Document 15

AVRDC – The World Vegetable Center

Standard Operating Procedures

Subject: Standard Procedure for Construction Inspection

SOP No.: Services/4/d/02/1

Effective Date: 8 July 2009 Total pages: 9

1. Purpose

Standardize construction inspection procedures for better quality control.

2. Reference

Items No.8, No.15, and checking points mentioned in No.11 from the Quality Control and
Management for Construction guidelines established by the Public Construction Commission
of the Republic of China (Taiwan).

3. Application

Applicable to all major construction, structural, and interior design projects carried out under
contract at all Center locations. Not applicable to small, simple repair jobs

4. Specification

In accordance with the standard construction specifications and general guidelines of

construction inspection on architectural works developed by the Public Construction
Commission of the Republic of China (Taiwan), and with contractual requirements for each
individual construction project.

5. Definition

5.1 Inspection

To ensure the items used during a construction project meet the specifications, and to
ensure a construction project has been completed properly and in accordance with
contractual requirements. Inspections are carried out by checking, measuring,
conducting a quantity survey, or visual inspection.

5.2 Checking Points

Points during a project when inspection is required and approval is necessary before
proceeding to the next construction stage. The checking points are set by the Architect,
and should include all common stages of a project, such as materials delivery, setting
layout, and installation.

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6. Procedure and explanation

6.1 Operation procedures

6.1.1 Arrival of Materials

Upon the arrival of materials, the contractor is responsible for primary quality
control. A self-inspection should be carried out according to the quality control
plan based on the above-referenced quality control guidelines. After the
self-inspection is completed, the contractor must inform the Architect’s supervisor
and the Center’s technician, so that they may carry out a joint examination of the
materials. The inspection criteria must follow the contractual drawings, standard
specifications, and general guidelines for construction inspection. If the materials
do not meet specifications, the Center’s technician will work with the Architect’s
supervisor to immediately issue a Non-Conformity Report (NCR; Attachment 1)
to the contractor. The contractor must then change the materials immediately upon
receiving the NCR, and redo the primary self-inspection. After the self-inspection,
the contractor must contact the Architect’s supervisor and the Center’s technician
to request that the NCR be closed before the project moves to the next phase of
construction.

6.1.2 Setting Layout

After the materials are confirmed and accepted, the contractor can proceed in
setting the layout. The contractor must perform a self-inspection of the layout, and
then inform the Architect’s supervisor and the Center’s technician to inspect the
layout work. If the layout work is unacceptable, the Center’s technician will work
with the Architect’s supervisor to immediately issue an NCR to the contractor.
Upon receiving the NCR, the contractor must immediately reset the layout and
redo the primary self-inspection. After the self-inspection, the contractor must
contact the Architect’s supervisor and the Center’s technician to request that the
NCR be closed before the project moves to the next phase of construction.

6.1.3 Installation and Assembly

After the setting layout work is confirmed and accepted, the contractor can
proceed to the installation or assembly work. The contractor must perform a
self-inspection of this work, and then inform the Architect’s supervisor and the
Center’s technician to inspect the installation or assembly. If the installation or
assembly is unacceptable, the Center’s technician will work with the Architect’s
supervisor to immediately issue an NCR to the contractor. Upon receiving the
NCR, the contractor must immediately reinstall or reassemble the work, and redo
the primary self-inspection. After the self-inspection, the contractor must contact
the Architect’s supervisor and the Center’s technician to request that the NCR be
closed. At the completion of this phase, the Architect’s supervisor and the
Center’s technician must both sign the quality control card for the completion of a
specific working item. The contractor must attach the co-signed quality control
card with the payment request for the interim payment approval.

6.2 Key points for inspection

6.2.1 Priority of inspection checking points

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 6.2.1.1 Materials inspection

a. Approve qualification data of subcontractor and material supplier.

(Refer to the contractual drawings or specification requirement.)
b. Review and inspect the material sample. (Refer to the contractual
drawings or specification requirement.)
c. Review and approve the shop drawings. (Confirm the construction
drawings have been approved by the Architect and the Center.)
d. Take sampling for material test after the arrival of materials.
e. Pre-assemble the materials on-site if required.

6.2.1.2 Inspection on setting layout

a. Follow the survey plan in the method statement for detail inspection.
(Confirm the method statement has been approved by the Architect and
the Center.)

6.2.1.3 Inspection on installation or assembly

a. Accessories of supports, connections, and joints

b. Finish surface
c. Embedment or openings
d. Trim treatment
e. Location and level
f. Verticality and horizontality
g. Cleaning and protection

Please refer to the construction inspection flowchart (Figure 1) for the procedure.

7. Templates of form format

7.1 Non-Conformity Report (NCR): Attachment 1

7.2 Quality Control Card: Attachments 2-1 to 2-4 (Format developed by the contractor’s
quality control staff according to the various construction items in contract, and
approved by the Architect and the Center.)

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 Figure 1
Construction Inspection Flowchart

Arrival of Materials

Improvement
NCR Closeout after
Contractor’s primary self-inspection
NCR Notification

Architect’s supervisor / Center’s technician

Fail Pass
★ Materials Setting Layout
Inspection

Contractor’s primary self-inspection

NCR Closeout after
Improvement

NCR Notification
Architect’s supervisor /
Center’s technician

Pass ★ Layout Fail

Installation & Assembly Inspection
NCR Closeout after

Contractor’s primary self-inspection

Improvement
NCR Notification

Architect’s supervisor /
Center’s technician

Fail ★ Installation Pass

Co-sign on Quality
Inspection Payment Request
Control Card

“★” Center’s technicians should implement the inspection based on the checking points in the flowchart. All
NCRs should be issued by the Center and the Architect. TSO must record the NCR serial numbers and
file copies of the NCR when they are closed out.

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 Attachment 1
AVRDC – The World Vegetable Center

Non-Conformity Report (NCR) on Construction Works

NCR No.
Construction No. oo AVRDC ooo
Contractor xx Construction Company
Supervisor xx Architect or AVRDC
Inspection Date & No.
Inspection Item & Site
Statement on non-qualification (including photos)

Improvement Measures (including photos)

Confirmation of Improvement

Remarks:

Architect’s Supervisor: Center’s Technician:

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 Attachment 2-1
AVRDC – The World Vegetable Center

Rebar Reinforcement Quality Control Card

Contract No. Working Item No.

Contractor: Construction site:
Project name: Drawing No. Version:
Architect: Inspection Date: Y M D

Specification No. or Contractor’s Architect’s

Item Contents
Reference Source Quality Controller Supervisor
Physics, chemistry, and radiation
Rebar coupler’s tension and sliding
Before
Location and height layout
Construction
Rebar coupler’s twist

Dimension, quantity, location and

overlap
Rebar spacing & protection
Extension length & bending radius

Under Vertical
Dimension, quantity, location and
Construction
overlap for the reserved rebar
Dimension, quantity, location and
overlap for the extra rebar
Embedded parts

Inspection results and comments： Rebar grade and quantity detail (Ton)

SD280 SD280W SD420 SD420W

Remarks:
(1) Fill out the specification no. or reference resource according to the contractual requirement.
(2) Attach the contractor’s self-inspection report to this form.
(3) Write down the result with date and signature in sequence by Architect’s supervisor.
(4) Submit the Quality Control Card with 3 copies: one for the contractor’s file, one for the Architect, and one
for the payment request use.

Contractor: Architect’s Supervisor: Center’s Technician:

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 Attachment 2-2
AVRDC – The World Vegetable Center

Formwork Quality Control Card

Contract No. Working Item No.

Contractor: Construction site:
Project name: Drawing No. Version:
Architect: Inspection Date: Y M D

Specification No. or Contractor’s Architect’s

Item Contents
Reference Source Quality Controller Supervisor
Setting layout
Smooth on panel surface and if overused
Cleaning and releasing agent application
Construction Inspection

Panel grade
Working frame setup
Panel size
Support and accessories
Expansion and construction joints
Embedment
Pre-openings and reinforcing supports
Verticality and elevation control
Thickness of protection
Inspection results and comments:

Remarks:
(1) Fill out the specification no. or reference resource according to the contractual requirement.
(2) Attach the contractor’s self-inspection report to this form.
(3) Write down the result with date and signature in sequence by Architect’s supervisor.
(4) Submit the Quality Control Card with 3 copies: one for the contractor’s file, one for the Architect and
one for the payment request use.

Contractor: Architect’s Supervisor: Center’s Technician:

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 Attachment 2-3
AVRDC – The World Vegetable Center

Concrete Quality Control Card

Contract No. Working Item No.

Contractor: Construction site:
Project name: Drawing No. Version:
Architect: Inspection Date: Y M D

Specification No. or Contractor’s Architect’s

Contents
Item Reference Source Quality Controller Supervisor
Vibrator’s quantity and specification
Vibrator’s location and distance
Average time of vibration
Under Air bubble going up or not
Construction Sound change or not during vibration

Grout overflow or not between panels

After Smooth finish surface or not

Construction Curing
Inspection results and comments: Quantity details： Unit： M3
Cement type：□ TYPE I；□ TYPE II

14 21 25 28 35
N/mm2 N/mm2 N/mm2 N/mm2 N/mm2

Remarks:
(1) Fill out the specification no. or reference resource according to the contractual requirement.
(2) Attach the contractor’s self-inspection report to this form.
(3) Write down the result with date and signature in sequence by Architect’s supervisor.
(4) Submit the Quality Control Card with 3 copies: one for the contractor’s file, one for the Architect and
one for the payment request use.

Contractor: Architect’s Supervisor: Center’s Technician:

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 Attachment 2-4
AVRDC – The World Vegetable Center

Interior Decoration Quality Control Card

(Item )

Contract No. Working Item No.

Contractor: Construction site:
Project name: Drawing No. Version:
Architect: Inspection Date: Y M D

Specification No. or Contractor’s Architect’s

Item Contents
Reference Source Quality Controller Supervisor
Qualification data of materials
supplier and subcontractor
(1)
Sample of material
Materials Approval of Shop Drawings
Inspection Material sampling and test

Pre-assembly
Location and elevation layout
Support, joint, and connection
accessory
(2)
Finish surface
Construction Openings and embedment
Inspection Trim treatment
Verticality and horizontality
Cleaning and protection

Inspection results & comments:

Remarks:
(1) Fill out the specification no. or reference resource according to the contractual requirement.
(2) Attach the contractor’s self-inspection report to this form.
(3) Write down the result with date and signature in sequence by Architect’s supervisor.
(4) Submit the Quality Control Card with 3 copies: one for the contractor’s file, one for the Architect and
one for the payment request use.

Contractor: Architect’s Supervisor: Center’s Technician: