ASSOCIATION WITH jpj - REQUIREMENTS J701

01 PURPOSE 03 ACTION PLANS

Clients associating with jpj for any project need to meet the
requirements 02 to 05, in order to,
… Develop a good team working culture with transparent
and quick communications
… To accomplish the project on time without any
compromise in quality and cost escalation
Overall action plans with responsibility to carryout and target
dates and cost shall be charted out jointly by all those involved
and jpj. Further detailed fortnight action plans shall also be
prepared, 1 or 2 days in advance
These action plans shall be discussed in all aspects. Once agreed
by all, then these action plans should be respected with spirit.

02 COMMUNICATION The action plans,

Communication is the key to success of any project . All … Should specify nominees for key responsibilities to manage
members shall be conversant with whatsapp, email and their absence
excel (to use - not to design files) … Should be reviewed at appropriate frequency and target
dates can be revised as required

02.01 WHATSAPP
… Official communications shall be through whatsapp only
… All members shall be provided with smart phone and
adequate data pack and wifi at office/works
… Should indicate estimated contribution by jpj (on site and
off site) for every fortnight in mandays
Simultaneously, more than one action plan can be active,
depending on the availability and capability of team members.

… Different WA groups will be formed as required

… One member per group will be assigned as coordinator
(rotated among members, periodically)
… Acknowledgement to messages like read, seen, ok, wri x
(= will reply in x hours) to be given within 15* minutes
… Reviews and discussions (message chatting/telecon)
shall be scheduled and concerned members be available
… … Coordinator will ensure the availability of all members
or change the scheduled time as required
… Replies to be given in 1 hour or as committed (wri x)
… Replies may include video clips and photos to explain
… Replies can be in voice message, when in urgency
04 CONTRIBUTION BY jpj
Contribution by jpj in terms of deliverables (like systems,
procedures, forms/paper works, design concepts, training) and
tentative mandays input with a reasonable tolerance of +/- 10 %
shall be provided after conducting initial study.
05 FEES
… 1 manday = 6h
… Accounted for mandays contributed fortnightly or weekly
as per action plans
… Payment in advance by 1 account period ( 1 fortnight or 1 week)

02.02 E MAILS
… Include local conveyance in Chennai
… E mails will be used to share excel, word files or drawings
… Outstation travel, tatkal 2AC, if overnight train journey -
… E mails shall be acknowledged, if cannot be replied
others by economic class flight
immediately/within first 2* hours of next working day
… Mails acknowledged for later reply shall be replied within * - can be relaxed for a month and then tightened; but the accepted limits
1 working day; if reply is not still not ready, a brief reply to be respected by all appreciating the spirit of these requirements
explaining the status should be given and this
… Brief reply should specify the target date and time (that
should be acceptable to sender) for complete reply
… Replies need to be sent to all those covered by sender
and new members as required

02.03 TELECONFERENCES/SKYPES
Teleconferences or skypes are scheduled regularly and as
required.
… When a member is unable to participate, his/her nominee
should participate
… Participation of nominees to be informed to all members
and jpj at least 2* hours before scheduled time
… Nominations shall be considered only 3* times/member
during the whole project period
PAGE 01 OF 02 ISSUE 03 25 FEB 2014

1 raam nagar north ext vaigai street madipaakkam chennai 600 091 india
consulting + manufacturing + trading jpj. co. in +91. 99627. 23467 r.p@ jpj.co.in U29253TN2012PTC087482
 ASSOCIATION WITH jpj - REQUIREMENTS J701

06 INCENTIVES 08 ENHANCEMENT
jpj will be happy to recognize and appreciate client team
The ultimate purpose of these requirements is to bring in
members for their efforts, when they achieve target dates
improvement among all team members and to establish
without compromising quality. Cash incentives, as a token of
effective systems, as a part of any project.
appreciation, as below will be shared among the operating
team members equally. If the project is accomplished,
Clients are encouraged to enhance the above incentive plan or
improve these requirements based on their present
… On target date - Rs 10 000
status/culture to achieve the ultimate purpose and to make the
… One day earlier - Rs 15 000
project a pleasant experience.
… 2 – 3 days earlier - Rs 20 000

The above scale is applicable for project requiring minimum

contribution of 20 mandays by jpj

However, this incentive offer policy is subject to the

acceptance of the client management.

07 DISASSOCIATION
07.01 DUE TO FAILURE AT CLIENT END
… Targets of action plans (objectives and date) to be
adhered
… Extension by 10 % days, rounded off, max from target
dates (either stage targets or overall target) with prior
hinting will be acceptable
… Target dates extended longer than this without hinting
well in advance and without acceptable justification will
lead to disassociation

… In case of disassociation, last fortnight fees received in

advance will be returned

07.02 DUE TO FAILURE OF jpj

… During initial study, risks involved, possibilities for
success and chances for failures are all provided by jpj
… Failure due to the reasons covered under the above
study is treated as joint failure, but not that of jpj alone

… Failure due to any reason that is not identified in the

initial assessment by jpj will be treated as failure of jpj

… In such cases, action plans will be revised 3 times

max, as required and within + 10 % of project duration
in days, before accepting their failure

… In such cases, additional contributions by jpj will not be

billed

… Disassociation can be considered by clients without

attempting for revisions

… However, earlier bills cleared will not be returned

PAGE 02 OF 02 ISSUE 03 25 FEB 2014

jpj.co.in