Event Budget - Scout Camp

Budget Summary Summary of Expenses and Income

Total Expenses Expenses

$3,675.00 Location $650 Expenses Est. Income

Actual Income
Total Actual Income Event $500

$3,660.00 Food & Drink $1,350

Balance Supplies $500

($15.00) Other $675 0 500 1,0001,5002,0002,5003,0003,5004,000

Total $3,675
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Expenses
description category quantity unit cost amount
Site Rental (3 nights) Location 650.00 650.00
Staff Event 5 100.00 500.00
Meals Food & Drink 45 30.00 1,350.00
Canopy Tents Supplies 2 250.00 500.00
T-Shirts Other 45 15.00 675.00
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-
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Total Expenses $ 3,675.00

Income / Funding
description unit cost estimate qty estimate amt actual qty actual amount
Existing Budget 300.00 300.00 300.00
Troop 145 80.00 10 800.00 9 720.00
Troop 220 80.00 16 1,280.00 14 1,120.00
Troop 165 80.00 7 560.00 8 640.00
Troop 505 80.00 12 960.00 11 880.00
Total $ 3,900.00 Total $ 3,660.00
Event Budget - Seminar
Budget Summary Summary of Expenses and Income

Total Expenses Expenses

$2,808.50 Location $1,500 Expenses Est. Income

Actual Income
Total Actual Income Program $600

$3,405.00 Food & Drink $500

Balance Supplies $59

$596.50 Other $150 0 500 1,000 1,500 2,000 2,500 3,000

Total $2,809
https://www.vertex42.com/ExcelTemplates/event-budget-template.html © 2015 Vertex42 LLC

Expenses
description category quantity unit cost amount
Room Rental Location ### 1,500.00
Catering Food & Drink 500.00 500.00
Speaker Program 600.00 600.00
Custom Pens Supplies 150 0.39 58.50
Audio CDs Other 50 3.00 150.00
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Total Expenses $ 2,808.50

Income / Funding
description unit cost estimate qty estimate amt actual qty actual amount
Registration 45.00 100 4,500.00 75 3,375.00
Sales (Audio CDs) 10.00 15 150.00 3 30.00
- -
- -
- -
Total $ 4,650.00 Total $ 3,405.00
Event Budget - Bike Race
Budget Summary Summary of Expenses and Income

Total Expenses Expenses

$15,400.00 Location $2,500 Expenses Est. Income

Actual Income
Total Actual Income Event $2,500

$28,500.00 Food & Drink $800

Balance Supplies $600

$13,100.00 Other $9,000 0 5,000 10,000 15,000 20,000

Total $15,400
https://www.vertex42.com/ExcelTemplates/event-budget-template.html © 2015 Vertex42 LLC

Expenses
description category quantity unit cost amount
Trail Rental Location ### 2,500.00
Staff Event 10 250.00 2,500.00
Staff & Volunteer Meals Food & Drink 40 20.00 800.00
Canopy Tents Supplies 4 150.00 600.00
T-Shirts Other 200 5.00 1,000.00
Jerseys Other 160 50.00 8,000.00
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Total Expenses $ 15,400.00

Income / Funding
description unit cost estimate qty estimate amt actual qty actual amount
Registration 150.00 200 30,000.00 165 24,750.00
Sales (Jerseys) 75.00 100 7,500.00 50 3,750.00
- -
- -
- -
Total $ 37,500.00 Total $ 28,500.00
HELP
https://www.vertex42.com/ExcelTemplates/event-budget-template.html © 2015 Vertex42 LLC

Getting Started

Edit the labels for the expense categories in cells F4:F7 as needed. For example, you
could change the label "Location" in cell F4 to "Lodging."

Enter all of your event expenses in the section titled "Expenses." The list of expense
categories that shows up in the category column is taken from cells F4:F8. If you leave
the category blank, or enter a category not in the list, the cell should turn red as a
warning.

Enter income and funding sources in the section titled "Income / Funding." This section
allows you to enter an estimated quantity (number of sales or attendees that you
expect) as well as an actual quantity.

The section at the top of the worksheet summarizes your expenses and income,
including a graph that compares the actual income to your expenses and your
estimated income (goal).

The horizontal bars contained within the cells in the summary of expenses at the top are
created via conditional formatting, and are used to show the relative size of each
expense category.

For other types of budgeting spreadsheets, visit Vertex42.com.

Additional Help
The link at the top of this worksheet will take you to the web page on vertex42.com that
talks about this template.

TEMPLATE Vertex42.com: Money Management Template

TEMPLATE Vertex42.com: Family Budget Planner

TIPS Vertex42.com: Spreadsheet Tips Workbook

ARTICLE Vertex42.com: How to Make a Budget with a Spreadsheet

ARTICLE Vertex42.com: Budgeting Tips

Event Budget Template

By Vertex42.com
https://www.vertex42.com/ExcelTemplates/event-budget-template.html

© 2015 Vertex42 LLC

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Do not submit copies or modifications of this template to any website or online

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