A

PROJECT REPORT

ON

“CASE STUDY AND SCOPE OF ENTERPRISE RESOURCE

PLANNING (ERP) APLLICATION IN EDUCATION DOMAIN IN
PUNJAB”

WITH SPECIAL REFERENCE TO

“HINDUSTAN COMPUTERS LIMITED” (MOHALI)

BY
AMARPREET SINGH

SUBMITTED IN THE PARTIAL FULFILMENT FOR THE

AWARD OF THE

DEGREE OF MASTER OF BUSINESS ADMINISTRATION

2009-2010

TO

SAHIBZADA AJIT SINGH INSTITUTE OF INFORMATION

TECHNOLOGY AND RESEARCH
ACKNOWLEDGEMENT

Behind every achievement lies an unfathomable sea of gratitude to those who

actuated it, without whom it would ever have come into existence. To them I say the
words of gratitude imprinted not just in report but also deep in my heart.

I express my deep sense of indebtedness to my institute SASIIT&R, and our

Chairman, Dr. J.S. Dhaliwal for giving me the unique opportunity of pursuing
this Marketing Project.
Words elude me in expressing my profound gratitude to Mr. TARVINDER SINGH
for their painstaking and close guidance, constant encouragement, constructive
suggestions and thought provoking discussions throughout the project which went a
long way in guiding my efforts in the right direction.

AMARPREET SINGH
PREFACE

It is rightly said that practical training is far better than classroom training.During
practical training a person comes to know about actual difficulties faced at
workplace.

Without practical training management education is meaningless so along with the

theory, practical training is necessary to have exposure of actual working
environment of any organization. Such training provider framing of the assigned
topic in the organization, which is related to organization also.

It has been my prestige to get training opportunity in HINDUSTAN COMPUTER

LIMITED (HCL).What I got from the people at HCL is unique, and I cannot forget.
I, AMARPREET SINGH hereby declare that the Project Report
entitled –

“CASE STUDY AND SCOPE OF ERP APPLICATION IN

EDUCATION DOMAIN IN PUNJAB

Written & submitted by me under the guidance of

Mr. TARVINDER SINGH and it is my original work.

I also declare the originality of this work & the genuinity of

findings are based on data collected by me.

Place: MOHALI
INDEXING

(1) Introduction

(2) HCL Company Profile

(3) Product Profile

(4) Review of literature

(5) Research Methodology

a) Objectives

b) Data Collection

c) Analysis and Interpretation

(6)Recommendations

ANNEXURE

 Bibliography
INTRODUCTION

This Project Report has been prepared by AMARPREET SINGH under the guidance
of Mr. TARVINDER SINGH. The research has been carried out on “CASE
STUDY AND SCOPE OF ERP APPLICATION IN EDUCATION DOMAIN IN
PUNJAB”.

The purpose of carrying out this project is to read the mindset of educational
organizations regarding the ERP and to check its popularity and adaptability among
the customers. The other purpose is to generate awareness among educational
organization about the benefits of implementation of ERP as replacement for their
manual processes. It will reduce the manpower required, cost and waste of time
enabling the administrator, teachers, and office staff to maximize their efficiency.
The main aim is to provide high-end technology to help education domain to meet
their administrative and academic tasks.
COMPANY’S PROFILE

Shiv Nadar is the founder ,and Chairman & Chief Strategy Officer of HCL
Technologies.He also receives the,very prestigious award, Padma
Bhushan.

HCL is a leading global Technology and IT enterprise with annual revenue

of US$ 5 billion. The HCL enterprise comprises two companies listed in
India, HCL Technologies(www.hcltech.com) and HCL Info systems
(hclinfosystems.in).

The 3 decade old enterprise, founded in 1976,is one of India’s original IT

garage start ups. IT’ range of offering span R&D and Technology
Services, Enterprise and Applications Consulting, Remote Infrastructure
Management,BPO Services,IT Hardware,System Integration and
 Distribution of Technology and Telecom products in India. The HCL
team comprises 62,000 professionals of diverse nationalities,operating
across 26 countries including 500 points of presence in India. HCL has
global partenerships with several leading Fortune 1000 firms, including
several IT and Technology majors.

HCL provides software solutions for Manufacturers & ISV's, focused on

improving operational efficiency, managing regulatory compliance in
production operations and enhancing value of OEM software products
through standardization of IT systems across plants in multiple regions
and value engineering for product R&D.
HCL has a global set-up of offices situated in 26 nations. of them are
Listed below-

 Australia & New Zealand

 Hong Kong
 Japan
 Singapore
 China
 Europe
 India
 Malaysia
 Middle East
 US etc….
HCL PRODUCT PARTENERSHIP WITH-

 TOSHIBA - 1977 (Leading position in office automation and laptops in

India).

 INTEL – 1981 (Over 25 years of scripting an ear of computing across

the microprocessor).

 MICROSOFT – 1985 (Over 20 years of strategic relationship that has

seen the computer evolve from a computer device to the centre of the
digital world).

 NOKIA I– 1996 (Dominant position in mobile handset market in India).

 AMD – 2004 (Partnering in computing and providing IT services).

HCL JOINT VENTURE WITH-

 HP (1991-96) (Created the HP brand for computers in India).

 PEROTSYSTEMS (1996-2003) (Significant IT services with quarter

billion dollar enterprises value).

 BT (2001-05) (First Indian BPO Global Delivery Centre currently

employing 2000 UK nationals).

 Deutsche Bank (2000-05) (Largest financial service offering widest

range of capital market services) .

 NEC (2005) (First Japan – India hi-tech JV for Product engineering

services)

 CELESTICA (2006) (Industry first “End To End” product lifecycle

solution for OEMs)……etc.

HCL STRATEGIC ALLIANCES WITH-

 CISCO in (1996).
 Deutsche Bank from (2001-2005).
 BOEING in (2005).
 IBM in (2006).
AWARDS-

 Best Desktop PC Company ’s award 2009.

 Best Employer by IDC-DQ 2008 .

 Emerald Award for Best All round Performance.

HINDUSTAN COMPUTER LIMITED PRODUCTS AND
AWARDS
Manufacturing IT Service Areas

Factory Solutions - Under factory solutions, we handle core plant applications

that are drivers for plant efficiency and regulatory compliance.

 Manufacturing Execution Systems

 Statistical Process Control
 Dispatching
 Routing
 Advanced Process Control

Enterprise Solutions - Under factory solutions, we help clients address issues

related maintenance of assets, planning and decision support in the
supply chain and product data management.

o Decision support applications

o Demand and factory planning
o Risk management using Six Sigma
o Custom PDM applications
o PDM integration
o Preventive maintenance
o Predictive maintenance
o Production to ERP integration
o Production to engineering integration
Consulting Solutions - Under consulting solution, we help clients address issues
related to product selection, regulatory compliance, and management of
unstructured text information.

 Manufacturing Informatics
 Plant IT applications performance benchmarking
 Factory applications product selection and implementation of best
practices
 Regulatory compliance (21 CFR Part 11, 21 CFR Part 820, RoHS /
WEEE, Tread Act)

Retail Solutions - Under retail solution, we handle issues related to integration

of plant equipment with core factory applications.

 Equipment / tool integration

 Data collection & analytics reporting
 It is a best for the Barcode system.

Service Components - HCL provides the following service components:

 Consulting Services
 Custom Application Development
 Package Implementation Services
OTHER KEY PLAYERS IN THE INDUSTRY

1.

LG Electronics has announced the availability of the uber-sleek and stylish XNote
C1-Tablet PC. LG’s latest launch is touted to be a perfect amalgamation of design,
performance, entertainment and security.

The new LG tablet PC is empowered with powerful graphics (NVIDIA GeForce

Go7300) and high-definition sound quality (SRS WOW HD, 24bit), the LG Express
 Dual-core processor-based notebook is gracefully designed giving users the pleasure
of handling a well-made elegant and technologically-rich laptop.

This LG Notebook model features a 10.6 wide screen finger touch LCD panel with
finger touch input. It is 27mm thin and weighs 1.31kg. It has a standard keyboard,
which provides ultimate typing comfort.

Speaking about the new product, R Manikandan, Product Group Head IT

Division, LG Electronics, said, “We at LG believe that with these new LG Express
Dual Notebooks, customers will have a unique experience of great combination of
design, performance, entertainment, and security. These ultra light weight tablet
notebooks will help redefine the style quotient of consumers.”

Furthermore, the notebook is equipped with enhanced security features like TPM
(Trusted Platform Module) and HDD security.

A Touch Of Genius

The XT2 provides an outstanding

tablet experience. A high-
performance system designed with
intuitive input capabilities
including a capacitive multi-touch
screen and pen, the Latitude XT2
can work the way you want. With
just a stroke of your fingertips, you
can:

 scroll through large web

 pages
 zoom in on graphics,
photos or online maps
 enlarge emails to aid
reading
 close your screen
 collaborate in real-time
 and more

Once you experience multi-touch

on the XT2, your keyboard and
touchpad may get lonely.

Small Tablet, Big

Options

At just an inch thin with an

ultra small power supply, the
XT2 can comfortably go almost
anywhere. It also offers great
features and plenty of flexible
options.

 You can work for

hours using the
optional slim, high-
capacity battery slice.
 You can work
comfortably in either
notebook PC mode or
convert to tablet mode.
 In tablet mode, you can
use the multi-touch
screen for exceptional
efficiency and fingertip
ease or utilize the
battery
 Free pen to write or
draw as you would on
a piece of paper.
Simple To Manage

Dell understands that you don't

have time to deal with technology
that's complex and difficult to
manage, so the XT2 is simple to
use, cost-effective to own and pre-
loaded with the tools you need
including: the latest
Intel® vProTM processors for
remote management,
comprehensive security features
and Dell ProSupport2 Mobility
Services.

Acer have pushed a few new notebooks and thin-&-lights out of the door this past
week, but their Italian arm have been saving something a little more special. The
Acer Aspire 1820PT Timeline is an 11.6-inch convertible touch screen ultraportable,
packing a 16:9 1366 x 768 multitouch display, 1.2GHz Intel Core 2 Duo SU7300
processor and optional integrated 3G. NetbookItalia grabbed some hands-on time,
and the 1820PT Timeline certainly looks
The notebook appears to be the European version of the Acer Aspire Timeline 1820P
leaked two weeks ago, though packing more potent specs than that convertible was
tipped to offer. The 1820PT Timeline has 4GB of DDR3 memory, 250 GB or 320GB
storage, GMA X4500MHD graphics and supports up to 8GB of RAM.
Connectivity includes gigabit Ethernet, Wi-Fi a/b/g and Bluetooth 2.1+EDR, with
optional UMTS/HSPA. There are also three USB 2.0 ports, both VGA and HDMI,
and audio in/out, together with a multiform at card reader, while the whole tablet
measures 285 x 208.9 x 28.5-34.5 mm and weighs 1.72kg.
Both screen and track pad support multitouch gestures in Windows 7, and there’s a
stylus too which can be used for more accurate handwriting recognition. Acer is
quoting over 8hrs runtime from the standard battery, and there are various preloaded
touch-friendly apps such as the company’s own Touch Portal and Touch Memo. No
word on pricing, but we’d expect the Acer Aspire 1820PT Timeline to land shortly
after Windows 7 arrives later this week
Design and Build

The ThinkPad X61 maintains most of the same design features as its predecessor, the
X60. All of the X series models have that signature flat black casing which is quite
nice. There are no annoying issues with fingerprints on the case, and who said you
have to be shiny to look good anyway? The design is very minimalistic, but solid. Out
of all the Tablets I have reviewed so far, the X61 is one of my favorites in terms of
design, mostly due to its simplicity and functionality.

The X61 making its way into Tablet mode.

There is no flex in the overall case and the chassis is sturdy. The X61 Tablet is easy to
carry around as well, only weighing in at 3.8lbs. When it was in my notebook case I
hardly even noticed the extra weight. Students or on-the-go business professionals
may want to take a good look at the X61 because this little Tablet is lightweight and
rugged. The X61 has a small hinge, yet it still eliminates almost any hint of screen
wobble. It also has the Think Vantage Active Protection System, which protects the
hard drive in the event of a system shocks or drop.
 SWOT ANALYSIS OF HCL

STRENGTHS:

HCL’s strengths are many, to mention a few:

i. Global Presence:

 Its collaborations and joint ventures with international companies

such as Perot System, and partnership with world leaders like Ericsson, Toshiba,
Nokia, Oracle and Microsoft, enable it to bring the best technology available
worldwide to its consumers.
 24 locations in 16 countries.
a) Fast paced and flexible work culture which provides its employees
autonomy to accomplish the task without much pressure from the
higher authorities. Thus, employees are motivated to give their best to
the organization.
b) The core strength of HCL is the talent and innovativeness of its people
which enables it to provide the “right solution at the right time.”

c) The mass markets handled through a chain of dealers, resellers and a

retailer which helps bring technology usage closer to the individual. It
has very strong distribution network.
d) Its pool of competencies: Hardware, Software, Training, Networking,
Telecom and System Integration.
e) Ability to understand customer's business and offer right technology.
f) Long-standing relationship with customers.
g) Pan India support & service infrastructure.
h) Best-value-for-money offerings.
i) Aggressive marketing strategy.
WEAKNESSES:

After sales service.

a) Less promotional campaigns.

b) Channel partner of HCL has not much capable to provide good and
frequent services to their promotional customer.

OPPORTUNITIES:

a) IT industry booming at a rate of 45% every year.

b) Increasing consumer awareness about IT and its use.

c) Tremendous untapped potential of IT products in India.

d) Increasing competition.

e) Tie ups with various MNCs enable to extract their core competencies.
THREATS:

a) Local assemblers are biggest threat for the company.

b) Entry of MNCs i.e. IBM, Compaq giving direct competition.

c) Govt. instability has long-term repercussions affecting company’s

policies & its growth.

d) Technological shift as a result of research & development. Daily new

technologies are emerging.
ABOUT HCL CDC

HCL cdc. Dominates the IT space as a leader 58000 gifted professionals, a colossal
US $5.0 billion turnover an international presence in 19 countries, and most
impotently, a deep- rooted commitment to innovate makes it a true technology giant.
As the fountainhead of the most significant pursuit of human mind, HCL believes
only a leader can transform me into a leader HCLcdc. Is an initiative that enables
individuals to be benefit industry ready
IT.

Opportunities and beyond:

HCL takes students to the core of IT fundamentals and the most advanced cutting
problems. Its course modules are structured to give me the best of both worlds,
academic and hands-on. Whether anybody are beginner or a working professional,
HCLcdc. Can make a difference to our learning curve and thereby to our curve.

Empowering students to bring out the best:

As the fountainhead of the most significant pursuit of human mind (IT), HCL,
strongly believes “only a leader can transform me into a leader “HCLcdc. Is a
formalization of this experience and credo which has been perfected over three
decades? it is an initiative that enables aspiring individuals to benefit from HCL’s
longstanding expertise in the space and become industry ready IT professionals.

Vision statement

“To create industry ready professionals “

Mission statement

To provide world-class information technology and services in order to enable our

customer to serve their customer better.

Core Values

Nothing transforms life like education.

I shall honor all commitments
I shall be committed to Quality, Innovation and growth.
I shall be responsible corporate citizens.
 Competitors of HCL cdc

In domestic market HCL cdc has many competitors Some small players also has
competition in IT education sector.

These are the competitors of HCL CDC:-

a. G.T
b. IIJT
c. NIIT
d. IIHT
e. JET KING

About HCL CDC

Introduction

HCL Career Development Centre or CDC is an initiative that enables individuals to

benefit from HCL expertise in the space and become Industry ready IT professionals.
HCL dominates the IT space as a leader. 45,000 gifted professionals, a colossal US $4
Billion turnover, an international presence in 17 countries, and most importantly a
deep-rooted commitment to innovate, makes it a true Technology Giant. HCL CDC
career program equips a student to meet emerging industry challenges with finesse
and ease. Opportunities to grow with HCL CDC are limitless, catapulting a student to
high level controlling positions in Mega Corporate. With top HCL professionals as
the trainers, customized career programs, hands on experience, state of art
infrastructure and world class training program the student's career graph is bound to
follow a steep rise.

HCL CDCs provide specially designed courses in high-end software, hardware and
networking integration to groom students into industry-ready professionals. HCL
CDCs also offer placement support to all their students who excel in their academics
and display a remarkable performance during the course.

As the training arm of HCL Info systems, HCL Career Development Centre (CDC)
carries forth a legacy of excellence spanning across more than three decades.
Among the fastest growing IT education brands in India, HCL CDC offers a complete
spectrum of quality training programs on software, hardware, networking as well as
global certifications in association with leading IT organizations worldwide.

Quality at HCL CDC

"We shall develop and impart Industry relevant ICT Education to meet the
requirement of customers, Industry and society by continually updating technology
content and improving our processes"

Certification of quality standards

"In its pursuit of excellence", the company has developed a quality management
system in line with ISO 9001:2000 standards.

Business Excellence Initiatives

The organization follows a framework developed by EFQM (European Foundation

for Quality Management). Organization policies and strategies are aligned with
EFQM Model. The "Quest of Excellence" is taken as a mission who drives the quality
of Training Delivery and associated services.

Advantage of HCL CDC

At HCL CDC, we pride upon the fact that our training programs provide students with
a sustainable competitive edge that not only helps them secure the initial placement
but rather remains as an asset throughout t heir career span.

1. Learn industry nitty-gritty from Top HCL professionals

2 .Customized and industry specific career program. Hands on experience

3 .After HCL CDC certification leave behind your placement worries!

 HCL CDC Advantage

 HCL HeritEdge=> HCL CDC combines our heritage of excellence with

cutting-edge IT expertise across multiple IT domains.

 ISO 9001:2000 Certification=> Our students share the benefit of ISO

9001:2000 certified training practices and procedures. Must have a attitude
and be a self starter. The right candidate will progress really fast within the
organization.

 Cutting-Edge Courseware=> Our courseware is designed and developed in

consultation with seasoned IT professionals and is continuously updated as per
the changing industry trends.

 Global Alliances=> through partnership with leading technology companies

including Microsoft, Oracle and Red Hat, HCL cdc conducts certification
programs in software, system and network administration offering you a
distinct edge in the job market.

 International Recognition=> All our training programs is backed by HCL

successful brand image that is well recognized all across the world.

 Hands-on Training=> We place major emphasis upon the application and

practical training aspect of IT training to make the students industry-ready
from day one.

 Widespread Network=> HCL CDC has set up premier IT Training centers

across the geography of India and the network is growing at a rapid pace with
ambitious global expansion plans on the anvil.

 100% Placement Record=> Our dedicated team of placement professionals

offers employment support through regular interface with the industry. CDC
prides upon a 100% placement record with students having been placed in
leading organizations in the IT/non-IT space.
.

How HCL cdc different between other institute?

Undergoing IT education in India has become quite customary. One can find
numerous number of IT institutes in the market. With the emerging trend of IT study
in the country, IT training centers have been mushrooming in India over the years. IT
sector provides the most advanced career option for various job seekers and expert
and which is why IT education in India has become an important study option for
maximum number of students in the country.
As an IT aspirant, one has to choose the right IT institute of his choice and get
enrolled there. When it comes to a particular IT training institute a lot of questions
come up upon students minds. What bothers them particularly is whether they will
avail of quality training program, placement assistance, hands on training experience
etc. HCL CDC as an IT training center caters to all these queries of IT students. The
training center has designed and developed a unique IT study program for students
who have a key .Interest in IT and computers.

HCL cdc has differentiated itself from other IT training institutes in India by
imparting an exceptional IT training program to its students. HCL cdc students hold a
prestigious badge as compared to other students from other IT training institutes. This
is because HCL CDC imparts IT study in a much technologically advanced mode.
HCL CDC team keeps on updating the latest technology content and tools so that its
students avail of the best hands on training experience during their training period.

HCL cdc is one of the top computer institutes in India which provides the right and
targeted IT study programs to IT aspirants. After getting trained at HCL CDC it is not
a tough task for an individual to get a job in any IT or Non IT sector. The CDC also
provides facilities for placement assistance to its students. Those students with an
exceptional skill or proficiency get offer letters from various blue chip companies
even before course completion.

HCL CDC believes in producing only the best IT professionals who can easily fit in
any high-ranked IT company. This is the reason why HCL CDC has devised,
designed and developed the most relevant IT study program for its students. HCL
CDC team also keeps improving its process so that they suit and adapt well with the
changing market scenario.

Through continuous efforts and meticulous methodologies HCL cdc has proven itself
as one of the most reputed IT training institutes in India which impart the most
relevant IT training to the burgeoning number of IT students in the country.
 HCL Alliances and Partnerships

To provide world-class solutions and services to all our customers, they formed
Alliances and Partnerships with leading IT companies worldwide HCL Info systems
has alliances with global technology leaders like Intel, AMD, Microsoft, Bull,
Toshiba, Nokia, Sun Microsystems, Ericsson, VIDIA, SAP, Scan soft, SCO,
EMC, VERITAS, Citrix, CISCO, Oracle, Computer Associates, Red Hat, In
focus, Duplo, Samsung
and Novell. To provide world-class solutions and services to all our customers, we
have formed Alliances and Partnerships with leading IT companies worldwide. HCL
Info systems has alliances with global technology leaders .These alliances on one
hand give us access to best technology & products as well as enhancing our
understanding of the latest in technology. On the other hand they enhance our product
portfolio, and enable us to be one stop shop for our customers

What HCL CDC offers?

 HCL HeritEdge
 Cutting-Edge Courseware
 Global Alliances
 International Recognition
 Hands-on Training
 Flexible Training Options
 Widespread Network
 Professional Employment Support
 Life-Long Alumni Support

Career Development Centre, Baroda

The HCL HeritEdge – Overall Readiness
 Soft-skills
 Call Handling, Personality Development and English Speaking / Communication
Enhancements
 Management
 IT Asset Inventory Management
 Call Management
 Services Business Management
 Service Centre Audits
 Experience
 200 Hours of Industrial Exposure
 Optional Involvement
 Visit to HCL Manufacturing Plant
 Visit to HCL Centre for Excellence
 During Course Internship for 5 Months (1st and 2nd Year – 2 Months, 3rd Year – 1
Month)

Career Development Centre, Baroda

Global Education Alliances

Career Development Centre, Baroda

Enterprise Learning Solutions

Our clients include:

 Microsoft India

 Computer Sciences Corporation, India

 CADENCE Design System Pvt Ltd.

 ICICI Prudential

 Bharti Airtel Ltd.

 Kirloskar

Career Development Centre, Baroda

Government Training

Our clients include:

 Indian Space Research Organization (ISRO)
 Directorate of Information Technology, Indian Air Force
 Integrated Headquarters of Ministry of Defence
 Western Naval Command (Indian Navy)
 Reserve Bank of India (RBI)
 Bharat Petroleum Corporation Limited (BPCL)
 Hindustan Aeronautics Limited (HAL)

Career Development Centre, Baroda

Placements @ HCL

 An active placement cell with extensive industry

reach
 Continuous track record of having exceeded
placement targets
 Leading IT/ITeS companies among recruiters
 Students placed in diverse IT domains such as VPN,
Infrastructure & Facilities Management, Network
Consultancy, Software Services, etc.

Career Development Centre, Baroda

Our Placement In the Industry

 With a 33-year old Industry Presence, all our clients turn to us for all kinds of IT
Support – including quality professional help
 HCL-CDC Pass-outs have been successfully placed in the following Industry
Corporates

Career Development Centre, Baroda

More Placement Partners

Career Development Centre, Baroda

PRODUCT PROFILE

ERP INTRODUCTION AND DESCRIPTION

ERP Suite allows you to store, modify and retrieve information using the pull down
menus masters, admission, information, examination, promotion, fee management,
financial accounting, time table, staff & payroll, library management, inventory,
transport and other utilities. Each of the modules has sub modules within them. All
these modules are integrated with the information provided from the student and the
staff administration module.

ERP Suite is implemented in many reputed institutes/schools. Since real time data
flown into the system for rigorous testing it has proved its success and functionality.

ERP Suite is windows based campus management software. Provides

Password facility for different users to ensure high level of security.
Has inbuilt database back up facility for safety and reliability.
It is an Integrated Educational Resource Programme
Single database management system
It is multi user, multi session and multi board syllabus package.
Inter academic performance analysis of the students/staff.
It is completely user friendly school management software.
ERP Suite automatically updates the database during promotion
It automates the fee management process completely
The complex task of Report card generation is an extremely easy work using
ERP Suite
It gives you graphical analysis of the students and teachers performance.
It provides complete automation of staff administration.
It eases budget preparation and financial planning.
ERP Suite helps you manage financial accounting without any paper work
It provides a means to automatically prepare all certificates (TC , Provisional
etc)
Creation of Identity Card
Preparation of Annual Confidential Report
Full fledged Library Management System.
Inter academic performance analysis of the students and staff
 Has inbuilt database back up facility for safety and reliability.
Generates different types of reports
Developed using optimized designing and coding to maintain proper speed
Compatible on LAN as well as on WEB.
Proper and systematic training to different departments
Ultimately maintains efficient management through systematic functioning

BENEFITS OF AUTOMATION SYSTEM

Benefits for Students

Students get a new platform not only to gain but also to express the knowledge base
inside them. The simplified and effective way to of joint efforts of learning will give
them a great ground to run in up to the limits of their will power. Tools like articles
and online exams do provide them a new deal of learning and perfection.

Real life exposure for better learning.

 Publish articles to share experience, knowledge and views.
Manage institute/school online news magazine.
Manage Image gallery
Participate in forums for career and other important issues.
User fully functional e-mail on school web site with complete POP access.
Work in online projects with other students irrespective of the physical
location and time constraints.
Get connected with alumni to gain from their vast and varied experiences.
Take online exams.
Manage your home pages.
Use and contribute to the digital library.
Interact with other students. Teachers and parents and experts of
institutes/schools.
Access library transaction.

Benefits for Teachers

Realizing that a student teacher relationship is the most important relationship in

education, ERP Suite tries to give them a new media of interaction. This new media
leaves behind the limitation of time management and set curriculums. Irrespective of
the course curriculum teachers have ERP Suite to share their best with their students
using articles, online exams and forums.

Complete attendance automation.

Complete marks / grade management system.
Publish articles from home or school.
Publish online exams.
Organize forums and projects online.
Interact with parents efficiently and effectively.
Manage online assignment.
Manage class information and analytical reports.
 E-mail & Internal messaging system.
Lessen Planner

Benefits for Parents

In today's busy scene where often both the parents are working or living far away
from the institution, personal visits to the institution is really not an easy task. The
reporting system in ERP Suite enables them to have a closer look to their wards
performance and will provide a fact based approach to their wards life. And all this
from their home or offices. Besides this e-news, polling and forums brings them
closer to the institution.

Know latest about your ward in terms of academics, attendance, fees and even
the web site activities online and personalized.
Get connected to the school effectively and easily.
Get updated with latest in school with the help of E-news, Image Gallery,
newsletters and other facilities.
Share your knowledge and views with other parents and school with various
features like Article and Forums.

Benefits For Management

With the help of the ERP Suite, management has a systematic and easy approach
towards maintaining and updating the different aspects of the website. All the
management aspects of the institution like the admission process, message
broadcasting, notice boards, e-zines publishing are taken into account which not only
saves resources but also provides efficiency in working.

Single Point School Management Software.

Zero redundancy in managing the entire institutions records.
Complete online and offline functionality leaving nothing unturned to bring it
as an effective management system.
Achieve global outlook and exposure for the institute and its constituents.
Save man hrs and money in lots of communication aspects.
Save man hrs in managing information with automation.
Get connected to parents and alumni in an effective manner.
Single software handing everything saves a lots of investment in different
software and management issues.
Things like HTML enhanced e-mail system on institutes web site act as an
effective brand building tool.
Some of its key benefits are:

Single point access of all Institute/School related information from anywhere

in the Institute/School (even the world).
Integration of smart ID cards & bar coding technology let students experience
a more hassle free academic environment.
Better informed decision making for management.
Total Cost-Control (expenditure and income).
All departments are linked through the central database.
Inter-departmental paper based transactions become a thing of the past.
Parents have access to all academic information about their wards through the
internet.

ADVANTAGES OF AUTOMATION SYSTEM

ERP Suite allows you to store, modify and retrieve information using the pull down
menus masters, admission, information, examination, promotion, fee management,
financial accounting, time table, staff & payroll, library management, inventory,
transport and other utilities. Each of the modules has sub modules within them. All
these modules are integrated with the information provided from the student and the
staff administration module.

ERP Suite is implemented in many reputed institutes/schools. Since real time data
flown into the system for rigorous testing it has proved its success and functionality.

Change is always difficult for any human being. Campus ERP Suite will
help you a lot for easy change from manual to computerized one.
Minimize hand written work from admission to alumni formation; academic
to non-academic.
It helps you to minimize your repeated works and take care of the complete
functionality of your institute/school.
Proper time scheduling (Time table) saves much of your time during
summer vacation for creative activities and plans for next academic session.
It is a huge time saver and really facilitates proper communication among
the management, staff and the parents

The Campus Management software is an integrated solution which takes care of the
various activities of an educational institution like institution management, student
management, administrative functions, etc. The solution is available as a basic
integrated application upgradeable to an Intranet / Internet system. The application
can also be smart card enabled to meet specific client requirements.
Salient Features

 User Interface.
 Easy To Customize.
 Hot Access keys.
 Multi level Password protection.
 Full featured backup and restoration.
 Unlimited number of users.
 Option for smart card enabling.
 Customized reports.

The web based features enables the faculty, students as well as the management to
interact actively. Students services is enhanced by allocating user name and password
whereby they can view their mark lists, attendance, syllabus, important notes and
other information related to their course on the browser.

The application generates various reports useful to the management, faculty or an end
user each module separately. Any specific report can be customized as per client
requirement. Depending on the type of user access, provision is given on the Intranet
to view reports rately for student, faculty, management or general staff. Provision for
Internet reports for parents/guardians to view their student status on fees, schedules,
exams results, internal and external marks, attendance is provided and can be viewed
on the internet.

The security levels can be administered to three levels. The management has the
option to set the user rights of an end user depending on the role and job
responsibility, which can be limited to the specific form(s) or report(s).
MODULES IN AUTOMATION SYSTEM

1. Admittance Management:

Admittance Management is state-of-the-art scholar admission management software

that is quick and easy to use. It is a comprehensive desktop-based user-driven
admission processing tool that takes only a few hours to install, learn and implement.
Highly resourceful, Admittance Management helps streamline every admission
function. It permits both online and over-the-counter filing of applications, quick
short listing of eligible candidates, creation and sending of automated eligibility status
reports via SMS and/or e-mails, as well as churn out integrated smart cards and
customized reports -- all at the click of the mouse. We make the most complex task --
the process of selective admission -- simple.

Admittance Management at a glance:

 Pre-admission scrutiny
 Online admission application
 Application short listing
 Electronic alerts
 Quick admission (subject to approval)
 Enrollment
 Roll no. allotment
 ID card issuance
 Integrated circuit card
 Report generation
Diagram:

2. Fee Administrator:

Fee Administrator is a superior fee management intelligence solution vigilantly

conceived to offer ingenious streaming of related data effortlessly for the scrutiny of
authorized personnel at all times. The module not only simplifies the often strenuous
task of manual fee administration but is also a tried-and-tested, easy-to-learn, and
user-friendly value-addition that will boost the efficiency of any institution of
learning. Apart from aiding financial recording, Fee Administrator monitors every fee
receipt -- old, current, as well as those that need to be issued in the future. It maintains
a comprehensive record of dues/receipts under relevant heads systematically,
highlights fee defaulters/excesses credited, send e-reminders, provides a summary of
fees collected at any point of time or over a specified period as well as seamlessly link
it to your financial accounting system. Offering 100% security and the added capacity
of generating over 25 reports tailor-made to institutional needs, Fee Administrator is
indeed a world-class solution that you just cannot afford to do without.
Fee Administrator at a glance:

 Fluid master fee setting

 Assign fee particulars commonly -- school-wise, class-wise, division-wise, etc.
 Flexibility of assignment -- pupil-wise & facilities-wise
 Penal fee generation if any
 Deductions/concessions class-wise/individual.
 Refundable fee management.
 Advance fee remittance option
 Item-wise hiding of receipts
 Fee collection -- total summary/item-wise
 Detailed reports
 Fee e-alerts -- for dues/payments
 Transportation fee payable
 Multi-point access
 Easy to incorporate with bank / net banking.
 Credit card payment
 Online payment processing through institution website.
 Pack data record locking with 100% firewalling
Diagram:

3. Accounting:

Accounting Pro is a sterling bookkeeping solution wrap up that integrates every

aspect of expansive institutional accounting under a module, which offers matchless
security and efficiency of management. Accounting Pro tracks every financial aspect
of your operation including cash flow, inventory control, accounts payable and
receivable as well as dozens of other key elements. Powered by technology that
ensures lightning speed, control and super-reliability, Accounting Pro is configured to
generate balance sheets and trial balances individually and collectively.

Accounting Pro at a glance:

 Account head creation

 Vouchers
 Daybook
 Cash book
  bank book
 Journal
 Ledger
 Trial balance
 Profit and loss account
 Balance sheet, projected balance sheet
 Financial year handling

4. Payroll Wizard:

Payroll Wizard is a multifaceted yet versatile payroll management modus operandi

that is tailored to the specifics of each institution's local schedule with its own
settings, preferences, and home modifications. Apart from computing employee pay,
overtime, deductions, allowances, and executing tax calculations, Payroll Wizard
conveys the data online to banks, processes leave accrual/usage, determines eligibility
for benefits generating salary statements, and pay slips; as well as optional linkage of
loans/advances with transport charges. This wizard not only saves time and money
but it also ensures undisputable accuracy in payroll management in tandem with

Payroll Wizard at a glance:

 Salary setting
 Basic pay, increment, deduction setting
 Salary calculation, pay slip and salary certificate
 Staff leave calculation and deduction
 Over time calculation
 Tax calculation i.e. TDS Gratuity
 Allowance and deduction (CCA, PF, HRA etc.)
 Option for linking deduction with loan and transportation charges
 Staff advance /loan recovery
 Salary statement/ statement for bank
 Pay slip generation
 Salary posting alert
 customized report for management purpose

5. Library:

Library is an out of the box innovative solution that is an invaluable tool for every
librarian. It designed to catalog, search, and circulate all library collections including
books, CDs, video tapes, DVDs, documents, equipments, manage member/patron
information, keep track of the library circulation data, manage fine transactions,
generate missing/damaged material reports and much more. Programmed to issue
membership cards, send e-alerts on due dates of return/new arrivals coupled with its
versatility in permitting multiple "search" options Library is indeed a cost-effective
time-saver and user-friendly genie module.
Library at a glance:

 Media creation management

 Barcode/smartcard integration and printing
 Media supplement entry supervision
 Member administration
 Library member card issuer
 Material reservation
 Issue collection
 Accept/ renew issues
 Circulation management alert system.
 Damage and missing book report
 Fee/auto fine collection
 Search vide media/member
 Generate comprehensive reports
Diagram:
6. Cyber Campus:

Cyber Campus is a captivating end-to-end web-based interactive module, which

incorporates unparalleled features that is a boon not just for the students and tutors but
also for the department of campus administration as well as parents/guardians.
Conjuring up limitless options that permit easy online interaction between all four,
Cyber Campus is indeed a technological breakthrough that simplifies seemingly
tedious tasks such as looking up exam schedules/results, assigning homework online,
sending mass e-mail notifications to students and/or parents and keeping tabs on a
ward's progress as simple as checking your e-mail!

Cyber Campus at a glance:

 School/staff/parent/student (split)
 Integrate local and web databases
 Parent login
 Single/multiple student view
 View events and academic calendar
 Scrutinize attendance/ absent notification in message box
 Exam result view/progress report
 Graphical representation of mark analysis and comparisons
 Observe teacher performances
 Feedback form
 View performance report in sports, arts and other extra curricular activities.
 Fee due- fee status- online payment
 View message in parent inbox (from class teacher ,general info, transport,
hostel)
 Send email & SMS messages to teachers, hostel warden, etc
 Role based security
 Manual and automatic back up
 Dynamic creation of custom reports
 Unlimited emails Separate login for students - Send greetings – to
teachers/students
 Facility to upload lesson plans/class notes/home work/daily report (student
login)
 Facility to send greetings to students/parents – SMS and email
 Interface to manage web content and update website for system administrators
Diagram:
COMPETITORS IN INDIA:
Greens soft
We provide erp software packages, erp software solution, erp for transformer
manufacturing companies, erp for structural steel manufacturing companies, erp
solution, website development, software testing services, offshore custom
software automation.
Address: NGO Quarters, TKA 18/357, Kakkanad, Cochin, Kerala, India
Phone: +(91)-(484)-2427379
Mobile / Cell Phone: +(91)-9895227197/9447397197
Website: http://www.indiamart.com/greenssoft/

Technosys Systems, Jaipur

Engaged in providing ERP software packages, business ERP software packages,
ERP software solutions along with automation software packages, industrial
software packages, commercial software packages and payroll software
packages.
Address: Plot No. S-37, Kumawat Colony, Khatipura Road, Jhotwara, Jaipur,
Rajasthan - 302 012, India
Phone: +(91)-(141)-5126087
Mobile / Cell Phone: +(91)-9828071690/9982498610
Website: http://www.indiamart.com/technosyssystems/

Milkotronics
Offering a wide range of software packages that includes enterprise resource
planning software packages and commercial enterprise resource planning
software packages along with dairy software packages etc.
Address: 1051, Shukarawarpeth, No. 302, Akshay Centre Tilak Road, Opposite
Pandit Automotive, Pune, Maharashtra - 411 002, India
Phone: +(91)-(20)-24484045/24482549 Fax: +(91)-(20)-24482549
Mobile / Cell Phone: +(91)-9860093884/9552524949
Website: http://www.milkotronicsindia.com/erp-software-package.html
Accrete Infotech Private Limited
\Engaged in providing software packages, ERP software packages, ERP
packages, business ERP software packages, commercial ERP software packages,
corporate ERP software packages, ERP solution, ERP software solution, etc.
Address: No. 324 Vardhman Grand Plaza, Near Kali Mandir Sector No. 3, Rohini,
New Delhi, Delhi - 110 085, India
Phone: +(91)-(11)-47528401/47528402/47528403 Fax: +(91)-(11)-47528401
Mobile / Cell Phone: +(91)-9810737166/9810730975
Website: http://www.indiamart.com/accreteinfotech/about-us.html

Agile Technology, Ahmedabad

Engaged in providing service such as erp software packages, application
software packages, enterprise software solutions, human resources software
package, contractor software solutions and finance software packages.
Address: F-7, Shakti No. 243 Complex, Near Sandesh Press Road Bodakdev,
Ahmedabad, Gujarat - 380 054, India
Phone: +(91)-(79)-40034835
Mobile / Cell Phone: +(91)-9099923045
Website: http://www.indiamart.com/agiletechworld/enterprise-software-
solutions.html

Plasto Cards Pvt. Ltd., Bangalore

Provide services such as ERP software packages, ERP software solutions, time
attendance software solutions, payroll management software solutions,
warehouse management software solutions and campus software solutions.
Address: No. 66, 3rd Cross, 2nd Main, Napappa Block, Srirampuram (Near Deviah
Park), Bengaluru, Karnataka - 560 021, India
Phone: +(91)-(80)-23133789/23525493 Fax: +(91)-(80)-23526216
Mobile / Cell Phone: +(91)-9844801544
Website: http://www.indiamart.com/plastocards/security-surveillance-systems.html

KG Softech Systems
Engaged in designing erp software packages such as college erp software
packages and school erp software packages. Also offering a wide range of
software packages such as customer relation management software and
inventory management software.
Address: A- 107, Sector- 63, Noida, Uttar Pradesh - 201 301, India
Phone: +(91)-(120)-2427002/2427003/4294264
Mobile / Cell Phone: +(91)-9810222141
Website: http://www.indiamart.com/kgsoftech/software-solutions.html

K G Data Forms Pvt. Ltd.

Engaged in offering ERP software package, accounting management ERP
software packages, asset management ERP software packages and work flow
management ERP software packages.
Address: 3/14, D Block Shopping Complex Basement, Vivek Vihar, New Delhi,
Delhi - 110 095, India
Phone: +(91)-(11)-22160751/2427002
Mobile / Cell Phone: +(91)-9810222141
Website: http://www.kgdataforms.com/softwares.html

Umang Software Exporters

Providing software packages like ERP software packages, financial software
packages, retail software packages, IT software packages, precise software
packages and professional software packages.
Address: 502 Monalisa, Sayaji Gunj, Vadodara, Gujarat - 390 005, India
Phone: +(91)-9898033088
Mobile / Cell Phone: +(91)-9898033088
Website: http://www.indiamart.com/umangsoftware/

Compurx Infotech Private Limited

Offering ERP solutions such as outdoor patient management software,
pharmacy management software, drug store management software, purchase
management software and laboratory management software.
Address: C- 201, Jawahar Park Devli Road, Khanpur, New Delhi, Delhi - 110 062,
India
Phone: +(91)-(11)-29914368
Mobile / Cell Phone: +(91)-9990030044
Website: http://www.indiamart.com/compurxinfotech/software-solutions.html
Limitations

Every project has some limitations even the researcher came across some limitations
while working on the project which made the analysis is little inappropriate at times
some of the basics limitations faced during the research are listed below:-

 Some of the research was based on cold calls.

 This was a bias on the part of the respondents.
 The research is based on Punjab Colleges.
 At the time of research several time most of the administrative offices
were not present in their departments.
 At the time of research most of the administrative offices did not sincerely
respond to the research

RECOMMENDATIONS
HCL no doubt is a well known brand name all around the world. As a trainee I
offer a heartiest gratitude to my mentor Mr.Tervinder Singh.

After working in field for than two months and knowing the entire possible scenario,
following are the recommendations:

 Further Development of the product to make it beneficial to the customers.

 Intense analysis of the competitors to avoid hurdles in future.
 Market penetration to drove out competitors and attain dominant position in
the market. For this purpose strong promotion of this particular product is
required.
 Co-ordinated policy is required to gain knowledge about the market
developments.
 To enlarge market /development/implementation teams to widen the scope of
work.
REVIEW OF LITREATURE
Doing training was really an opportunity before me when I could convert my
theoretical knowledge into practical and of real world type. Fortunately, the company
I got is a true follower of the various principles of management and also one of the
leading companies in its segment of the industry. The working environment that I was
being provided was extraordinary and helped me a lot in delivering my work properly
and with full potential of mine. HCL Infosys Ltd is one of the renowned names in the
Software and Hardware sector of computer industry.

I did my summer training project at HCL, Mohali, where I found all the professionals
are very much committed to their work as well as they were all professionals enough.
This helped me a lot in getting a good deal of exposure. I felt myself, in the
beginning, in a bit problem. But the cooperation of my superiors at the work induced
confidence in me to deal with my problems whenever they came.
REASEARCH METHODOLOGY

OBJECTIVES OF THE RESEARCH

1. To collect information from the concerned customer to check the popularity of

the product.
2. To study the problems faced by educational institutions in day to day working
and provide solutions so that they can keep a better track of their working and
replace their manual processes.
3. To collect additional information for the development of product.
4. To know competitors in the particular market.

Method Of Data Collection

 Qualitative Analysis

 Survey of the different departments

SCOPE OF THE RESEARCH

I opted this topic “CASE STUDY AND SCOPE OF ERP APPLICATIONS IN

EDUCATION DOMAIN IN PUNJAB” to see a particular customer’s behavior
while purchasing a particular brand of products or services. The reasons may be better
quality, price, after sale services etc. Through this project I came to know about the
different perceptions of the respondents what tools, policies they adopt for business
activities of their organization.

And according to these desires as reflected by the information which has been
collected from different respondents, the company can modify their existing features
as per the needs of the people and hence can enlarge their customer base as well as
their market share. Again such a study can help the company in understanding the
competitor’s policies and where the company stands with respect to its competitors.

This project will be helpful in understanding the requirements of the consumers’ area
wise and also helpful in understanding the rumors in the market about the software.

Such a study helps a company in framing an excellent marketing strategy and to

combat its competitors and also increasing its networking, to understand consumer’s
consumption, pattern, and perceptions, to understand the changing profitability and
patterns, to check the popularity of the products of the company and to markup certain
changes in business policies for achieving growth in profit margins with the help of
technology.
 FIELD WORK
No. of
COLLEGES KEY PERSON CONTACT NO. Visits
1.RAYAT &BAHRA GROUP OF Mr. Gurvinder Singh Bahra 9888420001 2
INSTUTUTES (KHARAR) (VICE -CHAIRMAN)

2.QUEST GROUP OF Mr. Harinder Singh kanda 9815311220 2

INSTITUTES (CHANDIGARH- (VICE-CHAIRMAN)
FATEHGARH SAHIB HIGHWAY
MOHALI)

3.CHANDIGRH GROUP OF Mr.Rajvinder Singh 9781925246 2

COLLEGES , LANDRAN HOD (CSE/IT)

4. CHANAKYA INSTITUTE OF Mrs.Geetika Goyal 9872966775 1

MANAGEMENT, (KHARAR)

5. SVIET, (BANUR) Er. Amardeep Singh 9872047707 5

HOD (CSE/IT)

6. SASIIT&R ,(MOHALI) Sushil Narang 98153755823 3

(IT Director)

7. GIAN JYOTI , (MOHALI) Col. Satish Sood 9216508708 4

8. CMTR, (KHARAR) Vipin kumar Dewan 9815312124 1

(Director)

9. SGGS College, (Sector- 26, Jatinder Kumar 9814868821 1

Chandigarh) HOD (IT)

10. DEV SAMAJ COLLEGE, Ms. Meera Modi 0172-2603497 2

(SECTOR-45, CHANDIGARH) (Principal)

11.ASIAN COLLEGE Dr. Satnam Singh 9814470175 2

(SIRHIND ROAD, PATIALA) (Chairman)

12. P.I.E.T Mr.Kailash 9463546635 2

(Patiala Highway) HOD (Computer Science)

13.ITFT, (Abhipur Mr.Aman Bhardwaj 9815528888 1

Mohali) (C.E.O)
14.RAM DEVI JINDAL GROUP Mrs. Kulwinder Kaur 9501988555 1
OF COLLEGES,( Lalru) (Administrator Officer)

15.DOLPHIN COLLEGE OF
LIFE Mr. Rajiv Verma 9417008980 1
SCIENCES , PATIALA
HIGHWAY

16.I.E.T (BHADDAL) Mr. Gurpreet Singh 9463695473 1

(HOD)

17. ARMY INSTITUTE OL LAW Mr. Raj Kumar 9814261156

(SECTOR- 68, CHANDIGARH) (HOD)

18.VIDYA SAGAR COLLEGE

OF Mr.PK Mehta 9814672700 1
MGT & TECHNOLOGY (Director)
(FATEHPUR VILLAGE, PUNJAB)

19.ASRA GROUP OF
INSTITUTES Dr.Jaidev 9781983327 1
(PATIALA-SANGRUR ROAD) (Director)

20.CHANDIGARH GROUP OF Mr. Prabhdeep Singh 9914331120 2

COLLEGES, (GHARUAN) (HOD & Advisor to Chairman)
Conclusion

All mgt/eng/law colleges in tri city hold great potential & they have
shown interest in our high-end technology.

Hence the SCOPE of ERP Software’s will grow leaps and bounds in
coming 2 to 3 years.