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1. Introduction: The concept of management; levels and types of managers; Management Roles;
The management process in practice; development of management thought – classical, neo-
classical and modern; An overview of Managerial functions.
2. Planning and Decision Making: Nature and Purpose of planning, types of plans, objectives of
plans, Planning Premises, planning process, limits of planning; decision-making- process of
decision making, types of decisions, techniques in decision making, the rational Model of
Decision Making; MBO - concept and process of managing by objectives; Strategic planning and
implementation - an overview; Planning- control relationship.
3. Organizing: Nature and purpose of organizing; formal and informal organizations; levels and
span of management; Departmentation – line and staff relations; centralization and
decentralization; Delegation of authority; Types of emerging organization structures, organization
design & contingency factors.
4. Staffing: Nature and purpose; an introduction to acquisition, maintenance, development and
retention of personnel in organization.
5. Directing: Introduction to leadership, motivation and communication as managerial functions.
6. Controlling: The control process – common types of standards used in control process –
control technique - factors influencing control effectiveness.
7. Key issues in Modern Management: Management in the 21st century – Manager’s external
environment, Globalization and management, Easternisation of management, Challenges of
multiculturism, Quality Management.
* Management is a process.
Henry Fayol
“ to manage is to forecast and to plan, to organize, to command,
to coordinate and to control”.
George R. Terry
“ management is a distinct process consisting of activities of
planning, organizing, actuating and controlling, performed to
determine and accomplish stated objectives with the use of
human beings and other resources.
* To increase efficiency
* To crystallize the nature of management
* To train and develop managers
* To influence human behaviour
* To improve research
* To attain social objectives
* Planning
* Organizing
* Staffing
* Directing
* Controlling
Decision Roles:
* Role of Entrepreneur (Initiates changes, Authorizes action, Sets
goals, formulate plans)
* Disturbance Handler (Mangers react to situations that are
unexpected, such as absenteeism, resignation of subordinates etc)
* Resource allocator ( Approves budget, schedules and
programmes)
* Negotiator (Managers negotiate with customers, suppliers etc)
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Development of Management Thought:
Industrial Revolution:
* 1760 – 1820
* Increase in the demand for products - widening of markets –
geographical discoveries of the late 15th and 16th centuries.
* Industries – labour intensive techniques
* Inventors in England – task of finding ways and means to
remove the hindrances in production
Significant contributions of Industrial Revolution
* Growth of engineering industries
* Rise of chemical industries
* Use of power driven machines
* Advancement in coal mining
* Development of means of transport
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Impact of industrial revolution on Management Thought:
CLASSICAL THEORY
( focus on management principles for efficient organization)
Mental Revolution:*
* Efforts for increase in production
* Creation of spirit of mutual trust and confidence
* Inculcating and developing the scientific attitude towards
problems
* Division of work
* Authority and Responsibility
* Discipline
* Unity of Command
* Unity of Direction
* Subordination of Individual interest to the general interest
* Remuneration of personnel
* Centralization
* Scalar Chain
* Order
* Equity
* Stability of tenure of personnel
* Initiative
* Espirit de corps (Unity in strength)
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Bureaucratic Approach:
* Max Weber contributed the theory of bureaucracy to the management
thought.
* He used the word ‘ bureaucracy’ to refer to a specific kind of
administrative organization.
* Primary contribution - theory of authority structure and his
description of organizations based on the nature of authority relations
within them.
According to Weber, there are three types of legitimate authority:
(1) Rational – legal authority (Obedience is owed to a legally
established position or rank within the hierarchy of a business, military
unit, government and so on)
(2) Traditional authority (leaders are not chosen for their competence)
(3) Charismatic authority (Obedience is based on the followers ‘belief’
that a person has some special power or appeal)
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Characteristics of Bureaucracy:
* Division of work
* Hierarchy of positions
* Rules and regulations
* Impersonal conduct (total depersonalization)(No room for
emotions and sentiments)
* Staffing (contractual relationship between employee & employer)
* Technical competence ( neither elected nor inherited – appointed
through selection & basis of selection is technical competence)
* Official records (Is supported by an efficient system of record-
keeping)(extensive filing system)
WORK
INDIVIDUAL
ENVIRONMENT
1. Individual
2. Work- group
3. Work environment
4. Leader
Parts of a system:
1. Input 2. Process 3. Output
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Open System view of organization
ENVIRONMENT
THE
ORGANISATION
INPUTS OUTPUT
AND
E
MANAGERIAL
Labour PROCESSES
Raw materials Goods and
Technology services
information
FEEDBACK
1. Social system
2. Open system view of organization
3. Adaptive system
4. Interdependent subsystems (Production, Sales, Finance)
5. Synergy
6. Multidisciplinary (Psychology, Sociology, Economics,
Anthropology, Mathematics, Operations research etc)
7. Dynamic
8. Multilevel and multidimensional
9. An integrated approach
• Reduces uncertainty
• Economy in operation
• Reduce competition
• Primacy of planning *
• To help in coordination
• To help in control
4. Principle of flexibility.
6. Principle of commitment.
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Steps in planning process
• Perception of opportunities
• Establishing objectives
• Collection and forecasting of information
• Development of planning premises
• Identifying alternatives
• Evaluation of alternatives
• Selection of best alternative
• Formulation of derivative plans
• Establishing sequence of activities
• Appraisal of plans
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Perception of Steps in planning process
opportunities
Forecasting demand,
Planning
Establishment competition,
premises
of objectives government policy,
etc.
Identification
of
Appraisal of alternatives
plans
Opportunities
Corporate Action
CORPORATE Mission and Plans and
APPRAISAL Objectives Implementation
Sectional planning:
* Also called as unit planning
* Is highly specific as it is done to achieve the divisional objectives.
* Focus is to lay down detailed plans for a particular unit for the day- to-
day guidance of personnel working there.
Functional planning:
* Is segmental and is undertaken for each major function of the
organization. At the second level, functional planning is undertaken for
sub- functions within each major function.
* It is derived out of corporate planning and therefore, it should
contribute to the latter.
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Strategic planning:
* Is the process of deciding the objectives of the organization
and determining the manner in which the resources of the
enterprise are to be deployed to realize the objectives in the
uncertain environment.
* Strategic plans are made by the top management of the firm
after taking into account the firm’s strengths and weaknesses in
the light of internal and external environment.
* It enables the management to plan for a desired future and to
ensure survival and growth of the organization.
Execution of Strategic
plan Developing Strategic Alternatives
Long-range Planning:
* Is the process of establishing long- term goals, working out strategies,
policies and programmes to achieve these goals.
* Long- range planning sets long- term goals and formulates strategic
plans for attaining these goals.
* Is of strategic nature. Generally covers a period ranging from 5
years to 20 years or more.
* Long- range planning is associated with a great deal of uncertainty.
Its success will be determined by the ability of the organization to
predict and deal with the environment.
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Intermediate or Medium- range planning:
* These are made to support the long- term plans.
* Usually covers a period of more than one year but less than five
years.
* The length of period may vary form one business to another
depending on the nature of the business, risks and uncertainties,
government control, changes in technology, nature of market, etc.
Short-range Planning:
* Relates to a period of upto one year. Such plans are made to
achieve short- term goals.
* Is concerned more with the current or near- future operations
of the enterprise.
* Short- range planning is generally action- oriented and is the
responsibility of lower level managers.
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Long-range, Medium- range and Short-range Planning
Specificity The actions are The actions are The actions are
less specified specified, but details highly specified and
are lacking detailed
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Linkage It is linked with It is linked with long- It is instrumental in
the corporate range planning implementing
objectives medium and long-
range planning
Means Strategies and Policies, procedures, Methods, rules,
long- term programmes and budgets, schedules,
policies are projects are quite often etc., are employed
formulated used
Proactive Planning:
* It involves designing suitable courses of action in anticipation of
likely changes in the relevant environment.
* Organizations that use proactive planning use broad planning
approaches, broad environmental scanning, decentralized control, and
reserve some resources to be utilized for their future use.
* These organizations do not wait for the environment to change but
take actions in advance of environmental change.
Reactive Planning:
* Here, organizations' responses come after the environmental changes
have taken place.
* These organizations start planning after the changes take place.
* In such a situation, the organizations lose opportunities to those
organizations which adopt proactive approach.
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Formal Planning:
* Is in the form of well- structured process.
* Generally, large organizations undertake planning in formal
way in which they create separate corporate planning cell placed
at sufficiently high level in the organization.
* These cells monitor the external environment on continuous
basis. The planning process adopted is rational, systematic,
well documented and regular.
Informal Planning:
* Is generally undertaken by smaller organizations.
* The planning process is based on managers’ memory of events,
intuitions and gut- feelings.
* Smaller organizations do reasonably well with informal
planning process since their environment is not complex.
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Ad hoc planning:
* Ad hoc planning committees may be constituted for certain
specific matters.
Standing Planning:
* Standing plans are designed to be used over and over again.
* They include organizational structure, standard procedures,
standard methods, etc.
Physical planning:
* Is concerned with the physical location and arrangement of
building and equipment.
* Examples are city planning and regional planning.
Administrative plans & Operative plans Short- range plans & Long- range
plans
Strategic plans & Tactical plans
Controllable premises:
• Controllable premises are those that can be controlled by an
organisation’s actions.
• Such premises are mostly internal (policies, system, procedures,
structure)
Uncontrollable premises:
• They are mostly external and cannot be controlled by an
organisation’s actions ( rate of economic growth, taxation policy,
population growth)
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Semi- controllable premises:
• Are those which can be controlled to some extent but not
wholly.
• These are semi- controllable because an organization has some
kind of control over these factors within the overall constraints of
external and internal factors ( pricing policy)
* Define the problem (deal with the real problem – not its
symptoms)
* Gather information (information that pertains to or can
influence the situation)
* Develop alternatives (Brain storm, Openness)
* Weigh alternatives (Identify important criteria, Identify
important advantages & Constraints)
* Select the best alternative (Suitable, Feasible, Flexible)
* Implement the solution
* Monitor progress and follow up
* Brainstorming:
Brainstorming is a technique to stimulate idea generation for decision
making. It works on the belief that the more the number of ideas,
greater the possibility of arriving at a solution to the problem that is
acceptable to all.
* Nominal group technique:
In a nominal group technique, the team divides itself into smaller
groups and generates ideas. Possible options are noted down in
writing and the team members further discuss these to narrow down the
possible choices they would like to accept. Team members then
discuss and vote on the best possible choice. The choice that receives
the maximum votes is accepted as the group decision.
* Marginal Cost Analysis:
The technique is also known as marginal costing as under it the
additional revenues from additional costs are compared. Break-even
analysis is the modification of this technique.
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* Paired Comparison Analysis:
Evaluating the relative importance of different options
* Grid Analysis:
Selecting between good options. Evaluate a larger set of options based
on numerous criteria, then weight the importance of each criterion to
derive the best choice.
* Decision Trees:
Choosing between options by projecting likely outcomes. This is a
graph or model that involves contemplating each option and the
outcomes of each. Statistical analysis is also conducted with this
technique.
* Six Thinking Hats:
Looking at a decision from all points of view
* Cost/Benefit Analysis:
Seeing whether a change is worth making
* Multivoting:
Narrows a large list of possibilities to a smaller list of the top
priorities or to a final selection.
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* Operations Research:
Is a scientific method of analysis of decision problems to provide the
executive the needed quantitative information in making decisions.
* Linear Programming:
This is defined as "How could a company with limited resources
make optimum use with their resources, combination for the
achievement of the desired objective, or goal was, the central idea of
this mathematical technique".
* PERT & CPM:
* T-Chart:
This chart is used when weighing the plusses and minuses of the
options. It ensures that all the positives and negatives are taken into
consideration when making a decision.
* Pareto analysis:
This is a technique used when a large number of decisions need to be
made. This helps in prioritizing which ones should be made first by
determining which decisions will have the greatest overall impact.
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Rationality in decision- making:
Rational Economic Model of Decision- making:
• Classical management thinkers stressed that managerial decisions
must be rational.
• They argued that the decision- maker is an ‘ economic man’ and is
guided by economic considerations in choosing solution to a problem.
• He will find the optimum solution to maximize the advantages.
MBO, on the other hand, seeks participative goal setting. This is not to
say top management does not have a say in the objectives. It implies
that organizational goals have been set and now each member will
set his or her own goals. As each member reaches his or her goals, the
organization will also meet its goals.
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Features or characteristics of MBO:
1. Determination of objectives
2. Identification of activities
3. Grouping of activities
4. Defining the duties to be performed by various departments
5. Appointment of personnel for various jobs
6. Assignment of duties to the personnel
7. Delegation of authority
8. Establishment of authority- responsibility relationship
ASST.
ASST. FINANCE
SUPERINTENDENT MARKETING
MANAGER
MANAGER
SALES
FOREMEN ACCOUNTANTS
SUPERVISORS
• Principle of Specialisation
• Reduction of workload
• Scope for expansion
• Better control – no scope for one- man control
• Free from technical worries - Line officers are freed from the worries
of technical problems faced by the workers.
• System is flexible.
• Suitable for training young specialists.
• Ensures separation of mental functions from manual functions.
Virtual Organization:
The virtual organization is a rather loose concept of a group of
independent firms or people that are connected often through
information technology.
Methods of departmentation:
1. Departmentation by numbers
2. Departmentation by function
3. Departmentation by product
4. Departmentation by customer
5. Departmentation by territory
6. Departmentation by process or equipment
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Choice of method of departmentation:
The choice of a basis of departmentation is affected by the following
factors:
1. Degree of specialization
2. Adequate attention to key areas
3. Coordination
4. Cost considerations
5. Human considerations
Textile Product
Steel Division
Division
- Motivation
- Training
- Better Performance
Principles of delegation:
1. Assignment of duties in terms of results expected.
2. Clarification of limits of authority.
3. Parity of authority and responsibility.
4. Absoluteness of accountability.
5. Authority level principle.
6. Unity of command.
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Centralization of Authority
Advantages of Centralization:
Limitations of decentralization:
(i) Strategy:
Logically structure follows strategy because organisational structures
are built to achieve objectives by implementing the strategies.
When strategy changes, structures must change. At the corporate level,
strategies are formulated based on the company’s mission and strategic
goals or objectives.
(ii) Environment:
Environment has an impact on decision making – specifically the
difficulty of making decisions in an uncertain or unpredictable
environment. Similarly, the stability and predictability of the
environment have a direct bearing on the ability of the organization to
function effectively. An unstable environment that changes rapidly and
is less predictable has two requirements:
i. The organization must be able to adapt to change, for which it
needs to be flexible and responsive.
ii. The organization needsK greater coordination among departments.
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(iii) Size of the organization:
The number of employers working in an organization indicates its size.
It is observed that large organizations differ structurally from small
ones in terms of division of labour, rules and regulations, performance
appraisal and budgeting procedures.
(iv) Age of the organization:
With age; an organization incorporates standardized systems,
procedures and regulations. Like people, organizations evolve through
stage of life cycle – birth, youth, midlife and maturity. In the birth
stage, the organization created by the entrepreneur is informal, with no
rules and regulations. Decision making is centralized with the owner
and tasks are not specialized.
(v) Technology:
Some kind of technology is used to convert the resources into outputs
in every organization. Technology includes the knowledge,
machinery, work procedures, and materials that convert the inputs
into outputs. The technology used to manufacture the products decides
the kind of the organization for the production system.
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Topics for Assignment I
External factors
* Nature of competition for Human Resources
* Legal Factors
* Socio-cultural factors
* External influences
Internal factors
* Organizational business plan
* Size of organization
* Organizational Image
* Past practices
* Manpower planning
* Recruitment and selection
* Induction and orientation
* Training and development
* Performance appraisal
Recruitment
Selection
Employee remuneration
• Indian Hotels
The Taj group expects the job aspirants to stay with the organisation patiently and
rise with the company. Employees must be willing to say ‘yes sir’ to anybody.
Other criteria include: communication skills, the ability to work long and stressful
hours, mobility, attention to personal appearance and assertiveness without
aggression.
* ACQUISITION:
Acquisition duties consist of human resource planning for employees,
which includes activities related to analyzing employment needs,
determining the necessary skills for positions, identifying job and industry
trends, and forecasting future employment levels and skill requirements.
The acquisition function also encompasses activities related to
recruiting workers, such as designing evaluation tests and interview
methods.
* DEVELOPMENT:
The second major HRM function, human resource development, refers to
performance appraisal and training activities. The basic goal of
appraisal is to provide feedback to employees concerning their
performance. This feedback allows them to evaluate the appropriateness
of their behavior in the eyes of their coworkers and managers, correct
weaknesses, and improve their contribution.
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* COMPENSATION:
Compensation, the third major HRM function, refers to HRM
duties related to paying employees and providing incentives for
them. HRM professionals are typically charged with developing
wage and salary systems that accomplish specific organizational
objectives, such as employee retention, quality, satisfaction, and
motivation.
* MAINTENANCE:
The fourth principal HRM function, maintenance of human
resources, encompasses HRM activities related to employee
benefits, safety and health, and worker-management
relations.
It is concerned with the process of retaining the employees in
the organization.
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CHAPTER – FIVE
DIRECTING
* Managerial function
* Continuous activity
* Pervasive function
* Communication
- Linear (one-way)
- Circular (two-way)
Principles of Direction:
• Principle of harmony of objectives
• Principle of maximum individual contribution
• Principle of unity of command
• Principle of direct supervision
• Principle of effective communication
• Principle of effective leadership
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Leadership:
Such a leader does not lead but leaves the group entirely to
itself.
* He avoids power .
* He depends largely upon the group to establish its own goal
& work out its own problems.
* It ignores the managers contribution in the same way as the
autocratic management ignores that of the group.
There is least intervention by the leader, avoids authority &
letting the group to operate entirely on its own.
This leadership can get good & quick results if the subordinates
are highly educated & brilliant people who have a sincere desire
to go ahead & perform their responsibilities
B C D
Participative leadership
E A C
A
B C D
• Intelligence
• Physical features (height, weight, physique, health, appearance)
• Inner motivation
• Maturity
• Vision & foresight
• Acceptance & responsibility
• Open mind & adaptability
• Self confidence
• Human relations attitude
• Fairness & objectivity (Free from bias, prejudice)
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Behavior Theories
1. Initiating Structure – Individual’s ability to define his own task as well as the
subordinates tasks and also accomplish them in time. People who score high
in this dimension put pressure on subordinates to meet deadlines and
maintain certain level of performance.
2. Consideration – This refers to the extent to which a leader cares for his
subordinate, respects their ideas and feelings and establishes work relations
which are characterized by mutual trust and respect.
The studies revealed that the people who scored high on both the dimensions
were able to achieve higher performance as well as job satisfaction.
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University of Michigan studies
• A research was conducted at the Survey Research Centre at the
University of Michigan.
• The research was conducted on twelve pairs of sections, each
section consisted on one high producing section and one low
producing section.
• During the study, researchers also interviewed 24 supervisors and
400 workers.
9 1-9 9-9
8 (country club) (Team)
Concern for people
7
6
5 5-5
4 (Middle Road)
3
2 (Impoverished) (Task)
(Low)
1 1-1 9-1
0 1 2 3 4 5 6 7 8 9
(Low) Concern for production (High)
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Impoverished style (Low Production / Low People) (1:1)
• Description: A delegate-and-disappear management style. A basically
lazy approach.
• Characteristics: The manager shows a low concern for both people and
production. He (or she) avoids to get into trouble. His main concern is
not to be held responsible for any mistakes.
• Results in: Disorganization, dissatisfaction and disharmony due to lack
of effective leadership.
Country Club style (Low Production / High People)(1:9)
• Description: One-sided, thoughtful attention to the needs of employees.
• Characteristics: The relationship-oriented manager has a high concern
for people, but a low concern for production. He pays much attention
to the security and comfort of the employees. He hopes that this will
increase performance. He is almost incapable of employing the more
punitive, coercive and legitimate powers. This inability results from
fear that using such powers could jeopardize relationships with the
other team members.
• Results in: A usually friendly atmosphere, but not necessarily very
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Produce or Perish style OR Authoritarian style(High Production / Low
People)(9:1)
• Description: Authoritarian or compliance leader.
• Characteristics: The task-oriented manager is autocratic, has a high
concern for production, and a low concern for people. He finds employee
needs unimportant and simply a means to an end. He provides his
employees with money and expects performance back. There is little or
no allowance for cooperation or collaboration. He pressures
his employees through rules and punishments to achieve the company
goals. Heavily task-oriented people are very strong on schedules. They
are intolerant of what they see as dissent (it may just be someone's
creativity).
• Results in: Whilst high output is achievable in the short term, much will
be lost through an inevitable high labour turnover.
• The previous three behavior theories did not take into account the
dynamics, or even chaotic environments that influence the
modern organizations.
• Some Finnish and Swedish theorists began reviewing earlier
theories to find new dimensions that could incorporate the
dynamics of the environment.
• The new dimension found was called as ‘development–oriented
behavior’.
• According to this dimension leaders were ready to experiment
with new ideas and practices and embrace change.
• Leaders who were inclined towards this dimension were found to
be more efficient by the subordinates.
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Contingency Theories
1. Fiedler’s Contingency
2. Model Hersey and Blanchard’s situational theory
3. Leader-member exchange theory
4. Leadership-participation model
5. Path Goal Theory
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Fiedler’s Contingency Theory
• High levels of these three factors give the most favourable situation,
low levels, the least favourable. Relationship-motivated leaders are
most effective in moderately favourable situations. Task-motivated
leaders are most effective at either end of the scale.
The theory suggests that the leaders give promotions to the in-group
employees quickly and also that employee turnover rate in such groups
is low.
Nature of Motivation
1. Motivation is an internal feeling
2. It is a continuous process
3. It is a complex process
4. Motivation is different from satisfaction
5. Motives of an individual change from time to time, even though he may
continue to behave in the way.
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A simple model of motivation
Needs
Tension
Goals Behaviour
F (Motive)
Frustration
Types of Motivation
1. Carrot and stick approach
2. Financial and non - financial incentives
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Maslow’s Need Hierarchy Model
Needs ca be arranged from the lower to the higher
- Physiological Needs - breathing, food, water, sleep, shelter, air
etc . Survival & maintenance of human life.
• Safety: security of body, of employment, of resources, of morality,
of the family, of health, of property
• Social Need – Man is a social being & he is interested in
conversation, sociability, exchange of feelings & grievances,
recognition , belongingness etc
• Esteem: self esteem, confidence, achievement, respect of others,
respect by others. They are also called as egoistic needs. They are
concerned with prestige & status of the individuals
• Self- actualization: the need to fulfill what a person considers to be
his mission in life. Morality, creativity, problem solving, lack of
prejudice, acceptance of facts.
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Implications for management
• There are opportunities to motivate employees through management
style, job design, company events, and compensation and packages
• Physiological needs: provide lunch breaks, rest breaks and wages that
are sufficient to purchase the essentials of life
• Safety needs: create a sense of community via team based projects and
social events
• Esteem needs: recognize achievements to make employees feel
appreciated and valued. Offer job title that convey importance of the
position
• Self-actualization: provide employees a challenge and the opportunity
to reach their full career potential
• Not all the employees are driven by the same needs - To motivate an
employee, the manager must be able to recognize the needs level at
which the employee is operating, and use those needs as levers of
motivation. K Deepak Rao, Assistant Professor, A.J
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Herzberg’s Motivation Hygiene Theory/ Two Factor Theory
Individuals with a high need for achievement thrive on the jobs & projects
that tax their skills & abilities. Such individuals are goal oriented in their
activities, seek a challenge & want relevant feedback.
But individuals with high power needs seek to dominate, influence or have
control over people. K Deepak Rao, Assistant Professor, A.J
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Vroom’s Valence – Expectancy Theory
• Vroom offered an expectancy approach to the understanding of
motivation.
• According to him, a person’s motivation towards an action at any
time would be determined by his anticipated values of all the
outcomes of the action multiplied by the strength of that person’s
expectancy that the outcome would yield the desired goal.
• Motivation is a product of the anticipated worth to a person of an
action & the perceived probability that persons goals would be
achieved
Force = Valence x Expectancy
• Force= strength of a person’s motivation
• Valence = strength of an individual’s preference for an outcome or
goal
• Expectancy = probability that a particular action will lead to a
desired outcome
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The Porter and Lawler Motivation Model
Perceived
Value of Ability equitable
reward rewards
Intrinsic
rewards
Efforts Performance
accomplishment
Extrinsic
rewards satisfaction
Perceived Role
effort reward perception
probability
* It is a process
* Inevitable
* Intentional or unintentional
* Systematic
* Two-way traffic
* Social process
* Dynamic process
* It is a life blood of business
* Continuous process
* Interaction and transaction
* Needs proper understanding
* Leads to achievement of the organisational objective
* Dispels misunderstanding
* Pervasive
* It shares thoughts and ideas, which produce response
• Better planning
• Effective operations
• Decision making
• Controlling
• Co-ordination
• Motivation
• Better human relations
• Worker’s participation
• Facilitation of change
• Public relations
NUMBER OF
CHANNEL DIRECTION MEDIUM
RECIEVER
* Semantic barriers
* Organisational barriers
* Interpersonal barriers
* Individual barriers
* Cross cultural barriers
* Physical/channel/ media barriers
* Technological barriers
Organizational barriers:
- Organisation culture and climate
- Organisational rules and regulation
- Status relationships
- Complexity in organisational structure
- Inadequate facility and opportunity
- An lack of co-operation between superior and subordinate
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Interpersonal barriers:
• From superiors
- Shortage of time for employee
- Lack of trust
- Lack of consideration for employee’s needs
- Wish to capture authority(hide confidential matters)
- Fear of losing power of control
- Information overload
• From subordinates
- Lack of proper channel
- No interest to communicate
- Lack of co-operation
- Lack of trust
- Poor relationship between superior and subordinate
- Fear of penalty
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Individual or psycho-sociological barriers:
- Style
- Selective perception
- Halo effect
- Status relationship
- Poor attention and retention
- Inattention
- Closed minded
Physical barriers:
- Noise
- Environment
Number of links in the chain
Circumstantial Factors
- Defects in the media
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Overcoming the barriers in communication
• Fostering good relationship
• Purposeful and well focused communication
• Co-ordination between superior and subordinate
• Avoid technical language
• Feedback
• Accuracy
• Clarity in message
• Flat organisational structure
• Organisational policies
• Minimize semantic problem
• Proper communication channels
• Courtesy/ consideration
• Clarity
• Correctness
• Concreteness
• Credibility
• Completeness and consistency
• Conciseness
• Shortness
• Simplicity
• Sincerity
• Strength
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Controlling
❑ Pervasive function
❑ Review of past events
❑ Forward looking
❑ Action- oriented
❑ Continuous process
❑ Dynamic process
❑ Control does not curtail the rights of individuals
• Coordination
• Corrective Action
• Decision- making
• Better planning
• Decentralisation of authority
• Effective supervision
(Feedback)
Operations
Standards (organizing Meets
Performance
( planning) staffing and standards
directing)
Does not
meet
standards
(Feedback) Corrective
actions
(Feedback)
Feedback
controls
Management Audit
• Management audit may be defined as a comprehensive and
constructive review of the performance of management team of
any organisation.
• It is an important aid for evaluation of management techniques
and performance.
• Management audit measures the degree of efficiency of
management and points out the deficiencies in managing.
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Network Techniques
• Network analysis is widely recognised as a management tool in
both commerce and industry.
• Under network analysis a project is broke down to small
activities or operations which are arranged in a logical
sequence. After this the order in which various operations
should be performed is decided.
• A network diagram may be drawn to present the relationship
between all the operations involved.
• The diagram will reveal the gaps in the flow plan.
• The network thus drawn shows the interdependence of various
activities of a project and also points out the activities which
have to be completed before the others are initiated.
• The object of network analysis is to help in planning, organising
and controlling the operations to enable the management in
accomplishing the project economically and efficiently.
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• PERT and CPM are the widely recognised network techniques.
• Both PERT and CPM recognize the interrelated nature of
elements within large work projects.
• Ethical Issues – Understanding the new ethical issues emerged from changes in the
social and political landscape and from the development of new technologies.
• Ecological Issues – Oil exploitation and land rights, food security, mining in Africa,
climate vulnerability and ecotourism.
The higher a Japanese manager rises within an organisation, the more important it is that he appears
unassuming and unambitious. Individual personality and forcefulness are not seen as the prerequisites for
effective leadership.
The key task for a Japanese manager is to provide the environment in which the group can flourish. In order
to achieve this he must be accessible at all times and willing to share knowledge within the group. In return
for this open approach, he expects team members to keep him fully informed of developments. This
reciprocity of relationship forms the basis of good management and teamwork.
Although leadership is hierarchical and paternalistic, it is also infused with the Korean concept of
inwha, which emphasizes the harmony necessary between people of equal rank and standing.
Thus, it is important that group situations are characterized by lack of confrontation and blame.
The good manager spends a great deal of time and effort ensuring that his team has a good
working relationship and that all members feel fully integrated.
The Koreans also employ a process of consensus decision-making in certain situations, which is
similar to the system of nemawashi found in Japan. This system ensures that the group feels
involved in the decision, whilst ensuring that the manager can still maintain an influence over the
outcome.
❖ Lifetime employment
❖ Significance of promotion
❖ Leadership
❖ Hard work
Multiculturalism: