INVITATION TO BID (ITB) FOR

SUAI FUEL STATION AND GASOIL STORAGE PROJECT

ITB/TG/015/001

OVERALL CONTENT

PART A INSTRUCTION TO BIDDERS

PART B SCOPE OF WORK

PART C CONTENT OF PROPOSAL

PART D EVALUATION CRITERIA

PART E CIVIL WORKS CONTRACT

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 PART A INSTRUCTION TO BIDDER

1) Proposal shall be prepared as Technical Proposal and Commercial Proposal and to be

delivered separately as per below instruction on or before May 12, 2015 at 16.00 PM.

a) Technical Proposal
The proposal must be sealed and submitted to COMPANY in One (1) Original and
Two (2) copies with electronic file on CD- Rom for 2 sets to the address details
below.

TIMOR GAP, E.P

Level 3, Timor Plaza, Rua Presidente Nicolao Lobato,
Comoro, Dili, Timor-Leste
Attention : Procurement Department
Telephone Number : +670 3310953
Fax Number : +670 3310952

b) Commercial Proposal
The proposal must be sealed and directly submitted to COMPANY in One (1)
Original and Two (2) copies with electronic native file on CD - Rom to the address
details below.

TIMOR GAP, E.P

Level 3, Timor Plaza, Rua Presidente Nicolao Lobato,
Comoro, Dili, Timor-Leste
Attention : Procurement Department
Telephone Number : +670 3310953
Fax Number : +670 3310952

Any proposal received after the stipulated date will be rejected and not considered. It
pertains to you to verify that the proposal is received by COMPANY in due time and place.
Bidder shall dispatch the proposal by hand deliver. Even if tender was late because of
mishandling by a courier, it cannot be accepted by the TIMOR GAP, E.P.

2) The submitted proposal to the COMPANY shall be irrevocable for a period of 3 months
or until the bidding process in completed whichever is longer.

3) Correspondence during the proposal period for commercial clarification and technical
clarification including interpretation and clarification on the ITB shall be addressed as the
following :

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 TIMOR GAP, E.P
Level 3, Timor Plaza, Rua Presidente Nicolao Lobato,
Comoro, Dili, Timor-Leste
Attention : Procurement Department
Email : Procurement.dept@timorgap.com
Telephone Number : +670 3310953
Fax Number : +670 3310952

Bidder may be invited to multi-round discussions before to ensure the establishment of the
same understanding regarding all aspects of bid document. You will be notified whether your
proposal is successful and the contract is awarded to you. The result is final and not open to
objection or reconsideration.

Deadline for submitting requests for clarifications or questions is 5 (five) days before the
deadline.
Manner of disseminating supplemental information to the RFP and responses/clarifications to
queries will be direct communication to prospective bidders shall be in writing or by email.

4) Pre-Bid Meeting will be held as per below;

Date : 27 April 2015
Time : 10.00am-Finish
Venue : TIMOR GAP, E.P, Level 3, Timor Plaza, Rua Presidente Nicolau Lobato,
Comoro, Dili, Timor-Leste.

5) Site visit will be held as per below;

Date : 29 April 2015
Time : 10.00am-Finish
Venue : Suai Camanaca, Timor-Leste.

Site visit is compulsory. Any bidders who did not attend the site visit will be
automatically disqualified from the participation of this tender. The costs of visiting the
site shall be at the Bidder’s own expense.

6) Date, time and venue for opening of bid as follows;

Date : 12 May 2015
Time : 16:30pm
Venue : TIMOR GAP, E.P, Level 3, Timor Plaza, Rua Presidente Nicolau Lobato,
Comoro, Dili, Timor-Leste.
Bid is open for public, bidder may present in the bid opening session or their authorize
representative (only technical proposal will be open).

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7) COMPANY provides herewith in PART E, the Civil Works Contract with
Standard terms and condition. Should you have any questions on the standard
terms and conditions, please do contact the COMPANY’s representative before
submitting the proposal OR propose your comments, objection or acceptance on
the Standard Terms and Conditions as a part of the technical proposal at the
time of submitting the proposal at the latest.
8) In case additional and/or revised and/or more detailed information becomes available
before the proposal is submitted, such information in kind of numbered addendum will be
provided to the ITB. Such additional data, if any, shall be an integral part of the ITB; it
shall be taken into consideration and treated as if it were a part of the initially submitted
ITB documents.

9) The currency of the proposed price shall be limited to U.S Dollar only. All rates and
prices shall be firmed and fixed and not be subject to escalation / increase.

10) Bidder shall state contradictions and discrepancies in the documents submitted by
COMPANY in a separate paragraph of the forms of proposal in order to ensure
rectification before award of the contract.

11) Consortium, Joint Venture or Association

If the bidders is a group of legal entities that have formed Consortium, Joint Venture, or
Association at the time of submission of bid they shall comply with the followings;
a. They have designated one party to act as a lead entity, duly vested with authority to
legally bind the members of the Consortium, Joint Venture or Association. This
shall be evidenced by a duly notarized Agreement among the legal entities, which
shall be submitted along with the bid.
b. The lead entity should be the local contractor/resident company.
c. If they are awarded the contract, the contract shall be entered into, by and between
TIMOR GAP and the designated lead entity.

After bid submission, neither lead entity nor its association member shall make any
alteration prior writing consent of TIMOR GAP.

12) An award criteria to be used in selecting the most responsive Proposal is the Highest
Combined Scoring Method, using 70%-30% distribution for Technical and Financial Proposals,
where the minimum passing score of technical proposal is 70 points out of 100 points.

13) TIMOR GAP, E.P. will award the contract to 1 (one) contractor only to carried out this
project.

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14) Vendor Eligibility -
The Vendor’s firm must;
a. Provide an authentic copy of its valid Business Registration Certificate.
Bidders must be legally authorized and hold construction license or similar nature
of work. Bid submitted in other form of license will result to the disqualification
(ex; supplier, consultant, etc.).
b. Provide an authentic tax certificate from authorized institution.
c. Provide legal agreement if bid submitted under formed of Consortium, Joint
Venture or Association, with all supporting documents of the corporation.

15) Proposal determined to be substantially responsive will be checked by TIMOR GAP for
any arithmetic errors. Errors will be corrected by the TIMOR GAP as follows:

a. Where there is a discrepancy between the amounts in figures and in words, the
amount in words will govern; and

b. Where there is a discrepancy between the unit rate and the line item total resulting
from multiplying the unit rate by the quantity, the unit rate as quoted will govern,
unless in the opinion of the Employer there is an obviously gross misplacement of
the decimal point in the unit rate, in which case the line item total as quoted will
govern, and the unit rate will be corrected.

16) TIMOR GAP, E. P. Reserves the right to accept or reject any proposal , and to cancel the
bidding process and reject all bids, at any time prior to the award of Contract, without
thereby incurring any liability to the affected Bidder or bidders or any obligation to
inform the affected Bidder or bidders of the grounds rejection.
17) Information relating to the examination, clarification, evaluation, and comparison of
proposal and recommendations for the award of a contract shall not be disclosed to
bidders or any other persons not officially concerned with such process until the award to
the successful Bidder has been announced. Any effort by a Bidder to influence the
Employer’s processing of bids or award decisions may result in the rejection of his Bid.

18) Within seven (7) days of the receipt of notification of award from the Employer, the
successful Bidder shall furnish the performance security at 10% of total contract price in
accordance with the conditions of contract.

19) The liquidated damages for delay shall be 0.15% of the Contract price per day of delay,
up to a maximum of 5% of the Contract Price.

20) Bidders are mandatory required to abide all applicable law of Republic Democratic of
Timor-Leste (RDTL) in connection to this project.

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21) The contractor shall be solely liable for and pay any tax arising from income, gains and
profits that the CONTRACTOR will receive from the employer or realizes in connection
with this project. The Employer shall be entitled to withhold from any payments due and
payable to the CONTRACTOR any taxes and to remit such tax to the relevant Timor-
Leste tax authority, as and when required under the applicable laws.

22) Engineering Design Standardization:

 ANP Regulation No.1/2013 date 18 September 2013

 Downstream Low Decree no. 1/2012 of 01 February 2012
 ANP - Downstream Competency art. DL no.1/2012
 ANP Decree Low no. 20/2008 of 19 June 2008
 ISO 9001 , API, OSHA , ISRS OMEGA 7, DNV and for electricity NFPA –
CODE 2002

23) Project Timeline

This project is intended to complete in a 180 days period of time. It implies that the
project will be started from June 2015 until December 2015.

24) Bidder agrees and acknowledges that information of whatever nature relating to the
COMPANY disclosed or made available to you and the information disclosed and
contained in this document or referred to in this document together with all other
information relating to the COMPANY and/or the scope of services/supplies
(“Confidential Information”) shall be regarded as secret and confidential and shall not be
disclosed by bidder except to the extent that it becomes necessary to furnish information
to others solely for the purposes of submitting the proposal under this document. Bidder
will also keep confidential all Confidential Information. Bidder shall impose the same
obligations of secrecy and confidentiality on those parties to whom the Confidential
Information is passed. This obligation of secrecy and confidentiality will continue in full
force and effect notwithstanding termination or completion of the proposal submission
hereof. Bidder undertakes to indemnify and hold harmless the COMPANY from any
damages, loss, cost or liability and the cost of enforcing this indemnity arising out of or
resulting from the bidder’s breach of these obligations of secrecy and confidentiality or
any other unauthorized use or disclosure of the Confidential Information by you.

Bidder acknowledges that, if at any time in the future any term or provision of the
Confidential Information thereof shall be related to any third party, the COMPANY may
request bidder to enter into a proper confidentiality agreement and you agree to do so
upon the COMPANY’s request.

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 If bidder determines that the transaction will not proceed or you are no longer interested
in submitting proposal, bidder will return to the COMPANY, the Confidential
Information and copies that are in bidder’s possession or under your control which
incorporate, reflect or are derived from any of the Confidential Information and will
ensure that bidder’s representatives, agents and employees will do the same.

Please confirm your acknowledge and acceptance of the above obligations of secrecy and
confidentiality concerning the information disclosed in this Request for Proposal by
signing on the attached ACKNOWLEDGEMENT form and returning to us within 3 days
after receipt of this ITB for our records and reference procurement.dept@timorgap.com.
We have received the ITB - Invitation to Bid as well as all related documents and we
would like to inform you that

 We will submit the proposal on or before the Proposal submission date.

 We will not submit the proposal.

Reason:
_______________________________________________________________
_______________________________________________________________

We further confirm that we comply with the obligations of secrecy and confidentiality
concerning the “Confidential Information” as expressed in the ITB.

Name of the Bidder:

Date: Signature:

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 PART B SCOPE OF WORK

I. Background and Objective

TIMOR GAP, E.P. is the Timor-Leste’s National Oil Company which was established in
2011 under the Decree Law No. 31/2011. Its main objective is to act, on behalf of the
State, in conduction business within the petroleum and gas sector. Its activities vary from
Onshore and Offshore and national to international. In this regard, the Government of
Timor-Leste has designated to TIMOR GAP, E.P. to secure energy security to the nation.
In line to this, TIMOR GAP, E.P is envisaged to promote the petroleum downstream
activities by setting up Fuel Stations in whole nation with an international services
standard.
Thus, TIMOR GAP and PERTAMINA Indonesia have entered a Memorandum of
Understanding (MoU) to explore the business opportunities in downstream sector. As the
results of this MoU, it has been agreed to build a fuel station and gasoil storage in Suai.
Therefore, TIMOR GAP would like to develop a fuel station and gasoil storage and to
engage an experienced and capable construction company to build fuel station and gasoil
storage in Suai.

II. Overall Scope of Works

A. Earth Works

1. Site Conditions and Site Preparation

(a) The total area of the project is 15,700.22 m2 and the area to be filled is
7,199.011 m2. Refer to the detail drawing attached.

(b) The Contractor shall ensure that the works are kept dry immediately prior to
and during all laying and compaction work, that the embankment during
construction shall have sufficient camber to assist drainage from the road of
any rainfall and shall ensure that the finished works are well drained.

(c) The Contractor shall maintain at the actual site of work adequate supplies of
water for moisture control of the Fill during all placing and compacting
operations.

(d) Before placing Fill on any area, all unsuitable material shall have been
removed as instructed by the Engineer.

(e) Except for soft and uncompact able or swampy areas, the embankment
foundation area shall be thoroughly compacted (involving, loosening and
drying or moistening if required) until the top 15 cm of soil meets the density
requirements specified for the Fill to be placed thereon.

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2. Material Sources

(a) Fill materials shall be selected from approved sources by the Engineer.
(b) Materials for use in the earthworks shall be won from approved borrow areas,
from excavation in cuts, taken from stockpiles or taken from other sources as
may be approved by the Engineer.
(c) The Engineer may direct where particular available materials are to be used
in the Works. This shall apply to both the location where the material is to be
used and the level at which the material is to be placed.

3. Fills

(a) All fills shall be constructed to the slopes, widths and levels shown the
Drawings or as directed by the Engineer (+0.7 m from existing level). Prior
to the commencement of fill operations, the natural ground or "as stripped"
surface will be tested by the Engineer and where necessary, shall be
compacted to a field dry density of not less than ninety five percent (95%) of
the maximum dry density as determined in accordance with American
Standard for a depth of two hundred millimeters (200mm). In addition to this,
all cut surfaces shall be proof rolled prior to placement of fill for
identification of soft spots.

(b) Fills shall be constructed with suitable material approved by the Engineer.
Unless otherwise authorized by the Engineer, all suitable materials obtained
from cuts shall be placed before any material is borrowed. Fill material shall
be compacted to the densities as defined on the Drawings or specified or
directed by the Engineer.

(c) Fills shall be spread such that a consistent gradation of material is maintained.
Where segregation does occur the materials shall be remixed and respreads to
the approval of the Engineer.

(d) Where rock is included in the fill, other than as a rock mattress or other
specified rock placement, it shall be reduced to a maximum size of 150mm
or such size that is a maximum of one half of the compacted layer thickness.
The amount of such sized material shall be limited to 20% of the volume of
any one (1) cubic meter placed fill volume. Rock material of lesser size,
down to 40mm maximum dimension shall only comprise 50% of the volume
of any one (1) cubic meter placed fill volume. All rock material shall be
uniformly distributed within that volume.

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 (e) Where fills are to be constructed across low-lying swampy ground or ground
which will not support the weight of the hauling equipment, the initial layer
of the fill may be constructed by dumping successive loads in a uniformly
distributed layer of a thickness not greater than that required to support the
equipment while placing subsequent layers, after which compaction in layers
shall proceed as specified. More specific requirements for particular areas
may be required as specified or directed by the Engineer.

4. Methods and Procedures of Compaction

(a) Layers more than 30 centimeter below subgrade level shall be compacted to
95 percent of the maximum standard dry density determined according to
AASHTO T99-05. For soils containing more than 10 percent material
retained on a 19 mm sieve, the maximum dry density thus obtained shall be
adjusted for such oversize material as directed by the Engineer.

(b) Layers 30 centimeter or less below subgrade level shall be compacted to 100
percent of the maximum standard dry density determined according to
AASHTO T99-05.

(c) Density tests shall be made on each layer of the compacted Fill in accordance
with AASHTO T191-04 and if the result of any test shows that the density is
less than the required density the Contractor shall rectify the work. The test
shall be made to the full depth of the layer at locations as directed by the
Engineer, but which shall not be more than 200 m apart. For backfill around
structures or in culvert trenches, at least one test per complete layer of
backfill placed shall be carried out. In embankments, at least one test shall be
performed in every 1000 cubic meter of Fill placed.

(d) Placing and compacting of Rock Fill shall be carried out using grid rollers or
vibratory compaction plant. Compaction shall be done in a longitudinal
direction along the embankment, beginning at the outer edge and progressing
toward the Centre and shall be continued until there is no visible movement
under the equipment. Each layer shall consist of reasonably well graded rock
and all surface voids shall be filled with broken fragments before the next
layer is placed. Rock shall not be used in the top 15 cm of embankment and
no stone with a dimension exceeding 10 cm shall be included in this top
layer.

(e) Where the CONTRACTOR wishes to change the procedures for compaction,
he shall notify the Engineer forty eight (48) hours in advance of the proposed
changes and obtain agreement before proceeding with the revised
procedures.

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 (f) An overlap of not less than the depth of the layer being compacted shall be
maintained between the surfaces traversed by adjacent passes of the
compaction equipment, and this overlap shall also apply to each unit of
towed multiple arrangement rollers. Compaction shall, where practicable, be
carried out by routing equipment, parallel to the longitudinal axis of the
embankment. Fill layers shall not be stratified with planes of cleavage.

5. Equipment Requirement
The following equipment requirements are Backhoe, Tractor, Loader, Grader, Roller
and dump Truck where the equipment are available on the site during Project
Execution.

6. Wall Fence Works (Height. 2.0 m)

1. Excavation Works
Contractors prepare the excavation for continues footing which can be retain
lateral pressure of the backfill and as the base fence.
2. Backfilling
After continues footing is completed, the excavated soils can be used for backfill
if (any) excess materials can be used to elevate other side of the area.
3. Continues footing (1 : 5)
The continues footing of trapezium-shaped with a base width of 80 cm and top
width of 30cm.
4. Ground beam (15x20)
On top of the continues, installed ground beam size 20 cm and width 15 cm.
Reinforcement bars in accordance with detailed drawing and concrete mix of 1: 2:
3
5. Masonry Block works
Above ground beam block wall (40cm x 20cm x 10cm) with mix 1:4 up to 2
meters including ring balk.
6. Column 20x20
Each distance of 3 meter columns with reinforcement of size 20x20cm following
Detailed Engineering Design (DED) provided by project owner and grade of
K300.
7. Ring balk 15x20
With the same grade and standards of K300 mentioned above with the ring balk of
15x20 cm.
8. Plastering 1:5
Furthermore, in the plaster wall with mortar mix 1:5.

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 9. Painting walls outside and inside the fence
After the plaster, painting wall with paint types and specifications should submit
to Project Owner for approval. Minimum specification should be equivalent to
Vinilex type of paint.

B. Fuel Station

Contractor shall perform the works based on the Basic Technical Data provided by
Project Owner, as follows:

1. Preparation Works
a. In order to maintain the sustainability of local communities is highly
recommended contractors using labor from the local area, so Mobilization and
Demobilization could be more efficient. Mobilization also includes the equipment
is required in the job.
b. The contractor shall submit a plot plan for the temporary office at the project site
to be approved by Project Owner. The Field Office must build with appropriate
materials, with enough space for office administration, meetings, and also provide
a spare space for warehouse, workers barrack and toilets.
c. The contractor must provide its own water and electricity for the consumption of
the project.
d. The contractor shall made available temporary fence with appropriate materials
(zinc). The fence should paint with the image of Green Concept.
e. During execution of the project, the Contractor must keep the cleanness of the
project area.
f. Contractor shall carry out the Project Safety Management procedures set out in
the Contractor Safety Management System (CSMS), prepare and implement the
Health, Safety and Environment (HSE) Plan.
g. The Contractor shall provide sufficient project security personnel’s during the
execution of the project.
h. The contractor shall provide a placard with adequate information of the project
(please refer to an example annex).

2. Installations of Underground Tanks and Piping Works

Installation of underground tanks, piping and its related accessories includes:
1. Land Excavation land
The excavation works must be acknowledged by project owner especially the
elevation of ground excavation and its dimension for the placement of storage
tank.

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2. Backfill
After stone masonry works completed, backfill works can do by using excess
excavated materials. Excess excavated materials can be compacted for
leveling.
3. Mortar Ground Leveling
At the base of underground tank, the mortar ground level to be made with 5cm
of thickness.
4. Retaining Wall
The retaining wall should be made of stone masonry in accordance to DED
with mortar of 1:5.
5. Concrete Reinforcement Slab
On top of the mortar leveling, concrete reinforcement casting of 20cm
thickness with grade of K300 by using a single bar.
6. Upper Slab
Upper slab of the tank made of concrete reinforcement casting of 10 cm
thickness with grade of K300 by using double bar.
7. Main Beams
The dimension of main beam is 25/35 and the connection of slab and beam
with T shape with the grade of K300.
8. Supporting Beams
Supporting Beams based on DED is 25/35 and the connection of slab and
beam with T shape with the grade of K300.
10. Columns
Columns with the dimension of 25x35 of grade K300 and reinforcement bars
according to DED.
11. Project Owner provided 3 (three) unit underground storage tanks with capacity
of 15 KL each. The tanks with cylinder-shaped made of Dished End formed in
accordance with DED.
12. Project Owner is responsible to deliver tanks to project site. The tanks will be
unloaded by contractor with an appropriate method and cranes. The contractor
is required to install the tanks in accordance with DED under the supervision
of the Downstream Directorate of the National Petroleum Authority as
required by Regulations No. 1/2013 or Project Owner.
13. Cathodes protection should be made to protect the underground tanks with the
duration protection of 20 years. Cathodes Materials made of Magnesium as
recommended by PERTAMINA. The installation of Cathodes protection shall
make in accordance with DED.
14. The Contractor shall provide appropriate time schedule to Project Owner for
delivering the tanks 2 weeks prior the completion of retaining wall.
15. After underground storage tanks are installed, it has to be followed with sand
fill in around the tanks and well compacted. Required material is sand with
porosity (Grade 2).

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16. The elevation of manhole must be 90cm higher from the driveway surface as
per NFPA Standards of 30A. The sitter of tanks shall be fitted with equipped
of nut/bolt from Pinch Ring.
17. PE Polyethylene Tank Sump Chamber
a) Should be easy to install and if necessary comprise more 1 part and can
accommodate existing piping
b) The width of the base of 1200 mm badian s / d 1400 mm
c) Diameter holes on 780 mm s / d 980 mm clear opening
d) Range planting depth is 828 mm - 1641 mm
e) Should not leak or water products
f) If it is necessary to be in the glue for confidence
g) After the installation must be tested for vacuum leaks including test
after finally installed.
17. Replacing Packing klingerite on the manhole of the underground tank with
klingerite ASA 1000 and sealed at the time of installation.
18. Above Sump tank shall install manhole with 36 inch diameter. Manhole sitter
should not set on top of the sump tank; it should have its own foundation.
19. Every pipe which breakthrough of the sump tank should be equipped of the
Entry Boots 4” with Double Ring Plate.
20. Preparing Flanges O4 "Sch 40 for the submersible pump sitter.
21. After bolts installed to sump tank, fitted Pinch sump tank (double flanges) 24
holes / 32 holes.
22. Setting up and installing the riser pipe flange O4 "above the riser.
23. Vapor Recovery Stage I
Underground tank is equipped with a conduit pipe to turn back the vapor fuel
to the fuel tanker with the diameter of 4”. It’s intended to avoid losses that
may occur.
24. Standard and Codes
Standards and Codes is used for the design of thermoplastic pipe should be in
accordance with the material properties such as physical, mechanical, thermal,
electrical, with the testing methods as follows:
ISO R1183 ASTM 02138
ASTM D1505 DIN 53455
DIN 53735 ASTM 1525
ISO 1133 DIN 53482

25. Installation of plumbing fixtures of the underground tank as follows. :

 Pipe API 5L 4 "110 cm.
 Double Neppel 2 "API 5L
 Straight Elbow 2 "API 5L
 Hose master Flexible Connector 2 "

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  Lasbow 4 "
 Watermur 2 "galvanize
 Ext. Valve 4x2x2 NPT
 Doops O2 "external draft for extractor
 Doops O4 "external draft for extractor
 Float Vent Valve 7 LG A
 Selvak 92 A-1 3M cable for Entry Boots (Case Scotch jointing)
 Monitoring Well 10 "
 Monitoring well 18 "
 O2" Flanges drat
 30cm 3/4 black pipe for grounding cable +
 Pipe 4 "4 cm + flanges 4"
 Pipe SII Eve O2 "length of 6 meters
 Pressure Vacuum Vent pipe above the air
 Tank Vent 2 "pipe above the air
 galvanize pipe 2 "threaded dipstick 60cm for
 DOPS brass 2 "for cap dipstick
 Tee API 5L 2 "
 Elbow Galvanized
26. Expendable Supporting equipments, as follows:
 Seal tape
 Gasket Treebon
 Sealant of dhow corning (neutral) silicon
 Fiber
 Resin
 Cattails
 Acetone
27. Loading and unloading equipment
 Hose losing dia.4 "
 Aluminum fill Tight elbow 4 "
 Gravity Coupler 4 "x4"
 Vapor Hose 3 "+ Cham lock 4" (code.633)
 Elbow vapor dual recovery point
28. Flexible pipes and its fittings and Submersible Turbine Pump (STP) includes:
 Flexible Pipe O4 "
 Flexible Pipe O2 "
 Electro fusion Welding Socket O4 "
 Electro fusion Welding Socket O2 "
 Electro fusion Elbow O2 "
 Termination O2 "
 Termination O4 "

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  Elbow O4 "
 Smart Controller and
 STP capacity 1.5 HP

29. Automatic Tank Gauging

 Probe with an accuracy of 0.1 mm
 Console Controller c / w display touch screen
30. Hydrostatic Test
a) Tank will be installed hydrostatic test has been carried out in
workshops and contractor is required to do re-Hydrostatic Test at the
field to ensure there is no leakage.
b) Placement of the tank wedge with sand bags or other material with
safely, so that all surfaces of the tank can be seen clearly and easily for
inspection purpose.
c) The tank is filled full with clean fresh water and then connected to the
pump pressure test press.
d) Testing conducted by pumping water into the tank slowly.
e) When the water pressure is up to 2 kg / cm ² or 29.6 psi, pumping of
the water should be stopped (hold) for 24 hours.
f) Checking the entire surface of the underground tank, if there is a
change in the direction of the tank material harm or no seepage from
the tank.
g) If there are suspicions against surface, the surface should be cleaned
with the probe and carried out with a hammer of ½ kg.
h) Tank is given a pressure within 20 hours and the manometer shows
remain unchanged or in normal condition, it means tank is good
condition or no leakage.
i) There is no hydrostatic test doing by project owner, the contractor
should be provide the hydrostatics test
31. Tank Calibration
a) The tank has been calibrated during the fabrication and validated by
Metrology with acknowledgement of project owner. The calibration
table will be stick on the tank. However, the Contractor is required to
ratify and implement the re-measurement.
b) Scope of Calibration is included in the calibration of electronic
measuring devices Automatic tank gauging.
32. Grounding fuel tank c / w Control Basin 40x40x40cm
a) Grounding should meet the requirement or qualify the purpose of use.
b) Electrodes were implanted in the ground must be:
 Good Conductor Materials
 Corrosion Resistant
 Strong Enough
c) Not allowed to use galvanized grounding as a source.

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 d) The electrodes must have a good contact with the soil surrounded.
e) Grounding produced should be good for the any seasons of the year

Table. 1
Grounding
No.
Soil type (Ohm. Meter )

1 Soil containing salt water 5–6

2. swamp 30
3. clay 100
4. Wet sand 200
5. Pebbles wet 500
6. Sand and gravel dry stone 1000
7. stone 3000

f) If the ground water is reached less than 1m, it is not allowed to do

grounding in that location.
g) If stand grounding is high (not meet) and parallel additional grounding
point can be implemented.
h) For land that has a high stand ground is allowed to add a chemical
additive, the provisions must be acknowledged and approved by
Project Owner.
i) In order to move the point of grounding for the use of equipment’s,
must take consideration the value of the cable resistance. Minimum
specifications for this cable is 35mm² BC.
j) Highly recommended to connect between grounding and bounding
between equipment.

3. Canopy Works
1. Land Excavation
The excavation works must be acknowledged by project owner especially the
elevation of ground excavation and its dimension for the placement of foot plate
foundation. For dimension refer to DED.
2. Backfill
After reinforced concrete works completed, backfill works can do by using excess
excavated materials. Excess excavated materials can be compacted for leveling.
3. Mortar Ground Leveling
At the base of foot plate foundation, the mortar ground level to be made with 5cm
of thickness.

17
4. Concrete Reinforcement Slab
On top of the mortar leveling, concrete reinforcement casting of 30cm thickness
with grade of K300 and reinforcement bars according to DED.
5. Foot Plate Beam
The dimension of beam is 30x50 cm grade of K300 with mix 1:2:3 and
reinforcement bars according to DED.
6. Foot Plate Beam
The dimension of beam is 20x30 cm grade of K300 with mix 1:2:3 and
reinforcement bars according to DED.
7. Reinforced Concrete Columns
Columns with the dimension of 40x40 of grade K300 and reinforcement bars
according to DED.
8. Concrete
Concrete for filling space of column INP 320X131X11.5X17.3X6.9mm is 1:3:5
with the grade of K300
9. Columns INP
Columns INP 320X131X11.5X17.3X6.9mm.
10. Beams INP
Beams INP 200X90X7.5X11.3X4.5mm
11. Roof Frame
Roof frame RHS 50x50
12. Purlins RHS
PurlinsRHS 50x50. Installation refer to DED
13. Zincalume Color bond 0.42 mm
14. List plank Zincalume Color bond 0.42 mm
15. Roof Accessories (Treks tang, anchor bolt, stiffener, etc.) its size according to
DED.
16. Concrete Reinforcement Slab
When embankment is completed, Contractor preparing concrete reinforcement
casting slab under the canopy. Reinforcement bars 2 x M8 while concrete by
using grade K300.

18
17. The contractor is required to prepare permanent Pump Islands (both car &
motorcycle) which made of 3mm thick steel plate material with full hot deep
galvanized. The shape and size according to DED.
18. Project Owner (PERTAMINA) has set up a unit of 6 Hose Dispenser 2 Display 4
products. The total of dispenser is 2 and display of Dispensary specification, as
follows:
 Speed: Up to 40 liters per minute
 Accuracy size: +/- 0:25%
 Flow meter: 4 piston type positive displacement
 Display Units Type: LCD (Liquid Crystal Display)
 Color character: Black background bright with LED
 Price Display: 6 Digits
 Volume Display: 6 Digits
 Display unit price: 4 Digits
 Changes in unit price: with distance remote controller
 Checking system: Automatic
 Power Reserve: Available
 Excess Voltage Protector: Available
 Electronic Totalizer: 10 Digits
 Pre-settings: For the price or volume,
 Totalizer: electro-magnetic type 7 digits
 Re-setting: Automatic in nozzle hanger
 Nozzle: Size 13/16 and 15/16 (diesel), with rotated joins neck.
 Hose: Size ¾ length of 4.5 meters, oil-resistant type
 Glass Check: Available at each end hose
 Safety Join: Safety Breakaway, automatic will be off if the hose is pulled
forcibly
 Flexible Join: Available type screw sizes 1 ½
 Cable Cord: Type NYFGBY
 System Control: Connected with controls center, cable types of RS-485
 Emergency Shutdown: Available
19. Same specification for type 4 Hose 2 Display (4H2D)
20. Dispensers are installed above sump dispenser which made of polyethylene.
Contractors shall prepare the sitters inside the permanent island. The same testing
terms and conditions will be apply to both sump dispensers and the sump tank.
21. If required the Contractor shall add Emergency Shut-Off Combo 1.5” on the
dispenser.
22. Installing Dina bolt 10cm on the dispenser holder of the sump dispenser

19
23. Every pipe which breakthrough of the sump dispenser should be equipped with
Entry Boots 2” and should conduct a vacuum testing in order to determine the
operational readiness.
24. For the cables which breakthrough sump dispenser should also be equipped with
Entry Boots cable
25. Hardener concrete floor with Light Grey Color should be performed prior the
casting concrete under canopy is finished (dry)
26. Island Red Guard is fitted before a permanent island is constructed. Used as the
first patron of the collision.
27. Floor tiles of 20x20cm for both car and motorcycle islands with gray color along
the step nosing size of 10 x 20 cm.
28. Refueling boundary marking works for both car and motorcycle.
29. Unloading boundary marking works for the fuel tanker.
30. Painting works of the Steel Column 29 with white paint EPOXI fine Poly
Urethane.
31. Canopy Ceiling Works:
a. A flat ceiling made of zincallume or aluminum material with white
enamel paint bake with thickness: 0:35 mm or 1.5 mm. Connection
system between panels: closet joint with its frame material of
hollow/zincallume.
b. A Reflector Ceiling made of zincallume or white aluminum bake enamel
paint with thickness: 0:35 mm or 1.5 mm. Connection system between
panels: closet joint.
c. Reflector modules should be mounted flat for both car and motorbike.
32. Signage and Fascia
Contractor is required to engage a vendor to perform Signage and Fascia as per
conceptual design attached. , as follows:
 TIMOR GAP, E.P. Posts Module
 Lisp lank type of face Flexi Back Light material coated translucent red
and white sticker.
 Supplement to the white lisp lank TIMOR GAP, E.P. posts
 The part that does not look possible to be made of materials without
lights.
 Car sign products double column
 Products signs motors double column
 flashing Lisp lank
 Media Advertising in Dispenser

20
  Warning sticker uk.25cmx25cm
33. For the lighting purposes, electrical installation must be prepared NYY cables 3 x
2.5 mm ² which are installed in the ducting of the metal pipe (galvanized
medium). The scope of this work includes:
a. Lighting installation
b. Asymmetrical Fluorescent Light T5 HO 1x80W 865 C1 - under canopy
c. Symmetrical Fluorescent Light-T5 HO 1x54W 865 C2 & C3 above the
dispenser
d. Osram 38W 10V Backlight 29 RED
e. Osram Backlight 29 10V 38W WHITE
34. Grounding Dispensing Sump
35. Grounding Steel Frame canopy
36. Grounding connection with BC cable of 35mm2

4. Support Building Works

1. Structural Works
a. Excavation Works
Contractors prepare the excavation for continues footing which can be retain
lateral pressure of the backfill and as the base of supporting building.
b. Continues footing (1:5)
The continues footing of trapezium-shaped with a base width of 60 cm and top
width of 30cm.
c. Backfilling
After continues footing is completed, the excavated soils can be used for
backfill if (any) excess materials can be used to elevate other side of the area.
d. Soil Embankment
After stone foundation and ground beam are completed, soil
embankment/compaction is made continued with ground mortar leveling and
tiling work.
e. Ground Beam (15x20 cm)
On top of the continues foundation, installed ground beam size 20 cm and
width 15 cm. Reinforcement bars in accordance with detailed drawing and
concrete mix 1: 2: 3 with the grade K225

21
f. Column 15x15
Column made of concrete reinforcement with the size 15x15 cm following
Detail Engineering Design (DED) provided by project owner and grade K300.
g. Mortar Ground Leveling
At the upper part of soil embankment of floor, the mortar ground level to be
made with 5cm of thickness.
h. Ring balk 15x20
With the same standards and grade of K300 mentioned in ground beam works
above with the ring balk of 15x20 cm.
i. Luifel
On the top of the doors and windows or in line with ring balk (refer to DED)
made of Luifer slab of concrete reinforcement casting with the size 10 cm
thickness and grade of K300.
j. Water proofing and Screeding Works
On the top of the luifer slab and/or roofing, covered water proofing materials
to protect from leaking.
k. Framework of the roof (purlins, tie rod, cross brace and zinc)
 WF Beam 150x75x5x7
 CNP Gording 125x50x20 (3.2)
 Attach the roof with zinc 0.4 6825
 Roof Drain ᴓ 4 "
k. Septic Tank Works
 Excavation Works
Contractor prepare the excavation of septic tank for waste with the
dimensions refer to DED which prepared by project owner.
 Mortar Ground Leveling
After excavation of septic tank work, the mortar ground level to be made
with 5cm of thickness.
 Concrete Reinforcement Slab
On top of the mortar leveling, concrete reinforcement casting of 5cm
thickness with grade of K300 by using a single bar.
 Masonry Blockwork
Wall made of brick (40cm x 20cm x 10cm) with mix 1:5

22
  Piping and Absorption Materials
Absorption trench not exceeding 1m deep and filling with approved 40mm
river aggregate with pipe and its accessories.
2. Finishing Works
a. Masonry Blockworks and Plastering
 Masonry Blockworks
Above ground beam made masonry blockworks (40cm x 20cm x 10cm) with
mix 1:4.
 Plastering
Furthermore, in the plaster wall with mortar mix 1:3 for toilet area and 1:5 of
15mm thickness for buildings.
 Doors and Windows
Doors and windows frames made of aluminum with glasses and for each
dimensions refer to Detail Engineering Design (DED) provided by project
owner.
b. Floor Tiling works
 Approved glazed ceramic tiles fix with cement mortar on screed, joints
pointed with approved cement.
 40 x 40 cm for internal
 30 x 30 cm for external and
 20 x 20 cm for wall tiling.
 Plinth homogenous sizes in accordance with each dimension of tile.
c. Painting Works
After the plaster and ceiling work, painting wall and ceiling with paint types and
specifications should submit to Project Owner for approval. Minimum
specification should be equivalent to Vinilex type of paint.
d. Sanitary and Pantry Works
Sanitary and pantry types refer to Detail Engineering Design (DED) provided by
project owner.

5. Plumbing, air conditioning, Electrical, including Lightning rod and generator.

1. Air conditioning and Mechanical Ventilation

a. AC Split 9,000 BTU / HR (1 PK)

23
 b. Wall Fan: 200 CFM / 1450RPM / 0.2 KW

2. Panels and Cables

Scope of installation is as follows. :
a) Generator Control Panel cw ATS / AMF
b) Main panel Low Voltage (P. U. T. R)
c) Outside Lighting Panel
d) Panel PP-fuel
e) Panel PP-PUMP
f) Stabilizer 60 kva
g) Distribution cable NYY 1x4x50 mm ²
 Of kWh-Meter PLN to Main Panel,
 From the Generator to the PKG-1,
 Of PKG-1 to the main panel,
h) to PP-PL,
i) to PP-fuel,
j) to PP-PUMP
k) to PP-OFFICE NYY 4x16 mm2
l) to PP-Supporting 4x16 mm2
m) to the Cell. Canopy Area Lighting: 3 x 2.5 mm ² NYY
n) To PJU, 4 x 2.5 mm ² NYFGBY
o) Signed to the Information Type NYFGBY 3x2,5 mm ² cable
p) From PP to fuel NYRGbY 4 x 4 mm ²
 to the fuel pump -1, 4 x 4 mm ² NYFGBY
 to the fuel pump-2, 4 x 4 mm ² NYFGBY
 to the fuel pump-3, 4 x 4 mm ² NYFGBY
 to the fuel pump-4, 4 x 4 mm ² NYFGBY
 to the fuel pump-5, 4 x 4 mm ² NYFGBY
 to the fuel pump-6, 4 x 4 mm ² NYFGBY
 to Dispensing Pump-01, NYFGBY 4 x 4 mm ²
 to Dispensing Pump-02, NYFGBY 4 x 4 mm ²
 to Dispensing Pump-03, NYFGBY 4 x 4 mm ²
 to Dispensing Pump-04, NYFGBY 4 x 4 mm ²
q) Installation of street lighting (in lamp post)
r) Installing Lights single pole, double pole, entry & exit signs, filling
water / wind

3. Lightning Rod
a) The contractor supply and install 1 Unit Air terminal, Electro Static
System with a range of 68 meters radius
b) Other completeness such as terminations Kits
c) Supply and install Fiber Support Mast
d) Wiring using Down Conductor Coaxial High Voltage Shelded cable

24
 e) Grounding works refer to grounding standard
f) The contractor shall prepare supporting material according to its
request
g) Contactors provide Installation Services by using experts. If the
manpower used is not as required, TIMOR GAP, E.P. has fully rights
to chance and the contractor should fulfill the Project Owner
Requirement
h) GIP pole complete with base plate
i) Contractor must doing the test and commissioning for this scope, be
witnessed and approved by the TIMOR GAP, E.P.

4. Diesel Generating Set

a) The contractor supply and install Diesel Generating Sets 30 KVA silent
type
b) Concrete reinforcement slab with the grade K300 for Diesel generating
foundation
c) Grounding Generator c / w Cooper rod, galvanized pipe 1", BC 50 mm
cable. Specifications to grounding standard
d) Exhaust / muffler works include flexible connection, black steel pipe to
the box trap.
e) Installation of the ducting intake fan by using BJLS 50 of 2-meter
length
f) Supply and Install of cable tray with dimension 30 cm
g) Testing & commissioning

5. POS (Point Of Sale) System

a) POS Software also to accommodates stocks from ATG
b) Cable communication of dispenser to the POS, installation, testing
c) Ticket printer c / w RFID Reader
d) Complete PC Hardware + Printer
e) GSM Modem which can be programmed to TG server by SMS stock
f) Commissioning

6. Concrete Reinforcement, Paving and drainage works

a. Concrete Reinforcement
Reinforced Concrete slab on filling point area
1. Reinforced concrete 10 cm thickness of grade K300 on discharge point area
with mix 1:2:3
2. Masonry of paving blocks 8 cm thickness of grade K400
3. Floor Hardener on discharge point area refers to Detail Engineering Design
(DED) provided by project owner.

25
4. Thermoplastic road marking paint.
5. Sparing cable for power, the flow is weak and the data with each path from
PVC Pipe AW
6. Channels for oil spills from AW PVC pipe Ø 4 "(under the concrete floor)
7. Channels for oil spills from AW PVC pipe Ø 4 "(below ground)
8. Channels for rain water from Concrete Pipe Ø 30 cm
9. Channels city of stone masonry times if necessary.
10. Concrete Gutter / channel size 15x10 cm below the elbow L50.50.5 holder in
the canopy
11. Concrete Gutter / channel size 30x45 cm below the base L 50.50.5 at the
entrance / exit
12. Duicker thick reinforced concrete 20 cm, width of 200 cm for the city channel
13. Cast concrete 1: 2: 3 for mounting concrete channel Duiker city
14. Basin Job Control and concrete lid uk. 40x40xh
15. Grill Iron width 30 cm, length 100 cm in canopy
16. Grill Iron width 15 cm, length 100 cm at the exit / entrance
17. Pas. Kansteen concrete Kst.19.20.40
18. Park works refer to Detail Engineering Design (DED) provided by project
owner.
19. Water Systems
a) Centrifugal Transfer Pump: 100 Liter / 1 '; head of 15 m; 1.1 HP
b) Centrifugal Pump Push: 75 Liter / 1 '; head of 15 m; 0.5 HP
c) Roof Tank capacity of 0.5 m3 fiber
d) Ground water tank Cylinder Horizontal (Fiber Glass) 5 m3
e) Installation of PVC plumbing pipe (Class AW / 10 kg / cm 2)
 Pipe Diameter: 50 (Header)
 32 mm
 Ball Valve 32 mm
 Gate Valve: 32 mm
20. Dirty Water, Waste, Rain and Ventilation Works
a) Septic tank Fiberglass bonnet 3 m3, the output BOD 20mg / lt
b) Installation of PVC plumbing pipe (Class AW / 10 kg / cm 2)
c) Pipe diameter :
 100 mm
 80 mm
 65 mm
 50 mm
 25 mm
21. Fittings, TEE, Elbow, Reducer, Hanger

26
7. Fire protection facilities and safety signs

1. Health and safety Equipment’s

a) Facilities of Poison Fire (2 units)
 Reinforced Concrete bars 4Ø16 painted with red color (refer to
applicable standard)
 Polycarbonate roofing t = 8mm black color with an iron pipe
frame diameter 2 "hollow red paint and a 2 x 4.
 20 cm thickness of concrete floor with grade K-225 M-6 Wire
Mesh
b) Supply and install fire toxins trolley Dry Chemical Powder with
capacity of 68 kg 2 units refer modular specification.
c) Supply and install Dry Chemical Powder fire toxins capacity 9 kg 2
units refer modular specification.
d) Fire toxin in building: DCP generator room 9Kg 1 unit, 1 unit DCP
concession area 9 kg and 2 unit of 5kg CO2
e) Supply and install Oil Catcher in accordance with the standard
specifications.
f) Infiltration wells which are represent an area of 25 m2 which has been
covered by permanent buildings.
g) At the underground tank built 3 observation wells and the construction
refer to DED.
h) Every corner of the fuel station area built 1 monitoring well, standard
construction in accordance with DED.

2. Signs for exit and entrance, no smoking, fuel unloading procedures.

a) The foundation concrete 1:2:3, with 4(four) units bolt anchor of 12 mm
diameter and 40 cm length pole for installing the sign board.
b) No Smoking Signs with red color, white base plate, medium diameter
of galvanized pipe with 2 ½ "and 1 mm thickness of plate, signs 2 ½
feet of height.
c) Red color sign for out and blue color for in. Base color of milky white
neon box, frame/ steel frame profiles 60.30.10.1,6 and 8 mm thickness
of plate, the sitter of concrete tile layer, and concrete foundations 1:3:5
.
d) Signs on fuel unloading facilities procedure made of permanent plate
with dimension of 150 x 96 cm, 1.2 mm thickness installed close to
fuel unloading area and fuel tanker.

3. Single Pole Signage

The shape and dimension according to single pole standard such as:
a. Foundations pitting with diameter 30 cm concrete K-250 with
connection HTB D22 anchor length 80 cm

27
 b. Main frame of black steel pipe,  12 ", Height 12.5 m
c. Steel frame 50 .50.5 square, 25 mm thick steel plate, steel pipes 3 "
d. With dimension of 3 x 3 m layer of white sticker
e. Coat TIMOR GAP, E.P. thick transparent acrylic sticker = 5 mm
TIMOR GAP, E.P. translucent red pantone 186 C, 383 C pantone
green, pantone blue 2935 C
f. TIMOR GAP, E.P. Posts milky white Acrylic 5 mm thick layer affixed
sticker black translucent pantone 3C.
g. Packaging materials aluminum the composite body panels Pantone
186c red and white standard.
h. T5 Lamps
i. Panel Box
j. Wiring

C. Gasoil Storage

a. Canopy Works

a. Land Excavation
The excavation works must be acknowledged by project owner especially the
elevation of ground excavation and its dimension for the placement of foot
plate foundation. For dimension refer to DED.
b. Backfill
After reinforced concrete works completed, backfill works can do by using
excess excavated materials. Excess excavated materials can be compacted for
leveling.
c. Mortar Ground Leveling
At the base of foot plate foundation, the mortar ground level to be made with
5cm of thickness.
d. Concrete Reinforcement Slab
On top of the mortar leveling, concrete reinforcement casting of 30cm
thickness with grade of K300 and reinforcement bars according to DED.
e. Foot Plate Beam
The dimension of beam is 30x50 cm grade of K300 with mix 1:2:3 and
reinforcement bars according to DED.
f. Foot Plate Beam
The dimension of beam is 20x30 cm grade of K300 with mix 1:2:3 and
reinforcement bars according to DED.

28
g. Reinforced Concrete Columns
with the dimension of 40x40 of grade K300 and reinforcement bars according
to DED.
h. Concrete
Concrete for filling space of column INP 320X131X11.5X17.3X6.9mm is
1:3:5 with the grade of K300
i. Columns INP
Columns INP 320X131X11.5X17.3X6.9mm.
j. Beams INP
Beams INP 200X90X7.5X11.3X4.5mm
k. Roof Frame
Roof frame RHS50x50
l. Purlins RHS
Purlins RHS 50x50. Installation refer to DED
m. Zincalume Colorbond 0.42 mm
n. Roof Accessories (Trekstang, anchor bolt, stiffener, etc) its size according to
DED.
o. Concrete Reinforcement Slab
When embankment is completed, Contractor preparing concrete reinforcement
casting slab under the canopy. Reinforcement bars 2 x M8 while concrete by
using grade K300.

p. The contractor is required to prepare permanent Pump Islands (for fuel filling)
which made of 3mm thick steel plate material with full hot deep galvanized.
The shape and size according to DED.
q. The contractor shall supply and install fuel filling(Up Loader) set refer to
drawings and shows the specification and methodology of installation
r. If required the Contractor shall add Emergency Shut-Off Combo 1.5” on the
fuel filling (Up loader)
s. Island Red Guard is fitted before a permanent island is constructed. Used as
the first patron of the collision.
t. Floor tiles of 20x20cm at pump islands with gray color along the step nosing
size of 10 x 20 cm.
u. Refueling boundary marking works.

29
 v. Unloading boundary marking works for the fuel tanker.
w. Painting works of the Steel Column 29 with white paint EPOXI fine Poly
Urethane.
x. Signage and Fascia
Contractor is required to engage a vendor to perform Signage and Fascia as
per conceptual design attached. , as follows:
 Warning sticker 25cmx25cm

y. For the lighting purposes, electrical installation must be prepared NYY cables
3 x 2.5 mm ² which are installed in the ducting of the metal pipe (galvanized
medium). The scope of this work includes:
 Lighting installation
 Asymmetrical Fluorescent Light T5 HO 1x80W 865 C1 - under
canopy
 Symmetrical Fluorescent Light-T5 HO 1x54W 865 C2 & C3 above
the dispenser
 Osram 38W 10V Backlight 29 RED
 Osram Backlight 29 10V 38W WHITE
z. Grounding connection with BC cable of 35mm2

b. ISO Tank work and Piping

a. Mortar Ground Leveling

At the base of underground tank, the mortar ground level to be made with
5cm of thickness.
b. Concrete Reinforcement Slab
On top of the mortar leveling, concrete reinforcement casting of 12cm
thickness with grade of K300 by using a double bar.
c. The contractors shall provide 2 (two) unit upper storage tanks with
capacity of 30 KL each. The tanks with cylinder-shaped made of Dished
End formed in accordance with DED.

30
 Kapasitas Tangki
Spesifikasi 30 Kl 20 Kl

Diameter 2.5 m 2.5 m

Panjang Shell Plate 5.6 m 4.0 m
Panjang Total termasuk Dished End 6.4 m 4.6 m
Tebal Plat Dished End 10 mm 10 mm
Tebal Shell Plate 8 mm 8 mm
Tebal Neck 8 mm 8 mm
Diameter Manhole 600 mm 600 mm
Tebal Shell Plate Manhole Cover 80 mm 80 mm
Tebal Plat Manhole Cover 10 mm 10 mm

d. The contractor is responsible to deliver tanks to project site and/or

fabricate on the site. The tanks will be unloaded by contractor with an
appropriate method and cranes. The contractor is required to install the
tanks in accordance with DED under the supervision of the Downstream
Directorate of the National Petroleum Authority as required by
Regulations No. 1/2013 or Project Owner.
e. Surrounded by metallic fence around the ISO tank with minimum 2 m
height
f. Lighting availability which appropriate in ISO tank area
g. Tank Construction:

1. Siting: storage tank installation will be comply with ANP regulation

and requirement
2. Exterior coatings: exterior portions of surface tanks and aboveground
integral piping will be coated or otherwise protected from external
corrosion. The coating will be designed and applied to resist corrosion,
deterioration, and degradation of the exterior wall. Paint Application
Specification may be used to protect storage tank systems from
external corrosion.
3. Spill containment: surface tank will be installed with a spill
containment system at each tank fill connection. The spill containment
system shall be a fixed component that is designed to prevent a
discharge of regulated substances when the transfer hose or pipe is
detached from the tank fill pipe.
4. Tank Vents: Special attention will also be focused on vapors released
from tank vents. Ensure vapors will not enter building openings or be
trapped near any part of a building. All tanks will be fitted with both an
emergency and a normal vapor vent.
5. Valves: Piping connections to surface storage tank at any level below
the maximum product level shall be provided with a steel shutoff valve

31
 6. Overfill Prevention: tank will be protected against overfilling by
having an overfill protection device installed on the tank.
7. Ancillary equipment, e.g. valves, cathodes, filters, pressures gauges,
vent pipes, will be added so any discharges of oil are retained.

h. Proper labelling includes identification of contents, tank volume, hazards,

and warnings that ensure the correct fuel is delivered to the appropriate
tank, that equipment is filled with the proper fuel.
i. Hydrostatic test and tank calibration during fabrication and validated by
Metrology with acknowledgement of TIMORGAP, E.P.
j. All pipework will be: made of a material suitable for use; supported so it’s
secure and can’t come loose; positioned or protected to minimize the
chances of damage by impact or collision; protected against corrosion;
where appropriate, insulated to prevent freezing up and frost damage.

c. Concrete Reinforcement, Paving Blok and Drainage work

a. Masonry of paving blocks 8 cm thickness of grade K400, refer to DED

b. Reinforced concrete 10 cm thickness of grade K300 on discharge point
area with mix 1:2:3
c. Sparing cable for power, the flow is weak and the data with each path from
PVC Pipe AW
d. Channels for oil spills from AW PVC pipe Ø 4 "(under the concrete floor)
e. Channels for oil spills from AW PVC pipe Ø 4 "(below ground)
f. Channels for rain water from Concrete Pipe Ø 30 cm
g. Concrete Gutter / channel size 15x10 cm below the elbow L50.50.5 holder
in the canopy
h. Concrete Gutter / channel size 30x45 cm below the base L 50.50.5 at the
entrance / exit
i. Duicker thick reinforced concrete 20 cm, width of 200 cm for the city
channel
j. Cast concrete 1: 2: 3 for mounting concrete channel Duiker city
k. Basin work Control and concrete lid 40x40xh
l. Grill Iron width 30 cm, length 100 cm in canopy
m. Grill Iron width 15 cm, length 100 cm at the exit / entrance
n. Pas. Kansteen concrete Kst.19.20.40

32
III. Reporting System
Implementing Work should make a report of activities in any given period is determined.
1. Daily Report
Contractor shall produce daily progress report which contains the types of works
concluded as per project schedule, weather conditions, use of materials, manpower,
equipment, and logistical constraints, accidents report, etc. This report shall be approved
by both supervisor of contractor and project owner.

2. Weekly Report
It is a summary of the daily reports plus reports on the progress of work weekly period,
the Contractor explanation, weekly work plans and the things that are required by the
Project Directors. The report recommended Daily Trustees appointed by TIMOR GAP,
E.P.
3. Monthly Reports
Created periodically every month which gives an overview of the implementation of
activities in the field (Construction history), monthly work plans, project documentation,
rescheduling (if needed), as well as the attachment of the weekly report. This report
should be recommended Field Supervisor.

4. Design and Test Reports

Created test is required if the materials or construction being built. Includes reports such
as the design of concrete mix design, mapping design, material improvement reports,
reports of material tests, etc. are the responsibility of the Executive Engineer.
This report should be recommended Supervisory Planning and Grade Supervisor.

IV. Project Duration

Contract period is 6 months

V. Detail Engineering Design (DED)

Contractor shall review the DED proposed by Employer and provide necessary input if any.
If the Drawings, including the design of the Works, are provided by the Employer, the Contractor
shall be deemed to have scrutinized the Drawings and such design. The Contractor shall at all
times be responsible for the design and execution of the Works.

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 PART C CONTENT OF PROPOSAL

1. Technical Proposal

Bidder shall provide the following information on technical proposal.

 Signed Confidentiality Agreement: Bidder shall attach the signed confidentiality
agreement to the project technical proposal as per clausal 25 of Instruction to Bidder.

I. Technical competence & expertise of the firm: Bidder’s specialized knowledge,

experience in work of a similar nature and experience on projects in the region.
Availability of financial resources such as liquid assets, bank deposits, lines of credit or
other financial means, to meet the project cash flow requirements. Project management
control.

II. Execution strategy: Bidder shall describe the sequence of activities plan, realistic and
efficient to the implementation of project. Equipment’s and tools to be utilized for this
project. Bidder is also require to propose timeline to complete the work. Bidder shall
propose man-hours required for each discipline. Provide plan regarding commitment to
safety for workers and environment protection.

III. Key Personnel: Bidder is to submit the list of the engineering team who will work on
the project and their CV. The COMPANY will give a priority to the specification
development team that had experience in developing the specification in the high Fuel
Stations & Gasoil Storage area and construction expert.

IV. Local Development Statement

The Bidder shall provide a statement that outlines its plan to to procure services,
equipment and consumables required from domestic sources where they are available
and are of suitable quality, reliability of supply and cost.

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2. Commercial Proposal

The Bidder shall provide the cost submittal per item work elements as described on the Bill
of Quantity (BOQ). We understand that one single contractor may not specialize in certain
fields.

The commercial proposal shall contain the following items as a minimum.

 Contract cost: Bidder shall propose financial proposal as follows
a) Propose fixed price as per Bill of Quantity (BOQ)
b) Price must be inclusive all applicable tax include direct and indirect cost

 Payment schedule: Bidder must identify contract payment schedule on the proposal
 Validity of proposal is 3 (three) months

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 PART D EVALUATION CRITERIA

Weight Rating Score

100 % (0-100 AxB
TECHNICAL EVALUATION CRITERIA
(A) points)
(B)
I. Technical Competence & Expertise of the Firm 20%
a) Extent of the Bidder’s specialized knowledge, 10
experience in work of a similar nature and
experience on projects in the region.
b) Access to, or availability of financial resources 5
such as liquid assets, bank deposits, lines of credit
or other financial means, to meet the project cash
flow requirements.
c) Project management control 5
II.Execution Strategy 45%
a) The sequence of activities plan, realistic and 10
efficient to the implementation of project
b) Equipment’s and Tools to be utilized for this 10
project.
c) Proposed timeline to complete the work 10
d) Bidder shall propose man-hours required for each 5
discipline.
e) Plan regarding commitment to safety for workers 10
and environment protection
III. Key Personnel 30%
a) Project Manager 8
Bachelor Degree with minimum 5 years in civil
Engineer and experience in Project Manager
minimum 7 years.
b) Civil Engineer 4
Bachelor Degree with minimum 3 years experience in
fuel station construction or similar work experiences
c) Mechanical Engineer 4
Bachelor Degree with minimum 3 years experience in
fuel station construction or similar work experiences
d) Electrical Engineer 4
Bachelor Degree with minimum 3 years experience in
fuel station construction or similar work experiences
e) Architecture 4
Bachelor Degree with minimum 3 years experience in
fuel station design or similar work experiences
f) Site Supervisor 6

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Bachelor Degree/DIII in Civil Works with minimum
4 years experience in fuel station construction or
similar work experiences
IV. Local Development 5
The Contractor is required to procure services, 5
equipment and consumables required from domestic
sources where they are available and are of suitable
quality, reliability of supply and cost.
TOTAL 100 %

Rating: Excellent: 100, Very Good: 90, Above Average: 80, Average: 70, Below
Average: 50, None Complying: 0.

Note: Minimum passing score of technical proposal is 70% (70 points).

II. Commercial Proposal

Bids are technically compliant and pass the threshold will check for arithmetical errors.
Errors will be corrected by the TIMOR GAP as follows:

- Where there is a discrepancy between the amounts in figures and in words, the
amount in words will govern; and

- Where there is a discrepancy between the unit rate and the line item total resulting
from multiplying the unit rate by the quantity, the unit rate as quoted will govern,
unless in the opinion of the Employer there is an obviously gross misplacement of
the decimal point in the unit rate, in which case the line item total as quoted will
govern, and the unit rate will be corrected.
The formula to be utilized for the evaluation of financial proposal is described in below;

1. COMMERCIAL PROPOSAL Weight Weighted Score

30 % Lowest Price x 30
(A) Bidder Price

Financial Proposal cost to implement the project (BOQ) 30

TOTAL 30%

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 PART E CIVIL WORKS CONTRACT

This part contains Draft of Agreement, DED, BOQ, including the following information. Bidder
shall strictly follow this part to prepare the proposals

APPENDIX I - DETAILED ENGINEERING DESIGN (DED) OF FUEL STATION & GASOIL

STORAGE

APPENDIX II - PROJECT BILL OF QUANTITY (BOQ)

APPENDIX III – SCOPE OF WORK (SOW)

APPENDIX IV – COMPANY AND CONTRACTOR REPRESENTATIVES

APPENDIX V - ASSOSIATION AGREEMENT

APPENDIX VI - TIMOR GAP BRAND GUIDELINE

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