide whether to permit any applications for the extension of working
hours beyond the limits prescribed.
Finally, to ensure that the provisions on working hours and rest breaks are
enforced, section 99A makes it an offence to employ any person outside the hours
or during the intervals fixed by the law. Any infringement may lead to a financial
penalty not exceeding ten thousand ringgit.
Notes
1. See EngGiap Public Motor Bus Co. Ltd. v GanEngKeng&Ors. [1975] 1 MLJ 106 at
paragraph I, page 108
2. [1998] 1 LNS 192 at page 193.
3. [1990] 2 ILR 394
4. The law has been amended, this provision has now become provision (ii) of section 60A(1).
5. [1984] 1 ILR 254
6. [1980] 1 ILR 237a
7. [1991] 2 ILR 1015
8. [1991] 2 ILR 1015
9. [1991] 1 MLJ 89
10. See section 2, “day” is defined as a continuous period of twenty-four hours beginning at
midnight.
11. [1985] ILR 266
12. ( ) emphasis added. See also Employment Act 1955, the proviso of section 60A(3)(b).
13. Hotel Equatorial (M) Sdn. Bhd. v National Union of Hotel, Bar & Restaurant Workers
14. Ibid.
15. [2007] 1 ILR 393
16. Ibid.
17. ( ) emphasis added.
18. Under section 2,”week’ means a continuous period of seven days.
19. Report III (Part IB): General Survey Of The Reports Concerning The Hours Of Work
(Industry) Convention, 1919 (No.1) And The Hours Of Work (Commerce And Offices),
MANAGING HOURS OF WORK AND REST BREAKS 277