SAP Fiori and Travel Management

App description: My Travel and Expenses

November 2014
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SAP Fiori for Travel Management
Traveler and Approver Apps enabled for both SAP deployment options

SAP Travel Management SAP Cloud for

OnPremise Travel and Expense

• My Travel Requests,
available since May
• Approve Travel Requests,
2013
• Approve Travel Expenses and Cloud version planned
for Q4’2014
• My Travel and Expenses NEW (integrated in mobile
• Provide the business traveler with the ability to
available since solution)
capture and submit his/her expenses (travel-related October 2014
or not)
(will require SAP
ERP 6.0 EhP7)

© 2014 SAP AG. All rights reserved. 3

SAP Fiori for Travelers On Premise
My Travel and Expenses – NEW available since October 2014

Description
• Claim travel and other expenses and submit your
expense report to get your money back fast.

Capabilities
• E2E expense report creation, modification and
submission
• Leverage business configuration (e.g. country-specific)
• Add attachments and capture receipts using camera*
• Receipt buffer
• All types of expenses, incl. per-diem and mileage
• Itemization
• Attendee handling
• Multi-destination, multi-currency
• Cost assignment incl. cost splitting
• Multi-language support
• PDF export
• Additional functionality to be expected for Cloud
solution

* Depending on device capability

© 2014 SAP AG. All rights reserved. 4

SAP Fiori for Travelers
My Travel and Expenses – Streamlined information display
Streamlined information display
• List of all expense reports (travel-related or not) with
simplified status

Expense report detailed information

• Dates
• Destinations
• Cost assignment
• Attachments
• List of expenses

© 2014 SAP AG. All rights reserved. 5

SAP Fiori for Travelers
My Travel and Expenses – Leverage existing configuration
Leverage existing configuration
• Trip schemas, cost objects, predefined addresses*,
expense types, etc…
• Field control: country- and customer-specific settings
• Business logic: calculations, validations, workflow

*Functionality only available with SAP Travel Management

© 2014 SAP AG. All rights reserved. 6
SAP Fiori for Travelers
My Travel and Expenses – Expense creation
Expense creation
• All types of expenses
• Receipt buffer including credit card transactions,
expenses sent by email* and expenses sent from
mobile devices (mobile expense capturing)*

*Functionality only available with SAP Cloud for Travel and Expense
© 2014 SAP AG. All rights reserved. 7
SAP Fiori for Travelers
My Travel and Expenses – Expense Details
Expense Details
• Specific information for each type of expense, based
on configuration: amount, dates, address, service
provider, comment,…
• Cost assignment and attachments on expense level

© 2014 SAP AG. All rights reserved. 8

SAP Fiori for Travelers
My Travel and Expenses – Itemization
Itemization
• Ability to split an expense into sub-items
• By sub-types
• By sub-types and days

© 2014 SAP AG. All rights reserved. 9

SAP Fiori for Travelers
My Travel and Expenses – Attendees management
Attendees management
• Specify attendees for entertainment types of expenses
• Internal (employees)
• External (partners, customers, …)

© 2014 SAP AG. All rights reserved. 10

SAP Fiori for Travelers
My Travel and Expenses – Per diem and deductions handling
Per diem and deductions handling
• Visualization and selection of claimed meals
• Corresponding reimbursement amount

© 2014 SAP AG. All rights reserved. 11

SAP Fiori for Travelers
My Travel and Expenses – Mileage
Mileage
• Distance in miles or kilometers (based on user profile)
• Start and end destinations
• Vehicle properties
• Corresponding reimbursement amount

© 2014 SAP AG. All rights reserved. 12

SAP Fiori for Travelers
My Travel and Expenses – Attachment management
Attachment management
• Attachments are supported on expense report and
receipt level
• Ability to use the camera to capture receipts on mobile
devices

© 2014 SAP AG. All rights reserved. 13

SAP Fiori for Travelers
My Travel and Expenses – Complex reports
Complex reports
• Multiple destinations
• Multiple cost objects with relative weightings

© 2014 SAP AG. All rights reserved. 14

SAP Fiori for Travelers
My Travel and Expenses – Report submission
Report submission
• Using existing approval workflows

© 2014 SAP AG. All rights reserved. 15

Your Feedback Matters!

Contact Information:
SAP Travel and Expense
Product Team