Doc. Ref. No.

: UTP-ACA-CDO-SIT-07
Issue Version: 7.0
Date: December 2018

GUIDELINES FOR
STUDENT INDUSTRIAL TRAINING
(SIT) ICB/IDB3037

CAREER DEVELOPMENT OFFICE

(CDO)

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 Doc. Ref. No.: UTP-ACA-CDO-SIT-07
Issue Version: 7.0
Date: December 2018

Electronic File
UTP GUIDELINES FOR STUDENT INDUSTRIAL TRAINING-VER.7
Name:
Prepared by CDO Programme

Release Date
Owned by: CDO Programme

Approved by:

AMENDMENT SHEET

Version Date Author Summary of Changes

This guideline has been revised and restructured

Roslina Nordin Ali
according to new SIIP course syllabus. Some of the
1.0 June 2013 M Izmafaimal Abdul
contents are referring to previous SIIP Guidelines -
Manaf
Doc. Ref. No.: UTP-ACA-CSIMAL-01

Roslina Nordin Ali

Update on the requirements for ICT and BIS based on
2.0 July 2015 M Izmafaimal Abdul
Cohort D
Manaf
Removal of SIIP Reassessment Procedure
M Izmafaimal Abdul
3.0 February 2016 Updates on Plagarism Submission
Manaf
Minor Offence updates
September M Izmafaimal Abdul
4.0 Updated on the forms
2016 Manaf
M Izmafaimal Abdul
Manaf
5.0 January 2018 Updated on SIT Evaluation forms
Manesh Kumar A/L
Niithinathan
September M Izmafaimal Abdul
6.0 Update name of CDO in Guidelines and Forms
2018 Manaf
M Izmafaimal Abdul
7.0 December2018 Update regulations
Manaf

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This Guideline for Student Industrial Training (SIT) is only
available to UTP students and companies participating in
the practical training programme of UTP students.

The guidelines shall be kept in a secure place, where access

is available only to those authorized to see them.

Reproduction by any means, including storage on an

electronic system, is prohibited.

© CAREER DEVELOPMENT OFFICE (CDO)

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CAREER DEVELOPMENT OFFICE
UNIVERSITI TEKNOLOGI PETRONAS
32610 Bandar Seri Iskandar, Perak Darul Ridzuan
Tel : +6 (05) 3688380 /8381/8385/8387/8389/8395 Fax : +6 (05) 368 8386
 TABLE OF CONTENTS
GUIDELINES FOR STUDENT INDUSTRIAL TRINING ( SIT )
AMENDMENT SHEET S
1 INTRODUCTION 1
2 PURPOSE OF INDUSTRIAL INTERNSHIP 2
3 COURSE LEARNING OUTCOMES 2
4 TRAINING APPROACH 2
5 BENEFITS TO THE INDUSTRY 3
6 STUDENT ELIGIBILITY 3
6.1 PRE-REGISTRATION
6.2 REGISTRATION FOR PLACEMENT
6.3 APPEAL FOR REGISTRATION
7 STUDENT INDUSTRIAL TRAINING PROCESS 4
7.1 PRE-STUDENT INDUSTRIAL TRAINING
7.2 DURING STUDENT INDUSTRIAL TRAINING
7.3 POST-STUDENT INDUSTRIAL TRAINING
8 DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME 6
8.1 HOST COMPANIES
8.2 DURATION AND PERIOD OF INTERNSHIP
8.3 TRANSER OF INTERNSHIP PLACEMENT
8.4 LEAVE
8.5 INSURANCE
8.6 TRAINING ALLOWANCE
8.7 SAFETY TRAINING
8.8 VISITS BY THE UTP (ACADEMIC) SUPERSIOR
9 RESPONSIBILITIES 9
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
9.2 RESPONSIBILITIES OF UTP
10 REPORT DUTY CONFIRMATION 12
11 OFFENCES AND PENALTIES DURING INDUSTRIAL INTERNSHIP 12
12 ASSESSMENT OF INDUSTRIAL TRAINING 13
13 LOGBOOK 13
14 STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION 14
15 ASSESSMENT OF STUDENT PERFORMANCE AND COMPETENCY 14
16 STUDENT INDUSTRIAL TRAINING REPORT 15
17 GENERAL WRITING FORMAT 17
18 STUDENT`S FINAL GRADING 18

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1. INTRODUCTION

Universiti Teknologi PETRONAS (UTP) was established with the objective to produce well-rounded
graduates who are not only technically competent but also possess other traits such as lifetime learning
capacity, critical thinking, communication and behavioral skills, business acumen, practical aptitude
and solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for its undergraduate
students to undergo practical work in the form of a fourteen (14) - week industrial attachment prior to
their completion of studies at UTP. Student Industrial Training (SIT) shall carry seven (7) credit hours.
SIT provides opportunity to the students to experience the real working environment of the industry.
The students will develop skills in work ethics, communication, management and working in a team.

SIT is coordinated by the Career Development Office (CDO) who is responsible in ensuring the success
of SIT. With an average of 500 interns per semester, CDO has successfully secured the placements for
all students with various host companies such as PETRONAS subsidiaries, government-linked
companies (GLC), multi-national companies (MNC), as well as major overseas corporation i.e. in US,
Germany, France, Austria, Singapore, UAE, Italy and UK.

UTP has always placed great emphasis in having a close collaboration with the industries in which its
graduates will eventually gain recognition from industry players locally and abroad. This internship
programme is a prime example of the University Industry collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical & Electronics,
Mechanical and Petroleum Engineering, two Applied Sciences namely Applied Chemistry and Applied
Physics and three technological programmes namely Information & Communication Technology,
Business Information Systems and Petroleum Geosciences at Bachelor degree level.

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2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT)

The purpose of the Student Industrial Training (SIT) is to expose UTP students to the real working
environment so that they can relate theoretical knowledge with application in the industry. From the
SIT, the students will also develop skills in safety practices, work ethics, communication, management,
etc. Furthermore, SIT will establish a close relationship between the industries and UTP. The exposure
to industrial environment will help the students to develop their soft skills and work experience.

3. COURSE LEARNING OUTCOMES

At the end of this course, students should be able to:

3.1 Demonstrate skills in communication, management and teamwork.
3.2 Adopt ethic, professionalism and HSE practices in work culture.
3.3 Demonstrate continuous building of skills and knowledge throughout the training.
3.4 Appreciation of sustainability issues in industry.

4. TRAINING APPROACH

SIT should have the following features:

4.1.Safety awareness
4.2. Continuous technical building skill and exposure
4.3. Hands-on training
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Sustainability awareness

5. BENEFITS TO THE INDUSTRY

5.1. Provides opportunity for the industry to assess the capabilities of potential employee.
5.2. Recognizes the industry’s support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the company’s reputation among graduates.

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6. STUDENT ELIGIBILITY

6.1. PRE-REGISTRATION
Student is eligible to pre-register internship upon meeting the following requirements:
i. Obtained a minimum CGPA of 2.00/4.00 AND,
ii. Earned a minimum of 72 credit hours (Engineering and Petroleum Geosciences) or 53 credit
hours (Business Information Systems and Information & Communication Technology) or 60
credit hours (Applied Sciences), excluding the credit hours for Failed courses AND
iii. Completed 6 semesters for (Engineering, and Petroleum Geosciences) or 5 semesters for
Applied Sciences or 4 semesters (Business Information Systems and Information &
Communication Technology) or 5 semesters (Applied Sciences)

6.2. REGISTRATION FOR PLACEMENT

i. Obtained a minimum CGPA of 2.00/4.00 AND,
ii. The total earned and registered courses shall have a minimum of 84 credit hours (Engineering
and Petroleum Geosciences) or 65 credit hours (Business Information Systems and
Information & Communication Technology) or 75 credit hours (Applied Sciences) excluding
the credit hours for Failed courses AND
iii. Students are encouraged to take the following courses:
a) All basic Engineering, Technology & Mathematics courses.
b) Health, Safety & Environment (HSE)
c) MPU1 Courses
d) Professional Communication Skills

6.3. APPEAL FOR REGISTRATION

If a student does not meet the minimum requirement as mentioned in 6.1 and 6.2, an appeal to
undergo internship shall be made within FOUR (4) weeks after the commencement of the semester.
Students are require to appeal using Form SIIP-03: Appeal for SIT Registration. (Appendix II).
Students are required to attach the following documents:
i. Overall study plan until graduation.
ii. Approved exemption courses by Registry (if applicable).
iii. Students are required to get endorsement from the respective program Department Chair.
iv. Students are to return SIIP-03 form within THREE (3) working days after closing date of PDI
to CDO Manager for approval.

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7. STUDENT INDUSTRIAL TRAINING PROCESS

7.1. PRE-Student Industrial Training

i. The 1st SIIP briefing session is given to students within the first month of the semester.
ii. Students are required to submit Personal Data Info (PDI) and Resume/CV to CDO latest by 1
week after the first briefing session.
iii. Application of placement are as follows :
a) Direct application
 Form Pre-01: SIIP Program Placement Letter and Reply Form for placement shall be
provided by CDO (Appendix III).
 Student shall send applications to suitable companies for Internship placement.
 Student Industrial Training placement must be secured at the approved host one (1)
month before internship commencement date.
 A confirmation letter will be issued by the Host Company to the students once the
internship placement has been accepted.
 Students are required to reply to Host Company whether to accept or decline the
offer.

b) Through CDO
 CDO will advertise or announce on the internship placements offer by companies.
 CDO will submit students’ application to companies.
 A confirmation letter will be issued by the Host Company to the students and/or CDO
once the internship placement has been accepted.
 Students are required to reply to Host Company whether to accept or decline the
offer.
 For overseas placement, students are assisted in UTP official documentation for
visa/work permit applications (if necessary).
 The 2nd SIIP briefing session will be conducted between the THIRTEEN (13) and
FOURTEEN (14) week of the semester by CDO.
 Students are to confirm placement before the internship commencements.

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 7.2. DURING STUDENT INDUSTRIAL TRAINING
i. Report Duty Confirmation must be completed by students during the Week ONE (1) to TWO
(2) of SIT.
ii. Students are to submit proposed project topic for Student Industrial Project (SIP) between
week THREE (3) to FOUR (4).
iii. Students are to submit the SIT Report to HC SV and UTP SV on week ELEVEN (11).
iv. HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C form.
v. UTP SV shall conduct assessment visit to the company between week TWELVE (12) and
FOURTEEN (14). The assessment are follow:
a) Oral Presentation by students and completion of SIT-A Form (Oral Presentation
Evaluation Form) by HC SV and UTP SV.
b) Assessment of Student’s Competency and Performance, SIT-B form, by HC SV and
UTP SV.
c) Student Industrial Training Report by students and completion of SIT-C Form by HC
SV and UTP SV.
vi. For overseas assessment visit, it shall be based on approval by VC.
vii. Should there be complications for the visit, such as natural disasters, visa related issues,
political instability etc., then the visit, locally or overseas, shall have to be cancelled.
viii. Should there be no visit, the mode of presentation shall be through online conference, tele-
conference and etc.
ix. HC SV is to submit all SIT’s assessment form to UTP SV at the end of the assessment visit.
x. Students are to submit A COPY (original copy to be kept by students) of the Summary of the
Logbook weekly report scores to UTP SV (as of the visit week).
xi. Students are to submit A COPY (original copy to be kept by students) of Summary of the
Logbook weekly report scores (original copy to be kept by students) from week 1 - 14 to UTP
SV and CDO on week FOURTEEN (14).
xii. UTP SV shall key in the assessment scores and submit all the SIP evaluation forms to CDO
upon returning from assessment visit.

7.3. POST- STUDENT INDUSTRIAL TRAINING

i. Students shall submit softcopy of Logbook and SIT Report to CDO (for official stamping) upon
returning to UTP (on the first week of the semester and after completion of Student Industrial
Project-SIP).
ii. Consolidation of marks for SIT-A, SIT-B, SIT-C and Logbook is after the end of SIT.

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 iii. The final marks and grades shall be endorsed by University Examination Committee and
approved during Senate.
iv. SIT’s official result will be announced by the Registration and Examination Unit.
v. Appeal for remarking will not be entertained.

8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES

i. Students are only allowed to undergo SIT at companies which have been recognized by
CDO.
ii. New host companies shall apply for in-house evaluation by CDO.
iii. CDO’s Guidelines will be given to the host Company Supervisors for their reference.

8.2. DURATION AND PERIOD OF INTERNSHIP

The minimum duration of the SIT shall be for a period of 14 weeks.

8.3. CHANGE OF INTERNSHIP PLACEMENT

Students are NOT ALLOWED, unless with strong justifications, to change to another Host
Company. For any application to transfer, the following procedures shall be followed:
i. Submit a formal request via email to CDO and Department Coordinators.
ii. After initial endorsement, kindly submit Requisition to Change Host Company Form to CDO
iii. Submission also shall include offer letter from new host and obtain consent of leaving from
current host.
iv. Students can only change Host Company after getting approval from CDO.

8.4. LEAVE
Entitlement of annual leave (if any) is based on the host company policy. In the event that the
student has to take leave due to emergency, student shall seek prior approval from the Host
Company. In the case of prolonged leave (exceeding 7 days) due to hospitalization, student shall
notify both CDO and host company in writing and provides necessary documents as evidence.
Please note that the minimum duration of SIT is as per 8.2, therefore students are required to
replace any leave taken other than the annual leave given by host company (if any).

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 8.5. INSURANCE
Students are covered by group personal insurance throughout internship (Please refer to Center
for Student Services).

8.6. TRAINING ALLOWANCE

Training allowance entitlement is solely at the host company’s discretion. Although the training
allowance is not a requirement, substantial numbers of host companies provide training allowance
in order to make its internship programme attractive and competitive.

8.7. SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety training as deem fit by
the Host Company.

i. Basic Offshore Safety Induction & Emergency Training (BOSIET) AND National Institute of
Occupational Safety and Health (NIOSH) Safety Passport. Procedure for BOSIET/NIOSH are
as follows:
a) Submit the Requisition for BOSIET/NIOSH using Form SIIP-07 (Appendix V) TWO (2)
weeks before the training to CDO.
b) Upon approval student can attend the training
c) Host Company shall use their own fund to pay for the total cost of training and medical
check-up.
d) CDO will pay 50% of the training and medical checkup cost based on the invoice sent to
CDO after completion of the training.
e) CDO will not cover the cost for traveling, lodging and meals throughout the training.

ii. Green Card (special requirement for Civil Engineering Programme)

Green Card is an integrated program that involves the registration and accreditation of
Construction Personnel to enhance safety levels at Construction Sites. Students who have been
issued the Green Card by CIDB are automatically covered by Insurance Scheme that insures
the students against death and accidents.
Green Card is mandatory for all Civil Engineering students before going for internship. Training
is organized by Civil Engineering Department every semester.

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 8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS
SIT assessment visit will be conducted at the Host Company tentatively between week 12 to 14.
For overseas attachments, CDO will make the most cost effective arrangement to assess the
students.

9. RESPONSIBILITIES
9.1. RESPONSIBILITIES OF THE HOST COMPANIES
9.1.1 HOST COMPANY SUPERVISOR (HC SV)
9.1.1.1 Host Companies plays an important role in ensuring the success of the industrial
internship programme. They are expected to provide the following support:
9.1.1.2 Plans and schedules the overall internship programme to ensure that it provides
maximum opportunity for students to obtain useful experience related to their field
of study.
9.1.1.3 Selects and assigns qualified engineering/technology staff to be students’ Host
Company Supervisor.
9.1.1.4 Assists students to find accommodation and transportation (if necessary).
9.1.1.5 Provides briefing on the background of the organization/company
9.1.1.6 Meet with the students on a regular basis and discuss in details of their internship
programme’s expected outcome.
9.1.1.7 Provide constructive feedback on the students’ performance
9.1.1.8 Supervises and guides students in their industrial training.
9.1.1.9 Provides the necessary facilities, equipment, tools and guidance to students.
9.1.1.10 Provides necessary recommendations to improve the programme.
9.1.1.11 Assess logbook fortnightly and checks their detailed of logbook reports.
9.1.1.12 Provides weekly report scores using Summary of the Weekly Report Scores
(Logbook) Form
9.1.1.13 Evaluates students’ oral presentation during assessment visit using Form SIT-A
9.1.1.14 Evaluates Student’s Performance and Competency using Form SIT-B
9.1.1.15 Evaluates Industrial Training Report using Form SIT-C

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 9.2. RESPONSIBILITIES OF UTP
9.2.1 Career Development Office (CDO)
9.2.1.1 Facilitate the internship programme so that it can complement the learning
outcomes.
9.2.1.2 Provides list of approved companies to students for selection.
9.2.1.3 Confirms the placement of students with the Host Companies. Sends students’
resume to the Host Companies (if necessary).
9.2.1.4 students are assisted in UTP official documentation for visa/work permit
applications (if necessary)
9.2.1.5 Coordinates the following visits by UTP supervisors:
 Pre-Visit and briefing to the Host Company’s management (if necessary).
 Organize and arrange the assessment visit for UTP Supervisors to Host Companies.

9.3 DEPARTMENT INTERNSHIP COORDINATOR

9.3.1 Addresses internship matters/updates at respective departments.
9.3.2 Assist in compiling students’ scores using Form SIT-A, SIT-B, SIT-C and Logbook.
9.3.3 Promotes and establishes UTP-Industry relationship via internship.
9.3.4 Assigning of UTP SVs from respective departments.
9.3.5 Review and endorse application for new host company’s registration
9.3.6 Encourages contribution of industrial projects towards final year project.

9.4 UTP SUPERVISORS

9.4.1 Establish and maintain communication with students and Host Company Supervisor
throughout the duration of the internship period.
9.4.2 Develop and maintain good rapport with the Host Companies.
9.4.3 Visit the Host Companies and review the industrial training and project suitability with
Host Company Supervisor
9.4.4 Provide constructive feedback on the students’ performance and companies’ suitability
for the SIIP.
9.4.5 Evaluate the students’ oral presentation at the Host Company using Form SIT-A
9.4.6 Review and assess the Students' Performance and Competency with the Host Company
supervisors using Form SIT-B.
9.4.7 Review and assess the Students' Performance and Competency with the Host Company
supervisors using Form SIT-B.
9.4.8 Evaluate Industrial Training Report using Form SIT-C.(Appendix X)
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 9.4.9 Complete and collect all the assessment forms from Host Company SV at the end of the
assessment visit.
9.4.10 Submit both Host Company and UTP SV’s assessment form to CDO.
9.4.11 Provide necessary recommendations to improve the programme.

9.5 UTP STUDENTS

9.5.1 Submit Report Duty Confirmation between Week ONE (1) to TWO (2) of SIT
9.5.2 Confirm and propose Student Industrial Project title to CDO between Week THREE (3)
to FOUR (4) of SIT
9.5.3 Adhere to UTP and Host Company’s rules and regulation
9.5.4 Follow the Host Company’s safety procedures.
9.5.5 Maintain good discipline and personal conduct.
9.5.6 Listen to and follow supervisor’s instruction.
9.5.7 Meet work schedules on time.
9.5.8 Discuss with supervisor on the training schedule (if necessary)
9.5.9 Update logbook regularly and present it to the Host Company Supervisor for weekly
review and endorsement.
9.5.10 Be responsible and committed in acquiring as much knowledge and skills as possible
during the internship
9.5.11 Perform oral presentation to the Host Company and UTP supervisors during the
assessment visit.
9.5.12 Complete and submit the softcopy of logbook and Student Industrial Training Report to
CDO upon returning to UTP (on the first week of the beginning semester)
9.5.13 Make the necessary recommendations to improve the programme.

10. REPORT DUTY CONFIRMATION

The students are required to submit Report Duty Confirmation to CDO between the first and second
week of internship.

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11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL TRAINING

Students undergoing Student Industrial Internship Programme must adhere to the rules and
regulations, as specified by the respective host company/industry and also comply with the Students’
Disciplinary Rules & Regulations of Universiti Teknologi PETRONAS and Academic Policies
and Procedures.
Internship students committing inappropriate conduct during the course of soliciting internship
placement and during the period of undergoing industrial internship programme will be subjected to
the following penalties as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade (SIT)

ACT OFFENCE PENALTY/ ACTION
ACADEMIC Termination by host i. F Grade and/or
and/or company/institution due to the ii. Submission of report to SDC for
DISCIPLINARY following offence: further action
MISCONDUCT a. Poor work performance iii. If found guilty, student can be
and attitude imposed any one or more appropriate
b. Poor attendance punishment concurrently or
c. Missing in action consecutively as follows :
d. Cause damage or misuse a. Reprimand
any properties or assets b. A fine not exceeding one
belonging to and/or thousand ringgit
controlled by host (RM1000.00)
company c. Suspension from one or more
e. Violation of facilities of the University for
confidentiality, e.g. a specific period
selling, distributing, d. Exclusion from any part of the
social media posting, or University for a specific
publishing confidential period
documents, project e. Academic suspension for a
and/or other information specific period
provided by host f. Expulsion from the
company without University.
permission
f. Altered medical
certificate (MC).
g. Not adhere to host
company/institution rules
and regulations.
Non-submission of SIP report F Grade
within the duration of
assessment period
1. Forgery of supervisor’s i. Submission of report to SDC for
signature and/or using official further action
stamp without permission ii. If found guilty, student can be
2. Submitting an altered mark to imposed any one or more appropriate
UTP supervisor
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 3. Submitting an altered punishment concurrently or
transcript of grades to consecutively as follows :
employer (during application) a. Reprimand
4. Use of intellectual material b. A fine not exceeding one
produced by another person thousand ringgit
without acknowledging its (RM1000.00)
source eg. Copying of c. Suspension from one or more
passages, use of the views, facilities of the University for
opinions, or insights of others a specific period
into internship report and d. Exclusion from any part of the
claim it to be own work University for a specific
5. Copying or attempting to period
copy internship report or e. Academic suspension for a
logbook from others. specific period
6. Allowing others to do an f. Expulsion from the
assignment for the intern. University.
7. Undergo internship “at home”
8. Conduct and/or kind of
conduct which are prohibited
by Malaysia Syariah and Civil
Law such as the use of drugs,
liquor, pornography, damage,
to public and/or personal
properties, gambling,
prostitution, stealing, physical
harm, arson, robbery, sexual
harassment, murder, etc.
9. Conduct of any kind, which
may cause detrimental to the
reputation of the University
and/or its studies.
10. Not adhere to host
company/institution rules and
regulations

12. ASSESSMENT OF STUDENT INDUSTRIAL TRAINING

The students will be evaluated on following aspects:
12.1. Demonstrate skills in communication, work performance and teamwork.
12.2. Adopting ethic, professionalism and HSE practices in work culture.
12.3. Demonstrate continuous building of skills and knowledge throughout the training.

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 Table2: Student Industrial Training Assessment
Percentage (%)
Item Host Company
UTP Examiner
Supervisor
Log Book 20 -
Student’s Performance &
35 15
Competency
Industrial Training Report &
15 15
Presentation
Total 70 30

13. LOGBOOK

The logbook contains weekly and detailed reports prepared by the students and endorsed by the Host
Company Supervisor. The students should describe the tasks that they are undertaking, how these
tasks contribute towards achieving the Host Company's objectives, the problems and challenges they
face, the lessons learn from the experience, and provide any comments or recommendations they wish
to make. The logbook should also record any points discussed with the Host Company Supervisor in
relation to the industrial training. The Logbook Weekly Evaluation by Host Company and Summary
of Weekly Scores Form from week one (1) to week fourteen (14) are to be filled, signed, and stamped
by HC SV. Students are to scan the form for submission purposes together with SIT and SIP reports.
Student must submit the Summary of Weekly Scores form (in softcopy format) to CDO in week
fourteen (14) for assessment purposes.

14. STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION

Students are required to present an oral presentation describing the gist of their industrial training,
experience gained during the training and significant contribution that they have given to the host
company. The UTP and Host Company Supervisor will jointly evaluate the oral presentation. The
evaluation will be based on the following criteria in the Form SIT-A:

14.1. Visual (Non-Verbal Communication)

14.2. Content

14.3. Clarity of presentation

14.4. Questions and Answers

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15. ASSESSMENT OF STUDENTS’ PERFORMANCE & COMPETENCY

This Form SIT-B contains the assessment of students’ performance during the Student Industrial
Training. The TEN (10) attributes by HC SV and Seven (7) by UTP SV are evaluated based on the
students’ performance, task completion and competencies.

16. STUDENT INDUSTRIAL TRAINING REPORT

The purpose of this report is to measure the students understanding of the company’s ethics and HSE
practices. Students to explain in detail the skills and knowledge that has been learn throughout SIT.
This will give the opportunity to the students to exercise their writing skills and to clearly
communicate ideas and experience. The activities must show the students development in terms of
cognitive and practical skills. It is compulsory for students to prepare and submit the Industrial
Training report. It must be submitted in softcopy format to Host Company SV and UTP SV in week
ELEVEN (11) for assessment process. Softcopy format of the report is to be submitted to UTP SV
prior to SIT visit. Marks will be deducted as follows for late submission:
i. 20% will be deducted immediately upon late submission.
ii. 50% will be deducted a week after submission deadline.
iii. 0 marks will be given after third week of submission deadline.

16.1 Compulsory submission of SIT Report through plagiarism software

16.1.1 Students are required to submit SIT Report through plagiarism software to check on
the similarity percentage.
16.1.2 Students to consult with Course Coordinator and/or UTP SV on the details of the
submission process

16.2 Industrial Training Report Outline

The report consists of many parts arranged in a certain order. It is recommended that the
contents are in the following order:
i. Host Company’ Verification Statement (Appendix XII)
 Non-Confidentiality Statement (if required)
 Endorsement by the Host Company Supervisor
ii. Acknowledgment
iii. Table of Contents
iv. List of Figures
v. List of Table
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 vi. Internship Training Report
a) Introduction
 General Overview of the company
b) Work Culture
 Occupational Health and Safety
 Company SOP
 Work Environment
c) Works Experience
 Skills gained
 Knowledge
 Understanding job requirement
 Completing task given on time
 Application
 Relate the activities to theoretical knowledge
d) Conclusion
 Summarize your SIT experience
 Relate theory to work experience
 Opinion on SIT experience
e) Discussion on sustainability issues in host company
 Common practice and future recommendations on (if any):
o Environmental
o Economical
 Political and cultural dimensions
f) Others
 SIP format guidelines
 Writing skills
 Grammar
 Report organization
vii. References
viii. Appendices

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17. GENERAL WRITING FORMAT

17.1. Language
The Industrial project report must be written in acceptable and formal English.

17.2. Font and Spacing

All text should be 1.5 lines spacing between paragraphs (Times New Roman regular font-style,
size 12) written on white A4 paper on one side of each sheet.

17.3. Length
The minimum length of the report, excluding appendices is 40 pages.

17.4. Pagination
All pages must be numbered in proper sequences from Introduction to the end of the report
including pages on figures, tables and appendices. All front materials are numbered in small
Roman Numerals (e.g. i, ii, iii). Page numbers appear by themselves and are not to be enclosed
in parenthesis, hyphens or other decorative symbols. Page number must be positioned at the
bottom and centered.

17.5. Mathematical Equations

Mathematical equations must be spaced out; superscript and subscript must be clearly shown
and numbered.

17.6. Documenting Sources

Students are required to cite the sources from which ideas they are using. Please refer the
documentation system to be used is American Psychological Association (APA).

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 17.7. Margin
The top, bottom and right margin are 25 mm except the left margin which is 40 mm. All
paragraphs should start from the left margin.

25mm

40mm
25mm
m
25mm

25mm

18. STUDENTS’ FINAL GRADING

The students final grading will be endorsed by University Examination Committee (UEC) and approved
by Senate. The final grades will be given as per Table 4 below:

Table 4: Grading Scheme

Score Grade
50.0 - 100 PASS
00.0 – 49.9 FAIL

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